5-West Ada SNS Key Drop Agreement.pdf
PDF 323 KB Posted
- Attached to
- USDA Milk Products
- Solicitation number
- FF-F-G-26-12501-2042
- Issued by
- Ada County, Idaho
About this file
This is an After Hours Key Drop Agreement between West Ada School District Nutrition Department and vendors delivering dairy and milk products to the district's 60 school sites across Idaho. The agreement establishes procedures and responsibilities for after-hours deliveries occurring between 12:00 a.m. and 6:00 a.m., during which vendors access facilities using keys stored in lockboxes. West Ada School District, the largest school district in Idaho serving approximately 39,000 students across 36 elementary schools, 11 middle schools, 11 high schools, and 1 K-12 school, seeks qualified vendors to supply dairy products to school nutrition departments throughout its 382-square-mile service area spanning Ada and Canyon Counties and six municipalities.
Vendors are responsible for ensuring products are delivered in proper condition within required temperature ranges, placed in designated storage areas by type (dry, refrigerated, or frozen), and comply with food safety standards. Vendors must maintain confidentiality of lockbox codes and access information, assume responsibility for any damage occurring during delivery, and cover costs for lock replacement or rekeying if keys are lost or misused. West Ada School District is responsible for providing safe and reasonable access to delivery areas with adequate lighting, maintaining clear delivery paths, providing at least two days' notice of lock or code changes, and ensuring the SNS Vendor Clerk notifies vendors of any reported product shortages or damages within one business day of discovery.
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Text version
After Hours Key Drop Agreement
This agreement outlines the responsibilities and procedures for vendors participating in after-hours key drop deliveries with West Ada School District Nutrition Department.
Vendor Responsibilities
Assume responsibility for any damage to products or facility occurring during delivery.
Keep all lockbox codes and any access information confidential.
Be responsible for lock replacement or rekeying costs in the event keys are lost, stolen, or misused.
Immediately notify the SNS Vendor Clerk of any issues related to locks, keys, or facility access.
Ensure all products are delivered in proper condition, within required temperature ranges, and in compliance with food safety standards.
Verify the accuracy and completeness of each order at the time of delivery.
Place all products in designated storage areas according to type: Dry storage, Refrigerated storage, Frozen storage.
Sign delivery invoices confirming receipt and accuracy of delivery.
Return all keys to their designated locations after use.
Ensure all doors are secured and locked upon exiting the facility.
Return the facility key to the lockbox immediately after delivery.
Key Drop Delivery Procedures
Deliveries will occur after hours between 12:00 a.m. and 6:00 a.m.
Lockbox keys may only be used during these approved delivery hours.
The delivery driver will retrieve the key from the lockbox, enter the facility, and access designated storage areas. All doors will be locked and keys will then be returned to the lockbox.
District Responsibilities (West Ada School District)
Provide safe and reasonable access to delivery areas, including adequate lighting.
Ensure delivery paths are clear of obstructions such as trash, boxes, or equipment.
Provide the vendor with at least two (2) days’ notice of any changes to locks, keys, or alarm codes.
Have the Kitchen Manager report any product shortages or damages to the SNS Vendor Clerk immediately upon discovery.
Ensure the SNS Vendor Clerk notifies the vendor of any reported issues within one (1) business day.
Acknowledgment and Agreement
Vendor Representative Name: ___________________________________________________________________
Signature: _________________________________________________________ Date: ___________________________
District Representative Name: __________________________________________________________________
Signature: __________________________________________________________________ Date:_____________________________
File details come from the government source that posted it. Updated .