5-Muna Tree Holdings, Ltd Board Amended Report December 2025.pdf

XXXXX

BOARD OF TRUSTEES OF COMMUNITY COLLEGE DISTRICT NO. 508

COUNTY OF COOK AND STATE OF ILLINOIS

Study Abroad Program

Muna Tree Holding, Ltd.

Malcolm X College Office of the President

Amended Board Report

THE CHANCELLOR RECOMMENDS:

that the Board of Trustees authorizes the Chair, upon final approval of the General Counsel of the legal form of such agreements, to exercise an amended of the agreements with Muna Tree Holdings, Ltd doing business as (dba) Edu Africa for service for the period from December 4, 2025, through June 30, 2026, at a total cost not to exceed $130,000.00 for the term of the agreement.

VENDOR: Muna Tree Holdings, Ltd. (dba EDU Africa) 96 Beach Road, Chapman’s Peak Cape Town, Western Cape 7979

USERS: Malcolm X College

TERM:

ORIGINAL TERM:

The term of the agreement shall begin 12/4/2025 and shall end on 6/30/2026. Services may be extended, in writing, for up to 1-year term, in accordance with and upon the approval of the Broad of Trustees.

SCOPE OF SERVICES:

Muna Tree Holdings, Ltd. will provide selected and qualified students with access to a high-quality Study Abroad Program focusing on social-emotional learning, cultural competency, identity attainment, and service-learning. The program includes trips to Accra, Ghana, scheduled from February 19 thru March 1, 2026, and Kilgali, Rwanda scheduled from April 17, 2026, thru April 28, 2026.

Muna Tree Holdings will be responsible for providing transportation, housing, guidance, coordination, food, and oversight for both students and chaperones. The cost for Accra, Ghana is $2,600.00 per student, based on a maximum participation of 20 students. In the event that student participation falls to 16 students or fewer, the cost may not exceed $3,000.00 per student. The cost for Kilgali, Rwanda is $3,065.00 per student based upon a maximum of 20 students. In the event that student participation falls to 16 students or fewer, the cost may not exceed $3,305.00 per student.

Included in the per participant cost for both trips are accommodations for up to 7 chaperones, consisting of City Colleges employees and one community member, as outlined in the service agreement, at no additional charge. Should a chaperone elect to secure a single room, a single supplement charge of $380.00 per chaperone will apply for Accra, Ghana while a single supplement charge of $885 will apply for Kigali, Rwanda. Additionally, a contingency amount of $3,200.00 has been allocated to cover potential International Wire Transfer fees, Cyber Charges, and fluctuations in currency exchange rates.

BENEFIT TO CITY COLLEGES OF CHICAGO:

This vendor will provide valuable and essential intellectual benefits to all students participating in this program. The social and emotional learning, cultural competencies and identity attainment which serve as Student Learning Outcomes, will also provide students with the opportunity to earn 2 credit hours towards graduation.

VENDOR SELECTION CRITERIA:

Muna Tree Holdings, Ltd is a sole source vendor as approved by Procurement.

MBE/WBE COMPLIANCE:

[TO BE COMPLETED BY PROCUREMENT’S CONTRACT COMPLIANCE]

GENERAL CONDITIONS:

Inspector General – It shall be the duty of each party to the agreement to cooperate with the Inspector General for City Colleges of Chicago in any investigation conducted pursuant to the Inspector General’s authority under Article 2, Section 2.7.4(b) of the Board Bylaws.

Ethics – It shall be the duty of each party to the agreement to comply with the applicable provisions of the Board’s Ethics Policy adopted January 7, 1993, and as amended by the Board.

Contingent Liability – Pursuant to Section 7-14 of the Illinois Public Community College Act, all agreements authorized herein shall contain a clause that any expenditure beyond the current fiscal year is subject to appropriation in the subsequent fiscal year.

FINANCIAL

Total: $ 1 3 0 , 0 0 0 . 0 0 Charge to: Malcolm X College Source of Funds: Appropriation Grant Fund Budget Line: 108582430

Respectfully submitted, Juan Salgado Chancellor

December 4, 2025 – Study Abroad Program, Malcolm X College