(5) Schedule A - Statement of Work - Services & Commodities.docx

Schedule A – Statement of Work Request for Proposal No. 260000002242 Portable Toilet Rental at Belle Isle State Park This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP, as well as the Contractor who is awarded the contract. The term “bidder” is used to identify where specific responses to the RFP are required. Yellow fields are also used to identify areas where a bidder response is required.

The Contractor must respond to each requirement or question and explain how it will fulfill each requirement. Attach any supplemental information and reference it appropriately within your response.

Background This service will be used in cases where restrooms are not in service and for special events.

Scope This is a Contract for portable toilet rental services at Belle Isle Park.

Services will be required at the following locations:

Belle Isle Park (beach area) Detroit, MI 48207

Belle Isle Park (Various Shelters, Restrooms and Special Events Areas) Detroit, MI 48207

Milliken State Park and Harbor 1900 Atwater Drive Detroit, MI 48207

General Requirements The Contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to perform the services as described. The required objectives are to perform the services in an approved and workmanlike manner without hindrance or delay and to maintain the facility(s) in such a manner that provides a clean, healthy and safe environment for occupants and visitors.

The Contractor shall furnish, install, set in place and service all portable toilet buildings on a regular schedule, mutually agreed upon by the DNR Project Manager and the Contractor.

Toilet buildings will be the property of the Contractor; therefore, all maintenance of buildings will be the responsibility of the Contractor. Buildings will be clean and well painted and in like new condition. All buildings will be handled carefully and with caution to avoid damage or abuse that would cause them to be unsightly. Any building which becomes unsightly or presents a hazard to the agency or public will be removed immediately and replaced by the Contractor. The Contractor must replace or maintain the building within 48 hours of the problem being reported by the DNR Project Manager.

The Contractor shall have enough equipment and personnel to adequately perform the specified services. In the event of a mechanical breakdown of trucks or equipment, the Contractor will be expected to provide back-up service so that all services are performed as specified. Equipment failure SHALL NOT constitute an acceptable reason for not performing the contracted services.

The Contractor performing work on State property shall report all accidents and/or injuries to the DNR Project Manager. The Contractor shall provide a verbal report to the DNR Project Manager within one hour of occurrence followed by a written report within 24 hours of occurrence. Any damage to parking lots, office buildings, curbs, pavements, shrubs, etc. caused by the Contractor shall be repaired or replaced by the Contractor.

If applicable, all material picked up shall be disposed of in a facility properly licensed under the requirements of Part 115, Solid Waste Management of the Natural Resources and Environmental Protection Act, 1994 PA 451, as amended (NREPA), (formerly known as Act 641 of 1978, as amended) and the administrative rules adopted pursuant to that act. Proper documentation must be provided if requested. The disposal site shall be in compliance with the applicable state and federal laws, rules, regulations, and shall not be a listed Superfund site or on the Michigan Sites of Environmental Contamination Priority List published pursuant to Act 201 of 1994, PA 401 (formerly Act 307 of 1982). A listed Superfund site may be used when the State generated waste is disposed of in a portion of the site which is currently engaged in appropriate remedial response activity regarding those portions of the site which are not in compliance. Solid waste haulers shall provide disposal services at licensed facilities, which are authorized in the applicable Solid Waste Management Plan(s) to accept solid waste from the locations included in this bid. These sites were identified according to Sections 11513 and 11538(6) of Part 115 and Administrative Rule 711 (e) (iii) C of the administrative rules promulgated for Part 115. If at any time the disposal site is not in compliance with the requirements stipulated above, the State reserves the right to amend or cancel the Contract.

Any service no longer required may be cancelled from the Contract.

Bidder Response

☐ I confirm the above requirement(s) and agree with no exception(s)

☐ I have reviewed the above requirement(s) and have noted any exceptions below.

Exceptions: List all exceptions here

Quality Assurance Program Bidder Response

Explain your Quality Assurance Program(s).

Describe how you will comply with the requirement(s)

Incentives Bidder Response

Explain any special incentives or services including, but not limited to quantity discounts, etc., that are offered.

Describe how you will comply with the requirement(s)

ADA Compliance The State is required to comply with the Americans with Disabilities Act of 1990 (ADA), including its accessibility standard for websites, applications, content and documents. All Contract Activities created, provided, or made available by Contractor under this Contract in a digital format, including but not limited to, websites, applications, software, mobile applications, text, images, sounds, videos, controls, animations, links, and documents (including files in the following formats: PDF, word processing, presentation, and spreadsheet) must comply with the accessibility standards provided in the Digital Accessibility Standards, located at SOM Digital Standards.

Bidder Response

☐ I confirm the above requirement(s) and agree with no exception(s)

☐ I have reviewed the above requirement(s) and have noted any exceptions below.

Exceptions: List all exceptions here

Timeframes All Contract Activities must be delivered within 2 business days from receipt of order. The receipt of order date is pursuant to the Notices section of the Standard Contract Terms.

Bidder Response

☐ I confirm the above requirement(s) and agree with no exception(s)

☐ I have reviewed the above requirement(s) and have noted any exceptions below.

Exceptions: List all exceptions here

Delivery Delivery will be expected within 2 calendar days upon date of order. Delivery will be made at Belle Isle and/or Milliken State Park and Harbor.

Bidder Response

☐ I confirm the above requirement(s) and agree with no exception(s)

☐ I have reviewed the above requirement(s) and have noted any exceptions below.

Exceptions: List all exceptions here

Maintenance On-site maintenance must be performed within 48 hours of the problem being reported by the DNR Program Manager.

Bidder Response

☐ I confirm the above requirement(s) and agree with no exception(s)

☐ I have reviewed the above requirement(s) and have noted any exceptions below.

Exceptions: List all exceptions here

Meetings The State may request other meetings as it deems appropriate.

Contractor Program Manager The Contractor must appoint one individual specifically assigned to State of Michigan accounts who will respond to State inquiries regarding the Contract Activities, answer questions related to ordering and delivery, etc. (the “Contractor Program Manager”).

The Contractor must notify the Contract Administrator at least 14 calendar days before removing or assigning a new Contractor Program Manager.

Bidder Response

Provide Name and Number of Contract Program Manager:

Disclosure of Subcontractors If the Contractor intends to utilize subcontractors, the Contractor must disclose the following:

The legal business name; address; telephone number; a description of subcontractor’s organization and the services it will provide; and information concerning subcontractor’s ability to provide the Contract Activities.

The relationship of the subcontractor to the Contractor.

Of the total bid, the price of the subcontractor’s work.

Whether the Contractor has a previous working experience with the subcontractor. If yes, provide the details of that previous relationship.

A complete description of the Contract Activities that will be performed or provided by the subcontractor.

Required Subcontractor information. Bidders must complete the table below for each anticipated subcontractor. Copy the table as many times as needed for each subcontractor. Complete the second table with the percentage of work that will be completed by all subcontractors involved.

The legal business name, address, telephone number of the subcontractor(s).

A description of subcontractor’s organization and the services it will provide and information concerning subcontractor’s ability to provide the Contract Activities.

The relationship of the subcontractor to the Bidder.

Is the subcontractor a GDBE?

Whether the Bidder has a previous working experience with the subcontractor.

A complete description of the Contract Activities that will be performed or provided by the subcontractor.

Of the total bid, the price of the subcontractor’s work.

Work performed by subcontractors

Total percentage of work that will be performed by subcontractors: Insert %

Security The Contractor will be subject the following security procedures:

Bidder Response

The Contractor must: (a) explain how it intends to ensure the security of State facilities, (b) whether it uses uniforms and ID badges, etc., (c) identify the company that will perform background checks, and (d) the scope of the background checks.

Explain your security measures.

Price Term Pricing is firm for the entire length of the Contract.

Price Changes Adjustments will be based on changes in actual Contractor costs. Any request must be supported by written evidence documenting the change in costs. The State may consider sources, such as the Consumer Price Index; Producer Price Index; other pricing indices as needed; economic and industry data; manufacturer or supplier letters noting the increase in pricing; and any other data the State deems relevant.

Following the presentation of supporting documentation, both parties will have 30 days to review the information and prepare a written response. If the review reveals no need for modifications, pricing will remain unchanged unless mutually agreed to by the parties. If the review reveals that changes are needed, both parties will negotiate such changes, for no longer than 30 days, unless extended by mutual agreement.

The Contractor remains responsible for Contract Activities at the current price for all orders received before the mutual execution of a Change Notice indicating the start date of the new Pricing Period.

Authorizing Document The appropriate authorizing document for the Contract will be a Delivery Order (DO).

Delivery Programs Bidder Response

The Contractor must explain in detail its delivery program(s) (e.g., standard delivery and quick-ship), including any limitations such as quantity.

Explain delivery program(s)

Invoice Requirements All invoices submitted to the State must include: (a) date; (b) delivery order; (c) quantity; (d) description of the Contract Activities; (e) unit price; (f) shipping cost (if any); (g) vendor-generated invoice number and (h) total price.

Payment Methods The State will make payment for Contract Activities via EFT.

Procedure The State can be invoiced after delivery.

Licensing Agreement The Contractor must provide a copy of any applicable licensing agreement.

Liquidated Damages Late or improper completion of the Contract Activities will cause loss and damage to the State and it would be impracticable and extremely difficult to fix the actual damage sustained by the State. Therefore, if there is late or improper completion of the Contract Activities the State is entitled to collect liquidated damages in the amount of $5,000 and an additional $100 per day for each day Contractor fails to remedy the late or improper completion of the Work.

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RFP 260000002242 1

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