5-Boathouse and Dock Operations REBID SOW.pdf

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BOATHOUSE & DOCK OPERATIONS

RIVER MOUNTAIN PARKS

REQUEST FOR SUPPLIER QUALIFICATIONS (RFSQ)

City of Little Rock, Arkansas iiT,::,• -

The capital city of Arkansas is also the state’s largest municipality, with over 202,000 people calling it home.

The City of Little Rock employs over 2,500 employees in 16 departments. It is our mission to ensure our City is a safe, secure, and prospering place to live, work, and play.”

– Mayor Frank Scott, Jr.

Section 8: Contract and Terms & Conditions

Section 9: Appendices

8.1 Contract

Appendix A – City of Little Rock Standard Forms

8.3 Performance

8.4 Standard Terms and Conditions

8.2 Contract Management

Appendix B – Insurance and Warranties

TABLE OF CONTENTS

Section 1: Schedule & Access Information

Section 4: Project Overview

Section 5: Scope of Services

Section 6: Selction, Qualifications and Criteria

Section 2: City of Little Rock Contact Information

Section 3: Definitions

1.1 Schedule for Solicitation

4.1 Management Opportunities

5.1 Project Goals

6.1 Qualifications Being Sought

1.3 Access to Addenda and Notices

6.3 Acceptance of Evaluation

1.2 Participation and Access Details

4.2 Background Information

6.2 Evaluation Criteria

1.4 Submission of Statement of Qualifications

1.5 Special Notices

Section 7: Submittal, Letter and Questionnaire

7.1 General Instructions

7.2 Preparation and Submittal Instructions

7.3 No Price Information

7.4 Submittal Checklist

Appendix C – Additional Resources

Appendix D – Site Map

SCHEDULE FOR SOLICITATION

SCHEDULE & ACCESS

INFORMATION

1.1

SECTION 1:

The proposed schedule of events is tentative and may be modified throughout the selection process at the discretion of the City of Little Rock.

The City of Little Rock has issued this Request for Supplier Qualifications (RFSQ) to businesses authorized in the State of Arkansas and qualified to provide the requested service(s) outlined in this bid document.

The City of Little Rock actively supports small businesses to promote growth and sustainability.

Issuances of the RFSQ (Publication Date)

Non-Mandatory Pre-Submittal Meeting

Deadline for Questions

Addendum Posting Deadline

Statement of Qualif ications (SOQ) Due

Virtual Public Opening of SOQ Submittals

Disseminate Interview Invitations(s)

Finalist Interview Dates

Business Resources Little Rock Business Portal | City of Little Rock

Procurement Division Purchasing Division | City of Little Rock

LRPROCURE powered by Bonfire LRPROCURE powered by Bonfire | City of Little Rock

September 22, 2025 10:15 AM

August 25, 2025 10:00 AM

TBA

September 15, 2025 10:00 AM

September 22, 2025 10:00 AM

September 22, 2025 10:00 AM

TBA

TBA

https://www.littlerock.gov/business/little-rock-business-portal/ https://www.littlerock.gov/city-administration/city-departments/finance/divisions/procurement/ https://littlerock.bonfirehub.com/portal/?tab=openOpportunities

PARTICIPATION AND ACCESS DETAILS1.2

Responses should comply with all requirements stated in this bid solicitation. The Bidder is required to be both responsive and responsible as per the terms of this bid. If any conflict is identified in key terms, the City of Little Rock reserves the right to disqualify the Bidder’s response at its sole discretion.

The City reserves the right to revise the proposal submission deadline. If the City needs to make changes or revisions, an addendum will be available on Bonfire under Public Notices.

The City has worked hard to make sure this request is correct, but it is up to the Bidder to check the proposal carefully because the City and its team are not responsible if there are mistakes or missing information. The responsibility for determining the full extent of the exposure to risk and verifying all information herein shall rest solely on those parties’ making proposals. The City, its representatives, and its agents shall not be responsible for any error or omission in this RFP, nor shall they be responsible for any Vendors or representatives’ failure to verify the information herein and to determine the full extent of that exposure.

Non-Mandatory Bid Opening Meeting (Informational)

Bidders must submit responses to this request online at LRProcure on or before the designated due date and time.

Bid Reference: Boathouse and Dock Operations REBID

Date:

Time: Central

Quick Link

Meeting ID:

Dial-In Number

Passcode

Additional Information

September 22, 2025

+1 972-371-0918,,197994142#

10:15 AM

Join the meeting now

291 835 238 545 8

PN2Rx9Ku

Microsoft Teams

ACCESS TO ADDENDA AND NOTICES

SUBMISSION OF STATEMENT OF

QUALIFICATIONS

SPECIAL NOTICES

1.3

1.4

1.5

We ask all interested parties to register with Bonfire® to access and respond to any advertisement for bids and services required by the City of Little Rock. Registration is secure and user friendly. Registration is available at the referenced link. Once registered, users of the platform will be able to:

The City of Little Rock encourages all responses to be submitted electronically through the Bonfire® eProcurement. Be sure to register in advance to avoid deadline issues.

The City considers all information, documentation and other materials requested to be submitted in response to this solicitation to be of a non-confidential and/or non-proprietary nature and therefore shall be subject to public disclosure after a contract is awarded.

Submission Deadline: refer to Section 1.1 – Schedule for Solicitation

Public Information

■ Register with the City of Little Rock at LRPROC Bonfire.

■ Receive notifications for bids and services requests from the City.

■ Stay updated on changes, addendums, open solicitations.

■ Submit bids, proposals, and qualifications electronically.

Respondent understands and agrees that the City has the ability to terminate its selection process at any time, and to reject any and all responses, or any and all submittals, and that the City has made no representation, written or oral, that it will award a contract for this Project. Furthermore, Respondent recognizes and understands that any cost incurred by the Respondent which arises from Respondent’s submittal of a response to this Request For Qualifications, or any subsequent submittal, if applicable, shall be the sole responsibility of Respondent.

Only individual firms or formal joint ventures may respond to this RFSQ. Two firms may not respond jointly unless they have formed a joint venture. (This does not preclude a Respondent from having consultants.)

Respondent’s Commitment

Respondent’s Eligibility

CITY OF LITTLE ROCK

CONTACT INFORMATION

SECTION 2:

The contacts for this solicitation process are:

Justin Dorsey JDorsey@LittleRock.gov 501-371-4644

All questions concerning the bid solicitation must be submitted via Bonfire®.

Contact with someone other than those listed above or their designated representatives at the City of Little Rock concerning this solicitation may be grounds for removal from consideration.

Interpretation, modification, corrections, or changes to the solicitation documents will be made by addenda issued by the City of Little Rock. Addenda will be posted through Bonfire®.

DEFINITIONSSECTION 3:

The City has made every effort to use industry-accepted terminology in this bid solicitation and will further clarify any point or item in question on Bonfire.

The words “must” and “shall” signify a requirement of this solicitation and that Vendor’s agreement to and compliance with that item is mandatory.

A. “Best Interests” used herein means practicing economical frugality, professionalism, and a firm commitment to the publicly stated goals of the City.

B. “Non-Mandatory Bid Opening Meeting” is the formal process in which sealed bids are opened and the contents are revealed to all Bidders and the public (optional attendance).

C. “Company” or “Firm” means and refers to any submitter, whether such submitter be a sole proprietor, corporation, company, partnership, company, or any other entity legally defined or recognized under the laws of the State of Arkansas.

D. “Contract documents” includes the RFSQ and all the Appendices attached to the

RFSQ.

E. “Day” means a calendar day unless otherwise specifically defined.

F. “Infrastructure” means the roadways, utilities, and other infrastructure.

G. “Project” means subject matter for which these professional services are sought.

H. “Evaluation Committee” means a committee established by the City to review the qualifications. The Committee may be composed of City of Little Rock staff or their designees, or other individuals selected to serve on the committee by the City.

I. “Prospective Vendor” means an entity who submits a bid in response to this solicitation.

J. “RFSQ” means and refers to this Request for Supplier Qualifications and Submissions.

K. “Responsive bid” A bid solicitation that is deemed to meet all the requirements set forward in the bid solicitation such as but not limited to bid instructions, technical requirements, general requirements, acceptance of terms and conditions, and provide complete information.

L. “Selected Submittal” means and refers to the Statement of Qualifications submitted by the Selected Firm.

M. “Site” means the land area associated with the project in the River Market district.

N. “Solicitation” means an RFSQ issued by the City of Little Rock seeking products or services described in the document.

O. “SOQ” means Statement of Qualifications.

P. “Submission” or “Submittal” refers to a response submitted to an RFSQ which is a Statement of Qualifications of the submitter.

Q. “Submitter” or “Respondent” or “Company” or “Firm” means a firm that submits a Statement of Qualifications in response to this RFSQ.

R. “Vendor” means a person who sells or contracts to sell commodities and/or services.

S. “Public Notice” is the Bonfire bulletin board where the City can issue changes or new information about a project. Vendors can find this in the [Messages] section titled “Public Notices.” Vendors who have viewed a project will receive an email notification when a new public notice is posted.

T. “Responsible bid” means a Vendor response that has the capability in all respects to fully perform the contract requirements and the integrity and reliability that will assure good faith performance.

U. The words “Responder,” “Bidder,” “Submitter” and “Vendor” are used synonymously in this document.

V. The terms “Request for Supplier Qualifications,” “RFSQ,” and “Solicitation” are used synonymously in this document.

MANAGEMENT OPPORTUNITIES

PROJECT OVERVIEW

4.1

SECTION 4:

The City of Little Rock is looking for a supplier to operate and manage a boathouse and dock on the Little Maumelle River at River Mountain Parks, sometimes mistaken for Two Rivers Park. The City expects the operator and manager to provide for opportunities for water activities such as rowing, canoeing, etc. The activities can be utilized or rented out for private parties/club usage but must include options that are open to the public to participate. The City intends to lease the land where the boathouse and dock are located to the successful bidder. However, the City is open to alternative arrangements, including revenue shares that will be negotiated with the successful Bidder.

BACKGROUND INFORMATION4.2

Little Rock is the State Capital and the largest city in Arkansas. It was chartered in 1835 and is in the central part of the state, approximately 135 miles west of Memphis, Tennessee. The city has a population of 202,591 according to the 2020 census certified by the Arkansas State Treasurer. The 2025 operating budget revenues as approved by Ordinance No. 22079 are $338,231,579 including the General Fund revenue budget of $263,108,099.

The City of Little Rock is looking for a supplier to operate and manage a boathouse and dock on the Little Maumelle River at River Mountain Parks.

The City of Little Rock has developed a goal for this project to create an amenity for residents to enjoy the boathouse, dock, and experiences on the Little Maumelle River.

SCOPE OF SERVICESSECTION 5:

PROJECT GOALS5.1

The City is seeking qualified and experienced individuals or firms to manage and operate a public boathouse and dock on the Little Maumelle River, offering recreational water activities and experiences for both residents and visitors. The selected operator will be responsible for ensuring that the boathouse, dock, and associated activities remain open and accessible to the general public, providing a safe, welcoming, and engaging environment for all users.

Past performance on similar projects for the management/operations or similar facilities.

Qualifications and experience of the team members proposed to manage the project for Submitter as evidenced by the resumes of the proposed personnel. Only those personnel who will be directly involved in and assigned to this project shall be submitted with their role clearly indicated.

Quality of references from past projects of a similar nature.

Statement of Qualifications.

6.1

SELECTION, QUALIFICATIONS,

AND CRITERIA

SECTION 6:

QUALIFICATIONS BEING SOUGHT

■ License to Practice in the State of Arkansas. Proof of current business license must be included that the business and all assigned professional staff are properly licensed or registered to practice in Arkansas.

■ Company Background and Experience. The Submitter shall state the size of the business and the office location from which the work on this project will be performed.

This section shall also establish the Submitter’s ability to satisfactorily perform the required work through past successes that demonstrate competency in the services to be performed, strength and stability of the organization, and staff expertise in meeting expectations. The City may request additional information or clarification.

■ Staff Qualifications. Identify management staff, including partners, managers, other supervisors, and specialists, who would be assigned to the project. Provide information and resumes on the experience of each person, including information on relevant continuing professional education for the past three (3) years and membership in professional organizations relevant to the performance of this project. Nonprofit organizations must include a board members list.

■ Organizational Chart. Provide an organizational chart for the portion of your business that will be involved with the project, complete with names and titles. On the chart mark the persons who will be involved in this project.

■ Business Operation. If Submitter has operated under any other names within the last ten (10) years, provide those business names.

■ Ownership Changes. If the Vendor anticipates any mergers, ownership transfer, management reorganization, or departure of key personnel within the next twelve

(12) months, describe the anticipated changes and how that could impact work on this project if awarded the contract.

■ Cover Letter. Tell the City why your organization is the best choice. A signed cover letter briefly stating the Submitter’s understanding of the work to be done and a statement as to why the firm believes it to be the best qualified to perform the work.

■ Executive Summary. Write a brief narrative describing your submission.

EVALUATION CRITERIA 6.2

■ The inquiry made through this RFSQ implies no obligation to the part of the City.

■ This RFSQ does not constitute an offer or a contract with any Submitter or other party.

Project Scope Upon completion of the RFSQ process, the successful Submitter and the City will enter into a comprehensive agreement for the management of the boathouse and dock on the Little Maumelle River at River Mountain Parks. The exact configuration of the agreement with be negotiated with the successful Submitter.

■ 100-point scale for submittal evaluation;

■ 50-point scale for interview portion;

■ Total 100-point scale

Reference Checks The City may employ a process of contacting references provided through the Submitter’s proposal. The City reserves the right to conduct reference checks at any point in the evaluation process, and to contact other clients beyond just those references provided.

Clarification and Discussion of Proposal The City may request clarifications and conduct discussions with any Bidder that submits a proposal, including requesting additional information. The City reserves the right to select the proposal that it believes is the most responsive as determined by the Evaluation Selection Committee, which will best serve the City business and operational requirement considering the evaluation criteria set forth.

Scoring Overview Evaluation criteria will be grouped as follows:

■ Team’s number of years in business, size and staffing.

■ Show an established operational history, appropriate organizational size, and sufficient staffing to handle project demands.

■ Team’s experience managing and operating projects of similar scope, size, and quality including relevant examples.

■ Provide verifiable examples of success on projects of equivalent scope, size, and quality, supported by specific examples.

Submittal Evaluation (100 points maximum) 50 points – Submitters Qualifications, including Individual and Companies

■ The City reserves the right to reject any or all proposals, as a whole or in part, and to waive any informality in proposals received deemed to be in the best interest of the City or to accept or reject all or any part of any Proposal.

■ The City may reject any proposal that is not responsive to all the material and substantial terms, conditions, and performance requirements of this RFSQ.

■ Proposals shall be in English.

■ References.

■ Provide a robust list of references that directly align with the project’s goals and requirements.

■ Quality of previous design and project documentation.

■ Illustrate your proven ability to produce high-quality designs and thorough project documentation.

■ Communications and cooperation.

■ Share experiences about your transparent communication and cooperative teamwork.

20 points – Respondents’ Stability/Financial Capacity

Interview, if desired (50 points maximum)

■ Ability to manage and operate the project.

■ Discuss your financial capability to manage and operate the project and make any necessary enhancements or improvements.

■ Demonstrates effective presentation abilities, cohesive team interaction, solid communication skills, thoughtful interview responses, and strong conceptual proposals for the project site.

30 points – Proven Project Success

Submitter must agree to all evaluation processes and procedures as defined in this solicitation. Submission of a responsive and responsible bid signifies the Submitter’s understanding and agreement that subjective judgments will be made during the evaluation and scoring of the responses.

ACCEPTANCE OF EVALUATION6.3

■ Experience of proposed personnel on similar projects and as a project team.

■ Show relevant experience on similar projects and a history of working well together as a cohesive team.

Bidder must receive a minimum score of 60 points.

SUBMITTAL, LETTER,

AND QUESTIONNAIRE

SECTION 7:

GENERAL INSTRUCTIONS7.1

■ Respondents should carefully read the information contained herein and submit a complete response to all requirements and questions as directed.

■ Responses and any other information submitted by Respondents in response to this RFSQ shall become the property of the City.

■ The City will not provide compensation to Respondents for any expenses incurred by the Respondent(s) for submittal preparation or for any demonstrations that may be made, unless otherwise expressly stated or required by law. Respondents submit qualifications and other submittal information in response to this RFSQ at their own risk and expense.

■ Responses which are incomplete or qualified with conditional clauses, or alterations, or items not called for in the RFSQ documents, or irregularities of any kind, are subject to disqualification by the City, at its option. The City reserves the right to waive any irregularity or informality in a response or submittal.

■ Each response should be prepared simply and economically, providing a straightforward, concise description of the Respondent’s ability to meet the requirements of this RFSQ. Emphasis should be on completeness, clarity of content, responsiveness to the requirements, and an understanding of the City’s needs.

■ The City makes no guarantee that an award will be made as a result of this RFSQ or any subsequent RFSQ and reserves the right to accept or reject any or all submittals, waive any formalities, irregularities, or minor technical inconsistencies, or delete any item/requirements from this RFSQ or contract when deemed to be in the City’s best interest. Representations made within the submittal will be binding on responding firms.

PREPARATION AND SUBMITTAL

INSTRUCTIONS

7.2

■ Submittals must be prepared on letter-size (8-1/2” x 11”) paper. Number each page consecutively, including letters of interest, brochures, licenses, resumes and supplemental information. Submittals must be limited to 30 pages. Covers, table of contents and divider tabs will not count as pages, provided no additional information is included on those pages.

■ All pages of the submittal should be numbered sequentially in Arabic numerals (1, 2, 3, etc.). Attachments should be numbered or referenced separately.

■ Submit online via the City’s Bonfire e-procurement portal a total of one (1) digital original in PDF format. Please note: the PDF must include signatures as appropriate.

■ Complete submission prior to the bid closing data. Bid Closing Date is listed under “Important Events.”

■ Any questions or inquiries regarding a bid solicitation must be submitted prior to the Questions Due Date. Questions Due Date is listed under “Important Events.” Once this date has passed, no further communication shall occur between City of Little Rock and suppliers or service providers.

■ For any system-related questions, technical errors and/or help, please contact Bonfire Technical Support by using the Help Button or at support@gobonfire.com Mon-Fri 8:00am-8:00pm EST.

■ Failure to comply with the requirements contained in this RFSQ may result in a finding that the Respondent is not qualified and is ineligible to submit a submittal in response to any subsequent RFSQ.

■ Only individual firms or formal joint ventures may apply. Two firms may not apply jointly unless they have formed a joint venture. Any associates will be disqualified.

(This does not preclude a Respondent from having consultants.)

mailto:support@gobonfire.com

■ Bids Submissions may be revised and resubmitted prior to the Bid Closing Date. Only submitted submissions will be considered.

Submittals shall not include a proposal of fees, pricing or other compensation.

Respondents are instructed to complete, sign and return the following documents as a part of their submittal. Failure to return these documents may subject your submittal to disqualification.

NO PRICE INFORMATION

SUBMITTAL CHECKLIST

7.5

7.6

■ Respondents’ responses to requested information (6.2 Evaluation Criteria)

■ City of Little Rock Standard Forms (Appendix A)

CONTRACT, AND TERMS

& CONDITIONS

SECTION 8:

CONTRACT 8.1

Negotiations If the City chooses, negotiations may be conducted with the highest-ranking Prospective Vendor. Negotiations are conducted at the sole discretion of the City.

If negotiations fail to result in a contract, the City may begin the negotiation process with the next highest ranking Prospective Vendor. The negotiation process may be repeated until the anticipated successful Vendor has been determined, or until such a time the City decides not to move forward with an award.

Issuance of Contract Any resultant contract of this bid solicitation is subject to City approval processes which may include board review.

Cooperative Use The City of Little Rock, as the issuing office for this solicitation, shall be the leading agency for this contract. Other governmental entities may participate in any contract resulting from this solicitation that falls under its scope of work throughout the life of the contract.

The Vendor must agree to offer the same pricing, terms, and conditions to participating governmental entities as outlined in this solicitation.

The City of Little Rock shall not assume liability or obligation on behalf of any other governmental entity that may use any contract resulting from this solicitation. All purchases and payment transactions shall be made directly between the Vendor and the requesting entity.

CONTRACT MANAGEMENT8.2

Communication Plan To manage this contract and the goals outlined in sections herein, the City will collect performance data and regularly discuss performance metrics with selected Vendors.

Vendor update meeting shall occur monthly at an agreed-upon time and date.

Upon mutual agreement, the parties may move to this meeting if necessary to avoid scheduling conflicts, holidays, or similar occurrences. Any changes or cancellations to a meeting shall be communicated at least twenty-four (24) hours in advance.

Joint Ventures A joint proposal submitted by two or more vendors is acceptable.

In the event of a joint venture, documentation must be submitted with the proposals identifying all participating business entities.

Prior to the award, a binding agreement between the participants must be provided. The City will recognize both companies as one entity.

The City shall have a single point of operational contact with the entity that is formed pursuant to this provision.

Two companies with the same physical address or with a single point of operational contact will be considered one entity.

PERFORMANCE

STANDARD TERMS AND CONDITIONS

8.3

8.4

The City seeks to collaborate with the Vendor and other stakeholders to enhance accountability and contract management, improve results, and adjust the delivery of products and/or services based on learning what works.

All prospective Vendors who submit a proposal agree to be bound by the City of Little Rock Standard Terms and Conditions for Vendors and the online Bonfire Terms & Conditions.

METRIC DATA

SOURCE DATA RESPONSIBILITY REVIEW

CADENCE

1. How many days (within the required parameters of this bid) did the contractor take to complete the project? parameters of this bid) did the contractor take to complete the project?

Department Once Parks & Recreation

2. For the duration of the project, what percentage of the time was the contractor available to receive and respond to routine phone calls?

Department Once Parks & Recreation

3. On a scale from 1 to 10, how satisfactory was the vendor’s work upon completion of the project?

Department Once Parks & Recreation

4. How many days (within the required parameters of this bid) did the contractor take to complete the project?

Department Once Parks & Recreation

5. Vendor Performance (Ad-hoc)

As Needed

– At Least Once Per Contract

6. Vendor Performance Review Annually City of Little Rock

Procurement Division

AnnuallyBonfire

Vendor Performance Review Form

Parks & Recreation

Completion of Project

Completion of Project

Completion of Project

Completion of Project

Completion of Project https://www.littlerock.gov/media/22981/standards-and-conditions-2025.pdf https://www.littlerock.gov/media/22981/standards-and-conditions-2025.pdf https://www.bonfire.com/terms-and-conditions/ https://www.bonfire.com/terms-and-conditions/

APPENDICESSECTION 9:

Appendix A – City of Little Rock Standard Forms

Appendix B – Insurance and Warranties

Appendix C – Additional Resources

Appendix D – Site Map

CITY OF LITTLE ROCK

STANDARD FORMS

APPENDIX A

■ AFFIDAVIT OF JOINT VENTURES

■ COMBINED CERTIFICATIONS FOR CONTRACTING WITH THE CITY OF LITTLE ROCK

■ W-9

Forms can be found at LittleRock.BonfireHub.com.

INSURANCE AND WARRANTIESAPPENDIX B

A. The Contractor shall supply the City with evidence of having and maintaining proper and complete insurance, specifically Worker’s Compensation Insurance in accordance with the laws of the State of Arkansas, Public Liability Insurance and Property Damage Insurance. All premiums and cost of said insurance shall be paid by the Contractor.

The City shall not be responsible or liable in case of accident.

B. When submitting a response to this solicitation, the vendor warrants that the commodities covered by the response shall be free from defects in material and workmanship under normal use and service. In addition, the vendor shall deliver new commodities of the latest design and model, unless otherwise specified in the solicitation.

C. Guarantees and warranties should be submitted with the response, as they may be a consideration in making an award

Prior to award of a resulting contract, the Vendor must provide a Certificate of Insurance naming the City of Little Rock as additional insured, if applicable to the terms of award.

ADDITIONAL RESOURCESAPPENDIX C

■ City of Little Rock, Arkansas - Homepage

■ City of Little Rock - Code of Ordinances - Parks Rules

■ Little Maumelle River Water Trail

■ Arkansas.gov https://www.littlerock.gov http://littlerock-ar.elaws.us/code/coor_ch22_artii https://www.agfc.com/things-to-do/water-trails/little-maumelle-river-water-trail/ https://portal.arkansas.gov

SITE MAPAPPENDIX D

THANK

YOU!

City of Little Rock

500 West Markham St.

Little Rock, AR 72201

(501) 371-4560