5-2026-1683 TEC Modernization and Addtion Div00 IFB rev2.pdf

1600 Franklin Street Oakland, CA 94612

INVITATION FOR BIDS (IFB)

NO. 2026-1683 TEC MODERNIZATION & ADDITION

Date of Issue: 5/18/2026 Closing Date and Time: 7/21/2026 no later than 2:00p

Single Point of Contact (SPC):

Patricia Jacobson, Contracts Specialist pjacobson@actransit.org

ALAMEDA-CONTRA COSTA TRANSIT DISTRICT

The Alameda-Contra Costa Transit District promotes equal opportunity for all individuals without regard to age, color, disability, marital status, national origin, race, religion or creed, sex or gender, sexual orientation, or veteran status.

Alameda-Contra Costa Transit District Invitation for Bid TEC Modernization and Addition

23052573.3 v2026-01-08

AC TRANSIT

TEC MODERNIZATION & ADDITION

INVITATION FOR BIDS # 2026-1683

SECTION 00 01 10 TABLE OF CONTENTS

DIVISION 00 – PROCUREMENT AND CONTRACTING REQUIREMENTS

SECTION 00 01 10 TABLE OF CONTENTS……………………………………………………………..2

SECTION 00 01 01 PROJECT TITLE PAGE……………………………………………………………..3

SECTION 00 01 15 LIST OF DRAWINGS…………………………………………………………….…4

SECTION 00 01 20 PROCUREMENT SCHEDULE……………………………………………………..5

SECTION 00 11 13 NOTICE INVITING BIDS…………………………………………………………..6

SECTION 00 21 13 INSTRUCTIONS TO BIDDERS…………………………………………………...11

SECTION 00 25 13 PRE-BID MEETING………………………………………………………………..18

SECTION 00 31 46 PERMITS……………………………………………………………………………21

SECTION 00 40 00 PROCUREMENT FORMS AND SUPPLEMENTS………………………………..22

SECTION 00 52 13 CONTRACT………………………………………………………………………...44

SECTION 00 60 00 PROJECT FORMS………………………………………………………………….47

SECTION 00 61 13 PERFORMANCE AND PAYMENT BOND FORMS…………………….……….48

SECTION 00 62 11 SUBMITTAL REVIEW TRANSMITTAL………………………………….……...57

SECTION 00 62 46 CONSTRUCTION ACCESS PERMIT APPLICATION………………….……

SECTION 00 62 73 SCHEDULE OF VALUES………………………………………………….…...…59

SECTION 00 62 76 APPLICATION AND CERTIFICATION FOR PAYMENT………………………60

SECTION 00 62 83 FOUR WEEK LOOK-AHEAD SCHEDULE………………………………………61

SECTION 00 63 25 REQUEST FOR SUBSTITUTION FORM…………………………………………62

SECTION 00 63 36 FIELD CHANGE NOTICE / WORK DIRECTIVE……………………………...…63

SECTION 00 63 63 CHANGE ORDER FORM………………………………………………………….64

SECTION 00 63 64 DAILY EXTRA WORK REPORT …...…….……………………………….……..65

SECTION 00 63 65 CONTRACT ALLOWANCE DRAW AUTHORIZATION ...………..………….. 66

SECTION 00 65 16 CERTIFICATE OF SUBSTANTIAL COMPLETION FORM…………………….66

SECTION 00 72 00 GENERAL CONDITIONS…………………………………………………………68

SECTION 00 73 00 SUPPLEMENTAL GENERAL CONDITIONS……………………………….….131

SECTION 00 73 10 SUPPLEMENTARY CONDITIONS………………………………………..…….132

SECTION 00 73 16 INSURANCE REQUIREMENTS……………………………………………....…133

SECTION 00 73 19 SAFETY AND OCCUPATIONAL HEALTH…………….………………………140

SECTION 00 73 39 DISADVANTAGED/SMALL BUSINESS………………………………………..149

SECTION 00 73 43 PREVAILING WAGES…...………………………………….……………………151

SECTION 00 73 73 FEDERAL REQUIREMENTS…………………………………………………

DIVISION 01 GENERAL REQUIREMENTS…….……………………….……………..….…Attachment DIVISION 02-48 TECHNICAL SPECIFICATIONS….………………………….….………...Attachment

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SECTION 00 01 01

PROJECT TITLE

PAGE

ALAMEDA-CONTRA

COSTA TRANSIT

DISTRICT

Project Title: TEC MODERNIZATION & ADDITION

Project Location: 20234 Mack Street, Hayward CA 945545

Project Brief: This project is the renovation of an existing Training Facility for bus operators and mechanics for conversion to a zero-emission bus fleet.

Base Bid includes the renovation of the North Wing of the building, lobby (rooms 101 and 101B), Data Comm (rooms 118,119, and 120) and the Training and Education Manager (room 126). The Base Bidadds 1,164 square feet of second floor area within the existing building envelope and a new 1,350 square foot addition outside of it. The bus bays will be upgraded to hydrogen-safe bays to allow for servicing of Zero Emission buses and include a new mezzanine level connecting to the extended second floor.

Additive Alternate 1 This will reconfigure the auditorium, restrooms, and janitor closet in the South Wing.

Additive Alternate 2 Renovates the balance of the South Wing of the building including offices, classroom, cafeteria, A/V Room, utility/boiler room, janitor storage and other interior spaces, adding canopy coverage and replace paving at the main entrances.

See attached Exhibit for Base Bid and Additive Alternate area of work details.

Authorized Single Point of Contact (SPC) / Procurement

Representative: Patricia Jacobson Contracts Specialist AC Transit 1600 Franklin Street Oakland, CA 94612

23052573.3 v2026-01-08

SECTION 00 01 15

LIST OF

DRAWINGS

The drawings listed below accompanying this bid package, form a part of the Contract. The Specifications, Drawings and Bid manual can be found on the District’s Procurement Supplier Portal (“Supplier Portal”). If Contractor is not already an AC Transit registered vendor, Online Vendor Registration is required on the District’s online system: Supplier Portal. To complete the process, include a W-9, Request for Taxpayer Identification Number and Certification-containing original signature. All prospective vendors must also be registered in the federal government’s System for Award Management (SAM) database (https://www.sam.gov).

Drawings attached to this bid package.

1. TEC Modernization and Addition Drawings – Issued for Construction

• P2204 Contract 2026-1683 TEC Modernization Drawings – Issued for

Construction.PDF

2. TEC Modernization Areas of Work Description - Issued for Bid

• P2204 Contract 2026-1683 TEC Modernization Area of Work Description

– Issued for Bid v2.pdf

END OF SECTION 00 01 15

http://www.actransit.org/bids http://www.actransit.org/bids https://www.sam.gov/

23052573.3 v2026-01-08

SECTION 00 01 20

PROCUREMENT SCHEDULE

Following is the projected Procurement Schedule that outlines the pertinent dates of which Bidders should be aware.

Event Date* Time IFB Distribution Date 5/18/2026

Optional Pre-Bid Meeting** 5/28/2026 10:00 a

Optional Second Site Visit Meeting** 6/2/2026 10:00 a

Bidder’s Deadline to Submit Questions / Requests for Approved Equals / Clarifications 6/19/2026 5:00 p

District to Issue Response to Questions / Requests for Approved Equals / Clarifications 7/3/2026 at 2:00 p

Deadline to Submit Bids and Bid Opening 7/21/2026 at 2:00 p Notice of Intent to Award (tentative) 7/24/2026 Estimated Notice To Proceed (tentative) 10/7/2026

*All dates & times are tentative. The District reserves the right to alter this schedule in its sole discretion. Any changes will be issued via an addendum to this IFB. All references in this IFB to “time” will mean Pacific Standard Time (PT).

** Pre-Bid Meetings may be scheduled prior to the Deadline to Submit Bids. The District may, at its discretion, choose to schedule a virtual Pre-Bid Meeting. Instructions will be provided on the District’s Procurement website: Supplier Portal listed on this IFB’s project page.

END OF SECTION 00 01 20

SECTION 00 11 13

NOTICE INVITING BIDS

1. NOTICE IS HEREBY GIVEN THAT the Alameda-Contra Costa Transit District (“AC

Transit” or “District”) is requesting firm fixed price bids from qualified firms for TEC Modernization and Addition ("Work" or "Project"). The Work will include furnishing ("Work" or "Project"). The Work will include furnishing all permits, supervision, labor, materials, tools, equipment, and services as defined in this Invitation for Bids (IFB) and the accompanying bid package (technical specifications, drawings and attachments).

Please refer to Division 01 for a more detailed description of the work covered by the Contract Documents addressed in this IFB.

Firm fixed price bids will be received by the AC Transit Procurement Department until 2:00p PT on 7/21/2026. Bidders must electronically submit bids online via the District’s Procurement Supplier Portal, using AC Transit's Procurement Forms and Supplements (Section 00 40 00). Bidders must submit electronic and hard copy bids in accordance with Section 00 21 13 "Instructions to Bidders," Part 2.2.

Bids (technical bids, bid forms, and other attachments) will not be opened until the Deadline to Submit Bids. For questions or assistance, please contact vendorsupport@actransit.org.

2. Each bid must be accompanied by a Bid Security in the form of Cash, Certified or Cashier’s Check made payable to AC Transit, or a Bidder's Bond, each in an amount equal to five percent (5%) of the Bidder’s Grand Total Bid Price. The Bid Security will be retained by AC Transit and applied to any and all damages sustained by AC Transit in the event that the successful Bidder fails or refuses to enter into the Contract awarded to it and to furnish all required bonds and Certificates of Insurance.

3. Submission of a bid constitutes a firm offer to the District for one hundred fifty (150) calendar days from the Deadline to Submit Bids. A Bidder may withdraw a bid only in accordance with Section 00 21 13 "Instructions to Bidders," Part 2.8.

Following the Deadline to Submit Bids, the District will open, examine and publicly declare all bids received. The District will conduct the all bid opening online. Instructions will be provided on the District’s Procurement Supplier Portal. Bidders, their representatives, and others interested, are invited to be present at the opening of bids.

AC Transit intends to award a firm fixed price Contract to the lowest responsive, responsible Bidder. AC Transit reserves the right to reject any and all bids and/or to waive any irregularities or informalities in any bid or in the bidding procedure. AC Transit reserves the right to not award the Contract after the opening of bids.

Each Bidder will be notified of the intent to award the Contract by AC Transit.

4. An optional Pre-bid Meeting will be held prior to the Deadline to Submit Bids. The conference will take place at the time and date listed in Section 00 01 20 “Procurement Schedule” at the AC Transit Training and Education Center located at 20234 Mack Street, Hayward, CA 94545. Attention is directed to Section 00 25 13 “Pre-Bid Meeting” for further information concerning the conference.

http://www.actransit.org/bids mailto:vendorsupport@actransit.org

5. Non-Discrimination, Disadvantaged and Small Business Enterprises. In connection with the performance of this Contract, the successful Contractor will be required to fully comply with all applicable safety and health standards, laws, and regulations concerning Equal Employment Opportunity and Disadvantaged Business Enterprises. It is the policy of AC Transit to ensure non-discrimination on the basis of race, color, sex or national origin in the award and administration of contracts that it awards. It is the intention of AC Transit to create a level playing field on which Disadvantaged Business Enterprises (DBEs) and Small Business Enterprises (SBE) can compete fairly for contracts and subcontracts relating to AC Transit’s construction, procurement and professional services activities.

6. License and Certification. Bidders and their proposed subcontractors must hold such licenses as may be required by the laws of the State of California for the performance of the Work specified in the Contract Documents. Firms bidding as a prime Contractor must possess a valid California Contractors State License Board Classification for the trade or scope of work that will be performed specifically a CSLB class A or class B license at the time of contract award, and throughout the Contract term. The Contractor will also be required to ensure that all subcontractors working on this project are holding valid licenses suitable for their trade.

7. Prevailing Wage and Labor Code Requirements. This Project includes public works as defined by California Labor Code Section 1720. The successful Bidder will be responsible for the payment of prevailing wage rates the training of apprentices, and compliance with other related requirements. Pursuant to Section 1773 of the California Labor Code, the general prevailing wage rates in the county, or counties, in which the work is to be done have been determined by the State of California Department of Industrial Relations and in accordance with federal minimum rates (Davis-Bacon), as predetermined by the U.S.

Secretary of Labor. The prevailing wage rates may be reviewed at AC Transit’s offices.

Copies of the general prevailing rates of per diem wages for each craft, classification, or type of worker needed to execute the Contract, are available through the California Department of Industrial Relations website (https://www.dir.ca.gov/) and the prevailing rates in effect on the date a Bid is submitted are deemed included in the IFB. The successful Bidder will post the applicable prevailing wage rates and job site notices as prescribed by regulation at the site.

The District will retain five percent (5%) from each invoice/billing statement submitted in connection with the Contract. Pursuant to Public Contract Code Section 22300, the successful Bidder may submit certain securities in lieu of the District withholding retention of payments during the Project. See Section 00 73 43 “Prevailing Wages”. The successful Bidder will be required to furnish Payment and Performance Bonds in the amounts of not less than 100% of the Bidder's Grand Total Bid Price. See Section 00 61 13 “Performance and Payment Bond Forms”.

Subcontractors: In order to bid and perform public works on this project, the Bidder and all tiers of subcontractors performing services for the Project must be registered with the California Department of Industrial Relations (DIR) at the time bids are due and throughout the duration of the Project. Evidence of DIR registration, including that of its subcontractors, must be submitted by the Bidder with the bid. No contractor or subcontractor may be listed https://www.dir.ca.gov/ on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5. This Contract is subject to monitoring and enforcement by the DIR pursuant to Labor Code Section 1771.4. Contractor and all lower-tier subcontractors and suppliers performing covered work will be required to submit certified payroll and labor compliance documentation.

A. The Project associated with this IFB will result in the issuance of a single Contract. The

Prime Contractor must self-perform a minimum of twenty percent (20%) of the total value of the Work based on the Grand Total Bid Price (Base Bid plus allowances).

B. DBE Program/SBE Goal. There is a 7 % SBE goal for this contracting opportunity. To be responsive to this goal, please refer to Section 00 73 39 “Disadvantaged/Small Business Enterprise (DBE / SBE) Requirements.”

8. Federal Funding. The contract awarded in connection with this IFB will be financed in part with federal funds. Bidders will be required to certify that they have not been suspended or debarred from participation in federally-funded contracts. The successful Bidder will be required to perform the contract in compliance with applicable federal laws, rules and regulations.

9. Bidder Registration/Documentation. Contract Documents will be made available on District’s Procurement Supplier Portal and can be downloaded at no cost.

A. Registration into AC Transit’s Online Supplier System. If the Bidder has not previously completed a one-time registration into the AC Transit Online Supplier system, Bidder must register at District’s Procurement Supplier Portal.. The Registration System is used by District staff to locate contract(s) and identify companies for bid lists on future purchases. Women, minority-owned, and veteran-owned firms are asked to self-identify. To complete the process, each Bidder is required to submit a completed W-9 form, Taxpayer Identification Number and Certification (containing original signature) as part of the vendor registration. In the event of Contract award, this information is required in order to issue purchase orders and payments. A copy of this form can be downloaded from http://www.irs.gov/pub/irs-pdf/fw9.pdf. For questions or require assistance with registration, please contact vendorsupport@actransit.org.

B. Registration into System for Award Management (SAM). SAM is the official U.S.

Government system that consolidated the capabilities of Central Contractor Registration/Federal Agency Registration (CCR/FedReg), Online Representations and Certifications Application (ORCA), and Excluded Parties List System (EPLS). Bidders must be registered on the SAM website at https://www.sam.gov/SAM/ prior award.

C. Registration into AC Transit’s Online Certificate of Insurance Tracking System. Bidder should complete a one-time registration at AC Transit's myCOIonline.com. The system is used by District staff to verify required insurance coverage(s) and must be verified prior to Contract award and periodically throughout the duration of the Contract. For questions or assistance with registration, please contact vendorsupport@actransit.org.

10. Questions and Work Schedule. All questions prior to award of the Contract must be sent via email to the SPC listed in Section 00 01 01 “Project Title Page”. The deadline for submission of questions and clarifications concerning the Contract Documents is at the time and date listed http://www.actransit.org/bids http://www.actransit.org/bids http://www.irs.gov/pub/irs-pdf/fw9.pdf mailto:vendorsupport@actransit.org mailto:sotenbreit@actransit.org in Section 00 01 20 “Procurement Schedule”. Only addenda issued by the AC Transit Procurement Department are binding. The District accepts no liability in connection with the delivery of any addenda. Copies of addenda will also be made available on the District’s Procurement Supplier Portal. All Bidders must provide written acknowledgment of their receipt of all addenda in their bid response.

The initial base period of the Contract and the Period of Performance are detailed in Section 00 50 00 Contract.

END OF SECTION 00 11 13

SECTION 00 21 13

INSTRUCTIONS TO BIDDERS

PART 1 - GENERAL

1.1 GENERAL.

A. Information contained in this section is supplemental to or in explanation of information in the NOTICE INVITING BIDS contained in Section 00 11 13 of the Contract Documents.

B. Terms used herein will have the meaning set forth in Section 00 72 00 "General Conditions" Part 1.01, unless otherwise specified. Like terms that may be capitalized in one sentence and shown in lower case elsewhere may reasonably be interpreted to have the same meaning, such as “Bid and “bid”, etc..

C. The Alameda-Contra Costa Transit District is a California rapid transit district created by the voters in 1956 and is formed pursuant to Transit District Law, as amended (see California Public Utilities Code Section 24501 et seq.). The District provides public transit services to riders in Alameda County and western Contra Costa County. The District has four (4) operating divisions in addition to the Central Maintenance Facility, Training Center, and the General Office. The District is financed through the receipt of transit fares, property taxes, sales tax, regional measures, and state and federal funding.

1.2 ARCHITECT/ENGINEER’S ESTIMATE. If an estimate of services and/or quantities is given in the IFB, it is an approximation, being given as a basis for the comparison of bids. The District does not, expressly or by implication, agree that the actual amount of work will correspond to the estimate. The District reserves the right to increase or decrease the amount of any class or portion of the work or to omit portions of the work.

1.3 EXAMINATION OF CONTRACT DOCUMENTS AND SITE OF WORK.

A. The Bidder must examine carefully the Contract Documents and the site of Work and inform itself of the conditions relating to the execution of the Work. Failure to do so will not relieve the successful Bidder of its obligation to enter into a Contract and complete the Work in strict accordance with the Contract Documents. Conditions relating to the execution of Work include the requirements of federal, state and local laws, statutes and ordinances, including, but not limited to, applicable regulations concerning prevailing wage rates, non-discrimination in the employment of labor, protection of the public and employee health and safety, and environmental protection.

B. The submission of a Bid is conclusive evidence that the Bidder has investigated and is satisfied as to the conditions to be encountered, the character, quality and scope of Work to be performed, the quantities of materials to be furnished and the requirements of the Contract Documents.

1.4 EXISTING INFORMATION. Where an investigation of surface topography and/or subsurface conditions has been conducted in areas where Work is to be performed, prospective Bidders may inspect the records of such investigations at the District’s offices. There is no warranty or guarantee, either express or implied, that the conditions indicated by such investigations are representative of those existing throughout such areas, or any part thereof, or that unforeseen developments may not occur, or that materials other than or in proportions different from those indicated may not be encountered.

The availability or use of information described in this Section is not intended to and will not relieve the Bidder or Contractor from properly examining the site and making such additional investigations as it may elect, or from properly fulfilling all the terms of the Contract Documents.

Existing drawings that include information on existing conditions, including previous construction at the Project site, may be available after award to the selected firm. This IFB, with its referenced attachments, details the procurement and contracting requirements for the Project. It provides information for the Bidders' convenience and is intended to supplement rather than serve in lieu of the Bidders' own investigation. This information is made available for the Bidder's convenience and information but is not a warranty of existing conditions. The pre-existing conditions document and its attachments is not part of the Contract.

1.5 EXPLANATIONS/CLARIFICATIONS.

A. Any explanation/clarification of the Contract Documents desired by a prospective Bidder must be requested in writing, via email, directed to the SPC, and received no later than the time and date listed in Section 00 01 20 “Procurement Schedule”. Any change to the Contract Documents will be made by written Addendum that will be posted to the District’s Procurement Supplier Portal. Upon posting, such Addendum will become a part of Contract Documents and binding on all Bidders. The receipt of the Addendum by the Bidder must be acknowledged and noted in the space provided on the Bid Form. Only written explanations/clarifications, instructions or changes so given by the District will be effective. Oral explanations or instructions will not be binding on the District.

B. AC Transit’s reply to requests for explanations/clarifications received pursuant to the above instructions will be issued no later than the date and time listed in Section 00 01 20 “Procurement Schedule” via the District’s Procurement Supplier Portal listed on this IFB’s project page.

1.6 REQUEST FOR ALTERNATIVES/APPROVED EQUALS REQUESTS (PRE-

AWARD).

A. It is understood that specifying a brand name or specific types of components and/or equipment in these Contract Documents will not relieve the Bidder or its responsibility to furnish the end product in accordance with the warranty and contractual requirements. The Bidder is responsible for notifying the District of any inappropriate brand names, or types of components and/or equipment that may be called for in these Contract Documents, and to propose a suitable substitute for consideration. If the phrase “or approved equal” is inadvertently omitted, it is implied after any brand name.

B. Unless otherwise specifically provided in the Contract Documents, reference to any equipment, material, article or patented process by trade name, make, or catalog number will be regarded as establishing a standard of quality and will not be construed as limiting competition; and a Bidder may, at its option, use any equipment, material, article, or process which, in the judgment of the District, is equal to that designated. To do so, a Bidder must furnish, at its own expense, all test results, technical data, and background information required by the District in making the determination as to whether the proposed equipment, material or article or process, in the judgment of the District, is equal to that designated.

C. The District will be the sole judge as to the comparative quality and suitability of alternative equipment, articles, material or process, and its decision will be final.

D. Prospective Bidders may discuss these Contract Documents with the District's assigned SPC. This, however, will not relieve Bidders from the procedure of submitting written documented requests required as follows:

Requests for Approved Equals must be received by the District, in writing, electronically via District’s Procurement Supplier Portal to the attention of the SPC, no later than the date and time listed in Section 00 01 20 “Procurement Schedule”.

No such requests will be considered by the District if received after this date and time.

Any request for an Approved Equal must be fully supported with technical data, test results or other pertinent information as evidence that the substitute offered is equal to or better than the requirements of the Contract Documents. In addition, any test requirements in the Contract Documents that pertain to an item under consideration for Approved Equal must be submitted with the request for Approved Equal.

E. AC Transit’s reply to requests received pursuant to the above instructions will be posted by the date and time listed in Section 00 01 20 “Procurement Schedule”.

1.7 EX PARTE COMMUNICATIONS / CONE OF SILENCE POLICY

A. The District Board of Directors, or any person responsible for awarding a contract, will not have any ex-parté communications with a Bidder or any representative of the Bidder except in writing and if the communication is made public.

B. Any verbal or written communication between any potential or actual Bidder, or its representatives and any District’s Board member, staff member, committee member, or contractor regarding this procurement are strictly prohibited from the date of the solicitation advertisement through the date of execution of the contract. The only exceptions to this are: (1) written requests regarding information or clarification made to the SPC during the allowable time period under the solicitation; and (2) any communications at a publicly noticed meeting of the District’s Board of Directors. Bidders that violate the requirements set forth in this section may be disqualified from participation in this procurement.

C. In the context of this IFB, an “ex-parté communication” is any communication between a Bidder (or the Bidder’s representative) and any person responsible for awarding a contract, regardless of who initiates the communication, other than as part of the procurement process specified herein, before the District awards the Contract.

1.8 DEPARTMENT OF INDUSTRIAL RELATIONS REGISTRATION

A. Contractors and subcontractors must be registered with the DIR pursuant to Labor Code

Section 1725.5 at the time of Contract award. (See Labor Code Section 1771.1(a).)

B. The Contractor and its proposed subcontractors must hold such licenses as may be required by the laws of the State of California for the performance of the work. The prime Contractor must possess a valid California Contractors State License Board Classifications for the trade or scope of work to be performed at the time of bid opening or, if federally funded, at the time of contract award, and throughout the Contract term.

C. This Contract is subject to monitoring and enforcement by the DIR pursuant to Labor Code Section 1771.4. The Contractor must post site notices, as prescribed by regulation. The Contractor and all subcontractors must furnish the records specified in Labor Code Section 1776 directly to the Labor Commissioner, monthly, in a format prescribed by the Labor Commissioner. Bidders must submit proof of contractor registration with the DIR in the form of a copy of the relevant page of the DIR's database found at:

https://www.dir.ca.gov/public-works/contractor-registration.html.

PART 2 - BID REQUIREMENTS

2.1 PROCUREMENT FORMS AND SUPPLEMENTS

A. Bids must be tendered as described herein, and on the forms provided in Section 00 40 00 Procurement Forms and Supplements. Please note the following special instructions for forms referencing Disadvantaged Business Enterprises (DBEs): Fields/columns on forms requesting DBE status/certification are not applicable at this time. Please leave those fields/columns blank.

B. All blank spaces in the Procurement Forms and Supplements must be completed, as required. All price information must be shown, clearly legible, in figures, where required.

No alterations may be made to the format of the Procurement Forms and Supplements.

A bid submittal with any change(s) made to the Procurement Forms and Supplements, without the consent of the District, may be disqualified.

C. The Bidder must sign its Bid in the blank space provided therefor. If Bidder is the sole owner, the Bid must be signed by the owner. If Bidder is a corporation, the legal name of the corporation and its State of incorporation must be set forth and the Bid must be signed by at least one officer authorized to sign contracts on behalf of the corporation. If Bidder is a partnership, the true name of the firm must be set forth, the names and addresses of all partners must be given and the Bid must be signed by a partner in the firm authorized to sign contracts on behalf of the partnership. If the Bidder is a joint venture, the Bid must be signed on behalf of each participating company by officers or other individuals who have the full and proper authorization to do so. If the Bid is signed by an agent of the Bidder other than an officer of a corporation or a member of a partnership, a notarized power-of-attorney must be on file with the District prior to opening of bids or must be submitted with the Bid. If requested by the District, the Bidder must promptly submit evidence satisfactory to the District of the authority of the person signing the Bid.

2.2 SUBMISSION OF BIDS

A. Bidders must electronically submit bids online via the District’s Procurement Supplier

Portal. Any attachments must be formatted using Adobe Acrobat (.pdf) for the Bid Form(s). Files should conform to the naming convention of: “IFB Number - Company Name” {Ex: “IFB XXXX4444 -_Bedrock Construction”}. The District will not be responsible for corruption of any file submitted. If the submitted file cannot be viewed and printed as submitted, it may not be considered.

B. Each Bidder must also submit a flash drive and two (2) hard copies (one (1) original and one (1) copy) of the bid no later than three (3) business days following the Deadline to Submit Bids. All packages must be clearly marked with the Bidder’s Name, IFB Number, Project Title, and the Deadline to Submit Bids. The District recommends that Bidders submit bids as early as possible. The District will not be responsible for lost, delayed or https://www.dir.ca.gov/public-works/contractor-registration.html undelivered mail. The District may reject any bids lacking the required flash drive and hard copies or any bids in which the hard copies or flash drives are not received within three (3) business days of the Deadline to Submit Bids. Late bids will not be considered and will be returned to the Bidder unopened.

C. Hard copy versions of the bids may be submitted by U.S. mail, private carrier (UPS/FedEx), or hand delivery in sealed envelopes to the SPC’s attention. Bid Forms must be securely sealed in a suitable envelope marked with the name and address of the Bidder, and marked on the front and back of the envelope, as follows:

AC Transit

Attn:Procurement Department 1600 Franklin Street Oakland, CA 94612

1016-1683IFB #

(Name and Address of Bidder)

D. Bids must be submitted at the prescribed time and location specified in Section 00 11 13 Notice Inviting Bids. Any submission received after the prescribed time will be rejected, regardless of whether or not Bids are opened exactly at the prescribed time.

E. Alterations by erasure or interlineation must be expressly explained or noted in the Bid Forms with the signature of the Bidder.

2.3 BID SECURITY

A. Each Bidder must furnish and submit with its Bid one of the following forms of Bidder’s security, in an amount equal to five percent (5%) of the Grand Total Bid Price (base bid plus allowances): a) Cash; (b) Unconditional certified or cashier’s check on a solvent bank payable to AC Transit; or c) A Bidder’s bond using the form entitled “Bidder’s Bond,” (see Section 00 40 00) which is properly executed by the Bidder and the surety and is accompanied by corporate surety’s power of attorney. The surety’s signature must be notarized, and the surety must be authorized to transact such business in the State of California and be acceptable to AC Transit. Any condition or limitation placed upon said check or any alteration of the form of said bond, or imperfection in the execution thereof, may, in AC Transit’s sole determination, render the Bid non-responsive to this IFB and subject to rejection.

B. The Bidder’s security must be given as a guaranty that the Bidder will not withdraw its Bid for one hundred fifty (150) calendar days after bid opening, and if awarded the Contract, the Bidder will execute the required Contract and bonds within ten (10) business days after such Contract has been awarded to it or such additional time as may be allowed by AC Transit. If the Bidder fails or refuses to execute the required Contract and bonds, and provide the required insurance certificates within that time, the money and proceeds from the Bidder’s security may be applied towards payment of the damage to AC Transit. The Bidder’s security will remain in full force and effect until a written contract is execute and all the required bonds and insurance certificates and endorsements are submitted. The amount of the Bidder’s security does not constitute a limitation upon the right of AC Transit to recover for the full amount of such damage.

C. Within ninety (90) calendar days after the bid opening, the District may return the Bid securities to Bidders except the three (3) lowest responsive and responsible Bidders who are being considered in awarding the Contract. Retained Bid securities will be held until sixty (60) calendar days after award of a contract.

2.4 DESIGNATION OF SUBCONTRACTORS. In accordance with the provisions of Sections 4100 to 4114, inclusive, of the California Public Contract Code, the Bidder must designate on the form provided in Section 00 40 00 of the Contract Documents each subcontractor who will perform Work, supply materials, or render services for the Bidder under this Contract in excess of one-half of one percent (0.5%) of the total Bid submitted. The Bidder must list the portion of the work that will be done by each subcontractor. If the Bidder fails to specify a subcontractor for any portion of the Work, the Bidder agrees to perform that portion of the Work itself and represents that it is qualified to perform that Work itself.

2.5 NON-COLLUSION DECLARATION.

A. By submitting a Bid, the Bidder represents and warrants that such Bid is genuine and not a sham or collusive or made in the interest or on the behalf of any person therein named, and that the Bidder has not, directly or indirectly, induced or solicited any other Bidder to put in a sham Bid, or any other person, firm, or corporation to refrain from bidding, and that the Bidder has not in any manner sought collusion to secure the Bidder an advantage over any other Bidder.

B. All Bids must be accompanied by an executed Non-Collusion Declaration in the form required by Public Contract Code Section 7106 provided with the Procurement Forms and Supplements, Section 00 40 00.

C. Penalty for Collusion. If, at any time, it is found that the person, firm or corporation to whom a contract has been awarded has, in presenting any Bid or Bids, colluded with any other party or parties, then the contract so awarded will be null and void and the Contractor and its bondsmen will be liable to the District for all loss or damage which the District may suffer thereby and the District may advertise for a new contract for said labor, supplies, materials, or equipment.

2.6 CERTIFICATION OF PROPOSED CONTRACTOR REGARDING DEBARMENT,

SUSPENSION & OTHER INELIGIBILITY & VOLUNTARY EXCLUSION

A. Bidders must complete and submit, under penalty of perjury, a form stating that the Bidder, any officer of such Bidder, or any employee of such Bidder who has a proprietary interest in such Bidder, has never been debarred, disqualified, removed or otherwise prevented from bidding on, or completing a federal, state or local government project

23052573.3 v2026-01-08 because of a violation of law or a safety regulation, and if so, to explain the circumstances.

B. A Bid from a Bidder that is currently debarred will be rejected.

C. All Bids must be accompanied by an executed Certification of Proposed Contractor Regarding Debarment, Suspension & Other Ineligibility & Voluntary Exclusion on the form provided in the Procurement Forms and Supplements Section 00 40 00.

2.7 RESPONSIBILITY OF BIDDERS. The District will determine whether the low Bidder meets the definition of a “responsible bidder” as set forth in Public Contract Code Section 1103. In making this determination, the District may consider any information about the Bidder, including information submitted with the Bidder’s Statement of Qualifications (included with the Procurement Forms and Supplements).

2.8 WITHDRAWAL OF BID. A Bidder may withdraw a Bid without prejudice, provided a written request is submitted to the District’s SPC not later than the Deadline to Submit a Bid.

The Bid will be set aside prior to the opening of bids and returned to the Bidder unopened.

Withdrawal of a Bid does not prejudice the right of a Bidder to submit a new Bid as long as it is received on or before the Deadline to Submit Bids specified in Section 00 11 13 Notice Inviting Bids. No Bidder may withdraw its Bid (without approval from the District) for a period of one hundred and fifty (150) calendar days after the Deadline to Submit Bids.

2.9 PUBLIC OPENING OF BIDS. Bids will be opened and read aloud publicly at the date, time and place designated in Section 00 11 13 Notice Inviting Bids. All Bidders and their authorized representatives are invited to be present.

PART 3 - EVALUATION OF BIDS

3.1 BID EVALUATION PROCESS

A. Bids received will be evaluated to determine the apparent low Bidder. The apparent low Bidder will be determined on the basis of the Base Bid Price (excluding alternates, if used) plus allowances, as shown in the Bid Form.

Bid Alternates will be held for possible future exercise and they will not be included in the low Bid determination. See Section 00 40 00, Procurement Forms and Supplements, Schedule of Bid Prices 1.1 C “Alternates” (if Alternates are included in the IFB).

B. The Base Bid Price must include all costs for labor, materials, tools, equipment, services, subcontractors, suppliers, taxes, insurance, shipment, delivery, overhead, profit and all other costs necessary to perform the Work in accordance with the Contract Documents.

C. Any mathematical errors that appear on a submitted Bid will be corrected and the District will use the mathematically corrected addition in determining the lowest responsive and responsible Bidder.

D. In the event of tie Bids, award will be made by coin toss, witnessed by at least two (2) persons.

23052573.3 v2026-01-08

3.2 REJECTION OF BIDS

A. Bids may be rejected if they show such items as: any alteration of form; additions not called for; conditional Bids; incomplete Bids; erasures; irregularities which make the Bids incomplete, indefinite or ambiguous; no acceptable bid security; or if the Bid is not properly executed.

B. AC Transit reserves, in its sole discretion, the right to reject any and all Bids or to waive any irregularities and informalities in any Bids or in the Bid procedure. The District also reserves the right to cancel, modify, or withdraw this solicitation, in whole or in part, at any time prior to award of the Contract, without incurring any cost obligations or liabilities to Bidders; or to not award a contract.

3.3 DISQUALIFICATION OF BIDDERS

A. A Bid may be rejected if a Bidder is determined to not be a "responsible bidder," pursuant to Part 2.7 of these Instructions to Bidders.

B. More than one (1) Bid from an individual, firm, partnership, corporation or combination thereof under the same or different names will not be considered. Reasonable grounds for believing that any individual, firm, partnership, corporation or combination thereof is interested in more than one (1) Bidder for the work contemplated may, in AC Transit’s sole determination, cause the rejection of all Bids in which such individual, firm, partnership, corporation or combination thereof is interested.

3.4 RELIEF OF BIDDERS. Attention is directed to Public Contract Code Sections 5100 to 5107, inclusive, concerning relief of Bidders. If a Bidder claims a mistake was made in the bid presented, the Bidder must give the District written notice within five (5) working days after the opening of the Bid of alleged mistake, specifying in the notice the circumstances under which the mistake occurred in accordance with Public Contract Code Section 5103.

PART 4 - AWARD AND EXECUTION OF THE CONTRACT

4.1 AWARD OF CONTRACT

The Contract, if awarded, will be awarded to the lowest responsive responsible Bidder based on the Base Bid Price.

4.2 TIME OF AWARD

Within one hundred fifty (150) calendar days after the opening of Bids, the District will use best efforts to reject all Bids or award the Contract to the lowest responsible, responsive Bidder.

If the lowest responsible, responsive Bidder refuses or fails to execute the Contract (Section 00 50 00) and provide an acceptable Performance Bond, Payment Bond, and insurance certificate(s), the District may award the Contract to the second lowest responsible, responsive Bidder. The District may repeat this process until a Bidder is selected. The District reserves the right to adjust the periods of time specified above within which an award of Contract may be made and if the one hundred fifty (150) calendar day period for award is insufficient, said period will be subject to extension for such further period as may be agreed upon in writing by the District and the Bidder(s) concerned. Failure of the District to adhere to the Procurement Schedule will not affect the District's rights under the IFB.

4.3 EXECUTION OF CONTRACT

A. Within ten (10) business days after having received the Notice of Award, the successful

Bidder must deliver to the District the Payment and Performance Bonds (See Project Forms Section for more information) and insurance certificates as required in Section 00 73 16.

After receiving the signed Contract from the Contractor, the Contract will be executed by the District.

B. If the Contractor is an individual, the Contract must be executed personally by the Contractor. If the Contractor is a partnership, it is desirable that the Contract be executed by all of the partners, but it may be executed by one of them, provided that the partnership provides legal documentation of the partnership agreement declaring which individuals have signatory authority. If the Contractor is a corporation, it must be executed by at least one officer of the corporation consisting of the chairman of the board, president vice president, chief finance officer, and treasurer or by a person authorized by the corporation to execute written contracts on its behalf, and the corporate seal affixed thereto. In the alternative, a person other than an officer may sign the Contract, provided evidence satisfactory to the District is provided indicating the individual’s authority to bind the corporation. If the corporate seal is not affixed to the Contract, or if it is executed by a person other than an officer, or only by one officer, there must be attached to the Contract a certified copy of a resolution of the corporation authorizing such officer or person to execute written contracts for and on behalf of the corporation. If the Contractor is a joint venture, the Contract must be executed on behalf of each participating firm by officers or other individuals who have the full and proper authorization to do so.

4.4 FAILURE TO SUBMIT PROJECT FORMS. Failure of a Bidder to whom the Contract is awarded to promptly and properly furnish acceptable Project Forms in accordance with Section 00 60 00 "Project Forms", or certificates of insurance, is cause for the annulment of the award and the forfeiture of such Bidder’s Bid Security.

4.5 NOTICE TO PROCEED. After execution of the Contract and submission of Contractor’s performance and payment bonds and certificates of insurance, the District will issue the Notice to Proceed (or Limited Notice to Proceed) indicating that the Work may commence on the date indicated. The Notice to Proceed will also identify the date of a kick-off meeting for the project. Notice to Proceed will be issued within one hundred fifty (150) calendar days of Notice to Award, or any longer period agreed upon between District and Contractor.

PART 5 - BID PROTEST PROCEDURES

5.1 BID PROTEST PROCEDURES. Protest Procedures. District’s protest policies, as detailed in Board Policy 468, may be accessed via may be accessed via Board Policy 468.

END OF SECTION 00 21 13

http://www.actransit.org/wp-content/uploads/board_policies/BP%20468%20-%20Procurement%20Protest-1.pdf

SECTION 00 25 13

PRE-BID MEETING

1.1 BACKGROUND

A. The purpose of the pre-bid Meeting(s) is to familiarize all potential Bidders with the terms and scope of the Project, in addition to providing them with an opportunity to view AC Transit’s work site(s), and to discuss AC Transit safety and other requirements. Attendance at the pre-bid Meeting(s) is strongly encouraged but not mandatory.

The planned agenda will be posted to the District’s website along with a sign-in sheet of the attendees. Subcontractors are encouraged to attend the pre-bid meeting. Instructions will be provided on the District’s Procurement website: Supplier Portal listed on this IFB’s project page.

B. The purpose of this conference is to allow potential Bidders to ask questions regarding this IFB, the District’s competitive contracting process, to address/clarify questions pertaining to the Contract Documents, to familiarize Bidders with District property and the worksite, and to discuss the District’s safety requirements and other requirements. This is also an opportunity for Bidders to raise concerns regarding specifications, terms, conditions, and any requirements of this solicitation. Only answers issued in writing by the District to questions asked before or on the due date listed in Section 00 01 20 “Procurement Schedule” are binding on the bidders.

1.2 LOCATION AND TIME OF PRE-BID MEETINGS. A pre-bid meeting will be held prior to the date of bid opening. The conference will be at the time and date listed in Section 00 01 20 “Procurement Schedule” and be located at the AC Transit’s Training and Education Center located at 20234 Mack Street, Hayward, CA 94545. Please allow sufficient time for parking, entry into the building, and processing through building security. The pre-bid meeting will be immediately followed by a Project site walk.

END OF SECTION 00 25 13

SECTION 00 31 46

PERMITS

1.1 PERMITS

A. Permits, work authorizations, right-of-way access, or written authorizations that are known by AC Transit to apply to this Project are listed below:

1. Permit name: Construction Access Permit (AHJ = AC Transit)

2. Name of Permit. Obtain, as applicable, permit(s) as required by municipality for the following work: TEC Modernization and Addition

3. The Authority Having Jurisdiction’s permitting office is located at:

1600 Franklin Street Oakland, CA 94610 Email: permits@actransit.org

B. All other 3rd party permits that may be required, such as fire prevention and protection, DOSH or OSHA, vertical conveyances, slope protection, tree cutting, etc., have not been applied for and must be obtained by Contractor. This may require review and submittal of multiple documents to receive the applicable permits. Applicable permit fees will be reimbursed to the extent specified in Supplementary Conditions or Bid Allowances. All other permit fees will be paid by Contractor.

1.2 ACTUAL DAMAGES FOR PERMIT VIOLATIONS

In addition to damages that are impracticable or extremely difficult to determine, for which liquidated damages will be assessed as described in Division 01 and 00 52 00 Conditions of the Contract, the District may incur actual damages, including fines imposed by any regulatory agency, resulting from permit violations. Contractor will be liable for and will pay the District the amount of any actual losses for permit violations, in addition to liquidated damages or other remedies provided by the Contract Documents. Any money due or to become due to Contractor may be retained by the District to cover the actual damages resulting from violations of permits and, should such money not be sufficient to cover such damages, the District will have the right to recover the balance from Contractor or its sureties.

END OF SECTION 00 31 46

mailto:permits@actransit.org

SECTION 00 40 00

PROCUREMENT FORMS AND SUPPLEMENTS

1.1 INSTRUCTIONS TO BIDDERS. Forms must be completed in accordance with the directions in this Section and the directions indicated in Section 00 11 13 “Notice Inviting Bids” and Section 00 21 13 “Instructions to Bidders” of the Contract Documents.

Special instructions for forms referencing Disadvantaged Business Enterprises (DBEs):

Fields/columns on forms requesting DBE status/certification are not applicable at this…