5_RFQ Atc1 PWS HHG Iwakuni 20210609.pdf

PERFORMANCE-BASED WORK STATEMENT (PWS)

FOR

HOUSEHOLD GOODS PACKING AND CRATING SERVICES

AT

Marine Corps Air Station (MCAS) Iwakuni

09 Jun 2021

Attachment 1 to Solicitation No. FA520921Q0036

PART I - DESCRIPTION OF SERVICES

A. SCOPE OF WORK

The contractor shall furnish all personnel, equipment, facilities, supplies, services and materials, except as specified herein as government-furnished, for the preparation of personal property of Department of Defense (DOD) personnel for shipment and/or storage and related services through the DPM. Work to be performed shall be those services in the Schedules awarded to the contractor as outlined in individual items in the Pricing Schedule. Tasks by type of move are reflected in Table G-

1. Task/Type of Move Matrix, showing which tasks normally apply to each type of move. Specific requirements for each task are described below. If specific instructions or requirements are not provided, commercial standards of services and best business practices are acceptable.

1. Premove Survey. The contractor shall determine the nature of personal property offered for shipment either by physical inspection or telephone survey with the member/employee. The survey will be conducted at a time and date mutually agreed upon between the contractor and the member/employee. Any pack/pickup date changes will be coordinated with the ordering officer.

2. Weighing.

a. The Government will provide scale (one (1) digital platform scale) that may be used to perform this service. See Section Part II.1. below.

When the contractor utilizes its contractor-furnished scale under this contract, the gross, tare, and net weight of all shipments shall be determined through the use of scales properly certified by an inspector weight and measures in accordance with the Weights and Measures Law of Japan. Certificates issued by public weight masters must be submitted to the Contracting Officer at the frequency required by the GOJ or local prefectural laws and regulations. When a metric scale is utilized, the contractor shall use 1 kilogram per 2.2 pounds for conversion.

(1) Net weight -- full loads. The net weight of the shipment shall be determined by deducting the tare weight of the vehicle (determined by weighing on a certified scale the empty vehicle with all blankets, pads, chains, dollies, hand trucks, and all other necessary equipment inside the vehicle) from the gross weight of the vehicle (determined by weighing on a certified scale the fully loaded vehicle before arrival at destination).

(2) Net weight -- part loads. The net weight of the first part load shall be determined in the same manner as specified for a full load. The net weight of the second part load shall be determined by using as the tare weight of the vehicle the gross weight of the vehicle containing the first part load and deducting this weight from the new gross weight (determined by having the loaded vehicle weighed again, in the same manner as specified for the full load). The same procedure shall apply for each succeeding part load.

b. The contractor shall submit weight tickets, reflecting gross, tare, and net weight, in duplicate, properly certified IAW the GOJ laws and regulations to the ordering officer with documentation (Contract Data Requirements List [CDRL] 0002).

c. When scales are not available or their use is not practical, the application of a constructive weight of 7 pounds per cubic foot shall be used provided prior written approval is obtained from the ordering officer. (See Paragraph A.2.d for constructive weight of professional books, papers, and equipment (PBP&E), (also known as PRO or PRO-Gear).

d. When PBP&E are included as part of the shipment, the weight of each item individually described on the inventory will be entered on the same line of the inventory next to the description. The total weight of such articles will be annotated separately on the inventory and packing list. The PBP&E weight may be obtained using bathroom or platform type scales. If it is not possible or practical for the contractor to weigh the items at the time of packing and pickup, and there is no cube indicated on the inventory, a constructive weight of 40 pounds per cubic foot will be used for PBP&E.

e. The weight tickets shall contain the name and address of the weighing station, the date, name of contractor, van or trailer number, name of member/employee, call number assigned by the ordering officer, and signature of the individual who operates the scale.

f. For inbound personal property, the contractor shall bill on the origin net weights obtained from the Transportation Control and Movement Document (TCMD) or other movement document and need not submit a weight certificate, unless a reweigh is ordered. When a reweigh is ordered, the contractor will bill on the reweigh weight.

g. If the TCMD, movement document, or container does not reflect the net weight for inbound shipments or if the TCMD is unavailable at the destination, the contractor shall bill on the origin gross weights obtained from the TCMD, or other available sources, such as containers or supporting documentation. The contractor is required to use all means available (containers, supporting documentation) to obtain a net weight prior to submitting the bill. If the bill is submitted on the origin gross weight, the contractor is paid for the gross weight based on the net weight bid price.

h. The contractor shall perform reweigh services when ordered. The reweigh will normally be requested at the time the delivery order is placed and shall be performed IAW instructions set forth in Paragraph A.2.a. When so advised by the ordering officer, a designated representative of the ordering officer or the member/employee will be permitted to accompany, in a separate conveyance, the contractor to witness the reweigh. This would be at no extra charge and the contractor would not provide the separate conveyance.

i. When a reweigh is ordered, the contractor shall furnish the ordering officer weight tickets in duplicate within seven workdays of completion of the service.

j. When the weighing of a shipment at origin is witnessed by the Joint Personal Property

Shipping Office (JPPSO)/the Personal Property Shipping Office (PPSO), the back of all copies of the weight ticket shall be annotated with the statement “weight observed” and verified by the signature of the JPPSO/PPSO. The number 7 copy of the TCMD or other movement document (property received copy) shall be similarly annotated prior to mailing to the destination JPPSO/PPSO. When computer generated TCMDs or other movement documents are used, the copy going to the destination JPPSO/PPSO shall be annotated.

k. Billing Procedures. For Continental United States (CONUS) activities, to include Hawaii and

Alaska, shipments are payable on the basis of 100-pound minimum weight for unaccompanied baggage (UB) and a 500-pound minimum weight for household goods (HHG), net or gross weight, as indicated in the bid item. For overseas activities, excluding Hawaii and Alaska, shipments are payable on the actual net weight shipped.

l. Actual pieces, weight, and cube of UB shipments shall be provided to the Transportation

Office (TO)/JPPSO/PPSO prior to the issuance of the TCMD or other movement documents.

3. Time Requirements.

a. Any work ordered before, and not completed by the expiration date shall be governed by the terms of this contract. The Government will not place new orders under this contract that require that performance commence more than 15 days after the expiration date. The Government may place orders required for the completion of services (for shipments in the contractor’s possession) for 180 days past the expiration date. The ordering officer will normally give the contractor notice to commence services ordered herein at least 1 full workday prior to the date specified. Oral orders will be confirmed in writing within 2 workdays following order acceptance by the contractor. The contractor shall be available to receive orders between the hours 0800 and 1700. Upon request, the contractor shall provide information as to whether the service will be performed between the hours of 0800 to 1200 hours or between the hours of 1200 to 1700 hours, based upon the best information available.

“Workdays” refer to Monday through Friday except for U.S. legal holidays throughout this PWS (See also Part III.11 below.)

b. The contractor shall not begin pickup or delivery services at a member/employee’s residence before 0800 hours or after 1700 hours without prior approval of the ordering officer and the member/employee. The contractor shall not begin any service that will not allow completion by 2100 hours without approval by the ordering officer and the member/employee by 1630 hours of the scheduled date. When services cannot be completed on the scheduled date, the contractor will notify the ordering officer and the member/employee. In case of an approved suspension of operations, the contractor will assure his/her return the next workday at 0800 hours to complete the services.

c. If containerization is ordered at the Government-furnished facility, the HHG or UB shall be picked up on the date and within the hours specified. Unless a longer period is authorized by the ordering office, the maximum containerization time allowed at the Government-furnished facility shall be 3 workdays following the specified pickup date for HHG and 2 workdays following the specified pickup date for UB.

d. The contractor shall accept from commercial carriers and pickup from commercial, air, water, and military terminals inbound shipments of HHG or UB. The contractor shall notify the ordering officer upon arrival of a shipment but not later than 1200 hours of the next workday.

Delivery shall be performed within 3 workdays following the date of the contractor’s arrival notification unless otherwise specified. For shipments in storage, the contractor shall perform delivery to the residence within 3 workdays following notification for delivery by the ordering officer (e.g., ordering officer calls on Monday, personal property will be delivered on or before Thursday). The contractor shall not deviate from the specified delivery date unless approved by the ordering officer.

4. Preparation, Packing, Loading, and Containerization.

a. Personal property shall be prepared, packed, loaded, and containerized for all types of shipments destined for the CONUS or Outside CONUS (OCONUS). It is the contractor’s responsibility to coordinate with the ordering officer container size and configuration for each mode of shipment prior to packing containers.

b. The contractor shall perform all preparation and packing in a manner requiring the least cubic measurement, producing packages that withstand normal movement without damage to the container or contents and at a minimum of weight. All shipments shall be protected from the elements (rain, snow, or sun) and theft at all times.

(1) Items of unusual nature may require disassembly service by a third party. The contractor shall not arrange for third party servicing without the authorization of the ordering officer. The charges for third party service shall be billed by the contractor as a separate charge on the invoice and supported with two copies of the third party Company’s invoice. Examples of such items are: Shranks, wall units, grandfather clocks, and grand pianos.

(2) The contractor shall not be required to disassemble swing sets, outdoor recreation equipment, television and radio antennas, and similar articles. The member/employee will disassemble these items. Items disassembled by the member/employee shall be shown in the remarks section of the inventory as Disassembled by the Owner (DBO).

(3) Reserved.

(4) Trunks and Footlockers. Trunks and footlockers may contain a properly packed quantity of HHG that is reasonable for the construction and condition of the container.

c. When the ordering officer authorizes tailgating, the load shall not extend beyond the surface of the tailgate or beyond the surface of the vehicle. The tailgated items will be protected from inclement weather by a suitable covering.

d. Containerization. Containerization of outbound HHG and UB shall be done at the member’s/employee’s residence, unless otherwise authorized by the ordering officer. The contractor shall perform all exterior containerization services as prescribed in Paragraph A.7 for the type of articles, destination, and method of shipment designated by the ordering officer.

(1) Reserved.

(2) Boats. Boats may include, but are not limited to, the following: canoes, skiffs, light rowboats, kayaks, and sailboats. The contractor shall be required to accept a boat and/or boat trailer less than 14 feet in length or over 14 feet in length (member only) but less than 500 pounds in weight from a member/employee. Employees are limited to domestic shipment of boats and their associated trailer that can be transported in a moving van (e.g., canoe, kayak, rowboat, outboard/inboard motorboat [14 feet or less]).

Components and boat accessories that will not fit into an American Society for Testing and Materials, (ASTM) D4169-16, Standard Practice for Performance Testing of Shipping Containers and Systems or Military Surface Deployment and Distribution Command (SDDC) Pamphlet 55-12, Transportation and Travel Commercial Containers for Department of Defense Household Goods Shipments, container shall be containerized IAW ASTM D6251/D6251M-011, Standard Specification for Wood-Cleated Panelboard Shipping Boxes. The member/employee will be responsible for any special crating or materials needed to move the boat by DPM.

e. Security Seals. All exterior HHG/UB containers and boxes, including overflow and oversize boxes and rug tubes/cartons, shall be sealed with accountable seals at the member’s/employee’s residence, unless otherwise authorized by the ordering officer. Sealing shall be completed prior to any movement and the seal (control) numbers entered on the inventory, cross-referencing the container number. Two seals, as a minimum, for UB, shall be used per box and seals shall secure the access overlap top and ends. If only two seals out of a set of four are used, the seals not used shall be destroyed at the time of sealing or given to the member/employee. Four seals, as a minimum, on HHG, shall be used per box and seals shall secure the access overlap door and side panels.

f. Removal of Debris. Packing and loading at the origin shall include, as a minimum, removing from the member’s/employee’s residence all empty contractor-provided containers, packing materials, and other debris accumulated incident to packing and loading unless specifically waived by the member/employee in writing.

5. Tagging, Inventorying, and Packing List. The contractor, in coordination with the member/employee, shall prepare an accurate, legible, HHG/UB descriptive inventory similar to Appendix A, Figure G1-1, Household Goods Descriptive Inventory. The contractor shall count and examine all goods tendered for shipments, receipt for them, and make written exception for any goods not in apparent good order. All tagging shall be accomplished prior to the removal of goods from the residence.

a. Inventory Identification. Each carton shall be marked to indicate the general contents and member’s/employee’s last name. Each carton shall be tagged and inventoried as a separate inventory line item. Identify the cartons by type and cube with an indication of general contents, such as, linens, pots and pans, mirror carton, 3.5 cubic feet.

b. Inventory Symbols. The “Exception Symbols” and “Location Symbols,” as shown in

Appendix A, Figure G1-1, shall be used to describe locations and exceptions. Locations and exceptions shall be true and accurate. The omission of exception symbols will indicate good condition except for normal wear. Describe in as much detail as possible items of furniture;

for example, television sets shall be identified as being either “color” (C) or “black and white” (B&W) and console or portable. The contractor shall annotate on the inventory item(s) such as TVs, stereo components, computer hardware, VCRs, video cameras, by make, model, and serial number when these are visible on the outside of the item.

c. Reserved.

d. For PBP&E, ensure that the term “PRO-GEAR (PRO)” is used to identify such articles on the inventory, together with the cube and weight of the individual carton; a line entry item for each container, such as, carton PRO 3 cubic ft., 53 lbs. These items identified by the member/employee shall be separated from other items of the shipment, weighed separately, and placed in separate boxes or cartons to provide safe transportation. The symbol PRO shall be used. The total weight of the packed professional items shall be recorded on the last page of the inventory and on the packing list for outbound HHG and UB shipments.

e. Items disassembled by the contractor will be shown in the remarks section of the inventory as Contractor Disassembled (CD). Items disassembled by the member/employee will be shown in the remarks section of the inventory as DBO. When an article is packed in an original container furnished by the member/employee, the inventory will indicate the type of article and will be shown as Contractor Packed (CP).

f. Motorcycles, mopeds, and motor scooters will be inventoried as one line item, listing their serial number, make, year, model, and odometer reading. For international shipments, ensure one copy of the title and/or registration is attached to all copies of the TCMD or other movement document.

NOTE: Motorcycles and mopeds that do not conform to vehicle emissions standards and motor vehicle safety standards of the destination country cannot be shipped as part of a HHG shipment.

g. When the ordering officer permits the contractor to partially containerize a shipment at the warehouse, each item removed from the residence shall be annotated on the inventory as Containerized Warehouse (CW).

h. Inventory Form. The inventory form shall bear the signature of the member/employee, and date signed, together with the signature of the contractor’s representative and date signed certifying to its accuracy and completeness.

i. The contractor shall prepare the inventory in five copies for outbound HHG and UB shipments and in three copies for local drayage moves. The original and all copies shall be legible and shall bear the name and complete mailing address of the contractor. The original inventory shall be furnished to the ordering officer, the contractor shall retain one copy, and one copy shall be given to the member/employee (CDRL 0003, Household Goods Descriptive Inventory). For HHG and UB, the contractor shall place in a waterproof envelope secured to the No. 1 container: one copy of the inventory; one copy of the DD Form 1299, Application for the Shipment and/or Storage of Personal Property Figure G1-11, and if an overseas shipment, one copy of the member’s/employee’s orders and custom’s document. Additionally, for HHG, the contractor shall place an envelope containing the following documents in an easily accessible location inside the No. 1 container: one copy of the packing list. For UB shipments, the contractor will place one copy of the member’s/employee’s orders inside the carton prior to sealing. The member/employee will be required to furnish all necessary copies of their orders.

j. Annotate the receiving document or inventory to show any overage, shortage, and damage found, including visible damage to external shipping containers and condition of security seals each time custody of the property changes from a storage contractor (warehouseman) to the contractor or from one contractor or carrier to another. When available, use the same inventory prepared at origin to verify delivery and condition of the articles at destination.

k. Packing Lists. The packing list identified in PWS Appendix A, Figure G1-2, Packing List of

Household Goods, or a similar format, shall be used. The contracting officer will advise the contractor as to the required packing list prior to the start date of the contract. The contractor shall prepare a packing list at the time the goods are packed, noting the number of each piece, the weight, and the cubic measurement.

l. Reserved.

6. Appliance Servicing and Unservicing. The contractor shall service and unservice appliances IAW manufacturer’s specifications. If third party servicing or unservicing is required and approved by the ordering officer, the contractor shall bill the services as prescribed in Paragraph A.4.b.(1).

7. Containers and Vehicles

a. Government-Owned Containers (GOCs). GOCs are containers constructed IAW Commercial Standard ASTM-D4169-16, Standard Practice for Performance Testing of Shipping Containers and Systems. GOCs also include those containers listed in SDDC Pamphlet 55-12, those meeting ASTM-D6251, and wooden overflow and oversize containers purchased by the government or received by the contractor awarded the Schedule II, Inbound Services contract.

GOCs will be used to the extent as they are available for Schedule I, Items A001 through A005 (and corresponding items if Options are exercised), before using contractor-furnished containers.

(1) All GOCs and contractor-furnished containers shall be free of defects (holes, loose or broken framing, missing skids, caulking repairs, or separated plywood). Unacceptable containers are those that have been extended to accommodate oversize or overflow items, any panel bowed or bulging beyond their normal conformity, those with deteriorated plywood (either rotted or delaminated), those caulked on outside seams or joints, and those patched without the use of caulking compound. Patches on the outside surfaces are not acceptable because they increase the overall dimension and are subject to being scraped off during handling. The floor shall be solid and all skids installed and in sound condition.

(2) All GOCs and contractor-furnished containers must conform to United States (U.S.)

Department of Agriculture requirements (USDA) for Wood Packaging Materials (WPM).

WPM is defined as wood pallets, skids, load boards, pallet collars, wooden boxes, reels, dunnage, crates, frames, and cleats. Packaging materials exempt from the requirements are materials that have undergone a manufacturing process such as corrugated fiberboard, plywood, particleboard, veneer and oriented strand board. All WPM must be constructed from Heat Treated (HT) lumber (HT to 56 degrees centigrade for 30 minutes) and certified by an accredited agency recognized by the American Lumber Standards Committee (ALSC), Incorporated or an equivalent organization recognized by the host nation’s government for WPM procured outside the United States (US) IAW WPM policy and WPM enforcement regulations (http://www.alsc.org). Wood fumigated with methyl bromide is not authorized for use in the shipment of HHGs as damage may occur to the HHGs. All materials must include certification markings IAW ALSC standards and be placed in an unobstructed area that will be readily visible to inspectors. Pallet markings will be applied to the stringer or block on diagonally opposite sides and ends of the pallet and be contrasting and clearly visible. All dunnage used in configuring and/or securing the load will also comply with International Standards for Phytosanitary Measures Publication No. 15, International Standards for Phytosanitary Measures (ISPM):

Guidelines for Regulating Wood Packaging Material (WPM) in International Trade and be marked with an ALSC approved dunnage stamp. Failure to comply with the requirements of this restriction may result in refusal, destruction, or treatment of materials at the point of entry. Additional information on WPM requirements can be found at http://www.aphis.usda.gov.

b. Containers for articles such as large pieces of marble or glass table tops that require more protection than the standard packing techniques shall be constructed IAW ASTM D6039/D6039M-11, Standard Specification for Crates, Wood, Open and Covered. These containers shall be used for interior packing purposes.

c. Skids. Any container that will be handled with a forklift will be constructed with two or more skids. All wooden containers entering the Defense Transportation System (DTS) with a gross weight of 100 pounds or more or with length and width dimensions of 48 inches by 24 inches or more shall be equipped with two skids of not less than a minimum of 3 inches high and 3 1/2 inches wide. Skid sizes shall be IAW ASTM-D6251.

d. Banding. Containers of plywood construction shall be banded IAW Commercial Standard ASTM D3953-13, Standard Specification for Strapping, Flat Steel and Seals or of equal quality with nonmetal banding.

e. Coopering of GOCs shall be performed when authorized by the ordering officer. Patches shall not increase the overall container dimensions. All repairs shall be done prior to delivery to residence.

f. Vehicles. The contractor shall ensure that all vehicles used in the movement of personal property will be of a safe and sound condition so as not to permit damage to personal property.

8. Marking Exterior Shipping Containers. The contractor shall mark all GOCs by stenciling with letters at least 1 inch high. Freehand marking shall not be used. Felt-tip markers shall not be used. All old shipment markings shall be obliterated prior to delivery to residence. Each container shall be stenciled with all required elements prior to departure from the warehouse.

Attachment 1 to Solicitation No. FA520921Q0036 http://www.alsc.org/ http://www.aphis.usda.gov/

a. Permanent markings on containers shall be legible and conform to Commercial Standard

ASTM-D4169-16 and SDDC Pamphlet 55-12. The following permanent markings shall be stenciled in black letters 1-1/2 inches high, Figures G1-3, Location of Permanent Markings on ASTM-D4169-16 Wood HHG Box, and G1-4, Container Marking for Household Goods:

On one side and one end:

USE NO HOOKS

STORE UNDER COVER

US PROPERTY

SDDC APPROVED

In the appropriate places:

CENTER OF BALANCE

LIFT HERE

FORKLIFT HERE

b. On Commercial Standard ASTM-D4169-16 and SDDC Pamphlet 55-12 containers, the following additional permanent markings shall be stenciled on one side and one end toward the top of the container in black letters 2 inches high. The contractor shall stencil the word “UP” with an arrow pointing to the top of the container. Then under “UP” on an orange background not to exceed 8 x 10 inches in black letters approximately 2 inches high, the contractor shall stencil “DPM.” The word “EXPEDITE” shall be symmetrically spaced below in 1 1/2 inch high black letters. (See Appendix A, Figures G1-3)

c. Shipments identified as “BLUEBARK” shall be stenciled in 1-inch letters with the code word

BLUEBARK above the TCMD number.

d. As a minimum, the property member’s/employee’s last name shall be legibly hand written or stenciled on all containers for identification purposes prior to departure from the origin residence or other pickup point.

e. Permanent markings on DPM HHG, Appendix A, Figure G1-4, Container Marking for

Household Goods, and UB, Appendix A, Figure G1-6, Markings of Unaccompanied Baggage containers shall be legible and conform to Commercial Standard ASTM-D4169-16 and SDDC Pamphlet 55-12. DPM HHG and UB containers shall have a completed Military Shipping Label (MSL) affixed on one side and one end panel for all shipments entering the DTS, except for duffel bags and similar packages which will have an MSL affixed to one surface.

The MSL, Appendix A, Figure G1-5, Military Shipping Label for Personal Property, requires human-readable information as well as linear and two-dimensional bar codes. The human readable and linear bar coded portions of the MSL are prepared as described below and the two-dimensional bar code is prepared IAW PWS Appendix H (DTR Appendix R) titled

BACKGROUND AND TECHNICAL DETAILS FOR 2-DIMENSIONAL (2D)

SYMBOLOGY ON THE PERSONAL PROPERTY MILITARY SHIPPING LABEL (MSL).

If the shipping container does not lend itself to the application of the label, or if the label would cover or interfere with other required markings, the label will be attached to a general purpose tag or a placard. The general purpose tag or placard will be tied, wired, or otherwise fastened to the shipment unit or movement conveyance.

f. The following listed human readable data and Code 39 linear bar codes shall be placed on each MSL. Some entries are keyed to numbered blocks on the MSL, and some are in addition to that form’s requirements. The human readable unit of measure shall be provided in US standard terms (e.g., pieces, inches, feet, pounds for measured items) and the data values shall be rounded up to the nearest whole number with leading zeros suppressed. Also see Military Standard-129, Department of Defense Standard Practice, Military Marking For Shipment and Storage, and ANSI MH10.8.1.

(1) Transportation Control Number (TCN): Human readable and linear bar code using 1/2 inch high Code 39 format.

(2) Transportation Account Code (TAC), TCMD number, and carrier.

(3) From: The consignor Department of Defense Activity Address Code (DODAAC) and in-the-clear address.

(4) Type Service: In-the-clear text (e.g., TGBL Cd J). The clear-text descriptions may be derived from the personal property TCN field 15 descriptions.

(5) Ship to/POE: Three-digit air/sea Port of Embarkation (POE) code, and enough space for

5 lines of up to 35 characters for the in-the-clear address.

(6) Transportation Priority: Bold text 3/4 inches tall.

(7) POD: Three-digit air/sea Port of Debarkation (POD) code or blank.

(8) Consignee/Mark For: Member’s/Employee’s Name followed by the consignee

DODAAC and/or Mark For in-the-clear address, and linear bar code using 1/2 inch high Code 39 format.

(9) Weight: Actual gross weight (this piece) with unit of measure. Do not zero fill.

(10) RDD: Three-digit code or blank for Required Delivery Date. Blank for classified unit move.

(11) Cube: Cube (this piece) with unit of measure. Do not zero fill.

(12) Tare Weight: Weight of container before loading personal property.

(13) Date Shipped: Four-position code or in-the-clear date. Blank for Unit Move.

(14) Net Weight: Weight of personal property loaded into a container.

(15) Piece Number: Piece number of this shipment (of Total Pieces) and a linear bar code using 1/2 inch high Code 39 format. Do not zero fill. Piece Number and Total Pieces may be expressed as “Piece Number of Total Pieces” to save space on the label.

(16) Total Pieces: Total number of pieces in this shipment unit. Do not zero fill.

(17) PDF417 2D symbol IAW Appendix H (DTR Appendix R).

NOTE. Social Security Number will not be stenciled on the container unless it is a part of the TCN. Failure to comply will be considered a violation and action will be taken by the

JPPSO/PPSO.

g. Carriers may optionally stencil shipment markings in addition to the MSL on the outside of containers. Freehand marking is not acceptable. Markings shall be proportional to the available space on the container. Old markings not applicable to the current shipment shall be permanently obliterated before the container’s arrival at the member’s/employee’s residence.

One copy of the member’s/employee’s orders shall be placed in each container used to ship UB. When an order applies to more than one member/employee, the name of the member/employee to whom the baggage belongs shall be identified.

h. Overflow Containers. Overflow containers (Schedule I, Item A003AG (and corresponding items if Options are exercised)) shall be limited to use for those items that accumulate over and above that which can be packed into a ASTM-D4169-16 or SDDC Pamphlet 55-12 container. The construction of an overflow container shall be IAW ASTM-D6251. The overflow container normally is of lesser size than ASTM-D4169-16 or SDDC Pamphlet 55- 12 containers and shall be limited to one per shipment.

i. Oversize Containers. Oversize containers (Schedule I, Item A003AH (and corresponding items if Options are exercised)) shall be limited to use for a single item that exceeds the dimensions of and cannot be accommodated in ASTM-D4169-16 or SDDC Pamphlet 55-12 container and therefore requires a specially built container. One or more of this type may be required per shipment. These containers shall be constructed IAW ASTM-D6251 and the exterior container dimensions furnished to the ordering officer.

j. Other Shipments. Containers constructed for other shipments (Schedule I, Item A003AJ (and corresponding items if Options are exercised) shall be constructed IAW ASTM-D6251. Other shipments are defined as small shipments that require a lesser size box (container) than specified in Commercial Standard ASTM-D4169-16 or SDDC Pamphlet 55-12.

k. The contractor shall report, store and, when directed by the ordering officer, reposition government-owned HHG containers. When repositioning is ordered, the contractor shall load the GOCs on vehicles and deliver them to the site identified by the ordering officer.

(1) The outbound contractor, when directed by the ordering officer, will pick up and store empty GOCs from other local carrier or government facilities within the contract area of performance. When the contract is awarded to different contractors, storage of the GOCs is the responsibility of the outbound contractor unless otherwise directed by the ordering officer. The storage of containers contemplated under this contract means, as a minimum, that containers, if not stored within a building, shall be stored in a manner to protect from precipitation, ground water or other moisture.

(2) GOC Report. The contractor shall submit a GOC report (a local form or for Air Force

Installations, AF Form 384, Government-Owned Container Control Record). The report shall be submitted to the ordering officer 15 days after the contract start date and thereafter on the first workday of each month (CDRL 0005, Report of Government- Owned Containers). The contractor shall keep an accurate, up to date count of all GOCs.

(3) Serviceable/Unserviceable Containers. The contractor shall not commingle serviceable or unserviceable containers. After inspection by the ordering officer, these two categories of containers shall be segregated. The ordering officer and contractor shall mutually agree upon the inspection and disposition schedule. Unserviceable containers shall be disposed of at no cost to the government.

(4) The new outbound contractor shall pick up the serviceable empty GOCs from the previous contractor(s) not later than 30 calendar days after commencement of the contract.

9. Outbound Documentation and Movement.

a. TCMD and similar documents covering outbound HHG shipments shall be picked up from the ordering officer by the contractor each workday or obtained IAW locally established procedures such as mail or courier. Distribution of completed TCMDs and other movement documents shall be as outlined below.

b. On outbound HHG shipments, the contractor shall complete by typing the following information on the original TCMD and all copies:

(1) The number and kind of containers, such as 1 F/L or 2 CTNS.

(2) The aggregate weight and cube of the total number of each different type of container shown.

(3) The gross, tare, and net weight.

c. On outbound UB shipments, the contractor shall provide information on actual pieces, weight, and cube to the TO/JPPSO/PPSO within one day after pickup so that the TO/JPPSO/PPSO can prepare the TCMD or other movement document. Information shall include:

(1) Packages to include the number and kind of containers, such as 1 F/L, 2 CTNS.

(2) The aggregate weight and cube of the total number of each different type of container.

(3) The gross, tare, and net weight.

d. On all outbound shipments moving by a TCMD or other movement document, the contractor shall surrender the original and copies 2, 3, and 4 of the TCMD to the carrier when the shipment is picked up. The contractor shall return copies 5, 6, and 7 of the TCMD to the ordering officer not later than the close of business the next workday after the day the shipment is picked up (CDRL 0008, Bill of Lading/TCMD). Computer generated TCMD or other movement document are not numbered. In instances where computer generated TCMDs are used, enough copies shall be made to ensure the right number of copies will be submitted.

All copies of the TCMD or other movement document returned to the ordering officer shall bear a legible pickup date, carrier pro number stickers, and signature of the carrier’s representative. The contractor shall furnish the ordering officer the completed inventory, packing list, and weight tickets not later than 4 workdays from date of pickup for HHG and 3 workdays from date of pickup for UB shipments.

e. On outbound overseas shipments, the contractor shall complete by typing the following information on the original TCMD, (Figure G1-9) and all copies:

(1) Block 22 (Pieces). Enter the total number of pieces in the shipment.

(2) Block 23 (Weight). Enter the gross, tare and net weight.

(3) Block 24 (Cube). Enter the total cube of the shipment.

f. One completed copy of the TCMD shall be placed in the waterproof envelope on the number one container, three copies will be given to the carrier, and one annotated copy will be returned to the Contracting Officer’s Representative.

g. If any container being prepared to enter the DTS has an outside measurement greater than 84 inches, the contractor is required to prepare an Outsized Air Cargo Report (CDRL 0011).

h. Carrier Pickup of Shipments. Within one workday after the property is ready for shipment, the contractor shall contact the assigned carrier, as indicated on the TCMD or other movement document, to arrange for pickup. When shipments are not picked up by the assigned carrier by close of business of the next workday, after contractor notification, the contractor shall notify the ordering officer of the carrier’s failure to pickup the shipment not later than 9 A.M.

of the next workday.

i. For outbound shipments requiring drayage to the military installation for shipping, an air or sea terminal within the contract area of performance, the contractor shall deliver the shipment to the designated terminal within five workdays of the request by the ordering officer for UB or within six workdays of a request by the ordering officer for HHG. For shipments drayed to a terminal, the delivery receipt or transfer document will be returned to the ordering officer not later than the next workday following delivery.

j. The contractor is required to submit a weekly report showing outbound shipments on-hand which were picked up prior to the previous Wednesday (CDRL 0009, Contractor’s Weekly Report).

k. When the Government-furnished facility is located in a town, city, or metropolitan area other than the location of the JPPSO/PPSO, telephone notification of completed containerization or arrival of shipments shall be considered as meeting the requirements for written notification.

However, the contractor shall mail the written notification to the ordering officer within 1 workday following the day of telephone notification.

l. On outbound overseas shipments entering the DTS, the contractor shall prepare and affix a two dimensional and linear bar coded MSL as described in Paragraph A.8.f. and PWS Appendix H (DTR Appendix R).

10. Storage.

a. Identification. All outbound shipments shall be properly identified by the member’s/employee’s name TCMD or other movement document number, and call or lot number. Such identification shall be in plain view on each lot.

b. Vehicles shall not be used for the storage of shipments. Pickup and drayage includes placing the goods within the facility on the pickup date specified in the order; however, at the latest, the shipment shall be placed in the facility no later than the day following pickup. When the contractor chooses to allow the personal property to remain on the truck until the next working day, contractor shall be held liable for any loss or damage occurring during this time without regard to cause.

c. All personal property shall be stored to maintain a minimum of 2 inches of clearance from the floor to the undermost portion of the personal property. This elevation requirement shall apply after 3 workdays handling-in period. Items waiting for the completion of handling- in services shall be protected at all times. In addition, the property shall not be stored in contact with exterior walls. Height of HHG stacked loose shall not exceed 10 feet. Extension ladders, TV antennas, swing sets, and similar items are excluded from this height requirement.

d. Shipping Containers. The contents of containerized shipments shall not be removed from containers when placed in storage. Shipment shall not be decontainerized prior to delivery to residence unless ordered by the ordering officer.

e. Storage Charges. Storage charges for outbound HHG and UB shipments shall not commence earlier than the sixth workday following date of ordering officer's receipt of Contractor's notification of completion of containerization service. Storage charges shall apply for each 30-day period or computed as a fraction thereof. Date of release from storage shall not be considered in computation of storage charges.

f. Storage charges for inbound HHG and UB shipments shall not commence earlier than the sixth workday following date of contractor’s notification to the ordering officer of arrival of shipment. Storage charges shall apply for each 30-day period or computed as a fraction thereof. Date of release from storage shall not be considered in computation of storage charges.

g. When the contractor cannot release a shipment from storage or deliver a shipment on the date requested by the ordering officer, the storage charges shall cease on the requested date instead of the actual date of release.

h. The contractor is required to submit an on-hand report for all inbound shipments at the

Government-furnished facility (CDRL 0010, Report of Shipments on Hand). This report shall list all inbound shipments in storage and/or waiting to be delivered. Negative reports are required. The TO will identify when reports are to be submitted.

i. The ordering officer will follow Service guidelines when authorizing additional storage. The ordering officer will notify the contractor of the expiration date of storage at government expense.

11. Facilities. Contractor’s facilities shall meet the guidelines outlined in PWS Appendix I.

a. Inspection of Contractor’s Facility. The Contractor’s facility will be initially inspected and approved by a representative from the contracting office or PPSO for compliance with this contract and the standards and regulations stated or referenced therein. Thereafter, inspections will be on a quarterly basis or, if deemed necessary, on a more frequent basis. Inspections will be conducted using PWS Appendix I. If a facility is found to be unsatisfactory, it may be declared ineligible to receive further orders under the contract.

b. Upon receipt of contract award, the Contractor shall furnish to the Contracting Officer evidence of the kinds and minimum amounts of insurance covering work to be performed. The Contractor shall maintain at least the minimum insurance coverage required as specified in the Federal Acquisition Regulation Part 28.307-2 Liability, throughout the contract period for the following policies: (1) Workmen's Compensation Insurance: as required by the applicable GOJ laws and regulations; (2) Comprehensive General Liability Insurance minimum ¥50,000,000 for each warehouse, and Automobile Liability Insurance: Refer to Part III, para 10 below. Each policy will contain an endorsement that cancellation or material change in the policy will not be effective until after a 30-day written notice is furnished to the Contracting Officer.

12. Cargo Insurance. The contractor shall provide a certification of cargo insurance reflecting coverage on a continuous basis in at least the amount shown below to cover legal liability. The certificate shall contain the statement that the insurance company will provide the designated installation contracting officer, a 30-day written notice of any change, expiration, or cancellation of said policy. The underwriter of cargo insurance shall have a rating of “a” or better in current issue of Best’s Insurance Guide. The certificate shall be prepared with original signatures and provided to the designated installation contracting officer. The minimum cargo liability coverage required for both domestic and international shipments is found in Appendix F.

13. DPM Delivery, Unloading, and Unpacking.

a. The contractor shall furnish the ordering officer with the written receiving notice not later than the next workday following the arrival of the inbound shipment. For each individual shipment, the receiving notice shall contain the name and rank/grade of the property member/employee, TCMD or other movement document number, number of pieces, size and type of containers, weight, and name of carrier. When markings on the containers or documents indicate the shipment is of a deceased member/employee (BLUEBARK), this information shall also be provided. The above information shall be obtained from the available documents or containers.

b. Unloading and unpacking, upon delivery to the residence, shall include the one-time laying of rugs, assembling of disassembled furniture, unservicing of appliances, and the one-time placement of furniture and like items in the room of the dwelling or a room designated by the property member/employee. The contractor will not be required to move items after once placed as designated. Third party services as set forth in Paragraph A.4.b(1) will be performed when authorized. Unless specifically waived by the member/employee, in writing, unpacking services shall be performed. The contractor shall have the member/employee certify and sign on the inventory or delivery document that unpacking was or was not performed.

(1) Unpacking Service. Unpacking service shall consist of unpacking, on a one-time basis, all barrels, boxes, cartons, and crates. The contents shall be placed in a room designated by the member/employee. This includes placement of articles in cabinets, cupboards, or on shelving in the kitchen when convenient and consistent with safety of the article(s) and proximity of the area desired by the member/employee, but does not include arranging the article(s) in a manner desired by the member/employee. Unpacking and removing from the member’s/employee’s premises all empty containers, packing material, and other debris shall be performed at the time the goods are delivered to the residence and to the member’s satisfaction.

14. Claims. The provision of Full Replacement Value (FRV) to all DoD customers provides for the replacement, repair, or payment for the non-depreciated value of lost or damaged items. The liability limits for FRV are found in Appendix F.

PART II - GOVERNMENT-FURNISHED PROPERTY AND SERVICES IN MCAS

IWAKUNI

1. The Government will furnish the items listed below. Blank electronic forms may be downloaded from http://www.dtic.mil/whs/directives/infomgt/forms/formsprogram.htm

Description Condition U/I Quantity Unit Cost

1. Government Owned

Containers (GOCs)

- Applicable to Schedule I and

II

Used or New EA As required for each shipment

Refer to Item A010 (and corresponding items for options)

2 Waterproof Envelopes

- Applicable to Schedule I

New

EA For each shipment

$4.15/100ea

3 GOC Control Record Form

- Applicable to Schedule I and

II

New, JPPSO/PPSO will provide a sample format prior to performance

EA One Not available

4 DD Form 1299, Application for Shipment and/or Storage of Personal Property, with special order and customs forms

- Applicable to Schedule I and

II

New, JPPSO/PPSO provides a completed form for applicable shipments to the Contractor. The Contractor returns this form JPPSO/PPSO the shipment is accomplished

EA For each shipment

Not available

5 DD Form 1384, Transportation Control and Movement Document

(TCMD)

- Applicable to Schedule I and

II

New, JPPSO/PPSO provides a form to the Contractor after filling out required information

EA For each shipment

Not available

6. 8,614 square feet of space within Bldg No. 1287 and 5,880 square feet within Bldg No. 1286, Bay 111, MCAS Iwakuni with necessary utilities (including electricity, heat, light and sewage disposal)

Used

Lot 1 Not available

7. One (1) forklift (6,000 lbs lift capacity with fuel)

Used Lot 1 Not available

8. One (1) digital platform scale located in Bldg No. 1287 during 0800 through 1700 hours, Monday thru Friday excluding U.S. Legal holidays.

Used Lot 1 Not available.

9. Six (6) telephone line for official use. (“Lines" are to be furnished on a reimbursable basis in accordance with procedures set by the installation.)

Used Lot 1 Not available.

http://www.dtic.mil/whs/directives/infomgt/forms/formsprogram.htm

2. The Government is responsible for maintenance of the Government-furnished property and facility for normal wear and tear.

3. Title to all HHG Type II wooden containers, crates or metal shipping boxes furnished by the government will remain the property of the government.

4. Return of Excess Government-furnished Property. Upon expiration of the contract, the contractor shall return unused government-furnished forms and supplies to the ordering officer. Returned forms and supplies are to be in good reusable condition.

5. All furnished Government Vehicle are for official use only, and will be maintained in accordance with Marine Corps Order P11240.106B. Chap 2012, Para 5. “Garrison Mobile Equipment (GME) fleet managers may provide Marine Corps owned motor vehicles to DoD contractors in accordance with contract stipulations. If provided to contractors or subcontractors, contracts will state that such vehicles are for official use only, and will be operated and maintained in accordance with this Manual. DoD contractor personnel do not require the use of OF 346’s”.

PAR…