5-Sole Source Justification Application Signed.pdf

Sole Source Justification Application

Rev. 9/2025

C I T Y C O L L E G E S O F C H I C A G O

Sole Source Justification Application

Why are you requesting a Sole Source Waiver?

☐Only one known source that can provide the commodity or service. Procurement of public utility services.

☐Compatibility (e.g. CCC requires a specific piece of equipment to be compatible with an existing equipment system).

☐Public safety concerns.

☐Limited or proprietary systems (i.e. additional licenses, updates, specialized replacement parts, etc.).

☐A professional expert is requested.

☐Sales territories or product availability within limited geographic boundaries.

☐Other _______________________________________________________

If your request does not meet any of these criteria, STOP, consult with Procurement services to identify an alternative procurement method.

Name of requestor:

Department/School:

Project title:

Email address:

Contract or Board Report number:

Vendor:

Value of initial term, or if a renewal, value of this renewal $:

(Attach the proposal received)

Number of potential/remaining renewals:

Length of each renewal in months:

Value of all/remaining renewals:$

Actual Estimated

Choose one of the following:

New Sole Source Sole Source renewal Change Order or Amendment to an existing Sole Source

Provide a description of the supplies or services required

Food2u is an approved to subcontract with Fooda

Hollie Ware-Jaye hwarejaye@ccc.edu

Child Development Lab Schools 35467

ChildCare Food Services Fooda, Inc

600,000

Catering for the Child Development Lab Schools

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C I T Y C O L L E G E S O F C H I C A G O

Select the type of funding to be used: Educational Funds Capital Funds Grant Funds

Other (Explain):

This purchase is economically only available from a single source because it is:

Art or Entertainment Services or Athletic Events Compatibility with existing/current equipment, accessories, replacement parts or service Critical changes to the existing contract are necessary and best accomplished by the original contract holder Federal/CCC Grant requires contract with specific vendor

(attach Grant Award Agreement) Item is copyrighted or patented and the item is only available from the holder

Copyright or Patent Number(s):

Items are needed for trial use or testing

Media for advertising

Organization memberships (Dues, fees, conference charges including mandated travel and related expenses)

Public utility regulated services

Radio and television broadcast rights software license/ upgrade/maintenance

Other (Explain):

Has CCC purchased these supplies/services in the past? Yes No

If yes, STARTING WITH THE MOST RECENT CONTRACT AND WORKING BACKWARD, for the entire relationship with this vendor for this supply or service, list each term, value, short description and type of procurement of each:

Term Term From: Term To: Value Description Vendor Selection

One Two

Three Four Five Six

Seven Eight Nine Ten

If more than 10 years, explain:

Fooda is subcontractor for Food2U

5/2025 5/2026 500,000 Catering Services Sole Source- BR 35467

5/2024 5/2025 560,000 Catering Services Sole Source- BR35100

5/2023 5/2024 500,000 Catering Services Sole Source-BR 34749

5/2022 5/2023 500,000 Catering Services Bid( MWJ1801A)- BR 34449

5/2021 5/2022 500,000 Catering Services Bid( MWJ1801A)-BR 34208

5/2020 5/2021 500,000 Catering Services Bid( MWJ1801A)-BR 33958

5/2019 5/2020 500,000 Catering Services Bid( MWJ1801A)-BR 33711

5/2018 5/2019 500,000 Catering Services Bid( MWJ1801A) BR 33455

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C I T Y C O L L E G E S O F C H I C A G O

Business Rationale

1. Provide a detailed explanation of the need for the supplies or services:

2. What are the unique features of the supplies or services that are not available in any other product or by any other vendor?

Provide specific, quantifiable factors/qualifications:

3. If professional services, what are the unique qualifications the vendor possess?

Provide specific. measureable factors/qualifications:

4. Were alternative supplies or services evaluated? Yes No

a. If yes, what were they and why were they unacceptable? If no, why were alternatives not evaluated? Please be specific with regard to features, characteristics, requirements, capabilities and compatibility:

5. What efforts were made to get the best possible price?

Food and Catering Services to provide meals for the Child Development Lab Schools.

Vendor will supply breakfast, lunch and snacks.

Fooda holds an active contract, license and exclusive rights to CCC's kitchen space.

Fooda provides a full-service meal program to the Child Development Lab Schools.

Sharing the licensed kitchen space with another vendor could be challenging and disruptive to both food programs. Fooda is best-equipped to serve as the sole provider for childcare meals

Fooda is licensed to provide CCC with cafeteria, catering, vending and childcare meals to CCC and is best is best-equipped to be the Sole Source vendor for childcare meals.

Each year, Fooda is required to submit a price for the meals and the price cannot exceed the Consumer Price Index

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C I T Y C O L L E G E S O F C H I C A G O

6. Will this purchase obligate the CCC to this vendor for future purchases such as maintenance, licensing or continuing needs? Yes No If yes, please provide details regarding future obligations and/or needs:

7. Why is the price for this purchase considered to be fair and reasonable?

8. If this is a renewal, describe why circumstances are such that competitive selection is still not an alternative since awarding the original contract:

9. What will be the financial or other impact to CCC if this sole source is not approved and a competitive solicitation is required?

Department/College Representative Signature Required I know and understand the contents of this Sole Source /Bid Waiver Justification and attest that all statements are true and correct.

Department/College Representative Signature Printed Name Date

Department/College Representative Signature Printed Name Date

VC/ College President Signature

Procurement Approval and Signature

Printed Name Date

Printed Name Date

Our contract is renewed annually to meet ISBE-CACFP requirements and meet the Consumer Price Index

We may lose our childcare license as we would fail to meet ISBE-CACFP requirements

2/25/2026 | 2:13:55 PM CSTKeri A Hornat

Hollie Ware-Jaye 2/25/2026 | 2:50:22 PM CST

Mark Potter 2/25/2026 | 3:46:16 PM CST

Nicholas Gibb 3/13/2026 | 10:09:59 AM CDT