5-B26-05 Cascade Roll Towels.pdf

BID B26-05

Cascade Roll Towels

Date: March 3, 2026

To: All Bidders

The Forsyth County School System’s Purchasing Department would like you to supply us with a Bid for Cascade Roll Towels. Pricing shall remain firm as per the terms and conditions of the contract. The Forsyth County School System is tax-exempt. Responses to this Request for Bid must be submitted electronically through the FCS Euna procurement portal.

The Bid Opening is: # B26-05 March 24, 2026 3:00 PM

(BID #) (DATE) (TIME)

Bids will be opened at the Forsyth County School System’s Purchasing Department located at 2150 Keith Bridge Rd Cumming, Georgia.

Respectfully, Brad Richardson Director of Procurement Services

PURCHASING DEPARTMENT

2150 Keith Bridge Rd Cumming, GA 30040 Phone: 770-781-6603 www.forsyth.k12.ga.us

FORSYTH COUNTY SCHOOL SYSTEM

Purchasing Department

1.0 PURPOSE

1.1 The purpose of this bid is to supply the Forsyth County Schools (FCS) with Cascade Roll Towels as per the terms and conditions of the bid document. Orders will be placed on and as needed basis at quantities to be determined. The awarded vendor will be responsible for furnishing and delivering as per the specifications of this bid.

2.0 CONTRACT DETAILS

2.1 Make & Model- FCS is only accepting bids for the Cascades Pro T110 White 775’x7.5” 6-Roll

Case product only. No other alternatives will be accepted at this time.

2.2 Estimates provided are based on annual usage and not intended to imply a one-time purchase.

FCS will order on an as-needed basis, typically in quantities of 400-800 cases per order for an estimated purchase of 4000 cases annually.

2.3 If the awarded brand/model is discontinued during the award period, the awarded vendor may offer a replacement item for FCS to review. The replacement brand/model must meet or exceed the minimum specifications listed in the bid document and must be offered at pricing that aligns with the previously awarded product. Replacement units must be made available to FCS for review and approval prior to the end of life of the awarded model. FCS reserves the right to accept or reject the replacement item.

2.4 All prices are to be F.O.B. Destination and must include all charges for tailgate delivery. All shipments shall be delivered to the Forsyth County School System Support Services Warehouse located at 2150 Keith Bridge Rd Cumming, GA 30040. All shipments shall be palletized and shall not exceed 2,500 lbs. per pallet.

2.5 The time of delivery of the product may be a consideration for this bid. Vendors must state all lead and delivery times and shall adhere to those times if awarded a contract.

2.6 Samples are not required for this bid. FCS has evaluated and approved the make and model listed on the bid form. If awarded a contract through this bid, FCS shall receive the exact product requested.

2.7 Contract Terms- FCS expects this contract commence on or around April 22, 2026. All pricing, terms and conditions shall remain firm as per the contract terms herein. In the event of default on any material element of the contract, FCS reserves the right to not consider the vendor and/or manufacturer for future solicitations and awards. In addition, breaches determined to be unreasonable or serious by FCS may result in vendor/manufacturer suspension or debarment from future FCS procurement functions.

2.8 The intent of this Bid is to award a One-Year Contract from the date of award. Pricing must remain firm for six months after award. FCS will consider an Economic Price Adjustment after six months if justified by market or industry documentation. Justification for any price adjustment, compliant with this provision, must be submitted in writing to FCS Purchasing no later than two weeks before the potential adjustment period. Failure to do so will result in forfeiture of the ability to adjust price. FCS reserves the right to accept, negotiate, or reject and resolicit, whichever is in the best interest of the school system. In addition, FCS expects the vendor to act in good faith and submit price decreases if supported by the market.

FORSYTH COUNTY SCHOOL SYSTEM

Purchasing Department

2.9 Insurance- The successful bidder shall be required to submit proof of insurance prior to contract execution and commencement of work, and at any time upon request during the term of the contract. All insurance requirements shall comply with FCSS General Terms and Conditions and applicable provisions of Georgia law.

Workers’ Compensation Insurance - Contractor shall maintain Statutory Workers’ Compensation Insurance in accordance with the requirements of the Official Code of Georgia Annotated (O.C.G.A.), including Employer’s Liability coverage as required by law.

Additional Insurance - Contractor shall obtain and maintain, at its own expense, all insurance coverage required by the solicitation and contract documents, with limits and terms as specified therein, to protect FCSS against claims for bodily injury, property damage, or other losses arising out of or related to the Contractor’s performance of the contract.

Proof of Coverage - Contractor shall furnish FCSS with a Certificate of Insurance evidencing required coverage prior to the start of work. Certificates may be submitted electronically during the submission of the solicitation. Failure to maintain required insurance shall constitute a material breach of contract.

Commercial General Liability Insurance:

Contractor shall maintain Commercial General Liability Insurance with limits of at least $1,000,000. Coverage must include products and completed operations with reporting of claims on an occurrence basis.

Limits of Liability (Primary Policy):

• $1,000,000 each occurrence

Forsyth County School District must be named as an additional insured on all applicable policies.

Commercial Automobile Liability Insurance:

Contractor shall maintain Commercial Automobile Liability Insurance covering owned, non-owned, and hired vehicles.

Limits of Liability:

• $1,000,000 Combined Single Limit per accident for bodily injury and property damage.

Umbrella / Excess Liability Insurance:

Contractor shall maintain Umbrella or Excess Liability Insurance in excess of the Commercial General Liability and Commercial Automobile Liability policies described above, with limits of not less than:

• $2,000,000 per occurrence

• $2,000,000 aggregate

The Umbrella/Excess Liability policy shall be follow-form and provide coverage for both General Liability and Automobile Liability.

Acceptability of Insurance Companies- All insurance shall be written by insurance companies licensed to do business in the State of Georgia and having an A.M. Best rating of A- or bette

3.0 BID FORM

All bidders are required to utilize the bid form that can be downloaded as a secondary attachment on the Euna Procurement Portal. Only the pricing submitted in this format will be considered. Pricing offered in differing formats, or on owner forms, will not be accepted as a cost submission.