5-Attachment A - Vendor Questionnaire 26IFB058.docx
DOCX document 244 KB Posted
- Attached to
- Districtwide Gate and Door Repair
- Solicitation number
- 26IFB058
- Issued by
- Travis County, Austin City, Texas
About this file
This is a Vendor Questionnaire attachment for a competitive solicitation issued by the Austin Independent School District (AISD) in Texas for districtwide gate and door repair services under solicitation number 26IFB058. The District seeks qualified firms to provide comprehensive maintenance, emergency repair, and installation services for automatic vehicular gates (slide, swing, and barrier arms), commercial roll-up doors (overhead, sectional, and fire-rated), loading dock equipment (mechanical/hydraulic levelers, bumpers, and seals), and Won-Door Fireguard door systems. The contract establishes a multiple-award framework to ensure safety, compliance, and reliability of critical access points across District facilities. Vendors must demonstrate capability across five service categories: automatic gates and access controls, roll-up and overhead doors, dock levelers and equipment, Won-Door FireGuard systems, and automatic and ADA door systems. Emergency response is required within twenty-four hours, with routine responses within one to three business days.
Qualified vendors must meet minimum requirements including five years of commercial gate, door, and dock maintenance experience, experience serving similar public entities or school districts, relevant manufacturer certifications (LiftMaster, Rytec, Kelley, Serco, Won-Door, Record, Stanley, Dormakaba, LCN), and location within eighty miles of Austin, Texas. All automatic gate work must comply with UL 325 standards and ASTM F2200 gate construction standards, with technicians certified to perform NFPA 80 fire door testing. Vendors must maintain local inventory of commonly used parts, employ technicians based in Central Texas, provide after-hours and emergency services, provide detailed service reports for every call documenting asset identification, condition assessment, repairs performed, and safety tests, and comply with ANSI/BHMA A156.10 standards for automatic doors. The questionnaire requires vendors to certify that all submitted information is accurate and that their company meets or exceeds all minimum requirements of the solicitation.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
26IFB058 – Districtwide Gate and Door Repair Attachment A – Vendor Questionnaire
Section 1: Company Information Legal Company Name: _________________________________________________ Primary Business Address:
Section 2: Services Please check all of the services that your firm is able to provide to the District:
A. Automatic Gates & Access Controls ☐
● Inspections: Quarterly/annual safety inspections including photo-eyes, sensing edges, loop detectors, and safety devices
● Maintenance: Lubrication of chains, rollers, and hinges; adjustment of limit switches and motor tension
● Repairs: Troubleshooting of motors, operators, control boards, and integration with District access control systems B. Roll-Up & Overhead Doors ☐
● Preventative Maintenance: Inspection of springs, tracks, rollers, and lubrication of moving components
● Safety Compliance: Annual testing of fire-rated doors in accordance with NFPA 80
● Repairs & Emergency Service: Repair or replacement of damaged slats, cables, and motor operators; service for inoperable or unsafe doors C. Dock Levelers & Equipment ☐
● Structural: Inspection of hinges, deck plates, and sub-frames for wear or damage
● Mechanical/Hydraulic: Fluid level checks, hose inspections, and cleaning of pit areas
● Safety: Verification of toe guards, restraints, and locking system functionality D. Won-Door FireGuard Systems ☐
● Inspection, testing, and maintenance in compliance with NFPA 80
● Verification of fire mode activation and full closure
● Inspection of smoke seals, jambs, and hardware
● Lubrication and adjustment of drive chains and track assemblies
E. Automatic & ADA Door Systems ☐
● Diagnosis and repair of automatic sliding and ADA-accessible doors
● Sensor calibration and adjustment of detection zones
● Troubleshooting of operators, control boards, and wiring
● Code upgrades to meet ADA and safety standards Section 3: General Requirements Use the following table to indicate whether your firm meets the minimum vendor and fulfillment requirements for this solicitation and provide answers to the following questions.
| Vendor Requirements |
| Meets Requirement |
| Vendor must have a minimum of five (5) years of experience in commercial gate, door, and/or dock maintenance. |
| ☐ Yes |
| ☐ No |
How many years does your firm have in providing these services? __________________
| Vendor must have experience serving similar size public entities or school districts |
| ☐ Yes |
| ☐ No |
| Response Time – Emergency: Contractor must respond within twenty-four (24) hours |
| ☐ Yes |
| ☐ No |
| Response Time – Routine: Contractor must respond within one (1) to three (3) business days |
| ☐ Yes |
| ☐ No |
| Vendor must hold relevant manufacturer certifications (e.g., LiftMaster, Rytec, Kelley, Serco, Won-Door, Record, Stanley, Dormakaba, LCN) |
| ☐ Yes |
| ☐ No |
| Vendor must be located within 80 miles of Austin, Texas |
| ☐ Yes |
| ☐ No |
| Vendor agrees to meet all invoicing, communication, and service requirements |
| ☐ Yes |
| ☐ No |
SAFETY, CODE COMPLIANCE & OPERATIONAL CAPACITY
All items in this section are required unless otherwise noted.
| Vendor Requirements | Meets Requirement | |
| Vendor certifies all automatic gate work complies with UL 325 standards | ☐ Yes | ☐ No |
| Vendor certifies compliance with ASTM F2200 gate construction standards | ☐ Yes | ☐ No |
| Vendor confirms no gate will be returned to service without proper entrapment protection | ☐ Yes | ☐ No |
| Vendor tests safety devices during each gate service (photo-eyes, edges, loops) | ☐ Yes | ☐ No |
| Vendor employs technicians certified to perform NFPA 80 fire door testing | ☐ Yes | ☐ No |
| Vendor can provide NFPA 80 documentation upon request | ☐ Yes | ☐ No |
| Bidder ensures Won-Door FireGuard systems meet all NFPA 80 requirements. | ☐ Yes | ☐ No |
| Bidder provides a service report for every service call. | ☐ Yes | ☐ No |
| Service reports include asset ID and campus location (if available). | ☐ Yes | ☐ No |
| Service reports include condition assessment and repairs performed. | ☐ Yes | ☐ No |
| Service reports document safety tests conducted. | ☐ Yes | ☐ No |
| Bidder will assist the District with asset tagging if needed. | ☐ Yes | ☐ No |
| Bidder has technicians based in Central Texas. | ☐ Yes | ☐ No |
| Bidder provides after-hours/emergency services. | ☐ Yes | ☐ No |
| Bidder maintains local inventory of commonly used parts. | ☐ Yes | ☐ No |
| Bidder technicians can perform on-site welding and fabrication. | ☐ Yes | ☐ No |
| Bidder can service and repair ADA and automatic door systems. | ☐ Yes | ☐ No |
| Bidder complies with ANSI/BHMA A156.10 standards for automatic doors. | ☐ Yes | ☐ No |
Bid Pricing Clarification You may use this section to explain or clarify any pricing provided on the Bid Table
Certification I hereby certify that the information provided herein is accurate and complete and that our company meets or exceeds all minimum requirements of 26IFB058 – Districtwide Gate and Door Repair.
Authorized Representative Signature: _________________________ Date: _________ Printed Name / Title: ________________________________________ image1.png
File details come from the government source that posted it. Updated .