50-A0017-25-CP062_GSD - Sunshine Portal Sole Source Justification MRI 2025 rs.pdf.PDF

A L B U Q U E R Q U E H O U S I N G A U T H O R I T Y Empowering people in our community through affordable housing and self-sufficiency opportunities

/abqha /HousingABQ Equal Housing Opportunity Agency

1840 University Blvd SE / Albuquerque, NM 87106 / P: 505.764.3920 / F: 505.764.3981 / TTY 711

Sole Source Justification Request Form

Determination: A sole source determination is not effective until the sole source request for determination has been posted for thirty (30) calendar days, and without challenge within 15 days of posting. The subsequently approved and signed by the Executive Director or Chief Procurement Officer. Posting period may not apply to requests using Federal Funds.

Term: Award of Sole Source Procurement Contract will stay on file for the term of the contract. Renewal of Sole Source Procurement must be re- submitted for new term.

SECTION 1: Requestor Information Requisition number (if applicable) Department Requested By: Name Email

SECTION 2: Request for Details – Please provide Buyer the vendor quote and/or proposal.

Proposed Vendor Name Estimated Cost Estimated Quantity Term

SECTION 3: Description of Goods/Service to be procured (For descriptions and explanation fields, please use and attach additional pages as needed)

SECTION 4: Description of unique specifications, exclusive, one of a kind characteristic of commodity/service. Focus on what is unique about the goods/services and why no other vendor could meet your needs.

SECTION 5: Sole Source Considerations (Check applicable considerations) Vendor is the sole manufacturer and sole distributor. (Attach applicable documents) Exclusive Design: Item or service possesses a unique function or capability critical in the use of the item or service and not available from any other sources. (Attach explanation) Replacement or Compatibility of Existing Equipment: The purchase is for equipment associated with use of existing equipment where compatibility is essential for integrity of results. (Provide manufacture and model number of existing equipment)

Federal or state appropriation names vendor as condition of funding. (Attach copy of Grant that names vendor.)

Renewal of support/maintenance/subscription of software licenses, technology, or other intellectual property.

(Attach explanation) Purchase of books, periodicals, and staff training materials in printed or electronic format from the publishers or copyright holders thereof.

Staff Professional Development/Training/Workshops/Registration/etc.

Conference Registration & Memberships Travel, meals & lodging Other (Attach explanation)

Date Requester Name

Procurement Sole Source Written Determination Form

SECTION 1: Buyer Information

Name Title

SECTION 2: Due Diligence Performed in Determining the Basis for Sole Source Procurement

Signatures below signify sole source recommendation.

Date Buyer Date posted on GSD/ Sunshire Portal website:

The following certifies this as sole source procurement for Albuquerque Housing Authority:

1. The signature of the Executive Director or Chief Procurement Officer or Designee on this form certifies the sole source has been posted for fifteen (15) calendar days and has received no challenges;

2. This sole source is granted as of the date of signature by the Executive Director or Chief Procurement

Officer or designee.

APPROVED:

Executive Director or Chief Procurement Officer or Designee Date

Cc: Procurement File

Revised 09/2020

W068999 Albuquerque Housing Authority

1840 University Blvd SE

Albuquerque, NM 87106

Service Period: 4/1/2025 - 3/31/2026

TENMAST MODULE 2025 Cloud (SaaS)

Accounts Payable 2,998.26

Applicant List 2,998.26

Budget Management 2,228.79

Check Reconciliation 1,359.83

Consumable Inventory 2,228.79

Fixed Assets Inventory 2,228.79

FSS (Family Self Sufficiency) 1,777.73

General Ledger 2,228.79

Hosting & Data Backup 13,649.29

Interactive Voice Response System Software 2,188.99

Internal Reporting Code for Tenmast Platform 0.00

Landlord Access 2,746.20

Occupancy And Rent Calculation 3,489.13

Online Application 2,752.83

Production Database for Tenmast 0.00

Public Housing Desktop Inspections 2,029.79

Purchase Order 2,998.26

SaaS Core Environment for Tenmast 0.00

Scribe: Custom Report/Letter/Form Writer 2,991.62

Section 8 Desktop Inspections 2,029.79

Section 8 Tenant And Landlord 3,489.13

SQL Server License 191.35

SQL Workstation License 5,836.05

Tenant Accounts Receivable 3,489.13

Work Order 2,228.79

Inspections Mobile App 2,215.52

Total: $70,375.12

HAPPY MODULE 2025 Cloud (SaaS)

Assistance Connect-Applicant 3,471.96

Assistance Connect-Tenant 6,943.91

Total: $10,415.87

HAPPY & Tenmast Total: $80,790.99