50-C0010-24-CP270_Sole Source Letter - PowerDMS - Signed.pdf.PDF

This document is a Sole Source Letter from the Clovis Municipal School District in New Mexico requesting a contract with PowerDMS for a cloud-based software solution that provides document management, training management, and accreditation management capabilities. The contract term is from September 2, 2024, to June 30, 2025, and is valued at $234,000 before tax, with an estimated tax amount of $15,000. This sole source determination requires a 30-day posting period without challenge before it can be approved by the Chief Procurement Officer.

The sole source justification states that PowerDMS is the only cloud-based software that combines the required functionalities and links content to alert users whenever a change may impact compliance. The contract is related to employee services and is being pursued as a sole source to avoid the time and expense of a competitive procurement process, as PowerDMS is the only viable solution.