5. Statement of Work.pdf

ATTACHMENT #5

REQUEST FOR QUOTE

CHEMICAL TRANSPORTATION, STORAGE & DISPOSAL SERVICES

CENTRAL DISTRICT OF CALIFORNIA

STATEMENT OF WORK

SOLICITATION NO.: 15M50022QA4400005

1) INTRODUCTION

The purpose of this requirement is to provide proper chemical/pharmaceutical, packaging/labeling, transportation, storage, and disposal services.

2) FACILITY LOCATION, PERFORMANCE AREA, TRANSITION & PERFORMANCE PERIOD

a) Contractor storage facility shall be located within the continental United States.

b) The contractor, including the contractor’s facility, shall be fully equipped and ready to begin performance within 14 calendar days of the award date. Upon approval by the COR, the contractor has 14 calendar days to transport all chemical/pharmaceutical containers identified by the Contracting Officer’s Representative (COR) from their current location to the proposed storage facility.

a) USMS COR or COR designee will perform monthly and unannounced inspections of facility, assets, case files, and processes. To mitigate unnecessary risk to USMS personnel contractor shall facilitate remote viewing via recording or other acceptable means for any and all required processes during the life cycle of the asset upon request of the COR or COR representative.

c) This order may be cancelled at anytime due to the expiration of time or funds at the convenience of the Government.

d) The contractor shall retain asset records for a period of two years after disposal and shall provide records to the COR upon request.

3) REQUIREMENTS

a) Prior to storage location approval, contractor shall provide three references of services from either a federal, state, or local government agency to USMS district contact. References shall include: service(s) rendered, points of contacts (POC) names and phone numbers.

b) The contractor shall provide all personnel, equipment, tools, materials, supervision, and any other items and services necessary to perform the requirements set forth in this SOW for life cycle management of the chemical.

c) The contractor shall provide copies of all applicable federal, state, and local licenses and permits to the USMS for the relocation, storage, and disposal of chemicals. Applicable permits shall be kept current throughout the term of the contract.

d) The chemicals shall be kept secure at all times while in the custody of the contractor and the disposal facility.

e) USMS seized chemicals shall be segregated from all non-USMS chemicals with a barrier to restrict all unauthorized access. Based on the chemical composition, the contractor shall determine and provide to the COR at time of award the appropriate barrier type for approval.

f) The contractor shall have the proper insurance to cover any damages to a person, loss, damage and/or theft. Loss, theft, or damage while in the contractor's custody shall be reported immediately to the COR. Theft shall be reported to the local police department within 24 hours of incident, and a copy of the police report shall be provided to the COR within 24 hours of receiving report.

g) If the contractor spills or releases any substance into the environment, the contractor will notify the USMS COR immediately. The legal and financial liability of the clean up of the spill rests solely with the contractor and any cleanup will be at the cost of the contractor.

h) The contractor shall maintain a visitor log. The contractor shall deny any individual who requests access to the storage facility who has not been approved by the COR (this includes seizing agency personnel). The contractor shall annotate the names of those individuals, and if applicable, the organizations represented, and immediately notify the COR.

i) Contractor shall provide identifying badges to their personnel. Personnel shall wear the identifying badge at all times indicating individuals name and contractors name.

CHEMICAL TRANSPORTATION, STORAGE & DISPOSAL SERVICES

CENTRAL DISTRICT OF CALIFORNIA

4) TRANSPORT

a) Prior to transport, contractor will need to provide the means and ability on how the chemicals in sealed drums will be transported. Prior to transport, contractor shall generate transportation plan, shipping documentation and manifest for review by the USMS COR. Upon approval, contractor will transport chemical.

b) Upon issuance of a Sub-Task order and prior to transportation and storage, the USMS COR shall provide the contractor with documentation to include the Material Safety Data Sheet (MSDS) and any other applicable documentation involving chemical.

c) The contractor shall package, mark, label, and load all items in such a manner that all applicable federal, state and local Environmental Protection Agency (EPA) and Department of Transportation (DOT) regulations are met. If items must be repackaged for proper shipment, the contractor shall perform all services as required and approved and will do so in such a manner that complies with all applicable federal, state and local EPA and DOT regulations.

d) The contractor shall provide and affix the appropriate placards (if required) to each vehicle prior to leaving the premises. A seal will be placed on the truck before leaving the premises to ensure there is no unauthorized access before the shipment arrives at the storage facility.

e) Two USMS Government representatives shall witness the packaging, marking, labeling, and loading of the asset in accordance with the current USMS policy.

5) INITIAL INTAKE

a) The contractor shall assume sole responsibility, as well as legal and financial liability for the chemical from pick-up until disposal.

b) Upon intake at facility, contractor will take digital photographs of the shipment and provide to the

USMS COR via email within 2 days of intake.

c) Contractor will establish a case file for the asset, available to the USMS COR upon request.

Each case file shall include, at a minimum, Material Safety Data Sheets (MSDS), relevant case information and digital photos.

6) STORAGE

a) Contractor shall secure and store the chemical, providing life cycle management of the asset until disposal.

b) The contractor shall abide by all federal and state, laws, requirements and regulations regarding hazardous chemicals that are stored in the state.

7) DISPOSAL

a) Disposal of all chemicals/pharmaceuticals shall be by destruction via the most appropriate method pursuant to all federal, state, and local laws and regulations.

b) Disposal of the chemical will occur at a disposal facility in accordance with all federal, state, and local environmental laws and regulations.

c) If chemicals must be disposed of at a facility different that where they are stored, any transportation expenses should be factored into the disposal cost.

d) Two USMS representatives (one must be a government representative) shall witness the disposal of the asset in accordance with the current USMS policy and will certify the disposal documents.

e) The contractor shall provide appropriate protective gear (if required by law) for individuals witnessing the disposal.

f) Upon disposal, all disposal documentation will be provided to USMS.

g) Contractor shall document case file upon completion and shall provide entire copy of case file to

USMS POC within 15 days.

CHEMICAL TRANSPORTATION, STORAGE & DISPOSAL SERVICES

CENTRAL DISTRICT OF CALIFORNIA

8) INVOICING

Contractor shall provide a monthly invoice for services to include costs for transportation, storage, disposal, and any other applicable costs associated with the chemical to the USMS COR. As per the written quote, this contract shall not exceed 12 months for the stated Period of Performance.

9) INDEMNIFICATION

Contractor indemnifies and holds harmless the Government, including its officers, managers, employees and agents from and against any and all liabilities, claims, damage, fines and penalties and related expenses including legal fees and costs of investigation with respect to any injury incurred by the contractor in performance of this contract.