5-RFP Scope of Work– Dixon Middle School Asbestos Abatement.docx

Request for Proposal (RFP) Dixon Middle School – Asbestos Abatement Project Provo City School District Dixon Middle School 750 West 200 North Provo, Utah 84601

1. Introduction Provo City School District (the District) is requesting proposals from qualified, licensed, and experienced contractors to provide asbestos abatement services at Dixon Middle School. The intent of this Request for Proposal (RFP) is to identify a contractor capable of completing the work in compliance with all applicable federal, state, and local regulations, within the required project timeline.

The selected contractor will be responsible for performing all work outlined in the Scope of Work and associated specifications included with this RFP.

2. Project Overview and Submission Requirements

· Project Location: Dixon Middle School, 750 West 200 North, Provo, Utah 84601

· Anticipated Start Date: Monday, April 1, 2026 ( Sections of the building may be occupied until May 30th)

· Completion Date: To be completed by the date proposed by the contractor and approved by the District

· Mandatory Bid Walk: Thursday, February 5, 2026, at 10:00 a.m. Please meet at the school's front entrance.

· Bid Due Date: Friday, February 13, 2026, at 2:00 p.m.

· Proposal Submission: Proposals must be submitted by the date and time indicated in this RFP through the solicitation site Euna/Bonfire/U3P. Late submissions may not be considered.

3. Consulting Firm Scott Bainbridge Air Quality Consulting 226 East 4800 South Murray, Utah 84107 385-321-9701 scott@airqualityconsult.com

4. Scope of Work The Scope of Work for this project includes, but is not limited to, the abatement and removal of asbestos-containing materials at Dixon Middle School. The contractor shall furnish all labor, materials, equipment, supervision, and services necessary to complete the work in accordance with all applicable EPA, OSHA, and regulatory requirements.

4.1 Materials to Be Removed

a. Ceiling Tile

1. Contractor shall remove and dispose of approximately 1,500 SF of 1’x1’ Squiggle Texture Ceiling Tile in Room 104 and side rooms and dispose of according to EPA and OSHA regulations.

b. Vinyl Flooring

1. Contractor shall remove and dispose of approximately 92 SF of 12”x12” Vinyl Tile and mastic in Room 106 closet and Room 116 and dispose of according to EPA and OSHA regulations. Contractor shall remove and dispose of approximately 45 SF of Sheet Vinyl and mastic in Room 113 closet and Room 116 and dispose of according to EPA and OSHA regulations. Contractor shall remove and dispose of approximately 12,000 SF of 12”x12” Vinyl Tile and mastic under existing vinyl in the original hallways and dispose of according to EPA and OSHA regulations.

c. Sink Undercoat

1. Contractor shall remove and dispose of approximately 8 sink undercoats in Rooms 110, 110c and 201 and dispose of according to EPA and OSHA regulations.

General

a. Contractor shall exercise due care and caution to avoid unnecessary disturbance of other equipment and supplies in the area during the work.

b. Contractor shall ensure that a 40-hour asbestos-trained project supervisor is in attendance during all phases of the work.

c. The most stringent regulations in effect for the work site shall apply. Contractor shall determine the extent of city, county, state, federal and all other applicable regulations and perform the work in compliance with these regulations.

d. Contractor shall provide an English-speaking interpreter on-site any time Contractor personnel are non-English-speaking.

e. Contractor shall exercise due care and caution to make the site secure from unauthorized entry. All asbestos-containing waste shall be transported in leak-tight containers.

f. All dimensions, quantities and areas provided in this scope of work are approximations to assist Contractor in determining the amount of ACM designated for removal. Contractor is entirely responsible for accurately determining the amount of ACM included in the scope of work.

g. Time is of the essence on this project. Contractor shall provide projected dates to perform the work and the respective prices for that period on the enclosed bid form.

h. Contractor shall conduct personal air monitoring each day of friable work and shall post all personal air sampling results from the project at the job site no later than the end of the shift the following work day and shall forward these results to Consultant.

i. Contractor shall ensure his work does not cause undue interference with the facility operation outside his abatement area, or unsightly accumulations of debris, materials, personal belongings, etc., and that all areas of the work are secure from the unauthorized entry of patrons and employees of the Owner.

j. Contractor shall ensure all equipment brought onto the site is free of suspect asbestos-containing material (ACM). Consultant may disallow use of equipment with obvious suspect ACM.

k. Contractor shall provide a certificate of weight and measure (or other certification acceptable to the Industrial Hygiene Consultant) for all ACM waste taken from the site. The certification shall list gross, tare and net weights for all ACM waste. Contractor shall also provide, on Contractor's letterhead, a listing of each manifest used for the project, by number and waste tonnage (in pounds) specific to that manifest. Listing shall show if ACM was disposed of as regulated waste, non-hazardous, or any other state-approved category of waste. This information shall be provided prior to, or at the time of, invoice submission.

l. All poly sheeting used by Contractor on the project shall be of the fire-retardant type. Each containment shall be built with a clear Plexiglas window no smaller than two feet square, which allows viewing of the work from outside the regulated area.

m. Smoking is not allowed on the Owner's property. Any violation of this provision is grounds for expulsion from the work site for its duration.

n. Contractor shall provide the Industrial Hygiene Consultant with MSDSs for all materials used on their work site.

o. Removed ACM shall be cleaned up and bagged on a continual basis. No removed ACM shall be left un-bagged at the end of the workday. All waste shall be disposed of at an in-state waste facility unless agreed to in writing by the Industrial Hygiene Consultant prior to transport.

p. Contractor shall install and maintain a job telephone at Contractor's expense. The telephone shall be operational prior to disturbance of any ACM. Contractor shall be fully responsible for all charges to this telephone.

q. Contractor shall provide chemical toilets on the job site for Contractor's personnel, the Industrial Hygiene Consultant and any authorized visitors. Contractor shall ensure these toilets are serviced and maintained daily and in a hygienic manner.

r. Contractor shall provide all information and follow all requirements set by the buyer in documents provided by the buyer.

5. Mandatory Minimums To respond to this RFP, the contractor must provide the following mandatory minimum requirements:

1. Utah Business License. Only companies holding a valid Utah Business License will be considered.

2. As per Utah Procurement Code 63G-6a-1102, if the bid exceeds $50,000, a bid bond of 5% of the total bid is required. The successful vendor will also be required to submit a performance bond of 100% of the contract price (63G-6a-1103).

6. Stage 1 - Proposal Technical Criteria (A-C) Vendors must submit a complete proposal that includes the following schedules. Proposals must be clear, organized, and responsive to the requirements of this RFP.

Schedule A – Company Profile and Subcontractors – 100 Points Vendors shall provide: - A brief history of the company - A company profile including number of employees, qualifications, years in business, and relevant experience - A list of proposed project team members, including individual experience and qualifications - A list of all subcontractors proposed for use on the project and their roles Schedule B – Past Projects Similar to This RFP – 150 Points Vendors shall list five (5) projects completed for Provo City School District and/or similar organizations. Each project description must include: - Description of work performed - Dates of service - Project costs - Client contact information Schedule C – Proposed Project Timeline – 100 Points Vendors shall provide a detailed project timeline demonstrating their ability to complete the work within the required schedule. The timeline must align with the start date and project constraints outlined in this RFP. The timeline will be discussed during the mandatory walkthrough.

Stage 2 - Schedule D – Pricing Proposal (Please provide this separately from the Technical Criteria) Vendors shall submit pricing using the Bid Form included with this RFP. Pricing shall include all costs associated with completing the project scope.

7. General Conditions

· The District reserves the right to reject any or all proposals.

· The District may waive minor irregularities.

· The District is not obligated to award a contract.

· All costs incurred in proposal preparation are the responsibility of the vendor.

8. Standard Terms and Conditions Any contract resulting from this RFP will include but not be limited to the District’s Standard Terms and Conditions. Exceptions and or additions to the District’s Standard Terms and Conditions are strongly discouraged.

Exceptions and additions to the Standard Terms and Conditions must be submitted with the proposal response. Exceptions, additions, service level agreements, etc. submitted after the date and time for receipt of proposals will not be considered. Website URLs or information on website URLs must not be requested in the RFP document and must not be submitted with a proposal. URLs provided with a proposal may result in that proposal being rejected as non-responsive. URLs are also prohibited from any language included in the final contract document.

The district retains the right to refuse to negotiate on exceptions should the exceptions be excessive, or not in the best interest of the district, negotiations could result in excessive costs to the state, or could adversely impact existing time constraints.

If negotiations are required, the contractor must provide all documents in MS Word format for redline editing. The contractor must provide the name, contact information, and access to the person(s) who will be directly involved in legal negotiations.

9. AWARD OF CONTRACT

Award shall be made to the offeror whose proposal is the most advantageous to the District taking into consideration price and the other evaluation factors outlined in this request for proposals.

The District reserves the right to award the contract(s) to a technically qualified lower-cost offeror(s) in the event the high-scoring offer is determined not to be the best value offered to the District, based on a cost-benefit analysis.

BID FORM LOCATED ON THE NEXT PAGE

BID FORM

Dixon Middle School Asbestos Abatement 750 West 200 North Provo, Utah 84601

Completion Date:___________________________ Price: _____________________________________ Contractor: ________________________________ Address: __________________________________ City, State, Zip: _____________________________ Contact: __________________________________ Phone: ___________________________________ Signature: ________________________________