5-RFP 26-33 - SEPA for Emergency Management Training - Scope of Work.pdf

Montgomery County, PA Southeastern Pennsylvania Regional Task Force

Request for Proposal (RFP): 26-33 Emergency Management Training

1. Background:

Montgomery County on behalf of the Southeastern Pennsylvania Regional Task Force (SEPA RTF) is seeking a qualified vendor to provide the following:

The Southeastern Pennsylvania Regional Task Force (SEPA RTF) Training and Exercise Sub-Committee developed a training and exercise plan to enhance all-hazard preparedness capabilities throughout the region. Vendor is responding to an RFP to do business with one or all member counties of the Southeastern Pennsylvania Regional Task Force, which is comprised of the County of Berks, County of Bucks, County of Chester, County of Delaware, County of Montgomery, and the City of Philadelphia. As such, vendors should familiarize themselves and their agencies within the Pennsylvania Commonwealth Structure specific to first-, second-, and third-class counties and the relationships that exist between the aforementioned counties and the local municipalities and services within them. For specific information on the Southeastern Pennsylvania Regional Task Force please visit https://www.montgomerycountypa.gov/3337/Southeastern-Pennsylvania- Regional-Task-

2. Proposal:

To better prepare the Southeastern Region the T&E Sub-Committee proposes scheduling a series of trainings focusing on incident management and position specific trainings.

https://www.montgomerycountypa.gov/3337/Southeastern-Pennsylvania-Regional-Task-https://www.montgomerycountypa.gov/3337/Southeastern-Pennsylvania-Regional-Task-

RFP for Emergency Management Training

Course Training Hours

QTY

L0950: All-Hazards Incident Commander Course 30 2 L0952: All-Hazards Public Information Officer Course

31 1

L0964: All-Hazards Situation Unit Leader Course 31.25 1 L0965: All-Hazards Resources Unit Leader Course 23.5 1 L0969: All-Hazards Communications Unit Leader Course

25 1

O0305: All-Hazards Incident Management Team 35 2

3. Planning & Vendor Requirements

• Trainings will be scheduled and hosted throughout the five SEPA RTF counties (Bucks, Chester, Delaware, Montgomery, & Philadelphia). Scheduled dates to be determined upon award and anticipated to be on a monthly or bi-monthly basis through June of 2027.

o Host site will provide: white board, projector, project screen, and WiFi access o Vendor will coordinate with Host Site, Point of Contact at least two months (60 calendar days) before the scheduled class for any classroom setup and communication needs with students o All courses will be limited to members of SEPA RTF and will have registrations directly handled by the five counties o Each course will have a capacity of 30 students unless otherwise specified by FEMA course guidelines

• Training will be in-person to facilitate better participation and conversations amongst participants.

o Virtual options may be made available should it be required due to impending or on-going emergencies, inclement weather, hazardous travel, health, or accommodation concerns.

• All courses must provide certificates that are recognized by Pennsylvania Emergency Management Agency (PEMA) and Federal Emergency Management Agency (FEMA) o Consultant/Vendor must have and provide approved instructors for the prescribed course both within the Commonwealth of Pennsylvania and FEMA Emergency Management Institute o Vendor will collect and ensure packaging of all prerequisite certificates, rosters, course agendas, pre-test and post-test results from Students during the class are delivered to assigned SEPA RTF Training Coordinator Consultant/vendor will utilize FEMA test score records, sign-in sheets, and evaluation forms when made available for the training

SEPA RTF Training Coordinators will be responsible to ensure that registered students are eligible for course certifications and submit final documentation packet to FEMA Emergency Management Institute (EMI)

• Vendor will provide BOTH print and electronic course text and participant guides where available from FEMA publications

• Vendor will have primary and secondary means of delivering course material, presentations, videos, media, etc.

• Vendor will provide all necessary activity materials such as flip charts, poster boards, markers, white board markers, pens, pencils, etc.

• Vendor will cover any cost for shipping of course materials and lodging/transportation/meals/incidentals within their overall course cost

4. Proposed Locations ((Subject to Change and in No Specific Order):

Course Offering Location L0950: All-Hazards Incident Commander Course Delaware County, PA L0952: All-Hazards Public Information Officer Course Chester County, PA L0964: All-Hazards Situation Unit Leader Course Montgomery County, PA

L0965: All-Hazards Resources Unit Leader Course Bucks County, PA L0969: All-Hazards Communications Unit Leader Course

Delaware County, PA

L0950: All-Hazards Incident Commander Course Bucks County, PA O0305: All-Hazards Incident Management Team Philadelphia County, PA

O0305: All-Hazards Incident Management Team Montgomery County, PA

5. Overview of Proposed Courses All courses (with the exception of O-305) require/recommend the following prerequisites:

Prerequisites:

· IS-0100: An Introduction to the Incident Command System

· IS-0200: Basic Incident Command System for Initial Response

· E/L/G 0300: Intermediate Incident Command System for Expanding Incidents

· E/L/G 0400: Advanced Incident Command System for Complex Incidents

· IS-0700: An Introduction to the National Incident Management System (NIMS)

· IS-0800: National Response Framework (NRF), An Introduction

Recommended:

· G0191: Emergency Operations Center/ Incident Command System Interface

· O0305: Type 3 AHIMT Training Course

L0950: All-Hazards Incident Commander Course The goal of this professional development course is to provide local and state-level emergency responders with an overview of key duties and responsibilities of an Incident Commander within the ICS structure and specifically for a Type III All-Hazards Incident Management Team (AHIMT).

Course Objectives

• Identify course objectives and position-specific resource materials for the position of Incident Commander.

• Describe how to lead and manage an Incident Management Team (IMT) through an understanding of the interactions between the Incident Commander and the individual members of the IMT.

• Describe the Incident Commander's responsibilities in IMT administration and readiness.

• Identify the components of a typical Incident Commander Go-Kit.

• Describe the purpose and function of command, agency oversight, support, and coordination as they relate to incident management and the role of the Incident Commander.

• Describe command and coordination structures from the Incident Commander's standpoint.

• Describe the interaction and cooperation that occurs between the Agency Administrator/Executive and the Incident Commander for the successful management of an incident.

• Describe the considerations and procedures an Incident Commander should follow to ensure effective and safe transfer of command.

• Describe effective communication practices for addressing audiences internal and external to the management of an incident.

• Define leader's intent, priorities, incident objectives, strategies, and tactics as they are utilized by the Incident Commander for effective incident management.

• Describe the Incident Commander's responsibilities for the various plans and meetings in which he or she participates.

• Describe the staffing responsibilities and considerations of the Incident Commander.

• Describe how the Incident Commander can identify and manage a special situation that occurs within an incident.

• Describe the financial management responsibilities of the Incident Commander and the role of the Finance/Administration Section.

• Describe the agreements that the Incident Commander may encounter while managing incidents.

• Describe effective personal documentation practices for the position of Incident

Commander.

• Describe the role and responsibilities of the Incident Commander as they pertain to the demobilization process, returning an incident to local management, and the performance evaluations of the Command and General Staff.

Mission Areas: Respond

L0952: All-Hazards Public Information Officer Course The goal of this professional development course is to provide federal, state, tribal, and local-level emergency responders with an overview of key duties and responsibilities of a Public Information Officer in a Type III All-Hazards Incident Management Team (AHIMT).

Course Objectives

• Describe the role and importance of the Public Information Officer position in incident operations, especially as it pertains to initial incident operations.

• Describe the fundamentals of information operations during incident management.

• Develop a communications strategy for disseminating incident information.

• Explain the importance of effective media relations, including social media, and the role of the Public Information Officer in developing and maintaining such relationships.

• Describe the roles and responsibilities of Assistant Public Information Officers.

• Describe how the Public Information Officer may establish and leverage effective community relations.

• Describe the role of the Public Information Officer as it pertains to handling special situations within incidents.

• Describe how Public Information Officers can keep themselves, and those they escort and work with, safe in the incident environment.

• Define the Public Information Officer's roles and responsibilities during incident transition and demobilization.

Mission Areas: Respond

L0964: All-Hazards Situation Unit Leader Course This course helps participants establish the essential core competencies required for performing the duties of the Situation Unit Leader (SITL) in an all-hazards incident. This course addresses all responsibilities appropriate to an SITL operating in a local- or state-level All- Hazards Incident Management Team (AHIMT). These responsibilities include processing information and intelligence and developing displays. The course is an instructor-led training that supports learning through discussion, lecture, and active participation in multiple exercises.

By requiring participants to bring an SITL Kit to the instruction, the course provides a realistic, hands-on approach to mastering the skills of an SITL.

Course Objectives

• Identify the course objective and position-specific resource materials for the position of

Situation Unit Leader.

• Describe the organization and functions of the Planning Section.

• Describe the function of the Situation Unit and the roles and responsibilities of the

Situation Unit Leader.

• Identify how to obtain, analyze, and disseminate necessary incident information.

• Identify how to select and use appropriate methods to display incident information.

• Demonstrate how to use advanced technology to develop and display incident information.

• Explain how to effectively establish and maintain the Situation Unit.

• Demonstrate the ability to complete the required documents to support the incident.

• Participate in a Planning Meeting and Operational Briefing.

Mission Areas: Respond, Recover, Mitigation

L0965: All-Hazards Resources Unit Leader Course This course provides federal, state, and local-level emergency responders with an overview of key duties and responsibilities of a Resources Unit Leader and a Demobilization Unit Leader in a Type 3 All Hazards Incident Management Team (AHIMT).

Course Objectives

• Explain the organization and functions of the Planning Section.

• Explain the purpose of the Resources Unit and the Demobilization Unit.

• Create an ICS Form 211 Incident Check-in List.

• Create an ICS Form 219 Resource Status Card.

• Create the Resources Unit Leader's portion of the ICS Form 215 Operational Planning

Worksheet.

• Create the required forms, documents, and components to support the incident.

• Create the required forms and documents to facilitate resource demobilization.

L0969: All-Hazards Communications Unit Leader Course This course helps participants establish the essential core competencies required for performing the duties of the Communications Unit Leader (COML) in an all-hazards incident.

This course addresses all responsibilities appropriate to a COML operating in a local- or state-level All-Hazards Incident Management Team (AHIMT). These responsibilities include the collection, processing, and dissemination as needed to facilitate Operations of Command, General Staff, and Unit Leaders within the confines of a Type 3 AHIMT. The course is an instructor-led training that supports learning through discussion, lecture, and active participation in multiple exercises.

Course Objectives

• Identify course objectives and position-specific resource materials for the position of

COML.

• Describe the function and components of the Logistics Section and the Communications Unit within the context of the Incident Command System (ICS).

• Describe the function and components of the Communications Unit and qualification process for the Communications Unit Leader.

• Identify methods for the application, coordination, and use of interoperable communications.

• Identify methods and standards relating to frequency regulations and use.

• Describe the Communications Unit Leader responsibilities in establishing an incident radio communications system.

• Create and publish a properly constructed ICS Form 205 Incident Radio

Communications Plan and a Form 217A Communications Resource Availability Worksheet.

• Identify COML responsibilities in establishing an Incident Communications Center (ICC) as well as manage all incident communications needs, personnel, and the ICC.

• Describe requirements of personnel management.

• Describe the Communications Unit Leader roles and responsibilities for demobilization/transition from an incident.

• Demonstrate mastery of the key concepts presented in the course.

O-305 All-Hazards Incident Management Team The overall goal of the Type 3 AHIMT course is to develop state, regional and tribal AHIMTs to function under the National Incident Management System during a large and/or complex incident or a major event. This course is designed for those who are assigned to function in a Type 3 AHIMT during a large/complex incident, typically extending into multiple operational periods.

Course Objectives

• Demonstrating the goals of NIMS and NRF.

• Emphasizing the nature and purpose of a USFA Type 3 AHIMT so that others in the community and emergency services are more willing and able to assist within various components of their local USFA Type 3 AHIMT.

• Demonstrating the critical role that leadership and teamwork skills play in the success of a USFA Type 3 AHIMT.

• Providing a basic framework for building and maintaining critical interpersonal communications and working together as a team member of a USFA Type 3 AHIMT.

• Offering practical experience of on-scene operations through extensive exercises and simulations, as well as through post-course refresher training, by providing students with the opportunity to perform as members of a USFA Type 3 AHIMT during a mock incident management situation.

6. Proposal Format Proposals must be submitted directly into the Bonfire (Euna) portal. The following items should be included in your proposal submission:

• Technical Proposal o Company background o Instructor(s) background.

o Provide schedule and strategy for providing training and performing the services outlined in this Scope of Work. All training must be completed no later than June 30, 2027.

o Provide references for at least 3 state/regional/local organizations that your company has performed similarly sized projects for including a description of these completed projects.

• Cost Proposal o Provide a total cost for providing all trainings outlined in this Scope of Work.

o The total cost should not exceed $110,000.00.

NOTE: Do NOT include cost in your Technical Proposal. Technical and Cost Proposals should be submitted as separate documents.

7. Questions All vendor questions must be submitted through the Bonfire (Euna) portal.