5-26-47 - Bid Specs - Facilities Condition Assessment.pdf

REQUEST FOR BID

BID SPECIFICATIONS (THIS IS A FORMAL BID)

PROPOSAL

NUMBER:

26-47

DATE PUBLISHED:

October 7, 2025

GOODS / SERVICE AREA:

Facility Condition Assessment

BID OPENING:

Date: September 21, 2025 Time: 3:00 PM

Location:

MEETING ID PHONE PIN:

meet.google.co m/wts-ifqr-hhi

(US)+1-740-5

38-5376

651 521 871#

CONTRACT PERIOD:

One Time

ADDRESS INQUIRIES ON:

The Parkway School District Bonfire Portal at https://parkwayschools.bonfirehub.com/

RETURN BID ON:

The Parkway School District Bonfire Portal at https://parkwayschools.bonfirehub.com/

SB-1 GENERAL INFORMATION

Parkway School District (District) invites qualified firms to submit proposals to conduct a comprehensive Facility Condition Assessment (FCA) of all district buildings and property. This assessment will provide Parkway with a detailed and actionable roadmap for maintaining safe, functional, and inspiring learning environments for years to come.

Parkway School District (District) assessment needs consist of thirty-five (35) buildings. (SEE EXHIBIT A)

SB-2 BID AWARD METHOD

It is the district's policy to award a bid based on the lowest or best bid. The bids will be evaluated based on the following criteria:

● Experience

● Knowledge of Parkway School District

● Quality of the work plan

● Timeline

● Additional services provided by the firm or individual

● References

● Cost

● In-person interview (applicable for final round)

SB-3 CONTACT PERSON

Any bidder with questions must submit in writing via the bidding platform, Bonfire. Questions are to be submitted through the Opportunity Q&A via the Messages panel. All questions must be submitted by the Bid’s Question Due Date. Every attempt shall be made to ensure that the bidder receives a prompt response if such questions are received in a timely manner. Any questions submitted outside the Bonfire platform shall not be answered.

SB-4 SCOPE OF WORK AND TIMELINE

The FCA will provide a detailed evaluation of the physical condition of buildings and systems to support long-term planning and prioritization of capital improvements. At this time the selected firm will only be required to deliver a detailed assessment report and electronic dataset; the District may request additional services such as master planning, bond planning, or community engagement.

Educational programming is outside the scope of this RFP request. The District may implement the findings in multiple phases over the next twenty-five years.

Parkway Schools is committed to maintaining and improving its educational and administrative facilities to support the highest standards of teaching, learning, and community engagement. The purpose of this project is to:

● Conduct a comprehensive evaluation of the current physical condition of each facility, including but not limited to:

○ Structural integrity

○ HVAC systems

○ Electrical systems

○ Plumbing systems

○ Roofing and building envelope

○ ADA accessibility compliance

○ Life safety and security systems

○ Interior finishes and fixtures

○ Energy efficiency

● Identify and document deficiencies across all major building systems.

● Develop clear, prioritized recommendations for repairs, replacements, or upgrades, with associated cost estimates and implementation timelines.

● Establish Facility Condition Index (FCI) scores for each facility and major system to support benchmarking and capital planning. This should also include a Building Condition Score (BCS) or similar rating tool to be used in prioritizing remediation projects.

● To identify the maximum and functional capacities of each school. This will take into account the existing rooms within each building, special programs offered within each building, the size of the rooms and the district’s standards for instructional delivery.

● Support the development of a deferred maintenance plan as a component of a broader multi-year capital improvement strategy.

● The District currently uses a VFA asset management database, to which the selected firms will be granted access to support the assessment.

● Provide deliverables in both comprehensive narrative reports and sortable tabular formats (Excel spreadsheets) no later than June 1, 2026.

SB-5 WORK PLAN

The selected firm will:

● Conduct on-site inspections and interviews with district personnel.

● Identify and document conditions of critical building systems:

○ Structural integrity

○ HVAC, plumbing, and electrical systems

○ Roofing and building envelope

○ Accessibility compliance (ADA)

○ Life safety and security systems

○ Interior finishes and fixtures

○ Emergency power systems

○ Site utilities

● Categorize deficiencies and prioritize based on urgency and risk.

● Provide recommendations with cost estimates and timelines.

● Prioritize building systems based on need, observed deficiencies, remaining useful life, and recommended timeframe for system replacements.

● Determine Parkway Schools' overall outstanding capital needs and recommend an annual investment plan.

● Develop a multi-year capital improvement plan beginning July 1, 2026.

● Provide data on critical building systems, life expectancy, and capital investments in PDF and tabled formats (Excel).

● Assist in the presentation of data to relevant stakeholders, including the Parkway School Board and Facilities 2050 Steering Committee.

SB-6 PROPOSAL FORMAT AND CONTENTS

The vendor’s proposal package shall contain a signed RFP cover sheet created by the vendor and the following items in the order listed below and utilize the forms provided. The Vendor is urged to be concise yet thorough in its presentations. Pertinent supplemental information should be referenced and included as attachments. All proposals must be organized and tabbed to comply with the following sections. Where there are no provided bid forms, the vendor uses company letterhead to address the components of the RFP. Where a discrepancy exists between an amount submitted as figures and words, the amount expressed in words shall govern. Any interlineations, alterations or erasures must be initialed by the signer of the Proposal.

1. PROPOSAL ON COMPANY LETTERHEAD

The firm shall submit their complete detailed proposal on company letterhead. Please include detailed information based on SB-2.

2. COST

A budget should be provided that will cover all of the work described in section SB-4 Scope of Work and SB-5 Work Plan above.

3. COMPANY W-9

The firm shall provide a current signed and dated W-9.

4. VENDOR SIGNATURE PAGE

This cover sheet identifies the firm’s legal name, mailing address, telephone, fax, email address and contact persons. An officer of the company must sign the Vendor Signature Page. The firm must be registered to do business in the state of Missouri.

5. FEDERAL WORK AUTHORIZATION (E-VERIFY) PROGRAM

The vendor shall complete the form.

6. REFERENCES (minimum of 3) On company letterhead provide three references to include the following information:

● company name

● representative’s contact name

● email address

● phone number

7. AFFIDAVIT OF NON-COLLUSION

Required to be completed.

8. PRICING SHEET

The Firm shall complete the Bonfire 26-47 Pricing Sheet.

SB-7 PRICING:

Prices quoted are to be F.O.B., destination, freight allowed, Parkway School District, 363 North Woods Mill Road, Chesterfield, Missouri 63017. Prices MUST include all handling, freight, assembly, setup, warranty, and any other charges. Equipment must be new. Used, reconditioned, or demonstrator equipment will not be accepted.

SB-8 LAWS AND REGULATIONS

The successful vendor must observe all federal, state and local laws, codes, ordinances, and regulations, including the provisions of the State Workmen's Compensation Law and save the District harmless from any and all liability by observance of same.

SB-9 INSURANCE PROVISIONS: (for onsite service work)

The successful vendor will be required to provide to the District at the time of contract award, a certificate of insurance indicating that the contractor has, and will keep in effect for the term of the contract, the following types of insurance:

1. Worker's Compensation:

a. State: Missouri Statutory

b. Employer's Liability:

$100,000 per accident $500,000 Disease, policy limit $100,000 Disease, each employee

2. Comprehensive or Commercial General Liability (including premises-operations; independent contractors protective, products and completed operations; broad form property damage).

a. Bodily injury: $1,000,000 combined single limit

b. Property damage: $1,000,000 combined single limit

c. Products and completed operations to be maintained for one (1) year after final payment:

$1,000,000 combined single limit

d. Property damage liability insurance shall provide X, C and U coverage.

e. Broad form property damage coverage shall include completed operations.

3. Contractual Liability:

4. Personal injury, with employment exclusion deleted: $1,000,000 combined single limit

5. Business auto liability (including owned, non-owned and hired vehicles):

6. If the General Liability coverages are provided by a commercial liability policy, the:

a. General aggregate shall be not less than $1,000,000 and shall apply, in total, to this project only. This shall be confirmed by a Certificate of Insurance.

b. Fire damage limit shall be not less than $50,000 on any one fire.

c. Medical expense limit shall be not less than $5,000 on any one person.

7. Parkway School District to be named as "Additional Insured".

SB-10 PROCUREMENT TIMELINE

*all times are CST

SB-11 EXHIBIT A

FACILITY

NAME

BLDG

ABV ADDRESS CITY ZIP GROSS SF

Administrati on Building 70 ADM 455 N. Woods Mill Rd. Chesterfield 63017 18,062.00

Barretts

Elementary

School

1 BRT 1780 Carman Rd. Manchester 63021 68,204.00

Bellerive

Elementary 15 BLR 620 Rue De Fleur Dr. Creve Coeur 63141 61,260.00

Carman

Trails

Elementary

21 CMT 555 Weidman Rd. Manchester 63021 66,052.00

Central High

School 50 CEH 369 N. Woods Mill Rd Chesterfield 63017 306,787.00

Central

Middle

School

40 CEM 471 N. Woods Mill Rd Chesterfield 63017 160,209.00

Claymont

Elementary 2 CLM 405 Country Club Dr. Ballwin 63011 67,580.00

Craig

Elementary 9 CES 1492 Craig Rd. St. Louis 63146 50,225.00

District

Operations 85 DSO 363 N. Woods Mill Rd Chesterfield 63017 40,669.00

Action Date* Bid Published October 7, 2025 - 11:00 AM Q&A End October 14, 2025 - 2:00 PM Q&A Due to Firms October 16, 2025 - 3:00 PM Intent to bid October 21, 2025 - 2:30 PM Bid Close October 21, 2025 - 3:00 PM Vendor Notified of Award (Tentative) November 13, 2024 - 4:00 PM

Early Child

Hood at

North

12790 Fee Fee Road St. Louis 63146 7,164.00

Early

Childhood

Center

65 ECC 14605 Clayton Rd. Ballwin 63011 52,390.00

Fern Ridge

High School 59 FRH 13157 N. Olive Spur Rd St. Louis 63141 23,065.00

Green Trails

Elementary 8 GRT 170 Portico Dr Chesterfield 63017 59,172.00

Grounds/Sto rage 81 GRD 13157 N. Olive Spur Rd St. Louis 63141 24,498.00

Hanna

Woods

Elementary

17 HNW 720 Hanna Rd Ballwin 63021 58,019.00

Henry

Elementary 12 HNR 700 Henry Avenue Ballwin 63011 63,382.00

Highcroft

Ridge

Elementary

22 HCR 15380 Highcroft Dr Chesterfield 63017 66,175.00

Mason Ridge

Elementary 5 MSR 715 South Mason Rd. Town and Country 63141 64,750.00

McKelvey

Intermediate 11 MKL 1751 McKelvey Rd Maryland Heights 63043 64,765.00

McKelvey

Primary (ISC)

12657 Fee Fee Road Creve Coeur 63146 53,317.00

North High

School 56 NOH 12860 Fee Fee Rd St. Louis 63146 261,910.00

North East

Middle

School

45 NEM 181 Coeur Deville Dr Creve Coeur 63141 156,038.00

Oak Brook

Elementary 23 OKB 510 Big Bend Ballwin 63021 67,812.00

Pierremont

Elementary 10 PMT 1215 Dauphine Lane Manchester 63011 57,657.00

River Bend

Elementary 14 RVB 224 River Valley Dr Chesterfield 63017 51,272.00

Ross

Elementary 6 ROS 1150 Ross Rd St. Louis 63146 54,873.00

Shenandoah

Valley

Elementary

20 SHV 15399 Appalachian Trail Chesterfield 63017 64,620.00

Sorrento

Springs

Elementary

18 SRS 390 Tumulty Dr Ballwin 63021 58,202.00

South High

School 58 SOH 801 Hanna Rd Manchester 63021 336,931.00

South

Middle

School

41 SOM 760 Woods Mill Rd Manchester 63011 127,668.00

Southwest

Middle

School

46 SWM 701 Wren Ave. Ballwin 63021 147,412.00

Transportati on Building 80 TRN 363 N. Woods Mill Rd Chesterfield 63017 12,013.00

West High

School 54 WEH 14653 Clayton Rd. Ballwin 63011 323,654.00

West Middle

School 43 WEM 2312 Baxter Rd. Chesterfield 63017 171,710.00

Wren Hollow

Elementary 19 WNH 655 Wren Ave. Ballwin 63021 68,248.00