5-Attachment D - RWIS RFP Evaluation Scoresheet.xlsx

This is an RFP Evaluation Scoresheet for the Utah Department of Transportation (UDOT) Road Weather Information System (RWIS) Instrumentation contract. The evaluation scoresheet outlines the assessment criteria and scoring methodology for vendor proposals submitting equipment and instrumentation for the RWIS system. The RFP anticipates multiple awards for a 5-year contract term covering 18 categories of equipment and sensors, including remote processing units, cabinets, radio systems, weather sensors (temperature, humidity, wind, precipitation, solar radiation, snow depth), subsurface and soil sensors, instrumentation towers and tripods, and road surface condition and temperature sensors.

The evaluation process consists of three sections: Section 3.1 addresses mandatory minimums on a pass/fail basis, requiring vendors to submit complete documentation, equipment lists with specifications, and at least one reference. Section 3.2 evaluates vendor experience and support across four questions, with each question scored on a 0-5 scale and multiplied by four to generate points possible of 20 per question (80 points total), with a minimum of 48 points required to pass. Section 3.3 applies a cost evaluation formula where the lowest-priced vendor receives the maximum 20 points, with other vendors' points calculated proportionally based on their offered cost relative to the lowest cost. The final award determination combines points from Sections 3.2 and 3.3, with all 18 equipment categories showing a minimum score of 58 points and an "Award" designation for qualifying vendors.