5-Final RFP-2025-8352 Ventilation Consultant Proposal Instructions.doc

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REQUEST FOR PROPOSAL (RFP) – INSTRUCTIONS

TERRAPOWER Ventilation Consultant

RFP 2025-8352

TerraPower requests your proposal in response to the following documents:

· Exhibit A - Statement of Work (SOW)

· TerraPower – TI Permit Set

· TerraPower – Mechanical Drawing with Exhaust Fans Note that your submission shall be via Bonfire and in accordance with the required information identified. Email submission will be disqualified. Please follow the Bonfire directions closely and submit organized proposals for review and scoring. Individual volumes based on the required information shall be laid out as requested in Bonfire. Your submission will be scored based on if the submission was on time and in accordance with the listed documents required.

TerraPower is soliciting proposals to contract a qualified Supplier to evaluate our ventilation performance, determine airflow requirements for each of our lab spaces, identify opportunities for improvement, provide actionable recommendations, and provide framework to establish effective change management at Everett Laboratory (EVL) located at 3315 Seaway Blvd, Everett, WA 98203.

The overall scope of work is envisioned to include evaluating our lab ventilation systems, assess risk of exposure to potential hazardous airborne hazards, determine appropriate airflow requirements for lab spaces and exposure control devices, identify opportunities to enhance ventilation system performance and efficiency, provide strategies and path for an optimization project, and provide framework to establish an effective change management program.

The selected Supplier(s) will enter into an agreement with the Company. The Company’s format is provided and contains the Company’s terms and conditions, and the requirements associated with workscope and pricing.

CONTRACT TYPE

The Company is requesting Bidders to provide a Firm-Fixed price proposal for the required scope of work.

SOURCE SELECTION AND EVALUATION

Source Selection will be based on Trade-Off (Best Value)

CONTACTS AND QUESTIONS

All questions or comments pertaining to the RFP should be submitted on Bonfire per the schedule published. To the extent practicable, questions and answers will be shared with all respondents accordingly.

Proposal Phase:

08/08/25

08/13/25

08/18/25

08/29/25

PROPOSAL FORMAT

Proposals shall be submitted in three volumes as shown below. Please provide all volumes as separate documents along with an executive summary (also separate, as an attachment to your submittal letter).

Executive Summary

Include as a minimum: brief statement of the major areas of focus, background information, concise analysis and recommendations.

Volume I – Management & Operations Volume I shall describe the management and other organizational elements that would be in place to support SOW. Include as a minimum:

1. Provide list of key individuals managing the project; include applicable certifications & qualifications.

2. Detail ability to support requests listed in Statement of Work.

Volume II – Quality & Technical

Volume II shall address the technical aspects related to Supplier’s approach envisioned to respond to the SOW. Include as a minimum:

1. Provide a redline version of the Statement of Work indicating adherence or exception.

2. Provide detailed description of project tasks as well as deliverables with expected delivery dates that meet the needs stated in the SOW.

3. Provide a schedule outlining key milestones.

Volume III – Business & Contract Volume IV shall contain the pricing and business proposal to support the SOW. Company requests a firm-fixed price proposal. As such, Volume IV shall include the following:

1. Firm fixed price for activities stated in the Statement of Work and Specification.

2. Break out pricing for the optional activities/phases (if any).

3. Acceptance of TerraPower Purchase Order Terms and Conditions

4. List and describe any exceptions to the terms and conditions and provide, as an attachment, any changes (markup/redline) to the document required to address each exception for consideration.

5. Complete and return all Proposal Forms.

6. Proposals must be in USD, and valid for at least 180 days.

RESTRICTIONS

Restrictions on end use of technology - if known, please inform Company of any government or other imposed conditions on the end use of the technology and final deployment of the fabricated equipment.

QUESTIONS AND CONTACTS

Please provide (separately) any questions or comments on the RFP package and the process used for selection as per the BonFire schedule. Any questions can be directed to:

Mylea Williams, Senior Contract Administrator 608-628-8598 Mwilliams@terrapower.com PROPOSAL SELECTION and EVALUATION CRITERIA Supplier selection will be based on trade-off, where technical is more important than price.

Supplier proposals will be reviewed for responsiveness to all elements of the RFP documents and Company plans to score proposals in accordance with the allocation shown in the table below. Company reserves the right to reject any or all proposals received, to reject any proposal that is in any way incomplete or irregular, and to waive any informality or irregularity in any proposal received.

(max-points)

Responsiveness to RFP – Bidders must submit all proposal forms

Document quality – references, support for claims

On-time submittal

Staffing, facilities/equipment, qualifications

Management organization defined & adequate

Technical staff defined and adequate

Ability to support needs identified in Scope of Work

Technical Approach

Requirements understood & addressed

Design/development approach is feasible

Applicable technical experience highlighted in development approach

Comments provided to Spec are substantive and supported

Comments provided to SOW are substantive and supported

Pricing

Costs and estimates are reasonable and supported

Allocation between elements is supported

Contract - acceptance of terms and conditions

DOCUMENTS AVAILABLE FOR DOWNLOAD

Documents Available For Download:

Available

REQUEST FOR PROPOSAL FORM 1

PROPOSAL PRICE OFFER

RFP 2025-8352

After careful review of all RFP documents and drawings, the Supplier shall furnish all services, labor, materials and equipment to complete the work as specified for the price below. Provide a firm fixed price.

Supplier shall submit this form. Any pricing details can be submitted on separate sheets of paper and attach all sheets to this form.

Firm Fixed Price Proposal

Shipping (FOB Destination or Delivered Duty Paid (DDP))

Subtotal

Sales Tax (9.8%)

TOTAL

Terms and Conditions

Do you accept TerraPower Purchase Order Terms and Conditions?

☐ Yes ☐ No

If no, list and describe any exceptions as an attachment with markup/redlines to the document for consideration. All exceptions must be submitted as part of the proposal, no exceptions will be accepted after the RFP due date. The Company will review and evaluate Supplier exceptions as part of Volume IV - Business & Contract but is under no obligation to accept the Supplier exceptions in full or in part.

Is your company considered foreign?

☐ Yes ☐ No

Will there be foreign labor included in your estimate? ☐ Yes ☐ No

If yes, what is the total value $______________

REQUEST FOR PROPOSAL FORM 2

SUPPLIER INFORMATION

RFP 2025-8352

Date:

Principal Contact Person:

Title:

Telephone Number:

E-Mail Address:

Firm’s Legal Name:

Firm’s Address:

State of Incorporation and Date Established:

Check all that apply:

Firm’s address is the following: ☐ Main Office ☐ Branch Office ☐ Other: __________________ Corporate structure: ☐ Corporation ☐ Partnership ☐ Joint Venture ☐ Sole Proprietorship

☐ Other: ____________________________

Foreign company:

☐ Yes ☐ No Business Classification

(check all that apply)

Small Business (SB) (including ANC and Indian Tribes)

Small Disadvantaged Business (SDB)

Woman Owned Small Business (WOSB) (Must provide SBA certification document)

HUBZone Small Business (HUB) (Must provide SBA certification document)

Veteran-Owned Small Business (VOSB)

Service-Disabled Veteran-Owned Small Business (SDVOSB)

8(a) Business Development Program (Must provide SBA certification document)

Provide copies of the federal and/or state certifications and attach to this form.

Has your company been suspended or debarred from doing business with the U.S. Government?

☐ Yes ☐ No

Is your company registered in the System for Award Management (SAM)? ☐ Yes ☐ No If no, registration is available at https://www.sam.gov

Complete the following:

Former Firm Name (if any):

Parent Company Name:

Parent Company Address:

Washington State Contractor Registration Number:

Washington State Unified Business Identifier Number:

Employment Security Department Number:

Federal Tax Identification Number:

DUNS Number:

NAICS Code and Size Standard:

Certification

The Supplier certifies that, to the best of his/her knowledge, the information presented in this Request for Proposal is a statement of facts and that the firm has the financial capability to perform the work. The Supplier further certifies that it knows of no personal and/or organizational conflict of interest prohibited under federal, state and local law.

I certify/declare under penalty of perjury under the laws of the State of Washington that the foregoing is true and correct.

Signature

Name

Title

Date