5-100 CIP 2501 Islands of Beaufort Bridge Crossings Water and Sewer Line Replacement RFP.pdf

Beaufort-Jasper Water

& Sewer Authority

Request for Proposal

Solicitation:

Date Issued:

Procurement Manager:

Phone:

Email:

Office:

2026-RFP-008

09/18/2025 Tammy Holman, NIGP-CPP, CPPB

(843) 987-8087 Bonfire@bjwsa.org BJWSA Procurement Office 6 Snake Rd.

Okatie, SC 29909

CIP-2501 Islands of Beaufort Bridge Crossings Water and Sewer Line Replacement

Project Description: Beaufort-Jasper Water Sewer Authority (BJWSA) is seeking proposals from qualified and experienced engineering firms to provide comprehensive engineering services for the replacement of force mains and water mains on two bridges; Islands Avenue Bridge and Anchorage Way Bridge, located in the Islands of Beaufort.

Project Timeline:

Solicitation Issued: SEPTEMBER 18, 2025, 08:00 (AM) (EST)

Deadline for Questions: SEPTEMBER 30, 2025, 04:00 (PM) (EST)

Responses to Questions:

OCTOBER 02, 2025, 4:00 (PM) (EST)

Questions must be submitted electronically via: https://bjwsa.bonfirehub.com

Proposals Due by:

OCTOBER 09, 2025, 2:00 (PM) (EST)

Submit Proposals Electronically at: https://bjwsa.bonfirehub.com Responses received after the deadline or at any other location will not be accepted.

For complete details of this solicitation, please visit the BJWSA website, utilizing the following link:

https://bjwsa.bonfirehub.com/portal/?tab=openOpportunities

Bonfire Support can be found at: https://bonfirehub.zendesk.com/hc/en-us mailto:Tammy.Holman@bjwsa.org https://bjwsa.bonfirehub.com/ https://bjwsa.bonfirehub.com/ https://bjwsa.bonfirehub.com/portal/?tab=openOpportunities https://bonfirehub.zendesk.com/hc/en-us

Introduction Beaufort-Jasper Water Sewer Authority (BJWSA) is seeking proposals from qualified and experienced engineering firms to provide comprehensive engineering services for the replacement of force mains and water mains on two bridges; Islands Avenue Bridge and Anchorage Way Bridge, located in the Islands of Beaufort.

The 8” ductile iron water main and 4” ductile iron force main attached to the Islands Avenue Bridge, leading to Buzzard Island need to be replaced due to pipe deterioration. These mains were installed in 2004 and are approximately 600 lf long, each. The water main and force main have failed in recent years due to saltwater corrosion. Repairing these failures is challenging, as they are located under the bridge and in the marsh. During high tide, some portions of these mains are submerged in salt water. These mains serve 26 lots on Buzzard Island, including a pump station.

The 8” ductile iron water main attached to Anchorage Way Bridge, leading to Deer Island needs to be replaced due to pipe deterioration. The water main was installed in 1999 and is approximately 650 lf long. This main is in the same condition as the mains on Islands Ave Bridge and needs to be replaced due to saltwater corrosion. This water main serves 31 lots on Deer Island, including a pump station.

The Engineer will evaluate the existing conditions of the subject pipes, as well as consider the systems they are a part of to verify required capacities and pressure conditions. The Engineer shall provide an assessment for the replacement of the described combined +/- 1,250 lf of water main and 600 lf of force main.

A Site Plan can be found in Exhibit 3.

All invoices must be emailed to invoices@bjwsa.org.

It shall be understood that this Request for Proposal is a request for information only and is not to be construed as an instruction or agreement to execute the work. BJWSA reserves the right to accept or reject any or all submittals, to award multiple contracts for all or part of the scope of work, or to cancel in part or in whole this solicitation, if in the best interests of BJWSA. BJWSA reserves the right to refuse any and all submittals and to waive any technicalities and formalities. BJWSA reserves the right to waive any requirement in this solicitation including material requirements, if such material requirement is unmet by all bidders, and a waiver is determined to be in the best interests of BJWSA. Should BJWSA choose to proceed with this scope of work, a contract and/or purchase order will be awarded to the responsive and responsible offeror whose proposal is determined to offer the best overall value to BJWSA, based on the evaluation criteria outlined in this RFP.

BJWSA requests bidders to provide as much information as possible when responding to this Request for Proposal (RFP). The key dates for the RFP process are as follows:

RFP ISSUE DATE: SEPTEMBER 18, 2025, 08:00 (AM) (EST)

This Request for Proposals (RFP) is referenced on BJWSA’s website and posted to its Procurement Portal.

Proposers must download the RFP and related documents from the Procurement Portal, and copies obtained through any other source should be considered unofficial and not relied upon. SUBMITTALS FOR THIS PROJECT WILL BE ACCEPTED ONLY ON THE BONFIRE PROCUREMENT PLATFORM PRIOR TO THE PROPOSAL DUE DATE/TIME. Please login to the following website to register (Free Registration) to submit a proposal for this project.

All required documents will be uploaded to the website. https://bjwsa.bonfirehub.com. Bonfire Support can be found at: https://bonfirehub.zendesk.com/hc/en-us.

https://bonfirehub.zendesk.com/hc/en-us

QUESTION DEADLINE: SEPTEMBER 30, 2025, 04:00 (PM) (EST)

All questions must be submitted via BJWSA’s eProcurement website located at https://bjwsa.bonfirehub.com.

RFP DUE DATE/TIME: OCTOBER 09, 2025, 2:00 (PM) (EST)

Electronic proposals must be submitted to BJWSA via the e-Procurement website via https://bjwsa.bonfirehub.com prior to OCTOBER 09, 2025, 2:00 (PM) (EST). A public link for live video and audio access to the reading of respondents is available at: https://bjwsa.org/241/Proposal-Openings. There will be no physical, public bid-opening. This site will go active for registration and log-in starting at 1:45 PM, OCTOBER 09, 2025. The video and communication stream will be one-way only.

Bidders must download the RFP and related documents from the Procurement Portal, and copies obtained through any other source should be considered unofficial and not relied upon.

Proposals will be reviewed by selected BJWSA staff and a recommendation for contract award will be made to BJWSA leadership. The contract award will be announced and published at https://bjwsa.bonfirehub.com after approval by BJWSA leadership.

Thank you for your interest, Tammy Holman, NIGP-CPP, CPPB BJWSA Procurement & Risk Manager 6 Snake Road Okatie, South Carolina 29909-3937 Bonfire@bjwsa.org

Project Description:

Beaufort-Jasper Water Sewer Authority (BJWSA) is seeking proposals from qualified and experienced engineering firms to provide comprehensive engineering services for the replacement of force mains and water mains on two bridges; Islands Avenue Bridge and Anchorage Way Bridge, located in the Islands of Beaufort.

The 8” ductile iron water main and 4” ductile iron force main attached to the Islands Avenue Bridge, leading to Buzzard Island need to be replaced due to pipe deterioration. These mains were installed in 2004 and are approximately 600 lf long, each. The water main and force main have failed in recent years due to saltwater corrosion. Repairing these failures is challenging, as they are located under the bridge and in the marsh. During high tide, some portions of these mains are submerged in salt water. These mains serve 26 lots on Buzzard Island, including a pump station.

The 8” ductile iron water main attached to Anchorage Way Bridge, leading to Deer Island needs to be replaced due to pipe deterioration. The water main was installed in 1999 and is approximately 650 lf long.

This main is in the same condition as the mains on Islands Ave Bridge and needs to be replaced due to saltwater corrosion. This water main serves 31 lots on Deer Island, including a pump station.

The Engineer will evaluate the existing conditions of the subject pipes, as well as consider the systems they are a part of to verify required capacities and pressure conditions. The Engineer shall provide an assessment for the replacement of the described combined +/- 1,250 lf of water main and 600 lf of force main.

https://bjwsa.bonfirehub.com/ https://bjwsa.bonfirehub.com/ https://bjwsa.org/241/Bid-Openings mailto:Bonfire@bjwsa.org

A Site Plan can be found in Exhibit 3.

Scope of Work:

The selected Engineer must be able to perform the tasks and provide the deliverables as requested, on schedule, and within the proposed budget.

The Engineer is responsible for submitting their qualifications, schedule, project approach and project cost proposal to accomplish the following.

- Task #1: Project Administration and Meetings

- Task #2: Site Evaluation

- Task #3: Design Phase Services

- Task #4: Permitting Services

- Task #5: Bid Phase Services

- Task #6 (Optional): Construction Phase Services

Construction Phase Services Construction Phase Services will not be awarded under the initial contract. BJWSA may elect to seek proposals for an entity to facilitate construction administration and perform site observation. It is possible that BJWSA may request an amendment of the awarded Engineer performing Tasks #1-#5 to provide Construction Phase Services.

Task #6 (Optional): Construction Phase Services

• Construction Phase Services are assumed to be over the course of 180 days. The duration may be adjusted at the time Task #6 is authorized.

• Engineer shall provide professional services during construction to assist in obtaining a completed Project in accordance with the purpose and intent of the Construction Documents.

• Engineer shall facilitate a pre-construction conference, and monthly construction progress meetings. Engineer shall provide pre-construction conference minutes within one (1) week of said conference.

• The Engineer shall make visits to the Project site at appropriate intervals as construction proceeds to observe and provide a written construction site observation report on the progress and the quality of the executed Work.

o The frequency of these visits should be, at a minimum, bi-weekly, after the Contractor has mobilized and is constructing the proposed improvements. Site visits should occur during times when the Contractor is actively performing major construction activities. Site visits should be coordinated with the BJWSA Project Manager. These visits shall be combined with any site visits made to resolve field problems relating to the construction or monthly progress meetings.

o Engineer’s personnel performing site visits shall be experienced in the administration of construction contracts and shall be under the supervision of a Professional Engineer registered by the State of South Carolina. Supporting personnel shall be provided from the Project design team when specialized knowledge of the Project design is required.

o Site Observation Reports shall be in writing and include sufficient photos to support the observation report, shall include all referenced supporting documents, and shall advise BJWSA of deviations from the Construction Documents, the Contractor’s construction schedule, or other items, observed by or brought to the attention of the Engineer at the time of the Site Observation.

Unsafe conditions and major work deficiencies observed should be immediately brought to the attention of BJWSA and the Contractor’s Project Manager.

Document such notifications on the report.

• The Engineer shall review and take appropriate action upon the shop drawings, samples, lab/mill/shop tests, and other submissions furnished by the Contractor. Engineer shall determine if the shop drawings, samples, and other submissions conform to the requirements of the Construction Documents. Engineer shall notify BJWSA if the shop drawings, samples, lab/mill/shop tests, or other submissions do not conform to the Construction Documents.

• Engineer has 7 calendar days to review submittals and RFIs. Engineer shall maintain a log of all Contractor submittals which shall include the submittal date, the action taken, and the date returned.

• Engineer shall prepare supporting data and provide other services (including revisions to

Construction Documents) as required, as a response to change orders when such change orders are required either:

o To make clarifications or to correct discrepancies, errors, or omissions in the

Construction Documents; or o To conform the Construction Documents to the requirements of all applicable laws, codes, and regulations, including the Local Building Code, that were in effect at the time of execution of the Contract.

• Engineer shall provide design clarifications and recommendations to assist BJWSA in resolving field problems relating to the construction. Requests for Information (RFIs) will normally be generated by the Contractor when a condition is encountered in the field that may not be fully addressed in the Contract Documents. RFIs are to be reviewed and returned to the construction project manager and BJWSA with a complete written answer provided within five (5) business days. Engineer’s response to RFI’s concerning proposed modifications or unforeseen conditions shall only address the technical and design aspect of the issue.

o Any cost or schedule impacts foreseen shall be documented and transmitted to BJWSA with justification to be evaluated by Engineer and BJWSA staff concurrently. Engineer shall assist BJWSA in determining the legitimacy of the cost or schedule impacts. BJWSA shall have final say in approval or disapproval of said impacts. Engineer shall coordinate correspondence with final determination to the Contractor.

• Engineer shall evaluate Contractor change and cost proposals and substitutions and recommend to the BJWSA to either approve or disapprove the Contractor's proposal or substitution.

• Provide construction inspection services to ensure successful project completion.

o Not-to-Exceed budget for this item should be based upon 10 hours per week of inspection services for the duration of project construction

• Engineer shall coordinate a site-visit to develop a punch-list with BJWSA, and Contractor Project

Manager between 30 and 45 days before the expiration of the punch-list period established by the Construction Documents. The written punch list shall enumerate items which require repair or replacement as provided under the correction period provisions of the Construction Documents and shall be transmitted to BJWSA within 7 days. Upon review and acceptance of BJWSA, Engineer shall transmit punch list to Contractor.

• Engineer shall review contractor submitted pay applications for accuracy and completion and shall recommend payment for individual pay applications to BJWSA when they are complete and accurate of work completed for that period.

• BJWSA will provide an Asset Management spreadsheet to Engineer in early contract phases, Engineer shall be responsible for supplying a complete version of this spreadsheet to BJWSA at completion of construction phase. The spreadsheet shall be used to accurately document installed infrastructure, to provide a clear record of construction.

• Within 14 calendar days of receipt of Contractor’s “as-built” drawings, Engineer shall prepare and submit the Record Drawings to BJWSA. The Record Drawings shall become the property of BJWSA. Record Drawings shall be prepared on the original as-bid drawings. Record drawings must be submitted by the engineer in AutoCAD format (dwg) and shall be displayed in paper view, as well as in pdf format and shall be based off contractor’s red-lines, field survey, and engineer’s observations. A copy of the contractor’s red-lines and survey shall be submitted with the preliminary record drawings o All electronic files will be reviewed for adherence to BJWSA standards before approval is issued. In addition to the Design Drawing Requirements as described herein Chapter 2, the record drawings shall incorporate the following additional elements:

Contractor and Engineer’s name, address, telephone number, and email address on Cover Sheet.

Street names, 911 addresses, and lot numbers (all sheets).

The “Record Drawing Date” must be boldly marked on each plan sheet in the revision block with as-built data on the sheet identified by revision number and encircled in a cloud.

Only information pertinent to the location of water and/or sewer facilities being dedicated to BJWSA should be shown with other utilities, including stormwater and dry-utilities, in gray-scale.

All proposed information in the plan view shall be moved to its final surveyed location. Profiles are preferred on record drawings. For proposed information on profiles, the texted may be marked through and as-built information shown near it.

Mark-through and redraw when the as-built location on the profile is more than one inch (scaled horizontally or vertically) from the proposed location. If profiles are removed from the submitted record drawings, all profile information shown on the IFC plans shall be transferred to the plan view on the record drawings. § The materials used in the project, including item name, manufacturer, model number, size and description, shall be specified on the cover sheet. All materials shall be accurately identified on the record drawings, including any changes in material manufacturers.

Phased projects will be required to submit record drawings for subsequent phases, which include as-recorded information on all prior phases. Existing as-recorded information from previously completed phases shall be gray-scaled. Lot numbers throughout all phases shall run consecutively and not repeat on later phases. Naming convention shall remain consistent throughout phases.

Plans shall identify all facilities abandoned in place, but no reference shall be made to any proposed or removed facilities.

All storm water, water, and wastewater utility crossings must be shown, including vertical (in profile view) and horizontal (in plan view) separation distances, depth of cover, and pipe materials. Show the location of all existing and newly-installed dry utilities (electric, cable, telephone, natural gas, etc.), if available.

Water, wastewater and storm water pipelines are to be shown concurrently on plan and profile sheets where crossings exist. Do not submit separate sheets for these utilities, if practical. Stormwater drainage invert and pipe diameter may be limited to providing that information where the stormwater infrastructure crosses a water and/or sewer line.

Proposal Requirements Interested firms must submit a proposal that includes the following:

Cover Letter and Firm Information (2-page limit):

Firm name, address, contact information, and legal status.

Qualifications and Experience (5-page limit):

This section should discuss the demonstrated qualifications and experience of your firm and your project team with similar projects. Limit your summary to include five project references (1 page per project reference). For each reference project, include start and end dates, cost of engineering, cost of construction, current point of contact with email and phone, team members, and relevance to BJWSA project.

Project Personnel (5-page limit):

This section should contain an organizational chart for the proposed project team. Identify personnel with key responsibility for this project, including a description of their roles and duties, and brief biographical resumes of the key individuals with emphasis on their background on comparable projects.

This section should also provide information on any proposed subcontractors.

Project Approach (5-page limit):

This section should reflect your firm’s understanding of the requirements of the project and outline the individual approach to delivering requested services, focusing on the unique value your team will bring to the project and BJWSA. This shall not be a repeat of scope as outlined in this RFP.

Schedule and Availability (2-page limit):

This section should include a schedule depicting the tasks described above as well as a summary of availability of key staff to support this project. Assume the project will initiate December 9, 2025.

Proposed Fee (1-page limit):

Proposed fees should be based on the information included in this RFP and the proposed scope of services. The fee will be hourly, not to exceed, and must include all associated hourly rates of staff, per task, with the number of hours associated with each task. Proposed fee to include any subconsultants, and associated hourly rates.

Please reference the Cost Proposal form in Exhibit 2.

PRICING SHOULD BE SUBMITTED SEPARATELY AND WILL NOT BE REVIEWED UNTIL THE SELECTION

TEAM HAS COMPLETED THE EVALUATION OF QUALIFICATION AND EXPERIENCE.

The evaluation criteria for the proposals will align with the proposal requirements and will be weighted as follows:

• Firm Qualifications and Experience: 10%

• Project Personnel: 10%

• Project Approach: 40%

• Schedule and Availability: 10%

• Proposed Fee: 30%

Exhibits Exhibit 1 – Scope of Services Exhibit 2 – Cost Proposal and Signature Page Exhibit 3 – Site Plan – Northern Beaufort County

Project Timeline:

Solicitation Issued: SEPTEMBER 18, 2025, 08:00 (AM) (EST)

Deadline for Questions: SEPTEMBER 30, 2025, 04:00 (PM) (EST)

Responses to Questions:

OCTOBER 02, 2025, 4:00 (PM) (EST)

Questions must be submitted electronically via: https://bjwsa.bonfirehub.com

Proposals Due by:

OCTOBER 09, 2025, 2:00 (PM) (EST)

Submit Proposals Electronically at: https://bjwsa.bonfirehub.com Responses received after the deadline or at any other location will not be accepted.

Construction and Safety Standards

Standards of construction shall be in accordance with all applicable specifications and details as currently provided in the BJWSA Technical Specifications, Revised July 2009, available on the BJWSA website (www.bjwsa.org) under the following site specific link: https://bjwsa.org/172/Technical- Specifications. Contractors shall submit with their proposal their Experience Modifier Rate as well as their Health and Safety Plan. This information will be reviewed by BJWSA’s Safety Division and may factor into the determination of bidders responsibility for purposes of contract award.

Instructions BJWSA will not be liable for any expenses incurred by respondents in the preparation of proposals. All proposals become the property of BJWSA once submitted.

Commencing on the date of this Request for Proposals is issued and until BJWSA makes public notice of contract award, Contractor contact, other than as provided in the general information section, with any BJWSA staff or Board member is expressly prohibited. Failure to comply with this restriction may result in the disqualification of the offending Contractor from consideration for future BJWSA business opportunities.

No oral or written statements made by Authority personnel shall be considered addenda to this RFP unless the statement is confirmed in writing and identified as a written addendum to this RFP. BJWSA requires that all issued addenda be acknowledged in the Contractor’s proposal submission to be considered responsive.

BJWSA reserves the right to seek clarification from any bidder to assist in making decisions. BJWSA reserves the right to reject any and all proposals. BJWSA will evaluate all proposals and select the option that is in the best overall interest of the Authority.

https://bjwsa.bonfirehub.com/ https://bjwsa.bonfirehub.com/ https://bjwsa.org/172/Technical-Specifications https://bjwsa.org/172/Technical-Specifications

Each proposal must be submitted electronically on BJWSA’s Bonfire Procurement platform. Pricing shall be submitted as a separate electronic file. No pricing information shall be included within the main proposal document.

South Carolina Freedom of Information Act

BJWSA is a political subdivision of the State of South Carolina. As such, BJWSA is subject to the South Carolina Freedom of Information Act (“FOIA, SC Code Ann. Section 30-4-10, et seq). Under SC Code Ann.

Section 30-4-40(5), documents incidental to proposed contractual arrangements are exempt from disclosure UNTIL such time as a contract has been entered into. Accordingly, once the proposal has been awarded, all submitted proposal proposals are subject to disclosure by BJWSA upon receipt of a FOIA requesting that information.

Contractor Illegal Immigration Compliance

While engaged under contract with BJWSA, Contractor shall submit and maintain a current Compliance Affidavit, herein referred to as Exhibit B - Required Information – Contractor Illegal Immigration Compliance Affidavit, as part of documents required for the contract file.

Insurance

The Contractor shall not commence work under this contract until he/she has obtained all insurance required as stated under this paragraph and such insurance has been approved by BJWSA, nor shall the Contactor allow any subcontractor to commence work on his subcontract until all similar insurance required of the subcontractor has been obtained and approved.

The Contractor shall, at his sole expense, maintain in effect at all times, during the performance of work, insurance coverage with limits not less than those set forth below. However, the required Insurance limits may be increased depending on the scope and size of the project. All insurance procured must include both ongoing operations and completed operations coverage. Additionally, all insurance coverage, included the Additional Insured coverage required below, must be maintained for a period of eight (8) years from the date of the Certificate of Substantial Completion or the Certificate of Occupancy, whichever is dated later.

The Contractor shall deliver Certificates of Insurance to the BJWSA Procurement & Risk Manager no later than ten (10) days after this award of this contract, but in any event, prior to execution on the contract by BJWSA and prior to commencing work under this contract as evidence that policies such coverage and limits of insurance are in full force and effect.

Certificates shall provide that not less than thirty (30) days advance notice will be given in writing to BJWSA prior to cancellation, termination or material alteration of said policies of insurance. Certificates shall identify “CIP-2501 Islands of Beaufort Bridge Crossings Water and Sewer Line Replacement”.

Additional Insured: The Commercial General Liability and Excess Liability (Umbrella) insurance policies shall be endorsed to include BJWSA as an additional insured. Such insurance shall be primary and not be contributory with any other insurance maintained by BJWSA. Additional Insured Coverage must be purchased for ongoing and completed operations for a period of eight (8) years from the date of the Certificate of Substantial Completion or the Certificate of Occupancy, whichever is dated later. The Contractor or any approved subcontractor or sub-subcontractor shall name BJWSA, its officers, officials, agents and employees as an Additional Insureds on every required policy of insurance and shall provide the Owner with a copy of the necessary Certificate of Insurance which reflects the designation of BJWSA, its officers, officials, agents and employees as an Additional Insured under the policy. Contractor shall also provide, upon request, a copy of the Declarations Page of the applicable policy also noting BJWSA, its officers, officials, agents and employees as Additional Insureds under the policy. This Additional Insured coverage shall be primary and noncontributory over Owner’s own policies of insurance and shall include both ongoing operations and completed operations coverage for a period of eight (8) years from the date of the Certificate of Substantial Completion or the Certificate of Occupancy, whichever is dated last.

Insurance Requirements

Coverage

Medium Risk Profile (Authority’s Standard Requirement) Requirement

Commercial General Liability Products/Completed Operation

$1,000,000*

Automobile Liability

Workers’ Compensation

$500,000

Employers Liability

500/500/500*

Waiver of Subrogation on WC

Required if available

Umbrella /Liability

May be required depending on the size and scope of the project.

Professional Liability

*Insurance limits may be increased depending on the size and scope of the project.

Certificates of Insurance: The Contractor shall furnish to BJWSA, certificates showing the type, amount, class of operations covered, effective dates and expiration dates of all policies. BJWSA, its officers, officials, agents and employees shall be named as an Additional Insured on every required policy of insurance with the exception of the Workers Compensation policies and shall provide the Owner with a copy of the necessary Certificate of Insurance which reflects the designation of BJWSA, its officers, officials, agents and employees as an Additional Insured under the policy. Contractor shall also provide, upon request, a copy of the Declarations Page of the applicable policy also noting BJWSA, its officers, officials, agents and employees as Additional Insureds under the policy. This Additional Insured coverage shall be primary and noncontributory over Owner’s own policies of insurance and shall include both ongoing operations and completed operations coverage for a period of eight (8) years from the date of the Certificate of Substantial Completion or the Certificate of Occupancy, whichever is dated last.

Exhibit B:

Required Information – Contractor Illegal Immigration Compliance Affidavit

SOUTH CAROLINA ILLEGAL IMMIGRATION REFORM ACT

In accordance with the requirements of the South Carolina Illegal Immigration Reform Act, ____________________________________________ (“Contractor”) hereby certifies that it is currently in compliance with the requirements of Title 8, Chapter 14 of the S. C. Code Annotated and will remain in compliance with such requirements throughout the term of its contract with Beaufort Jasper Water and Sewer Authority.

The Contractor hereby acknowledges that in order to comply with requirements of S. C. Code Annotated Section 8-14-20 (B), it will register and participate in the federal work authorization program (E-verify) to verify the employment authorization of all new employees; and require agreement from its subcontractors, and through the subcontractors, the sub-subcontractors, to register and participate in the federal verification employment authorization of all new employees.

The Contractor agrees to provide to Beaufort Jasper Water and Sewer Authority upon request any documentation required to establish the applicability of the South Carolina Illegal Immigration Reform Act to the contractor, subcontractor or sub-subcontractor. The Contractor further agrees that it will upon request provide Beaufort Jasper Water and Sewer Authority any documentation required to establish that the Contractor and any subcontractors or sub-subcontractors are in compliance with the requirements of Title 8, Chapter 14 of the S. C. Code Annotated.

Date: _____________________ By: _____________________________________ (Contractor Authorized Signature)

(Contractor Print Name/Title)

(Name of Company)

Beaufort-Jasper Water & Sewer Authority

Contract Agreement

This contract is made this date _____ of __________, 2025 by and between The Contractor __________________________ and Beaufort-Jasper Water & Sewer Authority (hereinafter called BJWSA) a political subdivision of South Carolina – for CIP-2501 Islands of Beaufort Bridge Crossings Water and Sewer Line Replacement upon the following terms and conditions.

I. DESCRIPTION AND LIMITATIONS OF SERVICE AGREEMENT

A. The Contractor shall furnish the services described in its proposal, which is incorporated herein by reference, at the time and place specified therein and as agreed upon by BJWSA.

Except as listed in this agreement, the contractor will not subcontract or otherwise engage subcontractors to perform the work herein without prior written approval of BJWSA.

B. BJWSA shall provide such working space, equipment, utilities and material as may be required for performance of said services by the Contractor while on BJWSA premises. Unusual equipment shall be the responsibility of the Contractor unless specified in this agreement as BJWSA furnished equipment.

C. Scope of Work is as follows: Below is a summary of the Scope of Work for CIP-2501 Islands of

Beaufort Bridge Crossings Water and Sewer Line Replacement.

Outline of Scope: Beaufort-Jasper Water Sewer Authority (BJWSA) is seeking proposals from qualified and experienced engineering firms to provide comprehensive engineering services for the replacement of force mains and water mains on two bridges; Islands Avenue Bridge and Anchorage Way Bridge, located in the Islands of Beaufort.

The 8” ductile iron water main and 4” ductile iron force main attached to the Islands Avenue Bridge, leading to Buzzard Island need to be replaced due to pipe deterioration. These mains were installed in 2004 and are approximately 600 lf long, each. The water main and force main have failed in recent years due to saltwater corrosion. Repairing these failures is challenging, as they are located under the bridge and in the marsh. During high tide, some portions of these mains are submerged in salt water. These mains serve 26 lots on Buzzard Island, including a pump station.

The 8” ductile iron water main attached to Anchorage Way Bridge, leading to Deer Island needs to be replaced due to pipe deterioration. The water main was installed in 1999 and is approximately 650 lf long.

This main is in the same condition as the mains on Islands Ave Bridge and needs to be replaced due to saltwater corrosion. This water main serves 31 lots on Deer Island, including a pump station.

The Engineer will evaluate the existing conditions of the subject pipes, as well as consider the systems they are a part of to verify required capacities and pressure conditions. The Engineer shall provide an assessment for the replacement of the described combined +/- 1,250 lf of water main and 600 lf of force main.

A Site Plan can be found in Exhibit 3.

1. PERIOD OF SERVICE AND TERMINATION

A. The period of service hereunder shall be from the date of this agreement until MMMM DD, 20YY.

B. Either BJWSA or The Contractor may terminate this agreement at any time by giving the other party written notice of such action at least 60 days prior to the date of termination.

2. COMPENSATION

A. BJWSA will pay to The Contractor during the contract term monthly for services performed as reflected in its proposal.

B. Payment will be made upon submission of invoices by The Contractor showing the contract agreement number and itemizing the appropriate charges.

C. Monthly invoices shall be EMAILED to BJWSA Attn: Accounts Payable to invoices@BJWSA.org.

All work must be completed and all invoices must be submitted no later than MMMM DD, 20YY.

3. INSURANCE

A. The Contractor shall procure and maintain during the life of this contract, whether such operation be by himself or by a subcontractor or anyone directly or indirectly employed by either of them, such insurance as required by statute and/or ordinance to adequately protect BJWSA from any claims or damages, including bodily injury or death, which may arise from them during operations of this contract.

B. Limits of Liability: Insurance shall be maintained for not less than:

Coverage Medium Risk Profile (Authority’s Standard Requirement)

Commercial General Liability

Products/Completed Operation Explosion, Collapse & Underground (XCU)

$1,000,000*

As above If any, limit To Be Determined

Automobile Liability $1,000,000*

**Workers’ Compensation Statutory

**Employers Liability 500/500/500*

**Waiver of Subrogation on WC Required if available

Umbrella /Liability n/a

Professional Liability may be required on a risk profile depending on nature of services provided by contract. Coverage required for professional service such as accountant, attorney, architect, design, engineering and most consultants

$1,000,000

Environmental/Pollution Liability required if demolition, use of hazardous materials or environmentally sensitive

Fidelity Bond (loss of money or other property due to dishonest acts). Only for Contracts such as Banking, Janitorial, Fund Raising, TPA’s and similar

$500,000

However, the required Insurance limits may be increased depending on the scope and size of the project. All insurance procured must include both ongoing operations and completed operations coverage. Additionally, all insurance coverage, included the Additional Insured coverage required below, must be maintained for a period of eight (8) years from the date of the Certificate of Substantial Completion or the Certificate of Occupancy, whichever is dated later.

C. Certificates of Insurance: Certificates of Insurance: The Contractor shall furnish to BJWSA, certificates showing the type, amount, class of operations covered, effective dates and expiration dates of all policies. BJWSA, its officers, officials, agents and employees shall be named as an Additional Insured on every required policy of insurance with the exception of the Workers Compensation policies and shall provide the Owner with a copy of the necessary Certificate of Insurance which reflects the designation of BJWSA, its officers, officials, agents and employees as an Additional Insured under the policy. Contractor shall also provide, upon request, a copy of the Declarations Page of the applicable policy also noting BJWSA, its officers, officials, agents and employees as Additional Insureds under the policy. This Additional Insured coverage shall be primary and noncontributory over Owner’s own policies of insurance and shall include both ongoing operations and completed operations coverage for a period of eight

(8) years from the date of the Certificate of Substantial Completion or the Certificate of Occupancy, whichever is dated last.

4. SOUTH CAROLINA ILLEGAL IMMIGRATION ACT CONTRACTOR AFFIDAVIT

A. The South Carolina Illegal Immigration Act Contractor Affidavit shall be a requirement of this awarded Contract. Herein referred to as Exhibit B: Required Information – Contractor Illegal Immigration Compliance Affidavit.

5. CONTRACT SECURITY

A. The Contractor shall furnish a 100 percent performance bond and a 100 percent payment bond as security for the faithful performance of this contract, as security for payment of all persons performing labor under this contract and furnishing materials in connection with this contract.

The performance bond and payment bond shall be in separate instruments. Before final acceptance, each bond must be approved by BJWSA.

6. WAGES AND OVERTIME COMPENSATION

A. The Contractor and each of his subcontractors shall comply with all applicable State and Local Laws or ordinances with respect to the hours worked on this contract and with respect to compensation and overtime.

7. INDEMNIFICATION

A. The Contractor will indemnify and hold harmless BJWSA, its agents and employees from and against all claims, damages, losses and expenses including attorney’s fees arising out of or resulting from the performance of work, provided that any such claims, damages, loss or expense is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property, including the loss of use resulting there from; and is cause in whole or in part by any negligent or willful act of omission of the Contractor/subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them be liable.

In any and all claims against BJWSA, or any of its agents or employees, by an employee of the Contractor/subcontractor, anyone directly employed by any of them for whose acts any of them may be liable, the indemnification obligation shall not be limited in any way by limitation non the amount or type of damages, insurance coverage available, compensation or benefits payable by or for the Contractor/subcontractor under workmen’s compensation acts, disability acts or other employee benefits acts.

8. WORK SAFETY

A. The Contractor shall provide and enforce a safe work environment as prescribed in the Occupational Safety and Health Act of 1970 as amended – The Contractor will provide such safety equipment, training and supervision as may be required by BJWSA and/or applicable law.

The Contractor shall ensure its subcontractors provide a similar provision.

9. TAXES

A. The compensation stated herein includes all applicable taxes and will not be changed hereafter as the result of The Contractor’s failure to include any applicable tax, or as the result of any change in The Contractor’s tax liabilities.

10. POINT OF CONTACT

A. The BJWSA point of contact for The Contractor in performing services defined in the RFP is Jacquelynn Smith at (843) 540-9109.

B. The Contractor’s point of contact for correspondences from BJWSA is:

Name: ____________________________________________ Address: __________________________________________ City: ______________________ State: ______ Zip: ________

11. EXAMINATION OF RECORDS

A. BJWSA shall have access to and the right to examine any directly pertinent books, documents, papers and records of the Contractor involving transactions related to this agreement until the expiration of three (3) years after final payment has been made hereunder.

12. CONFLICT OF INTEREST

A. The Contractor will not hire any employee of BJWSA to perform any service covered by the agreement.

B. The Contractor affirms that to the best of his knowledge there exists no actual or potential conflict between The Contractor’s family, business or financial interest and his services under this agreement, and in the event of change in either his private interest or service under this agreement, he will raise with BJWSA any question regarding possible conflict of interest which may arise as a result of such change.

13. INSPECTION

A. The services furnished to accomplish the “Scope of Work” as defined in the RFP, shall be in accordance with applicable industry standards.

14. ENTIRE CONTRACT

A. This contract (including any schedules or exhibits referenced herein and attached hereto) constitutes the entire contract and understanding between parties with respect to the matters contained herein. The contract supersedes any prior contracts and/or understandings. This contract may only be modified, amended or extended by a written instrument executed by both parties. The laws of the State of South Carolina shall govern the contract.

In witness whereof, The Contractor has caused this contract to be signed in its corporate name by its authorized representative and BJWSA has caused this contract to be signed in its legal corporate name by persons authorized to execute said contract as of this date _____ of __________, 2025.

Signature of Contractor’s Representative Name: (Please Print) ___________________________________________

Signature: _____________________________________________________

Date: _________________________________________________________

BEAUFORT-JASPER WATER & SEWER AUTHORITY

BY: Richard Groth

Director of Procurement & Risk Management

Date: ________________________________________________________