5-ITB-26-00032 Traffic Signal Cabinets, Devices and Services.pdf

Invitation to Bid Traffic Signal Cabinets, Devices and Services

ITB-26-00032

ITB-26-00032 Page 1

SOLICITATION TYPE: Competitive Sealed Bids

SOLICITATION NUMBER: ITB-26-00032

SOLICITATION TITLE: Traffic Signal Cabinets, Devices and Services

BRIEF DESCRIPTION: The Hillsborough County Board of County Commissioners (County) is seeking competitive sealed bids from qualified Contractor(s) to provide furnishing, configuration, installation, and removal of traffic signal equipment. The work is scheduled over a three (3) year period.

DUE DATE & TIME: December 4, 2025, [2:00 P.M.] Eastern Time (our clock)

PRIMARY CONTACT: Tracy Edwards, Senior Buyer

BID SUBMISSION: The County will only accept bids submitted through its electronic bidding system (Euna Procurement). Bids that are submitted or delivered by non-electronic means (hard-copy paper), facsimile, electronic mail (e-mail), electronic file, or means other than through the County's electronic bidding system (Euna Procurement) will not be accepted or considered. Please visit our vendors webpage (hcfl.gov/vendors) for information regarding vendor registration, electronic bid submission, procurement opportunities, and other important resources.

TIMELINESS: To preserve the integrity of the competitive sealed bid process, bids submitted after the due date and time listed above, unless otherwise amended, cannot and will not be accepted. Please do not wait until the last minute, hour, or day to submit your bid, as you may encounter technical difficulties or issues that cannot be resolved before the due date and time.

When preparing to submit your bid, please read and follow all instructions regarding formatting and other details related to the form(s) to be used.

Again, please do not wait until it’s too late for assistance. We value and need your participation, so the last thing we want is for you to miss this opportunity.

QUESTIONS: ● Questions regarding technical difficulties or errors encountered while submitting proposals through Euna Procurement must be directed to Euna Procurement Support at 1-844-226-3862 or support.bonfire@eunasolutions.com.

IMPORTANT! PLEASE READ CAREFULLY BEFORE SUBMITTING BID

mailto:support.bonfire@eunasolutions.com

ITB-26-00032 Page 2

● Questions regarding the specifications or solicitation document must be directed to the primary contact listed above using the “messages” section in Euna Procurement for this particular procurement.

• To be given consideration, such requests must be received no later than 14 calendar days after the date of Solicitation issuance in Euna Procurement, site visit, or pre-bid conference, whichever is later.

● Questions regarding vendor registration, training, or general questions must be directed to the Supplier Engagement Team at (813) 272-5790 or iSupplier@HCFL.gov.

CONE OF SILENCE: A Cone of Silence is in effect for this procurement; therefore, no bidder, interested party and/or their principals, officers, employees, attorneys, or agents shall communicate with County employees, the Hearing Master assigned to hear the applicable protest appeal and/or members of the Board of County Commissioners, including their aides and employees regarding this procurement and/or a related protest, except as otherwise provided in the Hillsborough County Procurement Protest Policy and Procedures Ordinance. The Cone of Silence does not prohibit a bidder from communicating with the Director of Procurement, staff in the Procurement Services Department, or the County’s attorney assigned to this procurement. Violating the Cone of Silence may disqualify the bidder from consideration for award. Please refer to the Instructions for complete details about the Cone of Silence.

INSURANCE: Insurance coverage is required for this procurement. Please see ITB-26- 00032 Insurance Requirements Attachment and Special Terms and Conditions.

SURETY (BONDS): Bid, performance, and/or payment surety is not required for this procurement. [Please see Special Terms and Conditions for complete details and requirements.]

E-VERIFY: The Department of Homeland Security's Image Program and E-Verify apply to this procurement. Please see General Terms and Conditions for complete details and requirements.

mailto:iSupplier@HCFL.gov https://library.municode.com/fl/hillsborough_county/codes/code_of_ordinances,_part_a?nodeId=HICOCOORLA_CH2AD_ARTVIPR_DIV3HICOPRPRPOPR_S2-562TI https://library.municode.com/fl/hillsborough_county/codes/code_of_ordinances,_part_a?nodeId=HICOCOORLA_CH2AD_ARTVIPR_DIV3HICOPRPRPOPR_S2-562TI

ITB-26-00032 Page 3

1. SPECIFICATIONS

1.1. Scope

1.1.1 Hillsborough County Engineering & Operations Department is seeking competitive sealed bids from qualified Contractor(s) to provide furnishing, configuration, installation, and removal of traffic signal equipment as specified in each bid item. The work will include, but not limited to, supplying and installing devices, mounting them on traffic signal poles, placing them inside signal cabinets, and replacing certain cabinets and related infrastructure (such as conduits, cables and pull boxes) as needed to ensure system functionality.

1.1.2 Maintenance of Traffic (MOT) (Section 102) – Contractor shall be responsible for completing all work and fulfilling MOT (Section 102) for the project as described in Hillsborough County’s specifications. A majority of the work is expected to be completed outside the lanes and behind the back of curb. Temporary sidewalk closures shall be anticipated and managed by the Contractor as part of this project. The Contractor shall develop and present a MOT plan as described in the standard specifications. MOT is subsidiary to project bid items. A pre-construction meeting shall take place prior to installation. Based on the intersection and the level of effort required for maintenance of traffic, the Contractor may be required to complete nighttime work.

1.1.3 The Contractor shall complete the work in accordance with specification in solicitation documents, the Hillsborough County Public Works Department Standard Specification for Construction 2023 and Florida Department of Transportation (FDOT) Standard Specifications and Plans.

1.1.3.1 Public Works Standard Specifications for Construction 2023

• https://assets.contentstack.io/v3/assets/blteea73b27b731f985/blt2f95 697d515cb87c/Standard%20Specifications%20for%20Construction%202 023.pdf

1.1.3.2 FDOT Design Standards

• https://www.fdot.gov/design/standardplans/current

• https://www.fdot.gov/fpo/fpc/publications/boe/home

• FDOT Approved Product List

1.2. Minimum Qualifications

1.2.1 The Bidder or principal thereof shall demonstrate recent experience in providing substantially similar services.

https://assets.contentstack.io/v3/assets/blteea73b27b731f985/blt2f95697d515cb87c/Standard%20Specifications%20for%20Construction%202023.pdf https://assets.contentstack.io/v3/assets/blteea73b27b731f985/blt2f95697d515cb87c/Standard%20Specifications%20for%20Construction%202023.pdf https://assets.contentstack.io/v3/assets/blteea73b27b731f985/blt2f95697d515cb87c/Standard%20Specifications%20for%20Construction%202023.pdf https://www.fdot.gov/design/standardplans/current https://www.fdot.gov/fpo/fpc/publications/boe/home https://path.fdot.gov/Specifications

ITB-26-00032 Page 4

1.3. Minimum Requirements

1.3.1 Connected Vehicles

1.3.1.1 On-Board Unit (OBU) - The bid items are summarized below to furnish, install, and configure the OBU equipment. These items shall include all the necessary labor and equipment to complete the work. The bid item Additional Configuration and Installation OBU is an hourly rate to support additional work as directed by the Project Manager. The other bid items represent the complete cost for the representative effort to furnish, install and configure as described below:

1.3.1.1.1 CONNECTED VEHICLE, ONBOARD UNIT (OBU), FURNISH &

INSTALL (INCLUDES DEVICE CONFIG) (924-681-20) – This shall be the total compensation for all necessary labor, tools materials, equipment, ancillary cables, mounting hardware, operational software packages, firmware, supplies, personnel training and miscellaneous to provide accurate for a complete and operational system. It shall include all configuration (unique name, password, IP addressing, etc.), acceptance testing, and documentation. This task shall include all mobilization, maintenance of traffic, and temporary traffic control to complete the deployment and acceptance testing. The Contractor shall provide shop drawings, warranty, and As-Built documents for each installation. The Contractor shall furnish an OBU approved by the Hillsborough County Project Manager that is compatible with the Road Side Unit (RSU).

1.3.1.1.2 CONNECTED VEHICLE, ONBOARD UNIT (OBU), FURNISH ONLY

(924-681-21) - This shall be the total compensation for all necessary mobilization, labor, materials, shipping and delivery costs, equipment, ancillary cables, mounting hardware, and miscellaneous items to furnish an OBU. It shall include all device support and documentation. The Contractor shall deliver to the address as described in the contract documents. The Contractor shall provide shop drawings and warranty documents for each installation. The Contractor shall furnish an OBU approved by the Hillsborough County Project Manager that is compatible with the RSU.

1.3.1.1.3 ADDITIONAL CONFIGURATION AND INSTALLATION OBUS (HC-

OBU-L) - This shall be the total compensation for all necessary mobilization, labor, installation equipment, and miscellaneous items to configure (unique name, password, IP addressing, etc.) and install an OBU. It shall include device support, acceptance testing and documentation. The Contractor shall provide a checklist and As-Built documents for each installation.

ITB-26-00032 Page 5

1.3.1.2 Road Side Unit (RSU) - The bid items are summarized below to furnish, install, and configure the RSU equipment. These items shall include all the necessary labor and equipment to complete the work. The bid item Additional Configuration and Installation RSU is an hourly rate to support additional work as directed by the Project Manager. The other bid items represent the complete cost for the representative effort to furnish, install and configure as described below.

1.3.1.2.1 CONNECTED VEHICLE ROAD SIDE UNIT (RSU), FURNISH &

INSTALL (INCLUDES DEVICE CONFIG WITH MAP (Map or Intersection Geometry) MESSAGE) (924-681-1). This shall be the total compensation for all necessary labor, tools materials, equipment, ancillary cables, mounting hardware, operational software packages, firmware, supplies, personnel training and miscellaneous to provide a complete and operational system. It shall include all configuration (unique name, password, IP addressing, etc.), acceptance testing, and documentation.

This task shall include all mobilization, maintenance of traffic, and temporary traffic control to complete deployment and acceptance testing. The Contractor shall provide shop drawings, warranty, and As- Built documents for each installation. The Contractor shall furnish the RSU from the FDOT Approved Product List.

1.3.1.2.2 CONNECTED VEHICLE ROAD SIDE UNIT (RSU), INSTALL

(INCLUDES DEVICE CONFIG WITH MAP MESSAGE) (924-681-10) This shall be the total compensation for all necessary labor, tools materials, equipment, ancillary cables, mounting hardware, operational software packages, firmware, supplies, personnel training and miscellaneous to provide a complete and operational system. It shall include all configuration (unique name, password, IP addressing, etc.), acceptance testing, and documentation. This task shall include all mobilization, maintenance of traffic, and temporary traffic control to complete deployment and acceptance testing. The Contractor shall provide shop drawings, warranty, and As-Built documents for each installation. The County will provide the RSU.

1.3.1.2.2.1 Device Configuration with MAP Message

configuration shall include all labor and materials for the Contractor to set-up, configure, test and document operational performance for the phasing and lane geometry of each intersection. This includes device configuration (unique name, password, IP addressing, etc.) and the MAP Message configuration for intersection specific geometry, phasing, and other details.

1.3.1.2.3 CONNECTION VEHICLE, ROAD SIDE UNIT (RSU), FURNISH ONLY

(924-681-5) This shall be the total compensated for all necessary

ITB-26-00032 Page 6 materials, shipping and delivery cost, equipment, ancillary cables, mounting hardware, and miscellaneous items to furnish an RSU. It shall include all device support and documentation. The Contractor shall furnish the RSU from the FDOT Approved Product List.

1.3.1.2.4 ADDITIONAL CONFIGURATION AND INSTALLATION RSU (HC-

RSU-L) This shall be the total compensation for all necessary mobilization, labor, installation equipment, and miscellaneous items to configure (unique name, password, IP addressing, etc.) and install an RSU. It shall include device support, acceptance testing and documentation. The Contractor shall provide shop drawings, warranty documentation and As- Built documents for each installation.

1.3.1.3 CCTV (Originally known as Closed Circuit TV, but now used for Video Streaming Capable Camera)

1.3.1.3.1 ITS (Intelligent Transportation System) CCTV CAMERA, FURNISH & INSTALL, EXTERNAL POSITIONER PTZ - NON-PRESSURIZED IP, HIGH DEFINITION (682-001-002) (WTI SIDEWINDER/VIPER) - This shall be the total compensation for all necessary labor, tools materials, equipment, ancillary cables, mounting hardware, operational software packages, firmware, supplies, personnel training and miscellaneous items for all work to provide an operational ITS CCTV Camera. It shall include all configuration (unique name, password, IP addressing, etc.), acceptance testing, and documentation for an accurate operational system. This task shall include all mobilization, maintenance of traffic, and temporary traffic control to complete the deployment and acceptance testing. The Contractor shall provide shop drawings, warranty documentation and As-Built documents for each installation. The Contractor shall furnish the camera from the County Proprietary Product List (PPL).

1.3.1.3.2 ITS CCTV CAMERA, REMOVE RETURN TO HILLSBOROUGH

COUNTY (682-1-600) - ALL CAMERAS) - This shall be the total compensation for all necessary labor, materials, equipment, and miscellaneous items to remove an existing ITS CCTV Camera. This task shall include all mobilization, maintenance of traffic, and temporary traffic control to complete the removal. The Contractor shall deliver to the County.

1.3.1.3.3 RACK MOUNT POE SURGE PROTECTION, FURNISH & INSTALL

(DTK-RM16EXTS) (HC-SP-A) - This shall be the total compensation for all necessary labor, tools materials, equipment, ancillary cables, mounting hardware, operational software packages, firmware, supplies, personnel training, and miscellaneous items to provide an operational surge

ITB-26-00032 Page 7 protection device. It shall include all configuration, acceptance testing, and documentation for a functional device at each location. This task shall include all mobilization, maintenance of traffic, and temporary traffic control to complete the deployment and testing. The Contractor shall provide shop drawings, warranty documentation, and As-Built documents for each installation.

1.3.1.3.4 ADDITIONAL CONFIGURATION AND INSTALLATION VIDEO (HC-

VID-L) - This shall be the total compensation for all necessary mobilization, labor, installation equipment, and miscellaneous items to configure (unique name, password, IP addressing, etc.) and install the video or detection system (both cabinet and above ground). It shall include device support, acceptance testing and documentation. The Contractor shall provide shop drawings, warranty documentation, and As- Built documents for each installation.

1.3.1.3.5 PROVIDE A TWO-PERSON CREW WITH AERIAL TRUCK FOR

MISCELLANEOUS WORK (691-HC3) – This work shall consist of all mobilization, mileage, labor, resources, equipment, and maintenance of traffic to complete the work as described by the Project Manager. This bid item is for stand-alone secondary work and requires Project Manager approval prior to start of work. The contract bid items shall be by the hour for the agreed upon scope.

1.3.1.3.6 ADDITIONAL PM APPROVED OFF-DUTY LAW ENFORCEMENT

OFFICER (102-14-0). The initial deployment of the law enforcement officer is subsidiary to specific furnish and install bid items. This bid item is for additional, secondary law enforcement traffic control and requires Project Manager approval prior to start of work. The contract bid item shall be by the hour for the agreed upon scope.

1.3.2 Traffic Signal Controller - The bid items are summarized below for the installation and removal of the traffic signal controller. These items shall include all the necessary labor and equipment to complete the work. The County will provide the Advanced Traffic Controller (ATC). The Contractor shall pick-up the ATC controller from a Traffic Signal Shop Technician. The bid item Additional Configuration and Installation Traffic Controller Assembly is an hourly rate to support additional work as directed by the Project Manager.

The other bid items represent the complete cost for the representative installation and removal as described below.

1.3.2.1 TRAFFIC CONTROLLER ASSEMBLY, DATABASE CONVERSION and INSTALL (HC-ATC-A) - This shall be the total compensation for all necessary mobilization, labor, installation equipment, and miscellaneous items to configure and install an ATC controller. It shall include device support, acceptance testing, and

ITB-26-00032 Page 8 documentation. The Contractor shall provide shop drawings, warranty documentation and As-Built documents for each installation.

1.3.2.1.1 Database Conversion – This work shall consist of converting existing traffic signal controller databases (Cubic) to Q-Free MAXTIME signal controller databases. The work shall include but is not limited to the following tasks:

1.3.2.1.1.1 Data Assessment

• Review current signal controller database format.

• Identify format and parameters for compatibility

1.3.2.1.1.2 Database Conversion

• Convert existing traffic signal timing data, phase configuration, and all necessary settings to Q-Free MAXTIME

1.3.2.1.1.3 Validation

• Validate the converted Q-Free MAXTIME databases against the existing databases to confirm accuracy.

1.3.2.1.1.4 Documentation

• Deliver converted database files.

• Document the conversion process, including identified variances and solutions.

1.3.2.1.1.5 Quality Assurance (QA) /Quality Control (QC) Bench Testing

• Conduct thorough QA/QC testing of the converted databases and Q-Free controllers before field deployment.

1.3.2.1.1.6 Bench Testing

• Bench testing will be a check using emulators.

• Controllers will have a burn in period in the bench test environment.

• Load converted databases into each Q-Free ATC controller.

ITB-26-00032 Page 9

1.3.2.1.1.7 Functional Testing

• Verify database functionality matches existing operations including phase, splits, offsets, cycle, and coordination settings.

• Simulate detection calls and other intersection functionality to document controller response to traffic scenarios.

1.3.2.1.1.8 Quality Control Documentation

• Document all test results in a checklist and corrective actions

• Include sign-off sheet for controller field readiness

1.3.2.2 TRAFFIC CONTROLLER ASSEMBLY, REMOVE CONTROLLER WITH CABINET

(670-5-600) – This shall be the total compensation for all necessary labor, materials, equipment, and miscellaneous items to remove an existing traffic signal controller and cabinet. This task shall include all mobilization, maintenance of traffic, and temporary traffic control to complete the removal. The Contractor shall deliver to the County the controller and the cabinet assembly.

1.3.2.3 TRAFFIC CONTROLLER, REMOVE- CABINET TO REMAIN (671-2-60) -EACH

This shall be the total compensation for all necessary labor, materials, equipment, and miscellaneous items to remove an existing traffic signal controller. This task shall include all mobilization, maintenance of traffic, and temporary traffic control to complete the removal of the controller, leaving the cabinet without damage. The Contractor shall deliver to the County the removed controller assembly.

1.3.2.4 ADDITIONAL CONFIGURATION AND INSTALLATION TRAFFIC CONTROLLER

ASSEMBLY(HC-ATC-L) - This shall be the total compensation for all necessary mobilization, labor, installation equipment, and miscellaneous items to configure and install the ATC controller. It shall include device support, acceptance testing and documentation. The Contractor shall provide shop drawings, warranty documentation, and As-Built documents for each installation.

1.3.3 Traffic Signal Cabinet - The bid items are summarized below for the installation and removal of the traffic signal cabinet. The bid items represent the complete cost for the representative installation and removal as described below.

1.3.3.1 TRAFFIC SIGNAL CONTROLLER CABINET, FURNISH & INSTALL (676-023-

004) - This shall be the total compensation for all necessary labor, tools materials, equipment, ancillary cables, mounting hardware, operational software packages, firmware, supplies, and miscellaneous items to provide a complete and accepted

ITB-26-00032 Page 10 installation. The Contractor shall complete a field turn-on check list and review with the Project Manager before placing the signal into operation. This task shall include all mobilization, maintenance of traffic, and temporary traffic control to complete the deployment and acceptance testing. The Contractor shall provide shop drawings, warranty documentation, and As-Built documents for each installation. The Contractor shall furnish the from the Hillsborough County PPL.

1.3.3.2 TRAFFIC SIGNAL CONTROLLER CABINET, FURNISH ONLY (676-023-004)

This shall be the total compensation for all necessary mobilization, labor, materials, shipping and delivery costs, equipment, ancillary cables, mounting hardware, and miscellaneous items to furnish the traffic signal controller cabinet from the Hillsborough County PPL. It shall include all device support and documentation. The Contractor shall provide shop drawing and warranty documents for each installation.

1.3.3.3 TRAFFIC SIGNAL CONTROLLER CABINET, ADJUST/MODIFY (676-1-500)

This bid item shall be used only when no new equipment is deployed at the traffic signal cabinet. If the Contractor is installing new equipment as part of a project bid item this Adjust/Modify pay item is not included. This work shall be the total compensation for all necessary mobilization, labor, tools, equipment, ancillary cables, and miscellaneous items to make necessary field adjustments to the traffic signal cabinet.

1.3.3.4 TRAFFIC SIGNAL CONTROLLER CABINET, REMOVE (676-1-600) - This shall be the total compensation for all necessary labor, materials, equipment, and miscellaneous items to remove an existing traffic signal cabinet. This task shall include all mobilization, maintenance of traffic, and temporary traffic control to complete the removal. The Contractor shall deliver to the County the cabinet assembly.

1.3.4 (Additional Line Items) Traffic Signal Infrastructure

1.3.4.1 CONDUIT, FURNISH & INSTALL OPEN TRENCH (1-2") (PVC) (630-2-11) This shall be the total compensation to furnish and install conduit for traffic control signals and other devices. Install the conduit in accordance with NEC or National Electrical Safety Code (NESC) requirements and the Standard Plans. This shall be the total compensation to include all necessary labor, tools materials, equipment, ancillary cables, mounting hardware, supplies, and miscellaneous items necessary for a complete and accepted installation. This task shall include all mobilization, maintenance of traffic, and temporary traffic control to complete the deployment. The Contractor shall submit shop drawings, warranty documentation, and As-Built documents for Project Manager approval.

1.3.4.2 CONDUIT, FURNISH & INSTALL, ABOVE GROUND (1-2") (RIGID CONDUIT)

(630-2-14) - This shall be the total compensation to furnish and install conduit for

ITB-26-00032 Page 11 traffic control signals and other devices. Install the conduit in accordance with NEC or National Electrical Safety Code (NESC) requirements and the Standard Plans. This shall be the total compensation to include all necessary labor, tools materials, equipment, ancillary cables, mounting hardware, supplies, and miscellaneous items necessary for a complete and accepted installation. This task shall include all mobilization, maintenance of traffic, and temporary traffic control to complete the deployment. The Contractor shall submit shop drawings, warranty documentation, and As-Built documents for Project Manager approval.

1.3.4.3 CONDUIT, FURNISH & INSTALL, DIRECTIONAL BORE (2-2") (PVC) (630-2-

12) - This shall be the total compensation to furnish and install conduit for traffic control signals and other devices. Install the conduit in accordance with NEC or National Electrical Safety Code (NESC) requirements and the Standard Plans. This shall be the total compensation to include all necessary labor, tools materials, equipment, ancillary cables, mounting hardware, supplies, and miscellaneous items necessary for a complete and accepted installation. This task shall include all mobilization, maintenance of traffic, and temporary traffic control to complete the deployment. The Contractor shall submit shop drawings, warranty documentation, and As-Built documents for Project Manager approval.

1.3.4.4 SIGNAL CABLE- NEW OR RECONSTRUCTED INTERSECTION, FURNISH &

INSTALL – PER INTERSECTION (632-7-1) - This shall be the total compensation to furnish and install underground and aerial signal cable. The Contractor shall provide all necessary labor, tools materials, equipment, ancillary cables, hardware, support wire, cable ties, cable clamps, lashing wire, terminal connectors, cable supplies, grounding, and miscellaneous items necessary for a complete and accepted installation. This task shall include all mobilization, maintenance of traffic, and temporary traffic control to complete the deployment. The Contractor shall submit shop drawings, warranty documentation, and As-Built documents for Project Manager approval.

1.3.4.5 SIGNAL CABLE, REMOVE- INTERSECTION (632-7-6) – This shall be the total compensation for all necessary labor, materials, equipment, and miscellaneous items to remove existing traffic signal cable. This task shall include all mobilization, maintenance of traffic, and temporary traffic control to complete the removal.

1.3.4.6 PULL & SPLICE BOX, F&I, 17" X 30" COVER SIZE (POWER) (635-2-14) - This shall be the total compensation to furnish and install pull boxes, splice boxes, and junction boxes. The Contractor shall provide all necessary labor, tools materials, equipment, hardware, grounding, and miscellaneous items necessary for a complete and accepted installation. This task shall include all mobilization, maintenance of traffic, and temporary traffic control to complete the deployment. The Contractor shall submit shop drawings, warranty

ITB-26-00032 Page 12 documentation, and As-Built documents for Project Manager approval.

Contractor shall furnish materials from the FDOT Approved Product List.

1.3.4.7 PULL & SPLICE BOX, FURNISH & INSTALL, 30" X 60" RECTANGULAR OR 36"

ROUND COVER SIZE 36" DEEP (635-2-13) - This shall be the total compensation to furnish and install pull boxes, splice boxes, and junction boxes. The Contractor shall provide all necessary labor, tools materials, equipment, hardware, grounding, and miscellaneous items necessary for a complete and accepted installation. This task shall include all mobilization, maintenance of traffic, and temporary traffic control to complete the deployment. The Contractor shall submit shop drawings, warranty documentation, and As-Built documents for Project Manager approval. Contractor shall furnish materials from the FDOT approved Product List.

1.3.4.8 PULL & SPLICE BOX, INSTALL (635-2-30) - This shall be the total compensation to install pull boxes, splice boxes, and junction boxes. The Contractor shall pick up the box from the County. The Contractor shall provide all necessary labor, resources, equipment, grounding, and miscellaneous items necessary for a complete and accepted installation. This task shall include all mobilization, maintenance of traffic, and temporary traffic control to complete the deployment. The Contractor shall submit As-Built documents for Project Manager approval.

1.3.4.9 PULL & SPLICE BOX, REPAIR (635-2-50) - This shall be the total compensation to repair pull boxes, splice boxes, and junction boxes. The Contractor shall provide all necessary labor, resources, equipment, and miscellaneous items necessary for a complete and accepted installation. This task shall include all mobilization, maintenance of traffic, and temporary traffic control to complete the repair. The Contractor shall submit As-Built documents for Project Manager approval

1.3.4.10 PULL AND SPLICE BOX F&I 17" X 30" COVER SIZE (18" DEEP) (HILLSCTY

SPEC) (635-2-14) - This shall be the total compensation to furnish and install pull boxes, splice boxes, and junction boxes. The Contractor shall provide all necessary labor, tools materials, equipment, hardware, grounding, and miscellaneous items necessary for a complete and accepted installation. This task shall include all mobilization, maintenance of traffic, and temporary traffic control to complete the deployment. The Contractor shall submit shop drawings, warranty documentation, and As-Built documents for Project Manager approval.

1.3.4.11 ELECTRICAL POWER SERVICE, FURNISH & INSTALL, UNDERGROUND,

METER PURCHASED BY CONTRACTOR FROM POWER COMPANY (639-1-122) -

Power service assemblies are utilized for signals, ITS, and other roadway applications. The assembly shall include the following components: Conduit, Electrical Service wire, Meter base (when required), service disconnect, and Surge

ITB-26-00032 Page 13

Protective Device. The contractor shall furnish and install electrical power service assemblies for underground service in accordance with the details shown in Standard Plans. Coordinate with the power company to provide electrical service to the locations provided by the Project Manager. Consult and cooperate with the power company when power is needed at the service point. Furnish and install only those parts of the metering equipment or connections that are required by the power company in the locality involved. The Contractor shall provide all necessary labor, tools, materials, equipment, hardware, and miscellaneous items necessary for a complete and accepted installation. This task shall include all mobilization, maintenance of traffic, and temporary traffic control to complete the deployment. The Contractor shall submit shop drawings, warranty documentation, and As-Built documents for Project Manager approval.

Contractor shall furnish materials from the FDOT Approved Product List.

1.3.4.12 ELECTRICAL POWER SERVICE, REMOVE UNDERGROUND (639-1-620) -

The contractor shall remove the electrical power service assemblies for underground service in accordance with the standard plans and specifications.

Consult and coordinate with the power company and Project Manager to remove the service point. The Contractor shall provide all necessary labor, tools, materials, equipment, hardware, and miscellaneous items necessary for a complete and accepted removal. This task shall include all mobilization, maintenance of traffic, and temporary traffic control to complete the removal.

1.3.4.13 ELECTRICAL SERVICE WIRE, FURNISH & INSTALL (639-2-1) –The contractor shall furnish and install electrical service wire in accordance with the Standard Plans and locations identified with this project. Contractor shall provide all necessary labor, tools, materials, equipment, hardware, and miscellaneous items necessary for a complete and accepted installation. This task shall include all mobilization, maintenance of traffic, and temporary traffic control to complete the deployment. The Contractor shall submit shop drawings, warranty documentation, and As-Built documents for Project Manager approval.

1.3.4.14 ELECTRICAL SERVICE DISCONNECT, FURNISH & INSTALL, POLE MOUNT

(639-3-11) - The contractor shall furnish and install electrical service disconnect in accordance with the Standard Plans and locations identified with this project.

Contractor shall provide all necessary labor, tools, materials, equipment, hardware, and miscellaneous items necessary for a complete and accepted installation. This task shall include all mobilization, maintenance of traffic, and temporary traffic control to complete the deployment. The Contractor shall submit shop drawings, warranty documentation, and As-Built documents for Project Manager approval. Contractor shall furnish materials from the FDOT Approved Product List.

1.3.4.15 ELECTRICAL SERVICE DISCONNECT, REMOVE - POLE OR CABINET TO

REMAIN (639-3-60) - The contractor shall remove the electrical service disconnect

ITB-26-00032 Page 14 in accordance with the standard plans and specifications. Consult and coordinate with the power company and Project Manager to remove the service disconnect.

The Contractor shall provide all necessary labor, tools, materials, equipment, hardware, and miscellaneous items necessary for a complete and accepted removal. This task shall include all mobilization, maintenance of traffic, and temporary traffic control to complete the removal.

1.3.4.16 ITS CABINET, FURNISH & INSTALL, POLE MOUNT WITH SUNSHIELD, 336,

24" W X 36" H X 20" D (676-2-121) - This shall be the total compensation for all necessary labor, tools materials, equipment, ancillary cables, mounting hardware, supplies, and miscellaneous items to provide a complete and accepted installation. This task shall include all mobilization, maintenance of traffic, and temporary traffic control to complete the deployment and acceptance testing.

The Contractor shall provide shop drawings, warranty documentation, and As- Built documents for each installation. The Contractor shall furnish the from the FDOT Approved Products List.

1.3.4.17 SMALL EQUIPMENT ENCLOSURE, FURNISH & INSTALL, LESS THAN 10"W

X 13"H X 11" D (676-3-10)- This shall be the total compensation for all necessary labor, tools materials, equipment, ancillary cables, mounting hardware, supplies, and miscellaneous items to provide a complete and accepted installation. This task shall include all mobilization, maintenance of traffic, and temporary traffic control to complete the deployment and acceptance testing. The Contractor shall provide shop drawings, warranty documentation, and As-Built documents for each installation. The Contractor shall furnish the from the FDOT Approved Products List.

1.3.5 The Contactors shall complete regular project coordination meetings as determined by the Project Manager.

1.3.6 The Contractor shall submit Requests for Information (RFI)s to the County when necessary to complete the scope of work.

1.3.7 The Contractor shall communicate the anticipated impact to the project schedule for the resolution of RFIs, Change Orders (CO)s and Field Design Change (FDC)s.

1.4. Preparation for Delivery

Delivery of the goods to: Hillsborough County Traffic Management Center (TMC), 2310 Regional Waters Lane, Tampa, Florida 33619. The Contractor shall be solely responsible for all freight charges. Offers that propose delivery timelines that do not fall within the aforementioned delivery time frame will be subject to rejection.

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2. SPECIAL TERMS AND CONDITIONS

2.1 Basis for Award (County’s Best Interest)

Award will be made to the lowest, responsive and responsible Bidder meeting Specifications. If this Solicitation Document contains more than one (1) line item, the County reserves the right to award by line item, by group/section, or by overall total net Bid price, whichever is determined to be in the County’s best interest.

2.1.1 Bidders are not required to bid on all groups/baskets but are required to bid on all line items within each group/basket. If a Bidder fails to submit a Bid on all line items in a group/basket, that Bidder is not eligible for award of that group/basket.

2.2 Insurance, Contractor

See ITB-26-00032 Insurance Requirements Attachment for more specific details regarding the type of coverage and amounts required.

2.2.1 No work for the County shall commence or occupancy of any of its property take place until the required Certificates of Insurance and copies of the policies, if requested, are received by the County and written Notice to Proceed is issued to the Contractor by the County.

2.2.2 The insurance coverages and limits required of the Contractor under the Contract Documents are designed to meet the minimum requirements of the County. They are not designed as a recommended insurance program for the Contractor. Contractor shall be responsible for the sufficiency of its own insurance program. Should the Contractor have any questions concerning its exposure to loss under the Contract Documents or the insurance coverages needed therefore, it should seek professional assistance.

2.2.3 If the insurance coverage initially provided by the Contractor is to expire prior to completion of the Work, renewal Certificates of Insurance shall be furnished to the County the ten (10) Days prior to expiration of current coverages.

2.2.4 Should the Contractor fail to maintain the insurance coverages required by the Contract Documents, the County may, at its option, either terminate this Agreement for default or procure and pay for such coverage, charge the Contractor for and deduct the costs of the same from payments due the Contractor. A decision by the County to procure and pay for such insurance coverage shall not operate as a waiver of any of its rights under the Contract Documents.

2.2.5 Failure of the Contractor to submit the required Certificates of Insurance within the times required by this Section may result in a delay in issuing the Notice to Proceed. The parties specifically agree that such a delay is neither excusable nor compensable and will not entitle the Contractor to a change in the Contract Price or Time.

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2.3 Optional Provision for Other Agencies

Unless otherwise stipulated by the Bidder/Proposer in its Offer, the Bidder/Proposer agrees to make available to all government agencies, departments, and municipalities the Offer prices submitted in accordance with the terms and conditions of this Solicitation Document, should any governmental entity desire to buy under the Contract resulting from this Solicitation Document.

2.4 Price Escalation/De-Escalation (CPI)

2.4.1 Any reference in the solicitation to price adjustments or price escalations shall mean price decreases as well as increases unless otherwise stipulated. Unit prices or rates in contracts that are longer than twelve (12) months and include a provision for price adjustments based on movement in the U.S. Department of Labor's Consumer Price Index for All Urban Consumers (CPI-U) (1982 84=100) may be adjusted annually (contract redetermination period). The awarded unit prices or rates will be effective for one (1) year beginning on the date of purchase order issuance or contract effective date, whichever is later. The awarded vendor may request unit price or rate adjustments no later than 30 days prior to the start of the next contract redetermination period. The unit prices or rates may be adjusted, up or down, based on the percentage movement of the “CPI for All Urban Consumers (CPI-U) 1982-84=100 (Unadjusted)” posted at https://data.bls.gov/cgi-bin/surveymost?bls.

2.4.2 The baseline index will be the month and year in which the contract begins. The adjustments will not be cumulative and will be computed from the original awarded (base) prices or rates. Adjustments shall be computed using the latest cited CPI-U that is published and available on the date the County receives the adjustment request in writing. The unit price(s) changed as a result of these adjustments shall become effective on the first day of the next contract redetermination period. Adjustments will not be retroactive or prorated. If an adjustment is requested during the term of the contract, the County reserves the right to also request an adjustment in the same prescribed manner, especially if the CPI-U decreases and it is deemed to be in the County's best interest. Price adjustments shall be accomplished using the simple percentage method, which will adjust the base rate by the same percentage as the percent change in the CPI- U. Following is an example of the calculation:

https://data.bls.gov/cgi-bin/surveymost?bls

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Calculation Example

CPI2 = CPI-U at time of adjustment calculation (May 2019): 146.8

CPI1 = CPI-U at time base rate was awarded and set (June 2018): 143.4

CPI2/CPI1: 1.023

Base rate: $1,000.00

Multiplied by 1.023

Equals adjusted rate $1,023.00

For subsequent years, the base rate (CPI1) remains the same and the adjustment calculation will show the change from the base rate. Following shows the second adjustment using the example above:

CPI2 = CPI-U at time of adjustment calculation (May 2020): 140.6

CPI1 = CPI-U at time base rate was awarded and set (June 2018): 143.4

CPI2/CPI1: 0.980

Base rate: $1,000.00

Multiplied by 0.980

Equals adjusted rate $980.00

2.5 Purchase Order/Contract

By submitting an Offer, the Bidder/Proposer declares that it understands and agrees that Bidder’s/Proposer’s Offer in addition to the Specifications, the Instructions, the General Terms and Conditions, the Special Terms and Conditions, the Insurance and Bond requirements, any

ITB-26-00032 Page 18

Amendment(s) issued and all applicable attachments to this Solicitation Document shall become a valid contract between the County and the Contractor upon approval of the contract award by the Board of County Commissioners (if applicable), upon approval of the contract award by the County Administrator (if applicable), or upon the County’s issuance of a Contract Purchase Agreement, Blanket Purchase Agreement, or Purchase Order, whichever occurs sooner.

2.6 Contract Period for Term Contract

The Contract resulting from this Solicitation Document will be in effect for a three (3)-year period (ending on the last day of the final month) from the effective date of the Contract as established by the County’s Blanket Purchase Agreement (BPA) or Contract Purchase Agreement (CPA).

2.7 Estimated Quantities

Quantities given represent the best estimate for use and shall be the basis for award. However, these quantities are not intended to represent actual requirements, which are not known at this time and may vary during the Contract Period. The County does not guarantee a minimum total purchase. Furthermore, the requirements of the County may exceed best estimates and the Successful Bidder/Proposer shall provide such requirements to the extent they are reasonable.

2.8 Hillsborough County Governmental Purchasing Council: Reference Laws of Florida 69-1112 and 69-1119

All Offers received by the County in response to this Solicitation Document shall be considered as Offers to members of the Hillsborough County Governmental Purchasing Council. Members, at their discretion, may utilize the Contract that results from this Solicitation Document. Members may purchase the goods, Services and/or Work under the same terms and conditions as the Contract between the Contractor and the County. Members will issue their own purchase orders, issue payments and coordinate the service locations with the Contractor, as applicable. The Hillsborough County Governmental Purchasing Council consists of the following agencies:

Children’s Board of Hillsborough County

City of Plant City

City of Tampa

City of Tampa Housing Authority

City of Temple Terrace

Clerk of the Circuit Court

Expressway Authority

Hillsborough Area Regional Transit Authority

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Hillsborough County Aviation Authority

Hillsborough County Board of County Commissioners

Hillsborough Community College

Hillsborough County School Board

Hillsborough County Sheriff

Property Appraiser

State Attorney’s Office

Supervisor of Elections

Tampa Palms Community Development District

Tampa Port Authority

Tampa Sports Authority

Tax Collector

2.9 Ordering

The County shall issue a Blanket Purchase Agreement (BPA) or Contract Purchase Agreement (CPA) to cover any goods, Services and/or Work to be furnished under this Contract. The County user departments will then issue Standard Purchase Orders against the BPA/CPA on an as-needed basis. The Successful Bidder/Proposer shall deliver the applicable goods, Services and/or Work only upon receipt of a Standard Purchase Order. No goods, Services and/or Work are to be provided until a Standard Purchase Order is issued. However, any Standard Purchase Order issued PRIOR to the end of the Contract Period shall be completed, invoiced and paid after the expiration of the Contract. Orders shall be issued only during the Contract Period. The County reserves the right to modify the delivery location(s) identified throughout the Contract Period.

2.10 Termination for Convenience

In the event the County elects to terminate the Contract, the County shall provide the Contractor with notice of termination in writing by electronic and/or certified mail. The County shall pay the Contractor for any accepted goods, Services and/or Work provided by the Contractor to the County prior to the Contractor’s receipt of said termination notice.

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3. DEFINITIONS

The following words and expressions (or pronouns) shall, wherever they appear in this Solicitation Document and the Contract Documents, be construed as follows unless a different meaning is clear from the context.

3.1 Agreement

"Agreement" shall mean the written agreement between the County and the Contractor covering the goods and/or Services to be provided and/or the Work to be performed pursuant to this Solicitation Document. The Agreement (if one is required for this particular Solicitation Document) will be attached to and made a part of the Contract Documents.

3.2 Amendment(s), Addendum, or Addenda

"Amendment(s)", "Addendum", or "Addenda" shall mean the additional information and/or requirements concerning this Solicitation Document that are issued by the County, in writing, prior to the Close Date.

3.3 Bid(s), or Bidder's Bid

"Bid(s)", "Bidder’s Bid”, "Proposal(s)", or "Quote(s)" shall mean the offer, bid, proposal, or quote of the Bidder/Proposer submitted on the prescribed forms setting forth the prices for the Work to be performed, along with all other documents submitted by the Bidder/Proposer in response to this Solicitation Document.

3.4 Bidder

"Bidder" or "Proposer" shall mean any person, partnership, corporation or other entity or organization submitting a Bid, Proposal, or Quote to provide the goods, Services and/or Work solicited by the County in this Solicitation Document.

3.5 Blanket Purchase Agreement (BPA)

“Blanket Purchase Agreement (BPA)” shall mean the County’s written document to the Contractor stating the products/Services/Work to be provided, the pricing for said products/Services/ Work, the effective dates for the provision of said products/Services/Work, and any additional terms and conditions of the Contract, if applicable.

3.6 Board of County Commissioners

"Board of County Commissioners" shall mean the Board of County Commissioners of Hillsborough County, Florida.

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3.7 Bond

"Bond" or "Earnest Money Deposit (EMD)" shall mean bid bond, performance bond, and/or payment bond and other instruments of security furnished by the Bidder/Proposer/Contractor and its Surety in accordance with this Solicitation Document and/or the Contract Documents.

3.8 Business Day(s)

“Business Day(s) "shall mean Monday through Friday excluding public holidays.

3.9 Change Order

“Change Order” shall mean a written order or alteration to a Contract or Purchase Order signed by the appropriate County and Contractor authority directing an addition, deletion, or revision in the provision of the goods and/or Services or an adjustment in the Contract Price and/or Contract Time.

3.10 Close Date

"Close Date" shall mean the date and time set for delivery to the County of all Offers submitted in response to this Solicitation Document.

3.11 Contract or Contract Documents

"Contract" or "Contract Documents" shall mean the Definitions, Instructions, General Terms and Conditions, Special Terms and Conditions, Insurance and Bond requirements, Specifications, Equal Employment Opportunity and Affirmative Action Requirements, all Amendment(s) issued, the Offer, the Agreement (if applicable), all the attached documents identified in this Solicitation Document, all supplementary drawings issued after award of the contract, all Change Orders, all Allowance Authorization Releases, and all provisions required by law to be a part of the Contract Documents, whether actually inserted therein or not.

3.12 Contract Price

"Contract Price" shall mean the total monies payable to the Contractor under the Contract Documents.

3.13 Contract Purchase Agreement (CPA)

“Contract Purchase Agreement (CPA)” shall mean the County’s written document to the Contractor stating the products/Services/Work to be provided, the pricing for said products/Services/ Work, the effective dates for the provision of said products/Services/Work, and additional terms and conditions of the Contract, if applicable.

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3.14 Contract Time or Contract Period

"Contract Time" or “Contract Period” shall mean the number of calendar Days stated in the Contract Documents for the completion of the Work and/or the provision of the goods and/or Services specified therein.

3.15 Contractor

"Contractor" shall mean the Successful Offeror, whether a corporation, partnership, individual or any combination thereof, and its, their or his/her successors, personal…