5-26-65 - Bid Specs - Asphalt Sealer.pdf
PDF 194 KB Posted
- Attached to
- Asphalt Sealer
- Solicitation number
- 26-65
- Issued by
- New London County, Missouri
About this file
This is a bid specification document for the Parkway School District in Missouri seeking qualified distributors to supply asphalt sealer under a blanket purchase order agreement on an as-needed basis. The District is requesting bids for Endura Seal TR Asphalt Emulsion Sealer with Rubber Base or an equivalent product approved by the District, with an estimated quantity of 8,000 bulk gallons to be picked up throughout the contract period. The District estimates spending approximately $15,000 over a twelve-month period, though this figure is provided for vendor guidance only and does not constitute a guarantee of purchase quantities. The initial contract term is for twelve months, with vendors having the opportunity to submit multi-year proposals. The bid was published on November 12, 2025, with a question and answer period ending November 19, 2026. An intent to bid was required by November 26, 2026 at 1:30 PM CST, and bids closed on November 12, 2026 at 2:00 PM CST. The bid opening was scheduled for November 26, 2025 at 2:00 PM CST via Google Meet. Vendor notification of award was tentatively scheduled for December 26, 2026 at 4:00 PM CST.
All pricing must be quoted as F.O.B. destination with freight allowed to the Parkway School District warehouse located at 363 North Woods Mill Road, Chesterfield, Missouri 63017. Prices must include all handling, freight, assembly, setup, warranty, and other charges, and equipment must be new; used, reconditioned, or demonstrator equipment will not be accepted. Deliveries shall be accepted Monday through Friday between 7:00 a.m. and 2:00 p.m., excluding holidays and when the District is closed due to inclement weather. The District reserves the right to award based on the lowest or best bid and retains discretion to award in whatever manner serves its best interests. Vendors must submit proposals via the Bonfire portal, including company letterhead with a quote, signed W-9, vendor signature page, Federal Work Authorization documentation, minimum three references, specification sheets and manuals, Affidavit of Non-Collusion, and a completed pricing sheet. The contractor must provide the standard manufacturer's warranty commencing upon written acceptance or payment by the District. No substitutions are permitted without authorization from the ordering or purchasing department.
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Text version
REQUEST FOR BID
BID SPECIFICATIONS (THIS IS A FORMAL BID)
PROPOSAL
NUMBER:
26-65
DATE PUBLISHED:
November 12, 2025
GOODS / SERVICE AREA:
Asphalt Sealer
BID OPENING:
Date: November 26, 2025 Time: 2:00 PM CST
Location:
MEETING ID PHONE PIN:
meet.google.com/ hvc-pffd-azp
(US)+1 252-
460-9020
925 309 781#
CONTRACT PERIOD:
One Time Purchase
ADDRESS INQUIRIES ON:
The Parkway School District Bonfire Portal at https://parkwayschools.bonfirehub.com/
RETURN BID ON:
The Parkway School District Bonfire Portal at
SB-1 GENERAL INFORMATION
Parkway School District (District) is seeking bids, from qualified distributors, to supply the district, asphalt sealer, to be ordered on an “as needed basis”, as required throughout the term of the contract, under a blanket purchase order agreement.
The District estimates that during the term of this agreement it will spend approximately $15,000 for a twelve (12) month period. This is not a guarantee but is listed for vendor guidance in estimating a discount. The District does not guarantee any quantities that it will purchase as a result of this invitation for bid.
The initial term of the contract will be for twelve (12) months. Vendors have the opportunity to offer the district multi-year proposals in item number two of the vendor signature section.
SB-2 BID AWARD METHOD
It is the District's policy to award a bid based on the lowest or best bid. However, the district retains the right to award in whatever manner serves the best interests of the District.
https://meet.google.com/hvc-pffd-azp?hs=122&authuser=0 https://meet.google.com/hvc-pffd-azp?hs=122&authuser=0 tel:+1-252-460-9020 tel:+1-252-460-9020
SB-3 CONTACT PERSON
Any bidder with questions must submit in writing via the bidding platform, Bonfire. Questions are to be submitted through the Opportunity Q&A via the Messages panel. All questions must be submitted by the Bid’s Question Due Date. Every attempt shall be made to ensure that the bidder receives a prompt response if such questions are received in a timely manner. Any questions submitted outside the Bonfire platform shall not be answered.
SB-4 PROPOSAL FORMAT AND CONTENTS
The vendor’s proposal package shall contain a signed RFP cover sheet created by the vendor and the following items in the order listed below and utilize the forms provided. The Vendor is urged to be concise yet thorough in its presentations. Pertinent supplemental information should be referenced and included as attachments. All proposals must be organized and tabbed to comply with the following sections. Where there are no provided bid forms, the vendor uses company letterhead to address the components of the RFP. Where a discrepancy exists between an amount submitted as figures and words, the amount expressed in words shall govern. Any interlineations, alterations or erasures must be initialed by the signer of the Proposal.
1. PROPOSAL ON COMPANY LETTERHEAD
The vendor shall submit a quote on company letterhead.
2. COMPANY W-9
The vendor shall provide a current signed and dated W-9
3. SAMPLE AGREEMENT/CONTRACT (if applicable) The vendor shall provide a sample agreement/contract with submission.
4. VENDOR SIGNATURE PAGE
This cover sheet identifies the vendor’s legal name, mailing address, telephone, fax, email address and contact persons. An officer of the vendor’s company must sign the Vendor Signature Page. The vendor must be registered to do business in the state of Missouri.
5. FEDERAL WORK AUTHORIZATION (E-VERIFY) PROGRAM
The vendor shall complete the form.
6. REFERENCES (minimum of 3) On company letterhead provide three references to include the following information:
● company name
● representative’s contact name
● email address
● phone number
7. SPECIFICATION SHEET/MANUALS
The vendor must provide a complete set of comprehensive and easy to understand manuals (as applicable) for service, operation, parts, and repair. All manuals must be written in American English.
8. AFFIDAVIT OF NON-COLLUSION
The vendor shall complete the form.
9. PRICING SHEET
The vendor shall complete the Bonfire 26-65 pricing sheet.
SB-5 PRICING
Prices quoted are to be F.O.B., destination, freight allowed, Parkway School District, 363 North Woods Mill Road, Chesterfield, Missouri 63017. Prices MUST include all handling, freight, assembly, setup, warranty, and any other charges. Equipment must be new. Used, reconditioned, or demonstrator equipment will not be accepted.
SB-6 DELIVERY
All bids MUST be F.O.B. to the Parkway Warehouse, located at 363 North Woods Mill Road, Chesterfield, Missouri 63017. Deliveries shall be made to Parkway School District Receiving Warehouse, 363 North Woods Mill Road, Chesterfield, Missouri 63017. Deliveries shall be accepted Monday through Friday between 7:00 a.m. and 2:00 p.m., excluding holidays and during inclement weather events the District is closed.
SB-7 WARRANTY
The contractor must provide the standard manufacturer’s warranty. The warranty will commence upon written acceptance of the equipment by the Parkway School District or payment of such, whichever occurs first.
SB-8 SUBSTITUTIONS
No substitution shall be made on any item ordered without authorization from the ordering or purchasing department. No exceptions may be drawn to this clause. All unacceptable material will be returned with no expense to the District.
SB-9 RELATED AND/OR SIMILAR ITEMS
Parkway School District reserves the right to order similar and/or related items under the same terms and conditions stated herein.
SB-10 CONTACT METHOD
Any bidder with questions must submit in writing via the bidding platform, Bonfire. Questions are to be submitted through the Opportunity Q&A via the Messages panel. All questions must be submitted by the Bid’s Question Due Date. Every attempt shall be made to ensure that the bidder receives a prompt response if such questions are received in a timely manner. Any questions submitted outside the Bonfire platform shall not be answered.
SB-11 SPECIFICATION
ENDURA SEAL TR ASPHALT EMULSION SEALER WITH RUBBER BASE
Or other asphalt sealer product as approved by district
Items Qty UOM Note
Star Micro Pave, or Endura Seal TR, or equal: 8000
BULK
GALLON
Bulk per mixed gallon, picked-up Estimated 250 - 700 gal. per order
SB-12 PROCUREMENT TIMELINE
*all times are CST
Action Date* Bid Published November 12, 2026 11:00 AM Q&A End November 19, 2026 2:00 PM Intent to bid November 26, 2026 1:30 PM Bid Close November 12, 2026 2:00 PM Vendor Notified of Award (Tentative) December 26, 2026 4:00 PM https://parkwayschools.bonfirehub.com/
| SB-9 RELATED AND/OR SIMILAR ITEMS |
| Parkway School District reserves the right to order similar and/or related items under the same terms and conditions stated herein. |
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