50-51600-25-05651_50-51600-25-05651 Shooting Range Maintenance FINAL.docx.DOCX.crdownload

State of New Mexico General Services Department Purchasing Division ITB Price Agreement #: 50-51600-25-05651 Page-9

GSD/SPD (Rev. 1/2024)

Invitation to Bid – Price Agreement

Return Bid to: New Mexico General Services Department State Purchasing Division:

Electronic bid submission:

https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=StateOfNewMexico

Title: Shooting Range Maintenance ITB Number: 50-51600-25-05651

Agency Requested Delivery: As Requested

Commodity Code(s): 02015, 07519, 33059, 48565, 48567, 64175, 92966

Bids Due No Later Than:

Date: April 22, 2024 Time: 2:00pm Late Submission of Bids Will Not Be Accepted.

Formal Sealed Bid Opening, to occur immediately following the due date and time:

Place: https://teams.microsoft.com/l/meetup-join/19%3ameeting_Y2IyZTlhMjEtYWZlYS00Nzc4LThjOWQtMGI3MWQxMWNlMzhk%40thread.v2/0?context=%7b%22Tid%22%3a%2204aa6bf4-d436-426f-bfa4-04b7a70e60ff%22%2c%22Oid%22%3a%2251de2250-9e0b-4237-b5ee-d3e9e1e586fc%22%7d Meeting ID: 210 089 867 732

If you have questions regarding this ITB please contact:

Procurement Specialist: Vanessa LeBlanc Telephone No.: (505) 629-9525 Email: Vanessa.LeBlanc@gsd.nm.gov

Bidder MUST complete as applicable and sign the following in order for Bid to be valid (type or print clearly):

Sales Email: _____________________________________ Sales Phone No.: _______________________________ NM Tax Payer Identification Number:____________________ Federal Tax ID#: _____________________________

Payment terms: (e.g., Net 30. Discount will not be considered in computing the low bid, see “Terms and Conditions”)

F.O.B. Point must be Destination, unless otherwise indicated by the NM State Purchasing Agent

Contractor’s Delivery: (May be considered in the award)

Bids must be submitted electronically, via eProNM only. Please see Bid Submission Instructions on page 2.

Bids are subject to the “Terms and Conditions,” shown on the attached pages of this document, and any additional bidding instructions or requirements. The Terms and Conditions shall not be modified or supplemented.

NOTE: if you decide not to bid, do not return this document.

A business eligible for a New Mexico/Native American Resident Preference (Preference) must obtain a Preference certificate from the NM Taxation & Revenue Department. In order for the appropriate Preference to be applied to this solicitation, the expenditure for this solicitation cannot involve federal funds, and Bidder must submit a copy of its Preference certificate along with its response to the solicitation. Applicable Preferences will be applied to monetary values only, in accordance with §13-1-21 NMSA 1978, not percentage discounts or other non-monetary values. Additionally, only one submitted Preference will be applied per solicitation, not multiple. Applications are available for download at: http://www.tax.newmexico.gov/Businesses/in-state-veteran-preference-certification.aspx

Technical Online Bidding Questions:

(505) 795-1894 or (800) 233-1121 or you can contact the buyer listed on the ITB front page.

Bidder Instructions for Invitation to Bid (ITB) Viewing ITB:

Bidders can access active procurements at the following sites:

https://www.generalservices.state.nm.us/statepurchasing/active-procurements.aspx https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=StateOfNewMexico Complete bid documents as required by the ITB Specifications, and submit any required documentation, supporting materials, certificates, etc. in addition to the bid documents.

Submitting Bids:

Complete bid documents as required by the ITB Specifications, and submit any required documentation, supporting materials, certificates, etc. in addition to the bid documents.

Electronic submissions through eProNM at the following site: https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=StateOfNewMexico Bids will be time-stamped in the system when Bidder clicks “OK” after “Review and Submit.” Such electronic submissions will be considered sealed bids in accordance with statute.

If an amendment is processed after bid is submitted, Bidders must resubmit their bid in order for it to be considered fully submitted. Note: It is the responsibility of the Bidder to ensure bids are correct and accurate before submission. By bidding electronically, you acknowledge any and all amendments and it is your responsibility to ensure your bid corresponds with any amendments.

It is the Bidder’s responsibility to ensure all documents are completely uploaded and submitted electronically via the eProNM system by the deadline set forth in this ITB. The eProNM system will automatically cease uploading data at the date and time of the deadline. Please ensure that you, as the Bidder, allow adequate time for large uploads and to fully complete your submittal by the deadline. A submission that is not both: (1) fully complete; and (2) received, via the eProNM system by the deadline, will be deemed late. Further, a submission that is not fully complete and received via the eProNM system by the deadline because the response was captured, blocked, filtered, quarantined or otherwise prevented from reaching the proper destination server by any anti-virus or other security software will be deemed late. In accordance with statute and rule, NO LATE BID CAN BE ACCEPTED.

Bid Opening:

Sealed bids will be publicly opened online via Microsoft Teams. Bids are subject to the “Terms and Conditions,” shown on the subsequent pages of this document, and any additional bidding instructions or requirements. NOTE: if you decide not to bid, do not return this ITB document.

https://teams.microsoft.com/l/meetup-join/19%3ameeting_Y2IyZTlhMjEtYWZlYS00Nzc4LThjOWQtMGI3MWQxMWNlMzhk%40thread.v2/0?context=%7b%22Tid%22%3a%2204aa6bf4-d436-426f-bfa4-04b7a70e60ff%22%2c%22Oid%22%3a%2251de2250-9e0b-4237-b5ee-d3e9e1e586fc%22%7d Meeting ID: 210 089 867 732

Passcode: 4W2kXN Download Teams | Join on the web Or call in (audio only) +1 505-312-4308,,45609571# United States, Albuquerque Phone Conference ID: 456 095 71#

Terms and Conditions (Unless otherwise specified)

1. General: When the State Purchasing Agent or his/her designee issues a purchase document in response to the bid, a binding contract is created.

2. Variation in Quantity: No variation in the quantity of any item called for by this order will be accepted unless such variation has been caused by conditions of loading, shipping, packing or allowances in manufacturing process and then only to the extent, if any, specified in this order.

3. Assignment:

a. Neither the order, nor any interest therein, nor any claim thereunder, shall be assigned or transferred by the Contractor, except as set forth in Subparagraph 3b or as expressly authorized in writing by the State Purchasing Agent or his/her designee. No such assignment or transfer shall relieve the Contractor from the obligations and liabilities under this order.

b. Contractor agrees that any and all claims for overcharge resulting from antitrust violations which are borne by the State as to goods, services, and materials purchased in connection with this bid are hereby assigned to the State.

4. State Furnished Property: State furnished property shall be returned to the State upon request in the same condition as received except for ordinary wear, tear and modifications ordered hereunder.

5. Discounts: Prompt payment discounts will not be considered in computing the low bid.

6. Inspection: Final inspection and acceptance will be made at the destination. Supplies rejected at the destination for nonconformance with specifications shall be removed at the Contractor's risk and expense, promptly after notice of rejection.

7. Inspection of Plant: The State Purchasing Agent or his/her designee may inspect, at any reasonable time, the part of the Contractor's, or any subcontractor's plant or place of business, which is related to the performance of this contract.

8. Commercial Warranty: The Contractor agrees that the supplies or services furnished under this order shall be covered by the most favorable commercial warranties the Contractor gives for such to any customer for such supplies or services. The rights and remedies provided herein shall extend to the State and are in addition to and do not limit any rights afforded to the State by any other clause of this order. Contractor agrees not to disclaim warranties of fitness for a particular purpose of merchantability.

9. Taxes: The unit price shall exclude all state taxes.

10. Packing, Shipping and Invoicing:

a. The State's purchasing document number and the Contractor's name, user's name and location shall be shown on each packing and delivery ticket, package, bill of lading and other correspondence in connection with the shipments. The user's count will be accepted by the Contractor as final and conclusive on all shipments not accompanied by a packing ticket.

b. The Contractor's invoice shall be submitted duly certified and shall contain the following information: order number, description of supplies or services, quantities, unit price and extended totals. Separate invoices shall be rendered for each and every complete shipment.

c. Invoices must be submitted to the using agency and NOT the State Purchasing Agent.

11. Default: The State reserves the right to cancel all or any part of this order without cost to the State, if the Contractor fails to meet the provisions of this order and, except as otherwise provided herein, to hold the Contractor liable for any excess cost occasioned by the State due to the Contractor's default. The Contractor shall not be liable for any excess costs if failure to perform the order arises out of causes beyond the control and without the fault or negligence of the Contractor, such causes include but are not restricted to, acts of God or the public enemy, acts of the State or Federal Government, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, unusually severe weather and defaults of subcontractors due to any of the above, unless the State shall determine that the supplies or services to be furnished by the subcontractor were obtainable from other sources in sufficient time to permit the Contractor to meet the required delivery scheduled. The rights of the State provided in this paragraph shall not be exclusive and are in addition to any other rights now being provided by law or under this order.

12. Non-Collusion: In signing this bid the Contractor certifies he/she has not, either directly or indirectly, entered into action in restraint of free competitive bidding in connection with this offer submitted to the State Purchasing Agent or his/her designee.

13. Nondiscrimination: Contractor doing business with the State of New Mexico must be in compliance with the Federal Civil Rights Act of 1964 and Title VII of the Act (Rev. 1979) and the Americans with Disabilities Act of 1990 (Public Law 101-336).

14. The Procurement Code: Sections 13-1-28 through 13-1-199 NMSA 1978, imposes civil and criminal penalties for its violation. In addition the New Mexico criminal statutes impose felony penalties for bribes, gratuities and kickbacks.

15. Items: All bid items are to be NEW and of most current production, unless otherwise specified.

16. Payment for Purchases: Except as otherwise agreed to: late payment charges may be assessed against the user state agency in the amount and under the conditions set forth in Section 13-1-158 NMSA 1978.

17. Workers' Compensation: The Contractor agrees to comply with state laws and rules pertaining to Workers' Compensation benefits for its employees. If the Contractor fails to comply with Workers' Compensation Act and applicable rules when required to do so, this Agreement may be terminated by the contracting agency.

18. Submission of Bid: Bids must be submitted in a sealed envelope with the bid number and opening date clearly indicated on the bottom left hand side of the front of the envelope. Failure to label bid envelope will necessitate the premature opening of the bid in order to identify the bid number.

19. Contractor Personnel: Personnel proposed in the Contractor’s written bid to the Procuring Agency are considered material to any work performed under this Price Agreement. Once a Purchase Order or contract has been executed, no changes of personnel will be made by the Contractor without prior written consent of the Procuring Agency. Replacement of any Contractor personnel, if approved, shall be with personnel of equal ability, experience, and qualifications. The Contractor will be responsible for any expenses incurred in familiarizing the replacement personnel to insure their being productive to the project immediately upon receiving assignments. Approval of replacement personnel shall not be unreasonably withheld. The Procuring Agency shall retain the right to request the removal of any of the Contractor’s personnel at any time.

20. Subcontracting: The Contractor shall not subcontract any portion of the Price Agreement without the prior written approval of the Procuring Agency. No such subcontracting shall relieve the Contractor from its obligations and liabilities under this Price Agreement, nor shall any subcontracting obligate payment from the Agency.

21. Records and Audit: The Contractor shall maintain detailed time and expenditure records that indicate the date, time, nature, and cost of services rendered during this Price Agreement’s term and effect, and retain them for a period of three (3) years from the date of final payment under this Price Agreement. The records shall be subject to inspection by the Agency, State Purchasing Division, Department of Finance and Administration, and for Information Technology contracts, State Chief Information Officer. The Agency shall have the right to audit billings, both before and after payment. Payment for services under this Price Agreement shall not foreclose the right of the Agency to recover excessive or illegal payments.

22. Subcontracts: The foregoing requirements for Contractor Personnel, Subcontracting, and Audit shall be inserted into all subcontracts from the prime contractor to the subcontractor.

Important Bidding Information

All Bidders must notify the State Purchasing Agent or his/her designee if any employee(s) of the requesting agency or the office of the State Purchasing Agent have a financial interest in the Bidder. Financial interest is defined as:

A. holding a position in a business as officer, director, trustee or partner or holding any position in management; or

B. ownership of more than five percent interest in a business.

____ No financial interest ____ Yes financial interest

If yes, specify the employee’s name: ________________and financial interest: ________________________

Bid tabulations will be posted to our website approximately two (2) weeks after bid opening date. To access go to https://www.generalservices.state.nm.us/statepurchasing/active-procurements.aspx, and filter by Bid Tab.

Failure of Bidder to complete bidding documents, in accordance with all instructions provided, is cause for this office to reject their bid.

Brand names and numbers are for reference only; equivalents will be considered. If bidding “equivalent” bidders must be prepared to furnish “complete data” upon request, preferably with bid, to avoid delay in award.

Specifications on the bid are not to exclude any bidder or manufacture. Where a brand name or equal is indicated, it is for the purpose of describing the standard of quality, performance and characteristics desired and is not intended to restrict competition. “No substitute” specifications may be authorized ONLY if required to match existing equipment.

If any Bidder is of the opinion that the specifications as written preclude her/him from submitting a bid on this ITB, it is requested that his/her opinion be made known to the State Purchasing Agent or his/her designee, in writing, at least seven (7) days prior to the bid opening date.

Bidders must, upon request of the State Purchasing Agent or his/her designee, provide information and date to prove that the financial resources, production of service facilities, service reputation and experience are adequate to make satisfactory delivery of the materials and/or services. The State Purchasing Agent or his/her designee reserves the right to require a Bidder to furnish a Performance Bond prior to award, where the Bidder is unable to furnish the required information or data, or for other reasons which would insure proper performance by the Bidder.

Unless otherwise indicated in the bid specifications, samples of the items, when required, shall be free of expense to the State of New Mexico. Samples not destroyed or mutilated in testing will be returned upon request, at Bidders expense. Each sample must be labeled to clearly show the bid number and item number that it pertains to. Unsolicited bid samples or descriptive literature, which is submitted at the Bidder’s risk, will not be returned.

Awards

Determination of Lowest Bidder – Following determination of product acceptability, if any is required, bids will be evaluated to determine which Bidder offers the lowest cost to the State in accordance with the specifications and terms & conditions set forth in the Invitation to Bid. The State Purchasing Agent reserves the right to award this Invitation to Bid in total; by groups of items; on the basis of individual items; any combination of these which could result in a multiple award; or as otherwise specified in bid specifications; whichever, in his/her judgment, best serves the interest of the State of New Mexico.

The New Mexico State Purchasing Agent or his/her designee reserves the right to accept and/or reject any and all bids, to waive technical irregularities, and to award to the Bidder whose bid is deemed to be in the best interest of the State of New Mexico.

Special Notice – To preclude any possible errors and/or misinterpretations, bid prices must be affixed legibly in ink or typewritten. Corrections or changes must be signed or initialed by Bidder prior to the scheduled bid opening; failure to do so will be just cause for rejection of bid.

Bids may be withdrawn upon receipt of written request, prior to scheduled bid opening for the purpose of making any corrections and/or changes; such corrections must be properly identified and signed or initialed by Bidder. Resubmittal must be prior to scheduled bid opening for consideration.

After bid opening, no modifications on bid prices or other provisions of bid shall be permitted. A low Bidder alleging a material mistake of fact after bids have been opened may be permitted to withdraw the bid upon written request prior to award at the discretion of the State Purchasing Agent or his/her designee.

F.O.B. Destination – Means goods are to be delivered to the destination designated by the user which is the point at which the user accepts ownership or title of the goods. Laws of New Mexico specifically prohibit acceptance of ownership of goods in transit. Any exception to F.O.B. Destination may cause bid to be declared nonresponsive.

If you are an individual with a disability and you require accommodations such as a hearing interpreter to attend our bid openings, please contact State Purchasing (505) 827-0472 at least five (5) working days prior to the scheduled bid opening.

New Mexico Employees Health Coverage

A. If Contractor has, or grows to, six (6) or more employees who work, or who are expected to work, an average of at least 20 hours per week over a six (6) month period during the term of the contract, Contractor certifies, by signing this agreement, to have in place, and agrees to maintain for the term of the contract, health insurance for its New Mexico Employees and offer that health insurance to its New Mexico Employees if the expected annual value in the aggregate of any and all contracts between Contractor and the State exceeds $250,000 dollars.

B. Contractor agrees to maintain a record of the number of its New Mexico Employees who have (a) accepted health insurance; (b) declined health insurance due to other health insurance coverage already in place; or (c) declined health insurance for other reasons. These records are subject to review and audit by a representative of the state.

C. Contractor agrees to advise all of its New Mexico Employees of the availability of State publicly financed health care coverage programs by providing each of its New Mexico Employees with, as a minimum, the following web site link to additional information: https://www.bewellnm.com/

D. For purposes of this Paragraph, the following terms have the following meanings:

(1) “New Mexico Employee” means any resident of the State of New Mexico employed by Contractor who performs the majority of the employee’s work for Contractor within the State of New Mexico, regardless of the location of Contractor’s office or offices; and

(2) “offer” means to make available, without unreasonable restriction, enrollment in one or more health coverage plans and to actively seek and encourage participation in order to achieve the goals of Executive Order 2007-049. This could include State publicly financed public health coverage programs such as Insure New Mexico!

Department Price Agreement

Article I – Statement of Work Under the terms and conditions of this Price Agreement, the using agency may issue orders for items and/or services described herein.

The terms and conditions of this Price Agreement shall form a part of each order issued hereunder.

The items and/or services to be ordered shall be listed under Article IX – Price Schedule. All orders issued hereunder will bear both an order number and this Price Agreement number. It is understood that no guarantee or warranty is made or implied by either the New Mexico State Purchasing Agent or the user that any order for any definite quantity will be issued under this Price Agreement. The Contractor is required to accept the order and furnish the items and/or services in accordance with the articles contained hereunder for the quantity of each order issued.

Article II –Term The term of this Price Agreement for issuance of orders shall be as indicated in specifications.

Article III –Specifications Items and/or services furnished hereunder shall conform to the requirements of specifications and/or drawings applicable to items listed under Article IX - Price Schedule. Orders issued against this schedule will show the applicable price agreement item(s), number(s), and price(s); however they may not describe the item(s) fully.

Article IV – Shipping and Billing Instructions Contractor shall ship in accordance with the instructions of this form. Shipment shall be made only against specific orders which the user may place with the contractor during the term indicated in Article II – Term. The Contractor shall enclose a packing list with each shipment listing the order number, price agreement number and the commercial parts number (if any) for each item. Delivery shall be made as indicated on page 1. If Contractor is unable to meet stated delivery the State Purchasing Agent must be notified.

Article V – Termination The Agency may terminate this Agreement for convenience or cause. The Contractor may only terminate this Agreement based upon the Agency’s uncured, material breach of this Agreement. Contractor shall give Agency written notice of termination at least thirty (30) days prior to the intended date of termination, which notice shall (i) identify all the Agency’s material breaches of this Agreement upon which the termination is based and (ii) state what the Agency must do to cure such material breaches. Contractor’s notice of termination shall only be effective (i) if the Agency does not cure all material breaches within the thirty (30) day notice period or (ii) in the case of material breaches that cannot be cured within thirty (30) days, the Agency does not, within the thirty (30) day notice period, notify the Contractor of its intent to cure and begin with due diligence to cure the material breach. Termination of this Contract, however, shall not affect any outstanding orders. This provision is not exclusive and shall not waive other rights and remedies afforded either party in the event of breach of contract or default. In such instances the contract may be cancelled effective immediately.

Article VI – Amendment This Price Agreement may be amended by mutual agreement of the New Mexico State Purchasing Agent or his/her designee and the Contractor upon written notice by either party to the other. An amendment to this Price Agreement shall not affect any outstanding orders issued prior to the effective date of the amendment as mutually agreed upon, and as published by the New Mexico State Purchasing Agent or his/her designee. Amendments affecting price adjustments and/or the extension of a price agreement expiration date are not allowed unless specifically provided for in the bid and price agreement specifications.

Article VII – Issuance or Orders Only written signed orders are valid under this Price Agreement.

Article VIII – Packing (if applicable) Packing shall be in conformance with standard commercial practices.

Article IX – Price Schedule Prices as listed in the price schedule hereto attached are firm.

IMPORTANT: NO ADDITIONAL TERMS AND/OR CONDITIONS WILL BE ACCEPTED

Specifications:

Establish a Price Agreement for the Department of Game and Fish (NMDGF) for Shooting Range Maintenance for the Stephen M. Bush Shooting Range and/or the Tres Piedras Shooting Range. The vendor will be expected to provide cleaning services, minor damage repair, herbicide treatment and mowing services.

The conditions and specifications set out in this ITB are inseparable and indivisible. Vendor(s) may bid on work for the Stephen M. Bush Shooting Range and/or the Tres Piedras Shooting Range.

The term of this Price Agreement shall be for one (1) year from date of award with the option to extend for a period of three (3) additional years, on a year-to-year basis, by mutual agreement of all parties and approval of the New Mexico State Purchasing Agent at the same price, terms and conditions. This Price Agreement shall not exceed four (4) years.

Minimum Requirements:

Damage to Shooting Range:

Vendor shall notify NMDGF of any damage resulting from vandalism, normal wear or natural causes (i.e., storm damage, animal damage) found when a vendor visits a site for routine work under the scope of work for this Price Agreement.

Damage, vandalism or other unsatisfactory conditions reported to NMDGF by the public shall be investigated as soon as practicable but should not exceed 72 hours from the initial report.

The Awarded Vendor(s) shall send digital photographs of damage or vandalism to the email address NMDGF provided to ensure the damage or vandalism is adequately documented and to support future invoices where repair work costs are included.

All repairs outside of the SOW will be dealt with on a separate quote and purchase order (PO). The awarded vendor(s) will not be required to complete this repair work but must submit photos and documentation of the damage to the NMDGF Point of Contact (POC). The awarded vendor(s) may submit a quote to the NMDGF POC if they have the capability and desire to perform the work needed.

Required Communication with NMDGF:

The Awarded Vendor(s) shall ensure that they have internet capability to receive and send email correspondence related to the work performed for the scope of work defined in this document and to be able to accurately complete and process invoices for submittal.

Invoice Processing:

The Awarded Vendor shall be paid on a monthly basis after submission of one or more original invoices. Each monthly invoice shall detail the following:

Date, arrival time, departure time and conditions of each range visited.

Completed work in hours and by labor category.

Gross receipt taxes shall be included as a separate line item on the monthly invoice.

b. The Awarded Vendor(s) shall use the template below for the invoice form and complete the form as follows:

Multiply the number of hours per day by the per-hour cost for each labor category and calculate the amount; enter the amount into the price total field.

Add herbicide labor cost as required.

Add herbicide chemical cost as required.

Condition of Range:

Additional Notes:

Round Trip (RT) Miles Per-Hour Wage/ Mile

Herbicide chemical cost per application

Cleanup Services Scope of Work:

The successful Bidder(s) will perform the following cleanup services to the satisfaction of the NMDGF:

Remove litter from roadways, parking lots, range bays and adjacent grounds throughout each area of the range, including trash, broken glass, shot-up debris etc. Complaints submitted to the NMDGF related to site cleanliness will need to be addressed within seventy-two (72) hours.

Transport all trash to a designated landfill or transfer station in compliance with the regulations of the State Environment Department.

Provide toilet paper and thoroughly clean vault toilets, to include:

Washing and sanitizing commode surfaces.

Washing and sanitizing commonly touched surfaces, e.g., handicap railings, door handles and locks.

Removing all trash, leaves etc. from restrooms.

Notifying the NMDGF when vaults reach half full and need to be pumped.

Deal with damaged and/or vandalized property as follows:

Immediately (but no later than the next day, if discovered at the end of the day), report all vandalism and/or any maintenance/repair needs to NMDGF. Take enough photos to show the extent of vandalism or damage.

If possible, immediately notify the NMDGF POC via telephone, then email a detailed description and related photos when possible.

The NMDGF must be informed of all services performed with photographic documentation to be provided by the Awarded Vendor(s) of all areas before and after cleanup each month.

The Awarded Vendor(s) shall be paid on a monthly/quarterly (based on site requirements) Comment by Martinez, Natalie, GSD: The site visit for Tres Piedras is quarterly, not monthly.

basis after submission of an original invoice. Invoices must be submitted by the first of each month.

Gross receipt taxes shall be included as a separate line item on the monthly invoice.

The Awarded Vendor(s) shall be paid per hourly rate of labor.

The Awarded Vendor(s) shall provide the NMDGF with detailed monthly invoices, which will include the date, arrival time, departure time and conditions of EACH range visited.

b. The Awarded Vendor(s) shall provide vehicle and applicable insurance as required by the state of New Mexico.

The Certificate of Insurance shall state that the coverage provided under the policy is primary over any other valid and collectible insurance.

Automobile liability (including non-owned automotive coverage) shall have the same limits as general liability.

Locations:

Stephen M. Bush Memorial Shooting Range.

Location: 53 Lake Highway, Clayton, NM 88415.

Make one visit per month on an agreed-upon pre-scheduled day between the Awarded Vendor(s) and NMDGF each month. Each month’s visit needs to happen on the same day of each month so the range can be closed for workers’ safety. Approximately eight (8) hours per visit. (An exception to this is work that must be done during specific weather conditions, e.g., spraying herbicide. Closure dates for work needing specific weather conditions must be pre-approved by the NMDGF.)

Close and lock the gate upon arrival to keep the public out of the range, and put up a sign that says the range is closed for maintenance for the duration of work.

Workers need to be mindful of lead on property and take proper measures, e.g., protective personal equipment as needed.

Perform the following activities each month:

Vault toilets (2): Sweep and mop interior, disinfect and wipe toilets, urinals, doors and handicap railing.

Pick up litter and trash along the roadway to the range, parking lots and around picnic tables.

Pickup/rake up shotgun hulls, brass casings and other debris near the concrete shooting pads on the (3) individual ranges.

Remove any non-permanent items that have been brought on the range to be shot at and clean up any resulting debris.

Remove and dispose of all trash and removed items at the landfill.

Power wash all hardscapes (concrete sidewalks, shooting pads, and shooting benches).

Inspect and ensure that the red range flag goes up and down the flagpole with ease. Alert NMDGF point of contact if the flag needs to be replaced.

Inspect and repair wood slat fence as needed.

Mowing of weeds as needed:

Mowing of weeds in the primitive archery range area.

Mowing of weeds in the primitive shotgun area.

Mowing of weeds along both sides of the road leading to the range.

Mowing of weeds near the gate and sign at the front entrance.

Mowing of weeds around parking lots, sidewalks and picnic tables.

Mowing of weeds in the entire length of each of the (3) shooting bays.

Removal and disposal of cut weeds and debris at the landfill.

As needed, but no more than (3) times a year, spray a commercial herbicide treatment along the roadways, parking lots, inside the shooting bays, around signage, and near picnic tables. The awarded vendor(s) may subcontract this work as appropriate.

DO NOT CUT OR REMOVE WEEDS ON THE BERMS.

Below are images for the Stephen M. Bush Memorial Shooting Range to show the size of the work.

Stephen M Bush Shooting Range - Clayton, NM

(2) -50-yard shooting bays, (1)- 200-yard shooting bay, a small shotgun area at the right of the 200-yard bay and a small archery area to the left of the 50-yard bay.

Tres Piedras Primitive Shooting Range Location: 36.595138, -105.910640 Directions: From the Tres Piedras Highway 285 and Highway 64 crossing, go east on Highway 64 for 4.8 miles. You will turn south and go through the closed gate. Continue south on the dirt road for 2 miles, and the road ends at the shooting range.

Make one visit per quarter on an agreed-upon pre-scheduled day between the Awarded Vendor(s) and NMDGF each quarter. Each quarter’s visit needs to happen on the same day of each month so that the range can be closed for workers’ safety. Approximately eight (8) hours per visit.

Upon arrival, put up cones across the road before reaching the range and put up a sign that says closed for maintenance to keep the public out of the range for the duration of work.

Workers need to be mindful of lead on property and take proper measures, e.g., protective personal equipment as needed.

Perform the following activities each quarterly:

Zero (0) Vault toilets at this location.

Pick up litter and trash along the roadway to range (the road begins (1) one mile from the highway once you cross the fence line), parking lots, and around the shooting pad.

Pickup/rake up shotgun hulls, brass casings and other debris near the concrete shooting pad on the range.

Remove any non-permanent items that have been brought on the range to be shot at and clean up any resulting debris.

Remove and dispose of all trash and removed items at the landfill.

Power wash all hardscapes (concrete sidewalks, shooting pads and shooting benches.

Inspect and ensure that the red range flag goes up and down the flagpole easily. If it needs to be replaced, alert the NMDGF point of contact.

Mowing of weeds as needed:

Mowing of weeds along both sides of the (1) mile road leading to range. The NMDGF road begins (1) one mile from the highway once you cross the fence line.

Mowing of weeds near range signs.

Mowing of weeds around the parking lot and shooting pad.

Mowing of weeds in the entire length of the shooting bay.

Removal and disposal of cut weeds and debris at landfill.

As needed, but no more than 3 times a year, spray a commercial herbicide treatment along the roadways, parking lot, inside the shooting bay and around signage. The awarded vendor(s) may subcontract this work as appropriate.

DO NOT CUT OR REMOVE WEEDS ON THE BERMS.

Below are images for the Tres Piedras Shooting Range to show the size of the work.

Tres Piedras Shooting Range One, 200-yard shooting bay

Items’ Submission Instructions:

Submission process only - Contact the help line directly at: (505) 795-1894, or (800) 233-1121 or you can contact the buyer listed on the ITB (this document) front page.

Items are located on our website: https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=StateOfNewMexico

Online Submissions:

Download the Excel spreadsheet from the Buyer Attachments’ page;

Enter your bid prices into the Excel spreadsheet;

Upload the Excel spreadsheet into the Supplier Attachments’ page.

NOTE TO BIDDERS:

All bids must be made completely independent of all other bids submitted. Where multiple bids are submitted by bidding entities owned by the same person or persons, those bids will be presumed to not be made independently of one another, and may be disqualified.

It is the Bidders’ responsibility to ensure all documents are completely uploaded and submitted electronically via the eProNM system by the deadline set forth in this ITB. The eProNM system will automatically cease uploading data at the date and time of the deadline. Please ensure that you, as the Bidder, allow adequate time for large uploads and to fully complete your submittal by the deadline. A submission that is not both: (1) fully complete; and (2) received, via the eProNM system by the deadline, will be deemed late. Further, a submission that is not fully complete and received via the eProNM system by the deadline because the response was captured, blocked, filtered, quarantined or otherwise prevented from reaching the proper destination server by any anti-virus or other security software will be deemed late. In accordance with statute and rule, NO LATE BID CAN BE ACCEPTED.

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