2-Exhibit 1.pdf

Islands of Beaufort Bridge Crossings Water and Sewer Line Replacement

CIP-2501

September 18, 2025

Scope of Services – Exhibit 1

Task #1: Project Administration and Meetings

- Engineer will monitor and manage the project progress and budget. This task includes any and all coordination associated with the contract not included elsewhere, project accounting, and contract management.

- Engineer will coordinate, prepare for, and attend the following meetings:

o Project kickoff meeting (as described below) o Four (4) monthly progress meeting(s), assumed

In months where a submission is due, a technical review meeting will occur in place of a progress meeting. Progress meetings shall be exclusive of other meetings described herein.

o One (1) Stakeholder meeting o Three (3) technical review meetings to present Basis of Design (BOD) Report, 60% Design, and 90% Design Submittals, respectively

- Engineer will coordinate an initial kick-off meeting with BJWSA staff, inclusive of Engineering and

Operations & Maintenance. The purpose and benefits of this meeting are to:

o Introduce all parties involved in this project.

o Establish and confirm points of contact, method of communication, and documentation.

o Discuss and obtain consensus on the project scope, schedule, and work plan.

o Review the project’s critical success factors and means of monitoring and measurement.

o Gather initial information and supporting documents.

o Discuss additional issues and concerns.

o Establish clear expectations relative to the deliverables.

- For all meetings, Engineer shall prepare an agenda and distribute meeting minutes, in addition to an attendance record.

- Engineer shall be responsible for submitting a monthly progress report, as standardized by BJWSA, for the duration of their contract.

Task #2: Site Evaluation

2.1 Field Surveying Services

- Engineer shall perform or obtain the services of a Registered Professional Land Surveyor Consultant to perform field survey services.

- Engineer or Consultant shall establish horizontal and vertical controls for the project area.

o Horizontal datum shall be based on the South Carolina State Plane, NAD83. Vertical datum shall be based on NAVD88. Provide a minimum of three (3) NGS Priority A benchmarks.

Survey shall be in accordance with Rule 49-460 of the South Carolina Code of Laws. Provide survey control maps, ASCII point files and copies of survey field.

- Engineer or Consultant shall:

o Locate all property corners and road rights-of way. Provide name(s) and mailing addresses of adjacent parcel owner(s), parcel ID numbers, etc.

o Provide boundary survey of entire proposed project area. Provide spot elevations at a maximum grid interval of 100-foot.

o Locate all visible improvements such as building, fences, permanent signs, sidewalks, curb and gutter, edge of pavement, driveways, mailboxes, and other structures located on the property or within 50 feet of the ROW line, inclusive of proposed pipe locations.

o Locate all existing water lines, sewer lines, and storm structures (if any). Include pipe sizes, meters, valves, vaults, hydrants, manholes (with associated top, bottom, and invert locations), grate elevations, etc.

o Locate all Private and Public Utilities on site and within 50 outside of the ROW line.

o Identify discrepancies or conflicts in boundaries, any visible encroachments, and any portion of the property within the 100-year floodplain by graphical plotting only, as shown on the current Federal Emergency Management Agency map.

- Engineer shall perform Quality Level A (QL-A) services at locations where known discrepancies in critical underground utility locations exist. These services shall also occur at critical tie-in locations.

The data secured shall be used to develop a plan and profile of underground utilities. The type, size, condition, material, and other characteristics of underground characteristics derived from this analysis shall be documented. Exposure of utilities is typically achieved through hand digging or Hydro-Vacuuming, however, Engineer will be responsible for means and methods.

- Delivery of Field Survey – original survey field books and electronic files, including survey control map, and survey drawings shall be provided to BJWSA.

- Easements are not anticipated to be required as part of this work. If easements are found to be necessary, this will be considered additional work and the contract may be amended for such.

2.2 Geotechnical Investigation

- Engineer shall provide or obtain the geotechnical engineering services of a geotechnical engineer licensed in the state of South Carolina. These services shall include exploratory work as well as laboratory and field testing based on a preliminary site plan and design, including professional interpretations of exploratory test data.

- Proposal for location, number, and depths of borings shall be included in project proposal. As well as kinds of tests, Engineer intends to perform on soils and rock.

- One (1) Geotechnical Report shall be provided, determining the below-grade conditions of the site.

- Geotechnical services shall include:

o Initial geotechnical exploration, such as soil borings, penetration tests, soundings, laboratory tests of soils and rock samples, and any supplementary data collection as required to provide design constraints. Quantities, scale, and methods shall be determined by a licensed Geotechnical Engineer.

o A geotechnical report, signed and sealed by licensed Geotechnical Engineer, shall be prepared, interpreting data collected from exploratory work and testing. The report shall include assessments of the site conditions including recommendations of foundation design, compaction levels, surface preparation, backfill requirements, seismic conditions, and any other design parameters that will affect constructability and operation. The report shall indicate the anticipated performance of the subsurface material to be encountered under specific proposed uses and loading requirements. Electronic copies shall be submitted to

BJWSA.

- Geotechnical services will be paid out of allowance specified, due to scope limits of RFP.

2.3 Wetland Delineation

- A licensed wetland scientist shall perform a delineation of wetlands in the area impacted by the project. The delineation shall define the areas that are inundated or saturated by surface or groundwater at a frequency and duration sufficient to support a prevalence of vegetation typically adapted for life in saturate soil conditions.

- Wetlands shall be identified as State or Federal, as applicable and buffers shall be determined, where required. Delineations shall be conducted to meet permitting requirements of the U.S. Army Corps of Engineers, and/or SCDES, as applicable.

- An electronic file shall be transmitted, identifying wetland placement in the local coordinate plane.

Satisfactory file types are CAD or SHP.

Task #3: Design Phase Services

- Engineer shall prepare a Basis of Design (BOD) Report inclusive of the following:

o summarizing existing pipe conditions o summarizing current system capacities, pressures, and capabilities (assume hydraulic modeling required) o comparing alternatives and identifying associated risks o recommending an alternative and providing a justification o providing a schedule, cost estimate, and permit schedule

- BOD shall depict recommended project phasing for Construction.

- Engineer shall prepare design drawings and technical specifications for all improvements necessary to provide a complete replacement of water and sewer mains as described in introduction.

- Design drawings shall be included in a sheet set, including, at a minimum:

o Cover sheet, General Notes & Legend sheet, Site Plans, Sheet Index, Existing Conditions sheet, Demolition sheet, Plan & Profile sheet(s), and any water & sewer details as required.

Details shall be BJWSA standard and shall be supplemented by Engineer’s details, as necessary to meet the design intent of the Project.

- Engineer shall verify findings and identify potential conflicts that may arise during construction.

- Proposed design shall avoid conflicts to the greatest extent practicable, while considering physical and financial feasibility.

- Relocation of any utilities shall be coordinated with BJWSA as early in the design process as possible.

- Engineer shall develop project specific construction scope of work (SOW).

- Engineer shall develop technical specifications, in accordance with BJWSA’s latest design manual.

Technical specifications shall be curated to provide the best quality material that meets all industry and regulatory standards, meets the needs of BJWSA, and is cost effective.

- Engineer shall prepare front end documents to supplement BJWSA’s standard procurement documentation to provide a full bid-ready set of specifications. BJWSA will provide their own EJCDC documents inclusive of agreement, supplementary conditions, and special conditions. Engineer shall review BJWSA’s Div 00 documents and shall make suggestions, if warranted for cohesive bidding.

Engineer will be responsible for Div 01 front end specifications, outlining workmanship for completion of the project (submittal procedures, measurement and payment procedures, summary of work, etc.).

- Engineer shall prepare a bid form that represents all project requirements, as well as an associated unit-price specification.

- Engineer shall prepare and submit 60%, 90%, and Bid-Ready design packages to BJWSA for review and comment. Package shall include Technical Specifications and Construction Drawings.

o At 60% submittal, Engineer shall provide a Class 3 Cost Estimate. 60% submittal shall include front-end specifications and technical specifications.

o At 90% and Bid-Ready submittal, Engineer shall provide a Class 2 Cost Estimate that aligns with Bid Form.

o Engineer shall inform the BJWSA of any adjustments to previous estimates of the Project construction cost which are indicated by market conditions or authorized changes in the scope.

- Engineer shall prepare a construction duration estimate for the proposed project. The construction duration estimate shall be based upon tasks, critical dates, milestones, deliverables, and current material availability. The estimate shall consider the interdependence of these items, as well as any adjacent construction projects.

o Engineer shall provide an updated project schedule at 60%, 90% and Bid-Ready submittals.

- At the Bid-Ready design phase, Engineer shall provide a digital copy of the design drawings and technical specifications.

- Engineer shall specify the minimum acceptable performance and/or material standards associated with temporary facilities and structures that are determined necessary to implement the Project, that are potentially cause for significant disruption to local communities or businesses, and that are not solely for the convenience of the Contractor.

Task #4: Permitting Services

- Engineer shall design the Project in compliance with the standard of care in the industry and the requirements of applicable laws, codes, and regulations, including the Local Building Code. The Construction Documents shall conform to applicable federal, state, and local regulations.

- Engineer is responsible for evaluating what permits, required by which entities will be mandated to perform the proposed pipe work. This evaluation shall be conducted under Task #3 of this proposal.

Engineer shall provide an itemized fee in their Proposal for the pursuit, application, and execution for obtaining said permits.

- Engineer shall prepare the Documents necessary to obtain approval of governmental authorities having jurisdiction over the design or operation of the Project and all public and private utilities.

Engineer shall obtain the necessary signatures of representatives of such governmental authorities and utilities.

- Engineer shall submit the required number of hard-copy construction plans, technical specifications, and reports; and electronically transmitted copies of all associated drawings, technical specifications, and reports to SCDES for review at the 60% design submittal phase.

- Engineer shall obtain written approval for the necessary Right of Entry to the properties affected by the Project. The Engineer shall turn in all acquired Rights of Entry to BJWSA before proceeding to the Construction Phase Services.

- Engineer shall show feasibility in obtaining and necessary permits for construction i.e. preliminary approval from permitting authorities.

- Submit and acquire necessary permits and licenses applications that may include but are not limited to permitting from:

o South Carolina DES o South Carolina DOT o US Army Corps of Engineers o Beaufort County o Islands of Beaufort HOA o Public and/or Private Utilities

Task #5: Bid Phase Services

- Bid Phase Services shall include finalizing bid documents as to secure contractor bids for the project, using a design-bid-build approach. Bid documents prepared under Design Phase Services shall be updated and finalized prior to call for bids.

- Engineer shall coordinate bid letting date, time, and place with BJWSA, and develop Invitation to Bid accordingly.

- Engineer shall coordinate and conduct a pre-bid conference, if required. Pre-bid conference should at a minimum, outline the summary of work, inform bidders of required work and documentation for this project, inform bidders on how bids shall be submitted, review any special requirements of the project, and outline any abnormalities of the site. Engineer shall receive questions regarding the project that will be responded to in addenda. Engineer shall prepare minutes and a sign-in sheet for BJWSA to issue in an addendum.

- Engineer shall assist BJWSA in responding to RFIs and questions received regarding the project in addenda.

- Engineer shall review and evaluate bids, provide an Engineer’s certified tabulation of bids, and make a recommendation to BJWSA concerning contract award.

- Engineer shall prepare a set of Conformed Drawings and Conformed Specifications, both labeled “Issued for Construction (IFC)”. Preparing conformed specifications includes the facilitation of executing contract agreements between all parties and coordinating the execution of bonds, insurances, and all other requirements of the contract on behalf of BJWSA with the bidder, upon award by BJWSA. One (1) digital copy of the IFC contract documents shall be sent to the Contractor and BJWSA.

BEAUFORT-JASPER WATER AND SEWER AUTHORITY