5. Sample_Client_Notification_Letter.pdf
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- Solicitation number
- 15BRRC26R00000018
About this file
This document is a template for a sample client notification letter to be issued by prospective bidders responding to a Federal Bureau of Prisons (BOP) Request for Proposals for Residential Reentry Center services. The letter is designed to notify past performance references that they may be contacted by the BOP as part of the source selection evaluation process.
The letter informs recipients that the BOP places substantial emphasis on past performance as a source selection factor in accordance with the Federal Acquisition Streamlining Act (Public Law 103-355) Section 1091. It authorizes references to respond to inquiries regarding work performed and advises that while information may be released to the responding organization, Federal Acquisition Regulation Subparts 15.306(e)(4) and 15.506(e)(4) prohibit disclosure of the names of persons providing reference information. The letter identifies specific points of contact within the reference organization based on their knowledge of the bidder's work and requests honest and candid information about performance. This is a template document only and does not address specific contract requirements, pricing, or service delivery terms.
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SAMPLE CLIENT NOTIFICATION LETTER
(This letter or a similar letter should be issued to all prospective past performance references as outlined in your Business Proposal, Section L.)
Dear _____________:
We are currently responding to the Department of Justice, Federal Bureau of Prisons (BOP) Request for Proposals (RFP) ___________________ for the procurement of Residential Reentry Center services in ___________________________.
In accordance with the Federal Acquisition Streamlining Act (Public Law 103-355) Section 1091, the BOP places substantial emphasis on past performance as a source selection factor. The BOP is requiring that clients of entities responding to their solicitations be identified and their participation in the evaluation process be requested. In the event you are contacted for information on work we have performed, you are hereby authorized to respond to those inquiries.
You are advised that while the information you provide may be released to our organization, the Federal Acquisition Regulation at Subparts 15.306(e)(4) and 15.506(e)(4) prohibits the release of the names of the persons providing the reference information. We therefore request that honest and candid information about our performance be provided.
We have identified Mr./Ms. _______________ and Mr./Ms. ________________ of your organization as the points of contact based on their knowledge concerning our work.
Your cooperation is appreciated. Any questions may be directed to _______________.
Sincerely,
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