5-26-63- Bid Specs - Trash Can Liners.docx.pdf

REQUEST FOR BID

BID SPECIFICATIONS (THIS IS A FORMAL BID)

PROPOSAL

NUMBER:

26-63

DATE PUBLISHED:

November 11, 2025

GOODS / SERVICE AREA:

Trash Can Liners

BID OPENING:

Date: November 25, 2025 Time: 2:00 PM

Location:

MEETING ID PHONE PIN:

CONTRACT PERIOD:

One Time Purchase

OR

One (1) or more Years from Date of Award See vendor signature page for details.

ADDRESS INQUIRIES ON:

The Parkway School District Bonfire Portal at https://parkwayschools.bonfirehub.com/

RETURN BID ON:

The Parkway School District Bonfire Portal at

SB-1 GENERAL INFORMATION:

Parkway School District (District) is seeking quotes from qualified suppliers for trash can liners. Firm fixed price with FOB shipping.

SB-2 BID AWARD METHOD:

It is the District's policy to award a bid based on the lowest or best bid. However, the District retains the right to award in whatever manner serves the best interests of the District.

SB-3 CONTACT PERSON

Any bidder with questions must submit in writing via the bidding platform, Bonfire. Questions are to be submitted through the Opportunity Q&A via the Messages panel. All questions must be submitted by the Bid’s Question Due Date. Every attempt shall be made to ensure that the bidder receives a prompt response if such questions are received in a timely manner. Any questions submitted outside the Bonfire platform shall not be answered.

SB-4 PROPOSAL FORMAT AND CONTENTS

The vendor’s proposal package shall contain a signed RFP cover sheet created by the vendor and the following items in the order listed below and utilize the forms provided. The Vendor is urged to be concise yet thorough in its presentations. Pertinent supplemental information should be referenced and included as attachments. All proposals must be organized and tabbed to comply with the following sections. Where there are no provided bid forms, the vendor is to use company letterhead to address the components of the RFP. Where a discrepancy exists between an amount submitted as figures and words, the amount expressed in words shall govern. Any interlineations, alterations or erasures must be initialed by the signer of the Proposal.

1. PROPOSAL ON COMPANY LETTERHEAD

The vendor shall submit a quote on company letterhead.

2. COMPANY W-9

The vendor shall provide a current signed and dated W-9

3. VENDOR SIGNATURE PAGE

This cover sheet identifies the vendor’s legal name, mailing address, telephone, fax, email address and contact persons. An officer of the vendor’s company must sign the Vendor Signature Page. The vendor must be registered to do business in the state of Missouri.

4. FEDERAL WORK AUTHORIZATION (E-VERIFY) PROGRAM

The vendor shall complete the form.

5. REFERENCES (minimum of 3) On company letterhead provide three references to include the following information:

● company name

● representative’s contact name

● email address

● phone number

6. SPECIFICATION SHEET/MANUALS

The vendor must provide a complete set of comprehensive and easy to understand manuals (as applicable) for service, operation, parts, and repair. All manuals must be written in American English.

7. AFFIDAVIT OF NON-COLLUSION

The vendor shall complete the form.

8. PRICING SHEET

The vendor shall complete the Bonfire 26-63 pricing sheet.

SB-5 PRICING:

Prices quoted are to be F.O.B., destination, freight allowed, Parkway School District, 363 North Woods Mill Road, Chesterfield, Missouri 63017. Prices MUST include all handling, freight, assembly, setup, warranty, and any other charges. Equipment must be new. Used, reconditioned, or demonstrator equipment will not be accepted.

SB-6 DELIVERY:

All bids MUST be F.O.B. to the Parkway Warehouse, located at 363 North Woods Mill Road, Chesterfield, Missouri 63017. Deliveries shall be made to Parkway School District Receiving Warehouse, 363 North Woods Mill Road, Chesterfield, Missouri 63017. Deliveries shall be accepted Monday through Friday between 7:00 a.m. and 2:00 p.m., excluding holidays and during inclement weather events the district is closed.

SB-7 WARRANTY:

The contractor must provide the standard manufacturer’s warranty. The warranty will commence upon written acceptance of the equipment by the Parkway School District or payment of such, whichever occurs first.

SB-8 SUBSTITUTIONS:

No substitution shall be made on any item ordered without authorization from the ordering or purchasing department. No exceptions may be drawn to this clause. All unacceptable material will be returned with no expense to the District.

SB-9 RELATED AND/OR SIMILAR ITEMS:

Parkway School District reserves the right to order similar and/or related items under the same terms and conditions stated herein.

SB-10 CONTACT METHOD:

Any bidder with questions must submit in writing via the bidding platform, Bonfire. Questions are to be submitted through the Opportunity Q&A via the Messages panel. All questions must be submitted by the Bid’s Question Due Date. Every attempt shall be made to ensure that the bidder receives a prompt response if such questions are received in a timely manner. Any questions submitted outside the Bonfire platform shall not be answered.

SB-11 SPECIFICATIONS:

Liner specifications are minimal requirements. Trash can liners submitted for bid must meet or exceed the minimal requirements. Manufacturer technical specification sheet for each item being bid shall be included with submitted bid or bid may be rejected. A response same as last time does not suffice. Use specifications below:

Dimensions Thickness Density Color Star Sealed? Total Bags

1 40” x 48” 16 Micron High Density Clear Yes 150,000

PLEASE NOTE THAT ALL CASE PACKAGE LABELING MUST INCLUDE THE ACTUAL CASE

WEIGHT, BAGS PER CASE, BAG DIMENSION, AND BAG THICKNESS. PRODUCTS NOT

INCLUDING THIS INFORMATION WILL BE REJECTED AND RETURNED AT THE VENDORS

EXPENSE. PRODUCTS NOT MEETING SPECIFICATION WILL ALSO BE RETURNED AT THE

VENDORS EXPENSE.

Example of possible distribution of bags/case Line 1 = 400 Cases of 250 Bags/Case

NOTE: THE DISTRICT HAS NO PREFERENCE ON NUMBER OF BAGS PER CASE, HOWEVER,

EACH CASE SHALL WEIGHT NO MORE THAN 25 POUNDS. Only 50 cases per pallet.

District reserves the right to award each item separately.

Each awarded item will be ordered for the entire quantity as one delivery.

SB-12 SAMPLES REQUESTED:

WITHIN 48 HOURS, upon request by district, vendor must furnish at no expense to district, one full case of a given size liner for testing purposes. Case of liners MUST be marked with Bid # & company name. Prompt delivery is a critical requirement of the bid. Delivery of liner order shall be no more than 21 calendar days, from time order is placed by the district.

Shipping to 363 N. Woods Mill Road, Chesterfield, MO 63107

SB-13 PROCUREMENT TIMELINE:

*all times are CST

Action Date* Bid Published November 11, 2025 10:00 AM Q&A End November 18, 2025 11:00 AM Intent to bid November 25, 2025 1:30 PM Bid Close November 25, 2025 2:00 PM Vendor Notified of Award (Tentative) December 2, 2025 3:00 PM https://parkwayschools.bonfirehub.com/