50018-270000-1.pdf
PDF 499 KB Posted
- Solicitation number
- 50018-270000
- Issued by
- Livingston Parish, Louisiana
About this file
This is an Addendum #1 to an Invitation for Bids (IFB) issued by Grambling State University Purchasing Department for the modernization and upgrade of five hydraulic passenger elevators located at campus facilities under contract number 50018-270000. The addendum, issued July 29, 2026, modifies the original IFB released July 10, 2026, and clarifies project requirements across multiple items including fire alarm system integration, machine room specifications, alarm systems, pit sump configurations, code-required fire protection measures, security camera installation, and working hour restrictions. The contract time has been revised from six months to nine months. The mandatory pre-bid site visit occurred on July 16, 2026, at 1:00 p.m., and sealed bids are due August 6, 2026, at 2:00 p.m. CST, with public bid opening scheduled for August 6, 2026, at 2:05 p.m. CST via Zoom. Bidders must submit sealed bids electronically to purchasingbids@gram.edu. The sign-in sheet documents attendance from multiple elevator service companies at the pre-bid meeting, including Bobby N Jones Elevator Technical Services, Elevator Technical Services representatives, and other contractors.
Key project specifications include coordination with Everon Solutions (fire alarm service provider located at 1823 Royal Avenue, Monroe, LA) for fire alarm system integration and firefighter service activation. The Contractor shall provide pit sump alarm systems with specific components including copper piping, float switches, indicator lights, and alarm silencing mechanisms; install code-required heat and smoke detectors in equipment rooms and hoistways; ensure fire-rated suspended ceilings and doors in machine rooms; provide equipment room lighting and disconnects with minimum 42-inch clearances; and furnish labor for security camera mounting (with cameras supplied by the University). The University will handle specific pre-construction tasks including removal of existing supplies and equipment at Intramural Hall and management of elevator packing repairs through its existing Elevator Maintenance Provider. Liquidated damages are established at $350.00 per calendar day for failure to achieve Substantial Completion within the contract time. Grambling State University will provide reasonable accommodation for contractor storage at each project location and advance notification of campus events requiring coordination.
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Text version
July 29, 2026
PURCHASING DEPARTMENT
Addendum #1
50018-270000 (5) ELEVATORS MODERNIZATIONS AND
UPGRADES PROJECT
This Addendum No. 1 forms a part of the Invitation for Bids (IFB) and Contract Documents and modifies the original IFB and Bidding Documents issued on July 10, 2026. All provisions not specifically modified by this Addendum shall remain in full force and effect.
CHANGES AND CLARIFICATIONS
ITEM 1 – Fire Alarm Company
The fire alarm service provider for this project is:
Everon Solutions 1823 Royal Avenue Monroe, LA 71201 Contact: Chad Myers Phone: (318) 397-2862 Email: williammyers@everonsolutions.com
ITEM 2 – Contract Time
The Contract Time is hereby revised from six (6) months to nine (9) months.
ITEM 3 – Fire Alarm System / Elevator Fire Service
Question: Will the fire alarm system activate the firefighter hat symbol when the elevator is placed on Fire Service?
Response: Yes. This work is included in the Contractor's scope. The Contractor shall coordinate with and obtain pricing from Everon Solutions for this work.
ITEM 4 – Machine Room Ceiling
Question: Can a fire-rated suspended ceiling be installed in the machine room to isolate the elevator equipment from building piping?
Response: Yes. The Contractor shall also install the required smoke detector(s) and machine room lighting in accordance with applicable codes.
ITEM 5 – Machine Room Alarm
Question: Is an alarm required in the machine room?
Response: Yes.
ITEM 6 – Pit Sump Alarm System
Question: Will the sump line be installed in the machine room?
Response: Yes. The Contractor shall provide the following:
• Install a 1¼-inch copper line from the sump pit to the equipment room with a quick-release connector for building use.
• Attach the sump pump discharge line into a barrel.
• Provide a float switch in the elevator pit that activates an audible alarm when liquid is detected.
• Install an indicator light in the equipment room that remains illuminated until the liquid is removed and the system is reset.
• Install an alarm silence/reset switch in the equipment room.
• When the alarm is activated, the elevator shall automatically return to the second (2nd) floor and remain there until the alarm and float switch have been reset.
• Duplex pit areas shall receive a 1½-inch copper line.
ITEM 7 – Carver Hall Pit Ironwork
Question: Do the specifications include replacement of the pit ironwork at Carver Hall?
Response: The pit contained water during the site survey and the ironwork could not be fully inspected.
Once the pit is drained during construction:
If deterioration requiring replacement is found, the University will issue a Change Order for the replacement work.
If the ironwork is determined to be in acceptable condition, the Contractor shall clean, prepare, and paint the ironwork using a rust-inhibitive coating.
ITEM 8 – Elevator Packing Repair
• Replacement of the leaking packing in Building B is not part of this Contract.
• The repair is the responsibility of the University's existing Elevator Maintenance Provider (EMP). The University will coordinate this repair separately.
ITEM 9 – Intramural Hall
Grambling State University will remove all existing supplies, equipment, and wood cabinets prior to construction.
The Contractor shall:
• Remove the existing non-fire-rated wood paneling adjacent to the equipment room door.
• Replace the removed material with code-compliant fire-rated construction.
ITEM 10 – Code Required Fire Protection
The Contractor shall provide the following in accordance with all applicable codes:
• Heat and smoke detectors in the equipment room.
• Smoke detector(s) at the top of each hoistway.
• If sprinklers are present in the elevator pit, provide initiating devices to activate the shunt-trip disconnect and Phase I Firefighter Service.
• Equipment room lighting with a wall switch located adjacent to the equipment room door.
• Fire-rated equipment room door and frame meeting current code requirements.
ITEM 11 – Stuart Hall Disconnect Clearance
The Contractor shall ensure the main line disconnects maintain a minimum clear working clearance of 42 inches.
ITEM 12 – Security Cameras
Question: Will the Contractor provide security cameras?
Response: No.
Grambling State University will furnish the security cameras. The Contractor shall provide all labor required for mounting the cameras.
Question: Will the cameras connect to the existing campus security system?
Response: Yes. The University's IT Department will provide the Cat 5 cable connection to the elevator controller.
ITEM 13 – Liquidated Damages
Liquidated damages shall be $350.00 per calendar day for failure to achieve Substantial Completion within the Contract Time, as provided in the Contract Documents.
ITEM 14 – Working Hours
Question: Are there restrictions on noisy work?
Response: No specific time restrictions apply, provided the work does not interfere with scheduled University events. The Contractor will be notified in advance of major campus events requiring coordination.
ITEM 15 – Contractor Storage
Question: Will storage space be available at each building?
Response: Yes. Grambling State University will make reasonable accommodations for contractor storage at each project location.
ITEM 16 – Sprinklered Buildings
Question: Is Intramural Hall the only sprinklered building?
Response: Yes.
Intramural Hall is the only building requiring a shunt-trip disconnect. Electrical modifications are also required, including relocation of existing electrical components and installation of a grounding conductor from the disconnect to the elevator controller where required.
ITEM 17 – Smoke and Heat Detectors in Elevator Shafts
Question: Do any of the elevator shafts currently contain smoke or heat detectors?
Response: No. Existing elevator shafts do not contain smoke or heat detectors.
Erin Walker Director of Purchasing Grambling State University
403 Main Street, GSU Box 4269, Grambling, Louisiana 71245 | Telephone: (318) 274-3280 · Fax: (318) 274-3290 · www.gram.edu
Grambling State University is a constituent member of the University of Louisiana System Accredited by the Southern Association of Colleges and Schools Commission on Colleges | Equal Opportunity Employer http://www.gram.edu/
SIGN IN SHEET — GRAMBLING UNIVERSITY PRE — |
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“July 16, 2026, 01: 00 PM.
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