5-SPECS Bid 4036.pdf
PDF 195 KB Posted
- Attached to
- Uniforms for the EOC
- Solicitation number
- Bid 4036
- Issued by
- Rensselaer County, New York
About this file
This specification document is a bid solicitation issued by Hudson Valley Community College (HVCC) in New York for the procurement of student uniforms and shoes for the Educational Opportunity Center (EOC) located in Troy, New York. HVCC seeks an experienced vendor to provide standardized uniforms and shoes for students enrolled in five programs: Certified Nursing Assistant (C.N.A.), Cosmetology, Culinary, Natural Hair, and Phlebotomy. The specifications require vendors to provide pricing for sizes ranging from XS to 3XL, along with manufacturer names and material compositions. Students will purchase uniforms and shoes using EOC-issued vouchers upon enrollment. The contract term is one year, beginning July 1, 2026, and ending June 30, 2027. Bids must be submitted through the online Bonfire application system at https://hvcc.bonfirehub.com by the specified submission deadline, with late submissions not accepted. Physical bids may also be mailed or hand-delivered, sealed, to Tabitha D'Attilio, Director of Procurement, Hudson Valley Community College Administration Building, Room 240, 80 Vandenburgh Avenue, Troy, New York 12180.
Vendor qualifications require location within 15 miles of the EOC campus, or if located beyond that distance, the vendor must provide uniform sizing and selection services on-site. The vendor must accept student vouchers and submit regular invoices to CDEOC on a Net 30 payment basis, provide receipts for all purchases, and offer replacement and return/exchange policies for defective or ill-fitting products. Pricing must be equal to or lower than any cooperative and state contract pricing the vendor maintains. The award will be made to the lowest responsible bidder meeting all specifications. The vendor must complete and sign the Service and Supply Agreement and may not enter into subcontracts without prior written consent from HVCC. Contact for inquiries is m.einarsson@hvcc.edu at the Educational Opportunity Center Budget and Administrative Services office.
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Other files
| File | Type | Posted |
|---|---|---|
| 1-Insurance.pdf | ||
| 3-Bid Form Bid 4036.pdf | ||
| 2-Non Collusive.pdf | ||
| 4-Bid Legal Information.pdf |
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Text version
SPECIFICATIONS FOR BID 4036
UNIFORMS FOR THE EOC
SECTION A – STATEMENT OF PUPROSE
Hudson Valley Community College (HVCC) is seeking an experienced and qualified vendor to provide student uniforms and shoes for the Education Opportunity Center (EOC) located at 431 River Street, Troy NY 12180.
SECTION B – INTRODUCTION
Founded in 1953, Hudson Valley Community College is the largest community college in upstate New York and offers degree and certificate programs in three schools: Business and Liberal Arts; Health Sciences; and Science, Technology, Engineering and Math (STEM); and also administers the Educational Opportunity Center for academic and career training at no cost to those who qualify. One of 30 community colleges in the SUNY system, Hudson Valley, enrolls more than 19,000 students in credit and non-credit courses and is a recognized leader in distance learning and workforce development. The college has more than 90,000 alumni.
Hudson Valley Community College is a 110-acre community college located in Troy, New York. The facilities consist of 24 buildings with an approximate square footage of 1,600,000.
SECTION C – PROJECT SCOPE
The Capital District Educational Opportunity Center (CDEOC), a division of Hudson Valley Community College, is seeking a standardized uniform and shoe provider for students enrolled in the following programs: Certified Nursing Assistant (C.N.A.), Cosmetology, Culinary, Natural Hair, and Phlebotomy. Students will be using EOC issued vouchers to purchase uniforms and shoes. These will be submitted as students arrive as outlined upon enrollment. These vouchers are to be used as supporting documentation. Students will provide a valid EOC student ID when presenting the voucher.
Vendors should include in their bid:
-Pricing for sizes between XS and 3XL
-Manufacturers names -Materials used (100% cotton, cotton/poly blend etc.)
Below are the programs that would need to be supported by the chosen vendor. Please be aware that these colors are specifically required for each program.
SECTION D- VENDOR QUALIFICATIONS
Vendor should be located within 15 miles of the Educational Opportunity Center (EOC) campus.
If located more than 15 miles from the EOC campus, vendor must provide uniform sizing and selection services on-site.
SECTION E- CONTRACTOR RESPONSIBILITIES
The vendor selected must allow student vouchers.
The vendor must, on a regular schedule, send invoices to the CDEOC either by mail or by electronic delivery, who will remit payment on a Net30 basis.
Receipts must be provided for all purchases.
Replacement and return/exchange policies must be offered for defective or ill-fitting products.
Pricing should be lower than or equal to any co-operative and state contract pricing a particular vendor may have.
SECTION F- TERMS & CONDITIONS
HVCC may make such an investigation as it deems necessary to determine the responsibility of any bidder or to determine the ability of any bidder to perform the work. The College reserves the right to disqualify any prospective bidder or reject any bid if evidence required by the College from the bidder is not submitted or if the evidence submitted or investigation of any such bidder fails to satisfy the College that any budder is responsible, able, or qualified to carry out the obligations of the contract or to complete the work as contemplated therein.
The successful vendor must complete and sign the Service and Supply Agreement located in the purchasing website.
Vendor Agrees to have read and complied with all terms and conditions of the specification and bid legal terms
Awarded contractors may not enter into any subcontracts without prior written consent from Hudson Valley Community College.
SECTION G- TERM OF CONTRACT
This is a one-year contract beginning on 7/1/26 and ending on 6/30/27.
SECTION H-SCORING
This will be awarded to the lowest responsible bidder who meets all of the specifications.
All pricing should be submitted on the provided bid form.
SECTION I – SUBMISSION INFORMATION
Vendors must submit bids using our online application system, Euna Solutions (Bonfire), located at: https://hvcc.bonfirehub.com no later than the Submission Deadline. Requests for extensions will not be granted; late applications will not be accepted. Vendors are strongly encouraged to submit at least a few days prior to the deadline given the potential for high website traffic on the due date.
HVCC cannot guarantee availability of Online Application System technical assistance on the deadline date. For assistance in using Bonfire, please email support@gobonfire.com or call 1-800-https://hvcc.bonfirehub.com/ mailto:support@gobonfire.com
354-8010. If email confirmation is not received within two business days, please contact the Purchasing office:
Bids can also be mailed or hand delivered must be sealed and have the Bid name and number on the envelope:
Tabitha D’Attilio Director of Procurement Address: Hudson Valley Community College Administration Building, Room 240 80 Vandenburgh Ave Troy, NY 12180
SECTION J – CONTACTS
Issuing Office Educational Opportunity Center Budget and Administrative Services m.einarsson@hvcc.edu
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