5_Atch 1 Statement of Work-final.pdf

Attachment 1 to Solicitation No. FA520924R8001

Statement of Work(SOW) for

Natural Gas at Yokota AB

12 Sep 2024

1. General Description of the Natural Gas Requirements:

1.1. The Contractor shall provide all personnel, equipment, tools, materials, supervision and other items and services necessary to provide natural gas, twenty four (24) hours a day, seven (7) days a week, to five (5) supply points at Yokota Air Base (YAB), indicated on Attachment 3, Supply and Gas Line Connection Points. As YAB is, expending natural gas services to residential, the Contractor shall provide the same service as stated above for residential gas service. The Contractor shall coordinate with General Gas Pipeline Service Provider (Buyo Gas Co., Ltd.) and conduct periodic and emergency inspections, on Government-owned gas lines from five (5) supply points listed above to five (5) connection points in accordance with Japanese Gas Business Act (Act No. 51 of March 31, 1954) and all other relevant laws.

1.2. Supply Points

1.2.1. Required Natural Gas Pressure/Volume at the boiler plants at Supply Points 1, 2 and 3):

The Contractor shall ensure the following pressure, quality, and type of gas is provided to the boiler plants listed above, twenty-four (24) hours a day, seven (7) days a week:

- Supply Pressure at the plant: 0.1 – 1.0 MPa at normal supply temperature of 30 degree C or below

- Quality of gas/heat content: Standard Heat Quality 45 MJ, 10,750 Kcal/m3 (HHV)

- Type of gas: City Gas 13A

It is estimated that the following natural gas volumes will be required:

Supply Point 1 (West)

- Projected Hourly Maximum Flow: 1,504 CM/Hr

- Projected Annual Consumption: 2,303,150 CM/Yr

Supply Point 2 (East)

- Projected Hourly Maximum Flow: 2,780 CM/Hr

- Projected Annual Consumption: 5,085,060 CM/Yr

Supply Point 3 (Main 1)

- Projected Hourly Maximum Flow : 7,065 CM/Hr

- Projected Annual Consumption: 20,069,459 CM/Yr

1.2.2. Required Natural Gas Pressure/Volume at Supply Point 4 (Main 2) The Contractor shall ensure the following pressure, quality, and type of gas is provided to the facilities listed above, twenty-four (24) hours a day, seven (7) days a week:

- Supply Pressure at the plant: 1.0 – 2.5 KPa and 1KPa – 0.1MPa at normal supply temperature of 30 deg C or below

- Quality of gas/heat content: Standard Heat Quality 45 MJ, 10,750 Kcal/m3 (HHV)

- Type of gas: City Gas 13A

It is estimated that the following natural gas volumes will be required:

- Projected Hourly Maximum Flow: 127 CM/Hr

- Projected Average Annual Consumption: 61,819 CM/Yr

1.2.3. Required Natural Gas Pressure/Volume at the Supply Point 5:

The Contractor shall ensure the following pressure, quality, and type of gas is provided to YAB twenty-four (24) hours a day, seven (7) days a week:

- Supply Pressure at the plant: 0.1 – 1.0Mpa at normal supply temperature of 30 deg C or below

- Quality of gas/heat content: 40.6 MJ/Nm3 (LHV)

- Type of gas: City Gas 13A

It is estimated that the following natural gas volumes will be required:

- Projected Hourly Maximum Flow: 122.5 CM/Hr

- Projected Average Annual Consumption: 162,000 CM/Yr

Note: The projected hourly maximum consumption volume when the AFSOC Campus is in full operation after commissioning period ends is projected to be 131 CM/Hr .

1.3. Required Technical Submittals: The Contractor will provide the following technical submittals thirty (30) days after award date as part of this contract: Inspection/Maintenance Plan, Emergency Service Plan, and rules and regulations, so called “Ooguchi Gas Jukyuu Yakkan” in Japanese.

1.3.1. Inspection/Maintenance Plan: The Contractor shall submit an inspection/maintenance plan for Government acceptance. The Contractor’s inspection/maintenance plan shall include maintenance in accordance with the manufacturer’s recommendations, as well as all relevant gas and construction laws, including but not limited to: the governor systems, all filters and valves, the emergency shut-off valve system, and all above ground gas piping systems to include leak detection and measurement of potential at each magnesium-electrode as outlined by the following:

- Maintenance of Governor: Maintenance of governor will include stopping the governors and decomposing them, replacing each component, cleaning the filters, and cleaning up following the work. This inspection and maintenance will occur at least once every 60 months from the last inspection day or as recommended by the manufacturer, whichever is shorter.

Maintenance of residential governor will include the replacement as often as recommended by the manufacturer.

- Leak-Detection of Gas Pipes: The pipelines will be inspected with a gas leak detector. This inspection will occur at least once every 48 months according to Gas Utility Industry Law or upon request.

- Open-close Test of Valve: Each valve will be inspected by shutting it half-way to ensure that it is functioning properly, this inspection will be provided upon request by the 374th Civil Engineer Squadron.

- Measurement of Potential at Each Magnesium-Electrode: The potential of each magnesium-electrode will be measured, and the condition of buried gas pipes checked as part of this inspection. The inspection will occur at least once every 48 months from the last inspection day or as recommended by the manufacturer, whichever is shorter.

- Inspection of Emergency Shut-Off Valve: This inspection will only occur under the condition that the gas supply will be interrupted or in accordance with the most recent relevant gas and construction laws. It will include an operation test and a total test. There will be an inspection of the appearance, inside equipment, and batteries. Measurement of the insulation resistance and a horizontal check of seismometer will also be performed. The inspection will be performed every 48 months or as recommended by the manufacturer.

1.3.2. Emergencies: The Contractor shall provide an Emergency Response plan to the Government for acceptance. The Emergency Response plan shall define the procedure by which service shall be restored in the event of an emergency, including but not limited to: the size and composition of the response team, the initial equipment brought to diagnose the issue, the maximum response time to an emergency call, and any leak detection/damage sensing methods employed. For the purposes of this statement of work, an emergency is defined as any unscheduled interruption of service, including but not limited to: natural disasters, leaks and line maintenance performed without prior notification. At a minimum, the Contractor must be able to receive trouble calls from the Government, 24 hours a day, 7 days a week, and respond within thirty (30) minutes of an emergency call and inspect the gas system. The Contractor shall report to the Contracting Officer/Contracting Officer’s Representative upon arrival on site.

No later than the first day of performance, after contract award, the Contractor shall provide to the Contracting Officer the Point of Contact (POC) list so that 374 Civil Engineer Squadron (CES) can contact the Contractor POC, 24 hours a day, 7 days a week in case of emergency, including but not limited to gas or gas stoppage. The Contractor shall provide an updated list to the Contracting Officer no later than the date the POC list change takes effect during the contract term. The Contractor shall contact CES at least thirty (30) calendar days in advance to schedule periodic inspection, on the Government-owned gas line.

1.4. Periodic and Emergency Inspection on Government-Owned Gas Lines Between Supply Points 1, 2, 3, 4 and 5 and Connection Points 1, 2, 3, 4 and 5: In accordance with Japanese Gas Business Act, the Contractor shall conduct periodic and emergency inspections on the Government-owned gas lines between Supply Points 1, 2, 3, 4 and 5, and Connection Points 1, 2, 3, 4 and 5. A schedule of these inspections will be provided to the 374 CES in accordance with paragraph 1.3.1. The Contractor shall notify the Government if it finds the Government-owned gas lines to be in an unsafe condition or needs repair in accordance with industrial standards. All repairs to government owned gas lines will be made at Government expense, except those that have been determined to be caused by the Contractor’s negligent acts or omissions. Any debris and materials generated from the inspection at the site shall be cleaned and disposed of by the Contractor.

1.5. Residential Gas Service: The Contractor shall be available to turn on/off service to military family house out of supply point 1 (west) and Supply point 3 (main 1) upon request from housing office personnel. Military family housing personnel will request the Contractor at least twenty-four (24) hours’ notice prior to service request date.

1.6. Meter Reading and Calculation of Gas Consumption

1.6.1. Meter Devices: The Contractor shall install suitable metering equipment of standard manufacture and maintain and repair them at the Contractor’s expense. When more than a single meter is installed at a service location, the readings thereof may be billed conjunctively, if appropriate. In the event any meter fails to register (or registers incorrectly) the services furnished, both parties of U.S. Government and the Contractor shall agree upon the length of time of meter malfunction and the quantity of service delivered during such period. An appropriate adjustment shall be made to the next invoice for correcting such errors. Meter devices shall be certified and inspected in accordance with Measurement Act (Act No. 51 of May 20, 1992).

1.6.2. Meter Reading: The Contractor shall read all meters at periodic intervals of approximately 30 days or in accordance with the policy of the cognizant regulatory body or applicable bylaws. The Contractor shall include the date of the meter reading in all invoices.

1.6.3. Meter Test: At the written request of the Contracting Officer, the Contractor shall test all identified meters in the presence of Government representatives. The cost of such additional tests shall be borne by the Government if the percentage of errors is found to be not more than 4 percent slow or fast for low-pressure gas supply, and 1 percent for middle pressure. In the event the meter is found to be out of tolerance, the cost shall be borne by the Contractor.

1.7. Annual Estimate Order: An annual Estimate Order will be issued each year (prior to gas being supplied) to inform the Contractor of the estimated quantity and estimate monthly usage in Exhibit A, Pricing Schedule for the year.

1.8. Order of Precedence: In the event of any inconsistency between the terms of the contract (including the specifications) and any rate schedule, rider, or exhibit incorporated in this contract by reference or otherwise, or any of the Contractor’s rules and regulations, the terms of the contract shall prevail.

1.9 Government Furnished Property: None

1.10 Post Award Conference: The contract guarantees a minimum amount of ¥50,000 for the life of the contract. Upon award of the contract, a delivery order for the guaranteed minimum amount of ¥50,000 will be placed to the Contractor as a record of obligation. This guarantee will be met by the Contractor’s attendance and participation in a Post-Award Conference at YAB. The conference shall provide a contract overview covering program requirements and procedures. Attendance is mandatory. The Contractor shall determine which member(s) of their team will attend. Key team members that are involved with program/project management, quality control, and superintendence are encouraged to attend. The

Government will not be liable for any costs that the Contractor incurs that exceed the delivery order amount for attendance at this conference.

Reference: Guaranteed Minimum Amount and Minimum Order Amount. The guaranteed minimum amount is to obligate the Government funding at the time of contract award via the first order. Minimum

Order Amount is the guaranteed order for each year after the natural gas supply started in accordance with the natural gas commercial practice.

2. Gas Price

2.1. Rates and Charges of Service: In accordance with Article VII of the Agreement under Article VI of the Treaty of Mutual Cooperation and Security between Japan and the United States of America, Regarding Facilities and Areas and the Status of United States Armed Forces in Japan (SOFA), the rates and charges of electricity under this contract shall be no less favorable than those that may be applicable from time to time to the ministries and agencies of the Government of Japan.

2.2. Gas price shall be calculated as follows:

Gas Price = Usage x (Unit Price ± Gas Resource Cost Adjustment Price)

2.3. Gas Resource Cost Adjustments: The unit price shall be adjusted on a monthly basis in accordance with the Ordinance for Enforcement of Japanese Gas Business Act and the Contractor’s latest version of rules and regulations, so called “Ooguchi Gas Jukyuu Yakkan” in Japanese. The Gas Resource Base is ¥99,100.00/ton.

2.4. Charges: If the certain price factors are in excess or below the specified amount, penalty fees are charged as follows:

2.4.1. Minimum Order: The Government shall order a Minimum Annual Order amount, specified in Exhibit A. If the actual yearly usage does not reach the Minimum Annual Order, a settlement amount for shortage of Minimum Annual Order will be charged. The fee shall be calculated in accordance with the Contractor’s rules and regulations, so called “Ooguchi Gas Jukyuu Yakkan” in Japanese.

2.4.1.1 Exceptions: No penalty shall be assessed for failing to achieve the minimum purchase order in the event that circumstances beyond the control of the Government prevent the flow of gas from reaching the contracted buildings.

2.4.2. Excess of Hourly Max Flow Volume Charge: When the Hourly Max Flow Volume exceeds the contract Hourly Max Flow Volume, an overage fee shall be assessed. The fee shall be calculated in accordance with the Contractor’s rules and regulations, so called “Ooguchi Gas Jukyuu Yakkan” in Japanese.

2.4.3. Yearly Load Factor: Yearly Load Factor is calculated as follows:

Yearly Load Factor = Monthly average usage in a year / Monthly average usage in the Peak Demand Season (December, January, February, and March)

When the actual yearly Load Factor is less than 65%, a shortage of yearly Load Factor will be charged. The fee shall be calculated in accordance with the Contractor’s rules and regulations, so called “Ooguchi Gas Jukyuu Yakkan” in Japanese.

2.4.4. Invoices:

An invoice shall include calculation formula to cite evidence for a Gas Resource Cost Adjustment Price of the month. Unit price of Gas Resource Cost Adjustment as well as the gas price shall be listed separately on the invoice. Charges for a settlement amount for shortage of Minimum Annual Order, excess of hourly max flow volume, and shortage of yearly load factor, if any, shall be listed separately on the invoice.

3. General

3.1. Security Requirement: The Contractor and his employees must comply with all security requirements imposed by the local installation commander at all times while performing the requirements of this contract on this military installation. The prime contractor is responsible for understanding and ensuring contractor employees and subcontractor compliance with AFI 31- 204, Motor Vehicle Traffic Supervision.

3.1.2. Base Passes: The U.S. Government will issue all required Installation/Base Passes to The Contractor personnel at no cost to the Contractor. Vehicle insurance certificates are required to obtain Base Passes and must cover the automobile liability insurance in the types and minimum amounts of (a) Bodily Injury - ¥30,000,000 per person per occurrence, in addition to the Japanese Compulsory Insurance (JCI), and (b) Property Damage - ¥3,000,000 per occurrence. The prime Contractor shall be responsible for all passes issued to his/her own or sub-Contractor's employees under this contract. The Contractor shall return all applicable passes upon termination of employment or completion of this contract to the Japanese Pass Section, and a certificate of receipt shall be obtained.

3.1.3. Safety: The Contractor shall comply with applicable industry standards, and practices for safety to provide gas supply in the contract. The Contractor's personnel shall take all reasonable steps and precautions to prevent accidents during the performance.

3.1.4. Security Force and Fire Protection: Upon request for assistance, the following units will provide services on base as necessary:

(a) Base Security Forces Telephone: 225-7227 (911 for Emergency)

(b) Base Fire Department Telephone: 117 (911 for Emergency)

(c) Base Hospital Emergency (Reimbursable expense) Telephone: 911 Any time the Contractor uses one of the above services, the Contractor's POC shall immediately report to the Contracting Officer or the Utility Officer with all of the details. The POC will be required to submit, in writing, within two (2) days, the details surrounding the use of this service to the Contracting Officer.

3.1.5. Gas Retailer Registration: The Contractor must be registered and approved as a gas retailer by the Ministry of Economy, Trade and Industry under the Government of Japanese Gas Business Act (Act No. 51 of March 31, 1954, Article No. 3) and shall furnish a copy of its registration certificate to the Contracting Officer.

Appendix:

Clarifying & Providing Specific Calculation Formula for Shortage/Excess Charges

1. Yearly Minimum Order amount and yearly Load Factor shall be calculated based on the combined total usage of all 5 supply points; not by each supply point.

a. Minimum Order:

When the “actual total yearly usage amount” of 5 supply points does not reach the “total yearly Minimum Order amount”, a settlement amount for shortage of Minimum Order will be charged. This means that in case the “actual yearly usage amount” for a supply point does not reach the “yearly minimum order amount” for the corresponding supply point, a settlement amount for shortage of Minimum Order will not be charged unless the “actual total yearly usage amount” is less than the “total yearly Minimum Order amount”.

When the “actual total yearly usage amount” of 5 supply points does not reach the “total yearly Minimum Order Amount”, a settlement amount for the shortage of the Minimum Order shall be calculated by using the total charges of each supply point.

1) Specify the supply point(s) which didn’t meet the minimum order amount.

2) Calculate the shortage charge at each point: (Yearly Minimum Order of the supply point less the Actual yearly usage of the supply point) multiplied by the Average actual adjusted unit price of the year of the supply point

3) Add all the charges of the supply points.

b. Yearly Load Factor:

When the combined “actual yearly total Load Factor” of all 5 supply points is less than 65% of the “total yearly Load Factor”, a settlement amount for shortage of the yearly load factor will be charged. This means that in case the “actual load factor” for a supply point does not reach the corresponding “yearly Load Factor” for the supply point, a settlement amount for shortage of the Load Factor will not be charged unless the “actual total Load Factor” is less than 65% of the “total yearly Load Factor”.

A settlement amount for the shortage of the load factor shall be calculated by using the total charges of each supply point.

1) Specify the supply point(s) which didn’t meet the minimum order amount.

2) Calculate the shortage charge at each point.

3) Add all charges of the supply points.

2. Hourly Max Flow Volume Hourly max flow volume shall be calculated by a flow meter at each point, not the total flow volume of 5 supply points.