5-Bid Bond and Bid Check Authorization Form.pdf
PDF 178 KB Posted
- Solicitation number
- 25/0269
- Issued by
- Harris County, Texas
About this file
This document is a Bid Bond Confirmation and Bid Check Return Authorization Form for Harris County, Texas contract opportunities. The form provides instructions for submitting either a bid bond or cashier's check as bid security when responding to solicitations through the Bonfire platform. When electing to provide a cashier's check in lieu of a bid bond, the check must be physically delivered in a sealed envelope referencing the job number before the due date to 1111 Fannin, 12th Floor, Houston, TX 77002. The form requires completion and submission through Bonfire regardless of which security method is chosen.
The document outlines specific retention and return procedures for bid checks based on the solicitation type - for bids, Harris County may retain checks from the three lowest bidders until contract award, approval, and receipt of performance and payment bonds, while other bidders' checks are returned within 72 hours of bid opening. For RFPs, all bid checks are retained by the Purchasing Agent until the same conditions are met. All bid checks must be made payable to Harris County rather than individuals, and the form authorizes the county to return checks via regular mail to unsuccessful bidders or upon completion of bonding requirements. The form includes sections for both bid bond information (Section A) and cashier's check details (Section B), along with required offeror contact information and administrative tracking fields for county use.
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Text version
BID BOND CONFIRMATION AND BID CHECK RETURN AUTHORIZATION FORM
When submitting through Bonfire and electing to provide a cashier’s check in lieu of a bid bond, the cashier’s check must be physically dropped off in a sealed envelope referencing the Job No. before the due date at 1111 Fannin, 12th Floor, Houston, TX 77002.
Offeror must complete this form and return through Bonfire submission. All bid checks must be for the required amount and be payable to Harris County, not payable to any individual.
If a bid, the County Clerk may retain the bid checks of the three lowest bidders until after the award and approval of the contract, receipt of a performance bond, and, if required, receipt of a payment bond. The County Clerk shall return the bid checks of all other bidders at any time within seventy-two (72) hours following the opening of bids.
If an RFP, all bid checks will be retained by the Office of the Purchasing Agent until after the award and approval of the contract, receipt of a performance bond, and, if required, receipt of a payment bond.
Authorization is hereby granted for Harris County to return the bid check via regular mail without liability of any kind or nature to the address listed below if:
1. we are an unsuccessful bidder, or
2. a performance bond, and payment bond, if required, has replaced the bid check, or
3. upon completion of contract.
_______Bid Bond Submission (Complete required information within Section A)
_______Cashier’s Check Submission (Complete required information within Section B)
Bid for:
Section A – Bid Bond Number , Surety Name
Dated in the amount of $____________________.
Section B - Cashier's Check Number , Drawn on
Bank of , Dated in the amount of $____________________.
Name:
Business Address:
Signature:
Mailing Address:
City & State: Zip Code:
Telephone: _____________________ Email:
For Use of County Clerk/Purchasing Agent Only:
Date Check Mailed: By:
Ledger Number: Dept:
Revised 3/24/21
| Bid for: |
| Section A Bid Bond Number: |
| Surety Name: |
| Dated: |
| in the amount of: |
| Drawn on: |
| Section B Cashiers Check Number: |
| Bank of: |
| Dated_2: |
| the amount of: |
| Name: |
| Business Address: |
| Mailing Address: |
| City State: |
| Zip Code: |
| Telephone: |
| Email: |
| Date Check Mailed: |
| By: |
| Ledger Number: |
| Dept: |
| Check Box1: Off |
| Check Box2: Off |
File details come from the government source that posted it. Updated .