5-26479 Appendix C - Bid Submission Portal Instructions.pdf
PDF 179 KB Posted
- Attached to
- Furniture
- Solicitation number
- GSS26479-FURNITURE
- Issued by
- New Castle County, Delaware
About this file
This document provides bid submission portal instructions for the State of Delaware, Office of Management and Budget, Government Support Services for solicitation GSS26479-FURNITURE, which seeks office furniture, specialty furniture, and systems furniture. Vendors must submit responses exclusively through the online bid submission portal at https://gss.bonfirehub.com/ by the deadline of 3:00 p.m. on February 18, 2026. Written questions regarding solicitation interpretation, drawings, specifications, or other aspects must be submitted through the portal by January 30, 2026, with all answers provided in writing by February 6, 2026. Each proposal must include a cover letter on company letterhead signed by an authorized representative, a table of contents with page numbers, and a technical response detailing how the vendor meets contract requirements along with pricing information. Vendors may identify enhancements or additional services beyond RFP specifications.
Bid submissions must be structured in three components: Proposal Original containing the technical response excluding questionnaires and bid tables; Proposal Redacted with confidentiality forms and any redacted documents if applicable; Vendor Information Forms including non-collusion statements, vendor information sheets, business references, confidentiality forms, exceptions forms, and subcontractor information; and a BidTable cost proposal using the provided template. The BidTable requires completion of specific fields including manufacturer name, product line, description, discount percentages for delivery/installation and drop-ship options, hourly labor rates, manufacturer part numbers, list prices, contract prices, supplier part numbers, and unit of measure codes. All rows must be fully populated with no more than two decimal places for numerical entries. Excel files cannot be modified and must be submitted in the designated file type with a maximum upload size of 1000 MB.
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Other files
| File | Type | Posted |
|---|---|---|
| 6-26479 Appendix E - Department of Education School Nutrition Program.pdf | ||
| 8-GSS26479-FURNITURE RFP.pdf | ||
| 3-26479 Appendix F - Department of Corrections Document Package.pdf | ||
| 4-26479 Appendix G - Prevailing Wage Rates.pdf | ||
| 1-26479 Appendix B1 - Discount Offering.xlsx | XLSX spreadsheet | |
| 2-26479 Appendix D - Required Vendor Forms.xlsx | XLSX spreadsheet | |
| 7-GSS26479-FURNITURE AppB2.xlsx | XLSX spreadsheet |
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Text version
STATE OF DELAWARE
Office of Management and Budget
Government Support Services
Online Bid Submission Portal Instructions
Responses to solicitation GSS26479-FURNITURE must be submitted through the Online Bid
Submission Portal (portal). Submissions by other methods will not be accepted for this solicitation.
A. Questions
The State of Delaware will allow written requests for clarification of this solicitation. All questions with regard to the interpretation of this solicitation, drawings, or specifications, or any other aspect of this solicitation must be received through the online bid submission portal by January 30, 2026 referencing the section, page number, text of passage being questioned, and the question. All questions will be answered in writing by February 6, 2026 with responses posted on https://bids.delaware.gov and https://gss.bonfirehub.com/.
B. Proposal Contents
Each vendor’s proposal should contain at a minimum the following information:
1. Cover Letter on the letterhead of the company or organization submitting the proposal.
The cover letter must briefly summarize the Vendor's ability to provide the services specified in the RFP. The cover letter shall be signed by a representative who has the legal capacity to enter the organization into a formal contract with Government Support Services.
2. Table of Contents which clearly identifies the structure of the proposal and showing page numbers for each of the required sections and attachments.
3. The remaining vendor proposal package shall identify how the vendor proposes meeting the contract requirements and shall include pricing. This part of the proposal may also include descriptions of any enhancements or additional services or qualifications the Vendor will provide that are not mentioned in this RFP. (Refer to Section C for instructions on how to submit the components of the proposal response.)
The purpose of the proposal is to provide Vendors with an opportunity to demonstrate their qualifications, competence, and capacity to undertake the services described herein, in a manner which complies with the requirements of this RFP.
C. Bid Submission
Solicitation responses must be submitted through the portal at:
https://gss.bonfirehub.com/. The portal will have you break your submission as follows:
• Proposal Original – This upload will include your technical response to the solicitation, excluding any Questionnaire, BidTables, and Vendor Information Forms.
• Proposal Redacted – o If Confidentiality Form is checked NO, upload the Confidentiality Form, with the box checked.
o If Confidentiality Form is filled out identifying portions of the proposal as confidential, upload the Confidentiality Form, along with all documents that have information you are looking to redact, with those sections redacted.
• Vendor Information Forms – Complete the packet and upload, preferably as one pdf file.
https://gss.bonfirehub.com/ https://bids.delaware.gov/ https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fgss.bonfirehub.com%2F&data=05%7C02%7Ccourtney.mccarty%40delaware.gov%7Cea543faf365b4560f24f08dc0d3c7921%7C8c09e56951c54deeabb28b99c32a4396%7C0%7C0%7C638399800584034755%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=4AsGs6A7DS7wCUcK2FsE5XGyqkNq9Pw7Byoqli87904%3D&reserved=0 https://gss.bonfirehub.com/
The Vendor Information Forms include:
o Non-Collusion Statement – Both signatures and notary stamp/seal must be visible o Vendor Information Sheet o Business References – Required for responding vendor, as well as any identified sub-contractors. These will be verified via email as part of the evaluation process.
o Confidentiality Form – Check the box to indicate No redactions, otherwise complete the form to summarize what you have redacted. (See Proposal Redacted section above.)
o Exceptions Form – Check the box to indicate No Exceptions, otherwise complete the form to notate all exceptions for consideration.
o Subcontractor Information – Check the box to indicate No Subcontracts, otherwise complete one form for each sub-contractor.
• BidTable – This submission will be your cost proposal which must be uploaded using the template provided. Refer to Section F below for additional guidance.
Please note: Minimum system requirements: Microsoft Edge, Google Chrome, Safari, or Mozilla Firefox. Javascript and browser cookies must be enabled.
Submission materials must be submitted in the File Type identified in the portal. The maximum upload file size is 1000 MB. Documents should not be embedded within uploaded files, as the embedded files will not be accessible or evaluated.
Excel files provided through the portal manipulated in any way will result in a failed upload.
Do not use special formatting, special characters or formulas.
D. Submission Deadline – Per Delaware Code, the online bid submission portal will not permit incomplete nor late submissions. Uploads must be complete by 3:00 p.m. February 18, 2026. Respondents are encouraged not to wait until the last hour to upload documents.
E. Technical Issues –
Allow time for any technology challenges you may experience. Be advised that Bonfire
Support Service Level Agreement has a maximum response time of 2 hours. Support tickets submitted should be specific, in order to minimize the “research” time before responding. Technical questions related to your submission should be directed to the portal provider at Support@GoBonfire.com or visit their help forum at https://vendorsupport.gobonfire.com/hc/en-us. Common issues are due to modifications to the BidTable and/or Questionnaire.
F. BidTable Fields –
Below you will find a table of the various columns you are required to complete with instructions on how. For any given row, all columns must be populated. This contract award will be enabled into the State’s eMarketplace shopping platform and this BidTable closely mirrors the template for catalog enablements.
mailto:Support@GoBonfire.com https://vendorsupport.gobonfire.com/hc/en-us
Bid Table – Appendix B1 – Pricing – Discount Offering
Column Name Input Instructions
Tab: Vendor Information Complete information in the right (yellow) column.
Tab: Other Labor Complete the 3 boxes in the Hourly Rate Column. No more than two (2) decimal places.
All Furniture Type Tabs:
Manufacturer
Name of the item manufacturer, which may be different than the name of the supplier.
All Furniture Type Tabs:
Product Line
Name of the product line brand or catalog line.
All Furniture Type Tabs:
Description
Long Description to appear on product details page. May use Short Description if supplier only has one product description.
All Furniture Type Tabs:
Discount Percent for Delivery and Install (%)
Percentage off of total cost of purchase when delivered and installed. No more than two (2) decimal places.
All Furniture Type Tabs:
Discount Percent for Drop Ship
Percentage off of total cost of purchase when drop shipped at agency specified location. No more than two (2) decimal places.
All Furniture Type Tabs:
Notes
Notes will not be used for exceptions, but should reflect relevant information about the product line.
Bid Table – Appendix B2 – Pricing – Market Basket
Column Name Input Instructions
Manufacturer Name of the item manufacturer, which may be different than the name of the supplier.
Manufacturer Part # Part number used by the manufacturer to uniquely identify the item. This may be a product of equal quality.
Description Long Description to appear on product details page. May use Short Description if supplier only has one product description.
List Price Price of the item available to the public. Used to display savings at the contract price.
Contract Price Contract price of the item for your customer, reflecting any available discount off list price.
Supplier Part # Part number used by the supplier to identify the item. May be different than the Manufacturer Part Number. Must be a unique number for each item.
List Price Price of the item available to the public. Used to display savings at the contract price.
UOM A Unit of Measure code of 2-4 characters
Acceptable UOM codes.
Name Code
Box BX
Carton CT
Case CA
Day DA
Dozen DZ
Each EA
Foot FT
Hour HR
Pound LB
Month MO
Pack PK
Week WK
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