50018-240044-2.pdf
PDF 209 KB Posted
- Solicitation number
- 50018-240044
- Issued by
- Lincoln Parish, Louisiana
About this file
This document is an addendum to an Invitation for Bid (IFB) for HVAC Preventative Maintenance services issued by Grambling State University. The addendum provides additional details on the scope of work, including approval requirements for maintenance repairs, water treatment services, factory maintenance kits, condenser tubing brushing, filter/belt/refrigerant installation, cooling tower cleaning, and building automation controls maintenance. The university also requires the successful contractor to have a State of Louisiana Boiler License. The related state and local contract opportunity is for HVAC Labor Services, with a mandatory pre-bid site visit on July 2, 2024 and a bid submission deadline of July 11, 2024. The contract period is for 12 months and pricing should be all-inclusive, covering labor, equipment, materials, and other associated costs.
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| File | Type | Posted |
|---|---|---|
| 50018-240044-1.pdf | ||
| 50018-240044.pdf |
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Text version
PURCHASING DEPARTMENT
July 8, 2024
Addendum #1
HVAC Preventative Maintenance
IFB #50018-240044
ITM 1: Verbal approval for maintenance repairs for $0 to $1,000. Anything over $1,001 requires written approval.
ITM 2: Water treatment for chilled and hot water loop. These services are to be done monthly.
ITM 3: Include factory maintenance kit on boilers and chillers. These services are to be done annually. Maintenance kits will be furnished by the Contractor.
ITM 4: Brushing condenser tubing on water cooling chillers will be performed annually.
ITM 5: Will the contractor install the Grambling State-provided filters, belts and refrigerant?
YES
ITM 6: Will Grambling State include Annual Maintenance of Cleaning the Cooling Tower Basin and Fills?
ITM 7: Will Grambling State include the following Factory Building Automation Controls Maintenance?
The updated maintenance schedule for controls is below.
Controls
Quarterly Semiannually Annually
Verify all points are reading valid values back to controller(s) All points terminated and tight
Test Fan Start/Stop Ramp signal if VFD present from min Hz to max Hz.
Stoke all outputs from 0 to 100% - verify device movement.
Test system change over to various modes (cool/heat)
Calibrate temperature, humidity, and carbon dioxide sensors
Verify all points read and display properly on graphics Release any overrides
Ensure alarm service is active and polling Verify license
Ensure all controllers are talking on communication bus
Perform a complete zip drive of the controls system every year.
Copy will be given to university personnel once a year as a backup
ITM 8: Will Grambling State include Cleaning the Boiler Heat Exchanger during Annual Boiler Maintenance?
ITM 9: Will Grambling State require contractor to include State of Louisiana Boiler License?
ITM 10: Can Grambling State clarify how to notate a dollar amount for any repairs under $2,500.00 in cost?
The dollar amount for maintenance-related repairs has been changed to $1,000.00 (ADDENDUM #1 - ITM 1). Material costs will be covered through a separate purchase order.
The Contractor will need to provide an itemized invoice for materials associated with these maintenance-related repairs at the end of each month.
Erin Walker Purchasing Director Grambling State University
NOTE: PLEASE SIGN AND DATE AND RETURN WITH BID:
SIGN DATE
403 Main Street, GSU Box 4269, Grambling, Louisiana 71245 | Telephone: (318) 274-3280 · Fax: (318) 274-3290 · www.gram.edu
Grambling State University is a constituent member of the University of Louisiana System Accredited by the Southern Association of Colleges and Schools Commission on Colleges | Equal Opportunity Employer http://www.gram.edu/
NOTE: PLEASE SIGN AND DATE AND RETURN WITH BID:
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