50-C0010-24-CP270_Sole Source Letter - PowerDMS - Signed.pdf.PDF

This document is a Sole Source Letter from the City of Delray Beach, Florida to PowerDMS, a sole source provider of document management software and services. The letter outlines the city's intention to renew its existing contract with PowerDMS for a three-year term beginning July 1, 2024, with two optional one-year renewal periods. The city has utilized PowerDMS software and services since 2015 and has determined that PowerDMS is the only vendor capable of providing the required functionality and integration with the city's existing systems.

The letter states that the annual cost for the PowerDMS software and services will be $40,000 per year, which will be funded through the city's general fund budget. There are no set-asides or minority/women-owned business requirements for this sole source contract renewal. The current contract with PowerDMS is in good standing, and the city has been satisfied with the vendor's performance.