5-Approved Special Provisions - 400 N Main St to 200 Water Replacement.pdf

Special Provisions

400 N WATERLINE REPLACEMENT

INDEX

1. DEFINITIONS 3

2. MOBILIZATION (Item 1) 3

3. TRAFFIC CONTROL (Item 2) 4

4. 8” C-900 WATERLINE w/ TRENCH PATCH (Item 3) 7

5. 8” WATER VALVE (GATE) (Item 4) 7

6. 8” CROSS (Item 5) 8

7. 8x8x6 REDUCING TEE (Item 6) 8

8. 8” 45⁰ ELBOW (Item 7) 8

9. REMOVE EXISTING WATER VALVE / VALVE BOX (Item 8) 8

10. 1” WATER SERVICE IN VAULT WITH TRAFFIC RATED LID (W-215 and W-218) (Items 9-10)

11. FIRE HYDRANT ASSEMBLY (Item 11) 10

12. RECONNECT EXISTING 1” WATER SERVICE (Item 12) 11

13. SWPPP 11

14. CONSTRUCTION CONTINGENCY 11

15. COMPLETION INCENTIVE 12

16. CONSTRUCTION SCHEDULE, AND TRAFFIC CONTROL 12

17. PLANS 13

18. SURVEY 13

19. PAYMENT 13

20. PAYMENT REQUESTS 13

21. RETAINED PAYMENT 13

22. FINAL INSPECTION 13

23. CHANGE ORDERS OR CONTINGENCY REQUEST 13

24. LINE ITEMS 14

25. WORK ZONE 14

26. PRE-CONSTRUCTION MEETING 14

27. SPANISH FORK CITY STANDARDS 14

28. PRE-CONSTRUCTION VIDEO 14

29. RESTORATION OF SURFACE IMPROVEMENTS 14

30. EXISTING GAS, ELECTRICAL, AND COMMUNICATION LINES 15

31. INSPECTION AND TESTING 15

775 NORTH MAIN STREET|SPANISH FORK, UT 84660| SPANISHFORK.GOV

32. WATER SHUT-OFFS 16

33. PERSONAL PROTECTIVE EQUIPMENT (PPE) 16

34. PRE-BID MEETING 16

35. BID OPENING 16

1. DEFINITIONS

CITY

The City of Spanish Fork.

CONTRACTOR

The Contractor shall be the company, with appropriate state licenses, contracted withbytheCity,bythecompetitivebidprocesstoconstructthisproject.Contractor is to read and understand the Special Conditions, plan drawings, and City Standards.

SUB-CONTRACTOR

A person or company hired by the Contractor to perform constructionfortheCity, having appropriate state licenses to perform said work.

Sub-contractor shall provide the contractor with proof of receipt for e-verification, and submit it to the City.

CITY STANDARDS

TheSpanishForkCity,mostrecentConstructionStandards,approvedbytheSpanish Fork City Council.

BONDS AND DOCUMENTATION

All required documentation is due by the bid opening.Bidssubmittedincomplete may be rejected. A 5% Bid bond and payment and performance bonds shall be requiredaspartofthisproject.Acashier’scheckmaybesubmittedtotheCityinlieu of a bid bond.

START OF WORK AND COMPLETION DATE

WorkmaybestartedassoonasNoticetoProceedisissuedbytheCity.Thisproject shall be substantially completed byThursday, April23, 2026.

2. MOBILIZATION (Item 1)

MOBILIZATION

Includesmobilizingallnecessaryequipment,todothework,alllabor,materialsand equipmenttosetuptemporaryoffices,facilities,signsandutilities,allpremiumson bondsandinsuranceandtheremovalofallequipmentandtemporaryfacilities.and provide Project Management and Supervision. Also includes modifying and maintainingprojectsponsorshipsigns,andallnecessarypermitsfromSpanishFork City, and bringing all necessary construction equipment to the site, and utility coordination.Includesallneededcoordinationwiththepublicandaffectedproperty owners, including construction updates, utility outage notifications, responding to public questions and concerns, and coordinating with City staff.

DEMOLITION/ CLEARING & GRUBBING

The site demolition and site clearing shall be included in the demolition lineitem.

Work includes the removal and disposal of asphalt, road base, pipe removal and disposal, concrete, subgrade materialtofinishsubgrade,debrisremoval,earthwork, and any other item that is otherwise affected by the demolition for the project.

Demolition also includes all necessary asphalt and concrete saw cutting, removal anddisposal.SeeCityStandards,Plans,detaileddrawings,andanyotherdocument that is relevant to the demolition/ clearing and grubbing line item.

EXCAVATION

Theseitemsshallincludetheremovalanddisposalofanyexistingmaterial,including butnotlimitedto:asphalt,concrete,cross-gutter,boxes,soil,andsub-gradematerial requiredtoconstructthecurb,gutter,andsidewalk,sewermain,watermain,storm drain, and full road reconstruct according to the plans, detail drawings, and City standards.

PAYMENT

Payment shall be on a lump sum contract unit price basis and paid based on the prorated percentage of work completed at the time the pay estimate is prepared.

3. TRAFFIC CONTROL (Item 2)

APWA Reference: Section 01 55 26

WORK HOURS

Working hours shall be Monday through Friday 7 AM to 7 PM in residential areas unless otherwise specified. Spanish Fork City must be notified two business days prior to working on a holiday, weekend, or weekday before 7 AM or after 7 PM.

LANE CLOSURES

Laneclosuresforworkoccurringwillbeallowedonlyduringworkinghoursandmust be pre-approved by the City. Streets must remain passable at all times, with a minimum of one 11 foot lane in each direction. Short duration temporary lane closures(1-wayflagging)forutilitytieins,andconcretepours/pavingatintersection radii are allowed with prior approval from the engineer. Propersignage,consistent with the MUTCD, will be required throughout the project.

UDOT Encroachment permit required for all traffic control on UDOT roads

RESIDENTIAL ACCESS

Access shall bemaintainedtoallresidencesduringconstruction.Accessplansshall be coordinated with the homeowners and the City. Closures to home accesses for trenchesorpavingmaybeinplacefornolongerthantwoandahalfhours.TheCity andaffectedhomeownersshallbenotifiedofsuchclosuresaminimumof24hours in advance.

TRAFFIC CONTROL PLAN

A construction schedule and traffic control plan for the construction shall be submittedtoandapprovedbytheCity.Alltrafficcontrolplansmustbepreparedand stamped by a professional engineer.

TRAFFIC CONTROL

All traffic control shall meet the requirements of the Utah Chapter of the APWA TrafficControlManualandtheMUTCD.Reasonableaccessshallbemaintainedtoall adjacent property owners during business hours.

BACKUP ALARMS

Flashinglight type backup alarms shall be used afterdark.

ROAD CLOSURE REQUIREMENTS

Forallroad,sidewalkandtrailclosures,ifapplicable,contractorsmustsubmitaroad closure plan as part of their excavation permit application. The City will create a communication plan that shall be implemented for road closures.

COMMUNICATION PLAN

Date and time closure begins and ends.

Contractorshallprovidealistofcontactsincludingaffectedpropertyownersandthe following. Contractor willnotifythemofallclosures,includingstartandenddateof road closure. The list shall include, at minimum, the following entities/people.

Contractor shall send notice of closure with the approved traffic control plan to affected property owners within 500 feet of the closure or as defined in thetraffic controlplan.Noticesshallbesent5daysandagainat48hoursbeforeclosureunless otherwise approved in the traffic control plan. The traffic control planshallinclude beginandendofclosuredates.Noticesmaybeintheformofadoorhanger,phone call and/or email.

Entity Contact Name Email/Phone Number

Nebo School District Transportation Office

Adam Heaton - Transportation Supervisor

801-465-5331 adam.heaton@nebo.edu

Fleet & Garbage Services Division Manager Gatlin Gardiner ggardiner@spanishfork.gov

Garbage & Recycling Collection Contractor

Chrissy Cortez - Republic Services ccortez@republicservices.com

Police Jill Thorpe jthorpe@spanishfork.gov

Police Lydia James ljames@spanishfork.gov

Fire & EMS Eddie Hales ehales@spanishfork.gov

Fire & EMS Krista Horting khorting@spanishfork.gov

Executive Assistance Marlo Smith msmith@spanishfork.gov

Public Works Administrative Coordinator

Addy Gillies agillies@spanishfork.gov

Engineering Administrative Coordinator

Kim Coughlan kcoughlan@spanishfork.gov

Engineering Administrative Specialist Jerri Ann Finch jfinch@spanishfork.gov mailto:adam.heaton@nebo.edu mailto:ggardiner@spanishfork.gov mailto:ccortez@republicservices.com mailto:jthorpe@spanishfork.gov mailto:ljames@spanishfork.gov mailto:ehales@spanishfork.gov mailto:khorting@spanishfork.gov mailto:msmith@spanishfork.gov mailto:agillies@spanishfork.gov mailto:kcoughlan@spanishfork.gov mailto:jfinch@spanishfork.gov

Public Works Director Cory Pierce cpierce@spanishfork.gov

Public Information Officer Jack Urquhart jurquhart@spanishfork.gov

City Manager Seth Perrins sperrins@spanishfork.gov

County Dispatch Noreen Stone nstone@cu911.org

UTA Dispatch (801) 287-4650*

*For road closure notifications.

ROAD CLOSURE FEE

Contractor shall send notice of closure with the approved traffic control plan to affected property owners within 500 feet of the closure or as defined in thetraffic controlplan.Noticesshallbesent5daysandagainat48hoursbeforeclosureunless otherwise approved in the traffic control plan. The traffic control planshallinclude beginandendofclosuredates.Noticesmaybeintheformofadoorhanger,phone call and/or email.

Fee Schedule. Road closure fees permits shall besetbyresolutionorintheannual city budget.

If road closure exceeds the time frame and/or constraints that the Contractor was approvedandpaidfor,theexcavationpermitisrevokedandallassociatedworkwill bestoppeduntilanewpermitisapprovedandfeespaid.TheContractorcanextend theirroadclosuretimeframeifanewplanisapprovedandappropriatefeesarepaid.

Roadclosurefeesshallapplyuntiltheroadiscompletelypaved,restoredtooriginal condition and open to traffic.

PAYMENT

Payment shall be on a LUMP SUM contract unitpricebasisandpaidbasedonthe prorated percentage of work completed at the time the pay estimate is prepared.

Street Type Rate (per lane/1,000 feet (rounding up to nearest thousand)/day)

Sidewalk/Bike Lane/Trail $50

Local

(100 WEST & 200 WEST) $100

Collector/Arterial ∼ 500 to 4,500 ADT $250

Collector/Arterial ∼ 4,500 to 15,000 ADT

(400 NORTH) $500

Collector/Arterial ∼ 15,000 to 32,000 ADT

(MAIN STREET) $1,000

mailto:cpierce@spanishfork.gov mailto:jurquhart@spanishfork.gov mailto:sperrins@spanishfork.gov https://www.google.com/search?q=county+dispatch&rlz=1C5CHFA_enUS920US920&oq=county+dispatch&aqs=chrome..69i57j0l3j0i22i30l4.4064j0j7&sourceid=chrome&ie=UTF-8#

Road closure fees chargedtothecontractorwillbereimbursedviathislineitemas they are charged, up to 100% of the line item. Any remaining charges or costs incurred by thecontractorfortrafficcontrolarenotduefromtheCitywithoutprior agreement and authorization.

WATER

4. 8” C-900 WATERLINE w/ TRENCH PATCH (Item 3)

Includes all work and materials incidental to the work of installing the 8” C-900 WATERLINE w/ TRENCH PATCH including; labor, materials, fittings, couplings, reducers,tees,elbows,crosses,Megalugjointrestraintsorapprovedequivalent,saw cutting,excavation,concrete,importedpipebedding,7”HMA,¾”(PG64-34)T-patch ormatchexistingHMAdepth,with6”roadbasewith12”granularborrow(following UDOT specifications), groundwater pumping, pipe, thrust restraints, connections, reconnecting to existing waterlines, bends, trench plates, cutting, pressure testing, disinfection,cleanup,disposalofexcessmaterials,concretecaptoabandonexisting waterline, any other utility or striping restoration, and the restoration of any other existing improvements not heretofore noted that have been adversely impacted, damaged, destroyed, or made inoperable by and incidental to the 8” C-900

WATERLINE.

EXCAVATION

Theseitemsincludetheremovalanddisposalofallexistingmaterialrequiredtocut pavement and excavate trenches. These itemsshallincludepotholingandlocating existing structures and utilities as revealed by a bluestake. All pipes shall have a minimum of 6 inches of separation from structures or utilities. Contractor shall be responsibleforplanningthegradetoprovidethisseparationbeforelayingthepipe.

There will be no change orders for minor adjustments of a pipe’s horizontal or vertical alignment. All excavation costs shall be included in the cost of the pipe.

UDOT permitting will be required.

BACKFILL AND COMPACTION

AllbackfillshallbecompactedaccordingtoUDOTandCitystandards.Aminimumof 8inchesofuntreatedbasecourseshallbeinstalledunderthepavement.Pavement shall be installed according to City and UDOT standards.

ENGINEERING FILL AND BEDDING MATERIAL

AllengineeredfillandbeddingmaterialshallbeplacedaccordingtoUDOTandCity standards.Coursesandshallbeplacedandcompactedaroundthepipezonewitha minimum cover of 1 foot over the pipe. This item shall include all equipment and laborrequiredtoexcavateanddisposeofallexistingmaterialnecessarytoconstruct the project according to the plans, specifications and UDOT and City Standards.

T-PATCH

After allworkhasbeencompletedonthewaterlineandbeforethetrenchispaved;

the contractor shall be responsible to saw cut a minimum of one foot beyondthe pipe trench. Follow UDOT and City standards.

PAYMENT

Payment shall be on a contract unit price basis.

5. 8” WATER VALVE (GATE) (Item 4)

Includes all work and materials incidental to the work includingparts,valveboxes, lids,connections,labor,excavation,concrete,cutting,wrapping,andanyotheritems necessarytoinstallthe8”WATERVALVEaccordingtoCityStandardsandplans.Any existing valve that is taken out of service for this project shall be required to be removed, abandoned, and disposed of. The contractor shall be responsible for asphalt patch over any valve that is abandoned. All fittings are to be greased, poly-wrapped, and taped to protect against corrosion. Concrete collars shall be required on the8” gate valves.

PAYMENT

Payment shall be on a contract unit price basis.

6. 8” CROSS (Item 5)

Workincludesallcostsforlabor,materials,equipment,andappurtenancesrequired to install a new waterline fitting. Work includes concrete thrust block, mechanical joints,connectiontomain,connectiontootherfittings,removals,pipespools,proper backfill and compaction, as shown on the project plans, complete and in place.

Excavation shall be considered incidental to installation of the pipe.

PAYMENT

Payment shall be per each, on a contract unit price basis.

7. 8x8x6 REDUCING TEE (Item 6)

Workincludesallcostsforlabor,materials,equipment,andappurtenancesrequired to install a new waterline fitting. Work includes concrete thrust block, mechanical joints,connectiontomain,connectiontootherfittings,removals,pipespools,proper backfill and compaction, as shown on the project plans, complete and in place.

Excavation shall be considered incidental to installation of the pipe.

PAYMENT

Payment shall be per each, on a contract unit price basis.

8. 8” 45⁰ ELBOW (Item 7)

Workincludesallcostsforlabor,materials,equipment,andappurtenancesrequired to install a new waterline fitting. Work includes concrete thrust block, mechanical joints,connectiontomain,connectiontootherfittings,removals,pipespools,proper backfill and compaction, as shown on the project plans, complete and in place.

Excavation shall be considered incidental to installation of the pipe.

PAYMENT

Payment shall be per each, on a contract unit price basis.

9. REMOVE EXISTING WATER VALVE / VALVE BOX (Item 8)

Includes all work and materialsincidentaltotheworkincludingparts,connections, labor, excavation, concrete, cutting, wrapping, and any other items necessary to remove the Existing WATER VALVE and EXISTING VALVE BOXES according to City Standardsandplans.Anyexistingvalveorvalveboxthatisslatedtoberemovedfor this project shall be required to be removed, abandoned, and disposed of. The contractor shall be responsible for asphalt patch over any valvethatisabandoned.

Contractor must plug existing lines with MJ caps after the valve is removed

PAYMENT

Payment shall be on a contract unit price basis.

10. 1” WATERSERVICEINVAULTWITHTRAFFICRATEDLID(W-215and W-218) (Items 9-10)

Includes all work and materials incidental to the work of installing the 1” WATER SERVICEINVAULTWITHTRAFFICRATEDLIDincludinglabor,materials,setter,water can, connections, asphalt milling, saw cutting, a minimum of 10 linear feet of sidewalkcurb&gutterrestoration,5”ofconcretedrivewayrestoration,landscapeand sprinkler restoration, fence restoration, asphalt removal and disposal, concrete removalanddisposal,oldmeter/boxremovalanddisposal(asapplicable),excavation, imported course sandpipebedding,importedengineerfill,groundwaterpumping, cross gutter restoration, asphalt and road base restoration, poly pipeorequivalent, connections,valves,fittings,cutting,pressuretesting,disinfection,cleanup,disposal of excess materials, any other utility restoration, and the restoration of any other existing improvements not heretofore noted that have been adversely impacted, damaged, destroyed, or made inoperable by and incidental to the 1” WATER SERVICE.Anyandallwatermeterslocatedinconcreteshallbeplacedinaconcrete vault and required to have a traffic rated lid or the meter shall berelocatedtothe planterstriporlandscapedarea.Allexistingmetersremovedshallbereturnedtothe Spanish Fork Public Works Department and labeled with existing addresses.

MATERIALS

The existing Radio Read device shall be connected to the water meter and reprogrammedbytheCity.AnyRadioReaddevicedamagedshallbereplacedatthe Contractors expense.

METERS

Theseitemsshallincludetheinstallationofthemeterforeachservice.Meterswillbe provided by the City.

EXCAVATION

The preferred method for installing the new service lines is by boring, jacking, directionaldrilling,pullingorbyuseofamissile.Opentrenchingforservicelineswill only be allowed if other means fail.

If open trenching is required then the following pertains: These items include the removalanddisposalofallexistingmaterialrequiredtocutpavementandexcavate trenches. These items shall include potholing and locating existing structures and utilities as revealed by a bluestake. All pipes shall have a minimum of 6 inches of separation from structures or utilities. Contractor shall be responsible to plan the grade to provide this separation before laying pipe.Therewillbenochangeorders for minor adjustments of a pipe’s horizontal or vertical alignment. All excavation costs shall be included in the cost of the pipe.

ENGINEERED FILL AND BEDDING MATERIAL

AllengineeredfillandbeddingmaterialshallbeplacedaccordingtoCitystandards.

Coursesandshallbeplacedandcompactedaroundthepipezonewithaminimum coverof1footoverthepipe.Thisitemshallincludeallequipmentandlaborrequired to excavate and dispose of all existing material necessary to construct the project according to the plans, specifications and City standards.

BACKFILL AND COMPACTION

AllbackfillshallbecompactedaccordingtoCitystandards.Aminimumof8inchesof untreated base course shall be installed under the pavement. Pavement shall be installed according to City standards.

PAYMENT

Payment shall be on a contract unit price basis.

11. FIRE HYDRANT ASSEMBLY (Item 11)

IncludesallworkandmaterialsincidentaltotheworkofinstallingaFIREHYDRANT including the cost to install the new fire hydrant assembly according the City Standards and detailed drawings, labor, materials, joint restraints (Megalug joint restraint or approved equivalent), removal, disposal, and replacement of 10 LF of sidewalk, asphalt cutting, concrete saw cutting, fittings, valves, bends, excavation, imported course sand pipe bedding, groundwater pumping, placing of imported backfill orengineeredfill,cutting,pressuretesting,disinfection,cleanup,landscape restoration,sprinklerandsprinklerrestoration,fencerestoration,mailboxrestoration, concrete apron, curb, gutter, and sidewalk restoration, any other utility restoration and the restoration of any other existing improvements not heretofore noted that have been adversely impacted, damaged, destroyed, or made inoperable by and incidental to the FIRE HYDRANT ASSEMBLY. All fittings are to be greased, poly-wrapped, and taped to protect against corrosion. Concrete collars shall be installed as part of this project.

EXCAVATION

Theseitemsincludetheremovalanddisposalofallexistingmaterialrequiredtocut pavement and excavate trenches. These itemsshallincludepotholingandlocating existing structures and utilities as revealed by a bluestake. All pipes shall have a minimum of 6 inches of separation from structures or utilities. Contractor shall be responsibletoplanthegradetoprovidethisseparationbeforelayingpipe.Therewill be no change orders for minor adjustments of a pipe’s horizontal or vertical alignment. All excavation costs shall be included in the cost of the pipe.

MECHANICAL RESTRAINTS AND CONCRETE THRUST BLOCKS

Only mechanical restraints with concrete kickers shall be allowed on this project.

ENGINEERING FILL AND BEDDING MATERIAL

AllengineeredfillandbeddingmaterialshallbeplacedaccordingtoCitystandards.

Coursesandshallbeplacedandcompactedaroundthepipezonewithaminimum coverof1footoverthepipe.Thisitemshallincludeallequipmentandlaborrequired to excavate and dispose of all existing material necessary to construct the project according to the plans, specifications and City standards.

BACKFILL AND COMPACTION

AllbackfillshallbecompactedaccordingtoCitystandards.Aminimumof8inchesof untreated base course shall be installed under the pavement. Pavement shall be installed according to City standards.

INSPECTION

All fittings, trenches, and restraints shall be inspected by the City before backfill.

PAYMENT

Payment shall be on a contract unit price basis

12. RECONNECT EXISTING 1” WATER SERVICE (Item 12)

Includesallworkandmaterialsincidentaltotheworkofreconnectingtheexisting1” WATER SERVICE includinglabor,materials,asphaltmilling,sawcutting,restoration, asphalt removal and disposal, concrete removal and disposal,excavation,imported course sand pipe bedding, imported engineer fill, groundwater pumping, asphalt and road base restoration, poly pipe or equivalent, connections, cutting, pressure testing, disinfection, clean up, disposal of excess materials, any other utility restoration, and the restoration of any other existing improvements not heretofore notedthathavebeenadverselyimpacted,damaged,destroyed,ormadeinoperable by and incidental to the 1” WATER SERVICE.

PAYMENT

Payment shall be on a contract unit price basis

13. SWPPP

STORMWATER POLLUTION PREVENTION PLAN (SWPPP)

ABSOLUTELY NO WORK SHALL COMMENCE UNTIL A SWPPP HAS BEEN

SUBMITTEDANDAPPROVED.SWPPPshallberequiredtobestampedandapproved by a Utah licensed professional engineer.

Includes Storm Water Pollution Prevention Plan (SWPPP) (SWPPP Plan Submittal Required). Submittal plan and report shall include detailed protection ofsediment erosion control - onandoffsite,inletprotectionmeasures,dustcontrol,etc.Report shall conform to the State of Utah’s requirements. Report shall state that all entrancesandexitstotheconstructionareawillbefreefromtrackingandmethods by which tracking will be eliminated. Report shall state that all concrete washout areas willbeproperlycontainedanddetailhowitwillbeaccomplished.Reportand plan shall show clearly which inlets or other features will be protected and the methods used to accomplish theprotection.ReportshallstatethatALLfabric/fiber rolls shall be inspected daily and replaced whenineffectiveoratminimumevery2 weeks or when a storm is reported to have accumulated 1⁄2" of rain in a 24-hour periodasmeasuredbythenearestraingaugestation.Reportshallstatethatatleast one dewatering bagshallbeonsiteforthedurationoftheprojectandmorewillbe usedifanincidentrequirestheuseofmorethanone.Thedailyreportinglogshallbe submitted to the Project Managerweekly.Reportshallstatethattheroadwayshall bekeptcleanandfreefromexcessivedustanddebrisandadetailedaccountingof the means by which this will be accomplished. Report shall be submitted ONE WEEK PRIOR to the Preconstruction Meeting to the Project Engineer. Failure to submitweeklySWPPPReportsshallresultina$500deductionpermonthfromthe mobilization line item.

PAYMENT

50% of this item will be paid when the plan is submitted and approved. The remainder will be paid by percentage of project completion.

14. CONSTRUCTION CONTINGENCY

TheConstructionContingencylineitemisanon-biditem,andisnotapayitem.The ConstructionContingencyisnotaguaranteedpayment.Itisincludedintheproject budgetforadministrativepurposes,andwillonlybeusedforworkapprovedthrough a Contingency request. The request must be submitted and approved prior to undertaking the work. The remaining amount in theconstructioncontingencywill go back to the City and is not paid to the Contractor.

15. COMPLETION INCENTIVE

Projects may include a completion Incentive to be paid only on the acceptance of the project on or before the project completion incentive date. The project shall only be accepted after all punch list items are completed, landscape restoration, and the restoration of any and all improvements that have been adversely impacted, damaged, or destroyed by the construction of this project. The deadline for the Completion Incentive shall not be extended for any reason, including weather, or any other unforeseen events or items unless approved by the city council to extend the completion incentive deadline.

Completion incentive amounts shall be set to the following table using the Completion Incentive Form. 10% will be taken off the Completion Incentive each day past the completion incentive date. Liquidated damages will begin accruing 10 calendar days after the completion deadline. Liquidated damages shall be set according to the following table and be deducted from the final payment.

Completion Incentive Table

Project Estimate Max Completion Incentive Percent

Max Completion Incentive

Liquidated Damages per Business Day

$5,000 10.00% $500 $100 $100,000 8.00% $8,000 $200 $250,000 6.00% $15,000 $300 $500,000 5.00% $25,000 $400

$1,000,000 4.00% $40,000 $500 $2,000,000 2.50% $50,000 $500 $3,000,000 2.00% $60,000 $500 $4,000,000 1.75% $70,000 $500 $5,000,000 1.60% $80,000 $500

16. CONSTRUCTION SCHEDULE, AND TRAFFIC CONTROL

A construction schedule and traffic control plan for the construction shall be submittedtoandapprovedbytheCity.Alltrafficcontrolshallmeettherequirements of the MUTCD. Schedules Shall be submitted to the City representative bi-weekly until final completion.

WORK HOURS

Working hours shall be Monday through Friday 7 AM to 7 PM in residential areas unless otherwise specified. Spanish Fork City must be notified two business days prior to working on a holiday, weekend, or weekday before 7 AM or after 7 PM.

RESIDENTIAL AND BUSINESS ACCESS

Accessshallbemaintainedtoallhomesandbusinessesduringconstruction.Access plans shall be coordinated with the home owners and the City. Closures to home accesses for trenches or paving may be in place for no longer than twoandahalf hours. The City and affected home owners shall be notified of such closures a minimum of 24 hours in advance. At no time may accesses to businesses be closed.

17. PLANS

Digitalcopiesoftheconstructiondrawingsandspecialprovisionswillbeprovidedto the contractor. Any and all other sets of plansordocumentsrelatedtothisproject are the responsibility of the contractor.

18. SURVEY

All construction staking is the responsibility of the contractor.

19. PAYMENT

Payments shall be made on the 10th of each month for the work done in the previous month. The contractor must follow-up to ensure that everything is being done properly to receive payment.

20. PAYMENT REQUESTS

Onceamonth,thecontractormustsubmitapayrequesttotheCity.Thisshalldetail how much of each item the City has paid to date and how much work has been done since the last pay request. The City will verify the request by the end of the month.

21. RETAINED PAYMENT

The City will not retain any part of anapprovedpayrequest.However,once85%of theworkonaprojectiscompletedonlyonemorepayrequestwillbeprocessedfor that project. This last pay request will be processed upon completion of the final inspection checklist.

22. FINAL INSPECTION

When the contractor feels a project is completed, an appointment for a final inspection will be requested by the contractorwiththeengineeringsecretary(801) 804-4595.Atthisfinalinspection,apunchlistwillbemadeandacopygiventothe contractor.Thecontractormustfinishthepunchlistbythegivencompletiondateof the project or liquidated damages will be charged.

When the punch list is finished the contractor shall set an appointment with the Public Works Inspector through the engineering secretary. The inspector will then measure up every itemwiththecontractorandafinalpayrequestwillbefilledout and signed by both the contractor and the City.

23. CHANGE ORDERS OR CONTINGENCY REQUEST

Work on all change orders or contingency requests shall not commence until a signedchangeorder(orcontingencyrequests)formisinplace,unlessanemergency occurs endangering the public. If extra work is done without a change order or contingency requests in place then the work will not extend the contractor’s completion deadline and payment amounts, if any, will be determined by the City.

24. LINE ITEMS

TheCityreservestherighttoeliminateanyorallitemsfromthescopeofthisproject.

This will be done with a change order set in place before the work on the item is commenced bythecontractor.ChangeordersinfavoroftheCityordeletionofline items and quantities shall not require the contractor’s approval.

25. WORK ZONE

The work zone will be kept in an orderlymannerandcleaneddaily.Theworkzone will be watered and or swept as needed, or attheCity’srequest,tocontroldustor debris. A self-propelled street sweeping broom shall be kept on site at all times.

Contractor shall be responsible tosecureworkzoneduringconstructiontoprevent unauthorized vehicular access.

26. PRE-CONSTRUCTION MEETING

A pre-construction meeting will be held withthecontractorandallsubcontractors andtheCitypriortocommencementofworkonthisproject.Atthismeetingatime willbesetforaweeklyprogressmeetingwhichwillbeheldtodiscusstheprogress oftheproject.Contractorwillmakeanappointmentwiththeengineeringsecretary for this meeting.

27. SPANISH FORK CITY STANDARDS

AnyitemnotdiscussedinthisdocumentshallbedeterminedbytheCitystandards, Project Engineer, or the City Engineer.

28. PRE-CONSTRUCTION VIDEO

At the preconstruction meeting, the contractor shallsubmitavideooftheexisting condition of the project site area. This video will be used to resolve disputes over damaged property. Recording shall have video footage of any and all utility or improvements such as but not limited to: concrete, landscaping, asphalt, fencing, etc. in the project area at a closeenoughrangetoshowexistingconditionsandor damage.

29. RESTORATION OF SURFACE IMPROVEMENTS

All surface improvements disruptedasacourseofconstructionshallberestoredto theoriginaltypeofsurfacecondition.Thisincludeslandscaping,pavementsections, gravelshoulders,trails,andconcrete.Allrestorationworkshallbedoneaccordingto the City standards.

EXISTING CONDITIONS

The Contractor shall be responsible to visually inspect all existing surface improvementsandincludetherestorationoftheseimprovementsineachindividual line item which would disrupt the improvements in the course of construction.

LANDSCAPING

All landscaping shall be restored to the original type of landscaping with new material. Sod shall be used to restore grass areas.

PAVEMENT SECTIONS

Saw-cutting or milling pavement and all other requirementsofUDOTandtheCity standards shall be included in the cost of the individual items. Trenches shall be paved back at the end of each week.

ASPHALT RESTORATION

Thecontractorisresponsibletoremove,dispose,andreplaceanyasphaltwithinfive

(5) feet from any edge of the trench to the lip of gutter that is incidental to the installation of any and all utilities.

GRAVEL SHOULDERS

Gravel shoulders shall be restored with a minimum of 8 inches of untreated base course compacted to the City standards.

CONCRETE

All concrete shall be restoredtomatchexistingconcrete.Anyutilitycrossingunder the sidewalk, cross gutter, curb and gutter, etc. will require at least ten (10) LF of replacement.AllformsmustbeinspectedbySpanishForkCitybeforeconcretemay be poured.

PAYMENT

There will be no payment for the restorationofsurfaceimprovements.Thecostfor the restoration of surface improvements shall be included in the cost for each individual itemcausingthedisruptionofthesurfaceimprovements.TheContractor shall be responsible to visually inspect all existing surface improvements that will needtoberestoredduringconstructionbeforebiddingandincludethecostoftheir restoration in their bids.

30. EXISTING GAS, ELECTRICAL, AND COMMUNICATION LINES

ContractorshallnotifyDaveWilkeyat801-853-6543withDominionEnergyGas2to3 business days before crossing a gas main or lateral and notify them of a possible conflict. Contractor shall coordinate construction with Dominion Energy and allow them time to loop gas lines as necessary. The cost to coordinate this shall be included in the cost of the pipe.

Contractor shall pothole all electrical and communication lines to provide utility companies enough time to loop lines ahead of construction. The cost to pothole lines to plan grade shall be included in the cost of these pipe items.

31. INSPECTION AND TESTING

All work must meet requirements set forth in the plans, detail drawings, UDOT standards,andSpanishForkCitydevelopmentstandards.Inspectionsofitemsbefore they are buried will also include the City GPS crew surveying the exact locationof utility.

DENSITY TESTING

Spanish Fork City will contract with a certified lab or engineering firm to test for compaction of all road base,sub-base,trenchbackfillandasphaltinstalled.Density testswillbetakenontheroad-baseunderevery50feetonsidewalk,curbandgutter, andcurbwallandevery100feetintrenchesandintheroad.Atleastonetestmust be done on each separate area of compacted material. No pipe or concrete work shall be paid for until certification of compaction of the base and backfill material under or aroundtheseitemsisobtained.Nopipeshallbepaidforuntilallrequired tests on the pipe are passed.

CONCRETE TESTING

Spanish Fork City will contract with a certified lab or engineering firm to test concrete. Certification of slump, air entrainment and cylinder strength shall be obtained for every 50 cubic yards of concrete placed or each separate pour. No concrete work shall be paid for until these certifications are submitted to Spanish Fork City.

NOTIFICATION

Contractor must call the City or testing lab for required inspections and tests 1 business day before the test is ready to be done.

32. WATER SHUT-OFFS

Contractor will notify in writing the City and all affected residents and business’ aboutwatershut-offs2businessdayspriortoshut-offanddesignatetimeofshut-off andduration.Shutoffsmaynotexceed6hoursinlengthorbebetweenthehoursof 5 pm and 10 pm or 6 am and 9 am unless otherwise specified.

33. PERSONAL PROTECTIVE EQUIPMENT (PPE)

Contractor shall be responsible for the safety of its employees and subcontractors.

ContractorshallrequirePPEthatisapplicabletothejob,minimumofsafetyglasses;

hard hat and steel toe boots shall be required.

34. PRE-BID MEETING

A mandatory pre-bid meeting shall be scheduled at the Spanish Fork City Office Building (775 N Main Street, Spanish Fork) for Thursday, February 5, 2026 at3:00

PM MDT.

35. BID OPENING

ApublicbidopeningshallbeheldonThursday,February19,2026at3:00PMMDT.

All questions concerning this project shall be asked on Virtual-Bid.com. Under no circumstance shall the contractor contact the City. Any contractor that contacts the City may be disqualified from bidding on this project.

http://www.virtual-bid.com/bids-search/spanishfork