5-AK26-10 Attachment B - POST EVO Range Janitorial SOW.docx

Attachment B Scope of Work

Utah National Guard-Camp Williams Janitorial Specifications For the Emergency Vehicle Operations Track Building

Introduction:

The Department of Public Safety’s Peace Officer Standards and Training (POST) is to provide professional law enforcement training utilizing progressive adult learning concepts, innovative technology and research to meet the needs of Utah’s law enforcement community and the citizens they serve.

Background:

The Emergency Vehicle Operations instructs basic training cadets and existing officers on safe vehicle maneuvers. The EVO range located by the Camp Williams Military Reserve Base affords the opportunity to train officers in vehicle operations.

Location - Camp Williams-Emergency Vehicle Operations Track Building 11088 West 10400 North Lehi, UT

Length of Contract:

5-year contract with no renewal options.

Notice: This office may be relocated during this contract. If that does occur, the contract will be terminated for convenience.

Mandatory Minimum Requirements:

1. Bidders must have a minimum of one (1) year working experience performing commercial cleaning services in an Office environment.

2. Bidders must have a current, valid business license and shall maintain the business license for the duration of the contract.

3. Bidders must be available and willing to provide services a minimum of two (2) times a week, during the designated timeframe, at the location specified.

4. Bidder MUST be licensed to do business in Utah.

Specifications:

The EVO track buildings and offices are located in Utah County and are appx 3,296 square feet. It consists of Tower Building which has first floor waiting area (6’ x 14’), and two bathrooms (21’ x 7’) and there are two (2) portables, 1: is a classroom (40’ x 24’), and 1: is used for an office (40’x24’)

To be cleaned twice per week (preferably Tu/Fri. or Wed/Fri. during daytime) December through February and three times a week (preferably Mon/Wed/Fri during daytime) March through November

1. Tower Building Waiting Room (6’ x 14’)

a. Three Times Weekly

i. Vacuum

ii. Dust Furniture

iii. Clean and Dust Counter Tops

iv. Clean Lighting Covers (to include stairwell)

v. Trash Cans Emptied

b. To be cleaned once per month

i. Windows Washed and Cleaned (The entire Building)

ii. Tile Cleaned in Bathrooms

iii. Base Boards Cleaned

iv. Walls Cleaned in Bathrooms

v. Stairs Swept

vi. Blinds Dusted

2. Clean Bathrooms (21’ x 7’ each bathroom)

i. Clean Urinals

ii. Clean Toilets

iii. Clean Sinks

iv. Clean Mirrors

v. Replace Toiletry

vi. Mop Floors

vii. Clean Lighting Covers

viii. Trash Cans Emptied

3. Portable Classrooms (40’ x 24’ each classroom)

a. Three Times Weekly

i. Vacuum

ii. Dust furniture

iii. Ceiling Lights cleaned

a. To Be Cleaned Once Per Month

i. Clean Desks and Counter Tops

ii. Windows Cleaned

iii. Clean Base Boards

iv. Blinds Dusted

Floor Surface Information:

Carpeting –2016 square feet Tile – 1280 square feet

Additional Information:

· The Vendor will provide all equipment and cleaning supplies. MSDS sheets are required for cleaning supplies stored on site.

· The Vendor will be responsible for all damage to DPS/UHP facilities’ property, buildings, and any equipment.

Supplies provided by Vendor:

All hand soap, paper towels, trash can liners and toilet paper to be supplied by the vendor.

Cleaning is Unsatisfactory If services provided are not satisfactory, ten (10) days after notification will be granted to remedy the problems. Payment will be held until services are acceptably completed.

Invoice requirement:

· The Contractor shall provide timecards to verify hours worked. CONTRACTOR SHALL PROVIDE A WORKING TIME CLOCK FOR THE PURPOSE OF RECORDING AND VERIFYING HOURS WORKED.

· All original timecards and sign-in sheets shall be submitted to Division by Contractor with payment invoices. Each individual employee will need to personally sign the timecards or timesheets stating that these are correct.

· Invoices to be mailed monthly to:

POST

Attn. Accounts Payable 410 West 9800 South Sandy, UT 84070

Electronically: Jayme Garn at jgarn@utah.gov

UCJIS Requirement:

Each employee must submit and pass the UCJIS Non-User Security Agreement prior to working at this location. Per Utah Administrative Rule R722-900, a NON-USER means a person working for or with an agency who does not have direct access to UCJIS but has unescorted or unrestricted access to locations containing UCJIS records or a computer with UCJIS access.

The link to the form is below, and a hard copy is attached as Attachment D.

NonUser Security Agreement - https://ucjis-tac.utah.gov/wp-content/uploads/sites/38/2024/04/UCJIS-Non-User-Security-Agreement-updated-2024.pdf

The ORI #UTUHP1100 for Agency: UHP

You must contact the TAC Officer for instructions and complete the process before starting work –Camille Zabriskie at czabriskie@utah.gov

And include in the email Jayme Garn at jgarn@utah.gov, 801-256-2311 She is the point of contact for access to the location