5-Policy for Payment.pdf

This document is a policy for payment of material on hand issued by the Harris County Engineering Department in Texas, dated December 6, 2005. The policy outlines procedures for contractors to request compensation for nonperishable materials that have been delivered to a work location but not yet incorporated into the project. Eligible materials include concrete traffic barriers, precast concrete box culverts, concrete piling, deck panels, beams, reinforced concrete pipes, structural steel girders, bridge rail, illumination poles, and other items deemed reasonable by the Engineer.

The policy specifies that payment for material on hand will only be made for materials authorized for purchase by work order or with written Engineer approval. Contractors must submit monthly forms documenting material details, including quantities, costs, and project information. Payment is limited to the actual invoice cost and will not exceed the associated placement costs. Materials without a paid invoice within 60 days will be ineligible for payment. The document emphasizes that material on hand payment does not constitute acceptance of materials and that the contractor authorizes Harris County Engineering Department to audit records and review the record-keeping system.