5-1-DA26023-24204520 Solicitation.pdf

Division of Facilities Construction and Management Taylorsville State Office Building 4315 South 2700 West, 3rd Floor

Taylorsville, Utah 84129 dfcm.utah.gov | 801.957.7270

Value Based Selection for Consultant Services Special Inspections and Testing Services Budget for the specified services is over $150,000

February 10, 2026

New Loa Fish Hatchery Department of Natural Resources / Division of Wildlife Resources

Fremont, Utah

DFCM Project #24204520 U3P Reference # DA26020

DFCM VBS Special Inspections and Testing - Request for Proposals, 1.15.2026 2 DFCM Form 6a

Solicitation Summary The State of Utah Division of Facilities Construction and Management (DFCM) is requesting proposals for Special Inspections and Testing services for the following project from DFCM Approved Special Inspections and Testing Contractors.

New Loa Fish Hatchery

DNR / DWR

Fremont, Utah DFCM Project #24204520 | U3P Reference # DA26023

Brief Project Description: The DWR has requested assistance with the final phase of the comprehensive replacement of the Loa Fish Hatchery. This phase will involve the construction of all remaining infrastructure and buildings required for the hatchery to be fully operational. The scope of work will include, but not be limited to, on- and off-site infrastructure, disinfection shed, hatchery building, office and shop building, feed storage and fleet garage building, feed system, raceway building, concrete raceways, dewatering building and storage tank, paving, septic systems, and fencing.

Estimated Inspections Budget: $280,000.00

Communication during the selection process shall be directed to the DFCM Representatives below only.

DFCM Project Manager: Craig Mackay cmackay@utah.gov 385-831-5027

DFCM VBS Coordinator: dfcm_vbs@utah.gov

Solicitation Schedule Event Date Time Location

Solicitation Posting Tuesday, February 10, 2026 3:00 PM U3P

Questions Deadline Tuesday, February 17, 2026 3:00 PM U3P

Addendum Deadline Thursday, February 19, 2026 3:00 PM U3P

Proposal Documents Deadline Wednesday, February 25, 2026 12:00 NOON U3P

Selection Committee Selection Meeting Thursday, March 5, 2026 10:00 AM Virtual

Announcement of Awarded Contractor Friday, March 6, 2026 5:00 PM U3P mailto:dfcm_vbs@utah.gov https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities

DFCM VBS Special Inspections and Testing - Request for Proposals, 1.15.2026 3

Project Details The services solicited for this project are for Special Inspections and Testing services. Please note: All special inspections contractors, material testing labs, and special inspectors working on DFCM projects must be listed on the DFCM Approved Special Inspection Firms, Material Testing Labs, & Special Inspectors list.

Project Description:

The DWR has requested assistance with the final phase of the comprehensive replacement of the Loa Fish Hatchery. This phase will involve the construction of all remaining infrastructure and buildings required for the hatchery to be fully operational. The scope of work will include, but not be limited to, on- and off-site infrastructure, disinfection shed, hatchery building, office and shop building, feed storage and fleet garage building, feed system, raceway building, concrete raceways, dewatering building and storage tank, paving, septic systems, and fencing.

Additional Project Information:

The selected Contractor will provide special inspection and materials testing services.

As the project has already started. Inspections could be needed as soon as the Notice to Proceed has been issued.

The selected Contractor is expected to review and familiarize themselves with all DFCM inspection services policies listed on the DFCM website – Building Official webpage. Questions related to these policies and procedures shall be directed to the DFCM Building Official for this project.

Estimated Construction Start Date: December 5, 2025

Estimated Project Completion Date: December 3, 2027

Project Risk Factors:

-Remote site location.

-Site has biosecurity requirements that must be followed.

-This project is a high-profile undertaking for the DFCM and DWR, and as a result, it will be under significant scrutiny. We expect all contractors and subcontractors to be professional, courteous, and respectful in their conduct. In past phases, DWR and DFCM have received complaints that required corrective action. Any repeat complaints regarding an individual, contractor, or subcontractor will lead to their removal from the project.

Project Team Members:

Architect: Sunrise Engineering, LLC Contractor: Phaze Concrete, Inc.

Project Requirements:

- Prequalified Code Inspection Contractors – for Code Inspection Services only.

- DFCM Approved Special Inspection Firms, Material Testing Labs, & Special Inspectors

- DFCM Approved Fabricator List

- DFCM Design Management Documents

- DFCM Roofing Design Requirements

- State of Utah High Performance Building Standard and all appendixes https://dfcm.utah.gov/wp-content/uploads/Special-Inspection-and-Testing-Workbook-Oct25.xlsx https://dfcm.utah.gov/wp-content/uploads/Special-Inspection-and-Testing-Workbook-Oct25.xlsx https://dfcm.utah.gov/construction-management/building-official/ https://dfcm.utah.gov/construction-management/prequalified-contractor/#preQual https://dfcm.utah.gov/wp-content/uploads/Special-Inspection-and-Testing-Workbook-Oct25.xlsx https://dfcm.utah.gov/construction-management/building-official/inspections-and-testing/ https://dfcm.utah.gov/construction-management/standard-documents/ https://dfcm.utah.gov/construction-management/roofing-program/ https://dfcm.utah.gov/construction-management/high-performance-building-program/

DFCM VBS Special Inspections and Testing - Request for Proposals, 1.15.2026 4

Solicitation Documents The solicitation documents consist of all documents listed below and referenced within this solicitation.

Solicitation Documents and Forms The following project specific documents and standard documents and forms can be accessed in the U3P procurement posting for this solicitation under ‘Supporting Documentation’:

Project specific documents:

- Request for Proposals Solicitation

- Approved Plans

- Approved Specifications

- Geotechnical Report

Standard documents and forms:

- DFCM Performance References Form

- DFCM Termination or Debarment Form

DFCM Construction Management Standard Reference Documents All DFCM standard documents referenced in this solicitation can be accessed by visiting the DFCM Construction Management – Standard Documents page of the DFCM website.

DFCM General Conditions The DFCM General Conditions (“General Conditions”) and all Supplemental General Conditions (“also referred to as General Conditions”) are available on the DFCM Construction Management – Standard Documents page of the DFCM website and made part of this solicitation by reference.

https://utah.bonfirehub.com/portal/?tab=openOpportunities https://dfcm.utah.gov/construction-management/standard-documents/ https://dfcm.utah.gov/construction-management/standard-documents/ http://www.dfcm.utah.gov/ https://dfcm.utah.gov/construction-management/standard-documents/ https://dfcm.utah.gov/construction-management/standard-documents/ http://www.dfcm.utah.gov/ http://www.dfcm.utah.gov/

DFCM VBS Special Inspections and Testing - Request for Proposals, 1.15.2026 5

Procurement Process This solicitation is a Request for Proposals in which the intent of the Selection Committee is to select the Contractor who provides the best value to the State based on the information provided in their proposals and according to the Selection Criteria listed in this solicitation and as determined by the Selection Committee.

1. Mandatory Meeting No mandatory meeting will be held.

2. Requests for Information, Questions and Addendum All project related requests for information, clarifications, and questions must be submitted to DFCM via the U3P website no later than the time and date specified on the Solicitation Schedule. An addendum in response will be posted on the U3P website no later than the time and date specified on the Solicitation Schedule. All addenda issued shall become part of the solicitation, and any changes or additional requirements shall be incorporated into the Contractor’s proposal.

3. Proposal Documents Deadline All proposals must be submitted through the U3P website no later than the time and date specified on the Solicitation Schedule. Late proposals will not be accepted.

Contractors attempting to submit a proposal through U3P website after the proposal deadline has passed will not be successful and therefore not consideration for award of this project. It is the sole responsibility of the Contractor to confirm their proposal is successfully submitted into U3P prior to the proposal deadline. Technical questions related to U3P should be directed to u3padmin@utah.gov.

4. Proposal Requirements for Business Confidential Information A Contractor wishing to claim that information in a proposal is 1) a "trade secret" as that term is defined in Utah Code 63G-2-305; or 2) protected commercial information; or 3) non-individual financial information, shall submit with the proposal:

a) the Claim of Business Confidentiality Form, which can be found on the DFCM website - Construction Management - Standard Documents page, and a concise statement of the reasons supporting the claim for business confidentiality on the Claim of Business Confidentiality Form; and

b) in addition to the Contractor's unredacted proposal, a copy of the Contractor's proposal with the confidential business information redacted.

Provided that a Contractor complies with the requirements of Utah Code 63G-2-309 and UAR R23-1-703 for protecting confidential business information, in the event of a request for the Contractor's proposal under 63G-2-204, DFCM will provide the requestor with a copy of the Contractor's redacted proposal. Provided that a Contractor complies with the requirements of Utah Code 63G-2-309 and UAR R23-1-703 for protecting confidential business information, in the event of a request for the Contractor's proposal under Utah Code 63G-2-204, DFCM will not provide the requestor with a copy of the Contractor's unredacted proposal without notification to the Contractor as provided in Utah Code 63G-6a-309 and then only as provided in Utah Code 63G-2-309.

Failure to provide a Claim of Business Confidentiality Form or redacted proposal with the proposal shall result in the Contractor's proposal being classified as an unprotected public record. In the event proposal documents are GRAMA requested, DFCM will not contact Contractors to provide a second opportunity to submit a redacted proposal. If the Contractor has chosen not to submit a redacted version of their proposal with their non-redacted proposal, the non-redacted version will be released as required by law.

Pricing may not be classified as business confidential and will be considered public information. An entire proposal may not be designated as "PROTECTED", "CONFIDENTIAL" or "PROPRIETARY".

5. The Selection Committee The Selection Committee may be composed of individuals from DFCM, the User Agency/Institution, and representatives from the design, construction, or other relevant disciplines. The Selection Committee is responsible for the following, as the events apply to the solicitation:

https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities https://utah.bonfirehub.com/portal/?tab=openOpportunities mailto:u3padmin@utah.gov https://dfcm.utah.gov/construction-management/standard-documents/

DFCM VBS Special Inspections and Testing - Request for Proposals, 1.15.2026 6

- Evaluating and scoring proposal documents

- Short listing Contractors

- Interviewing and scoring or ranking Contractors for selection of the awarded Contractor

To maintain the fair and equitable treatment of everyone, Contractors shall not unduly contact or offer gifts or gratuities to DFCM employees, State of Utah Agency/Institution employees, Selection Committee members or any others involved with this project to influence the selection process or in a manner that gives the appearance of influencing the selection process. This prohibition applies before the solicitation is issued and extends through the award of a contract. Failure to comply with this requirement may result in a disqualification in the selection process. Contractors should be aware that Selection Committee members will be required to certify that they have not been contacted by any Contractors to influence the selection process.

The Selection Committee members for this project are:

- Craig Mackay, DFCM

- Roger Mellenthin, DWR Program Coordinator

- Trent Brown, Sunrise Engineering (A/E)

A DFCM Building Official will attend the selection committee meeting to answer code and special inspections specific questions, but is not a voting selection committee member who influences the selection of the awarded Contractor.

6. Selection of the Awarded Contractor DFCM intends to enter into a Contract with the Prime Contractor providing the best value to the State based on the information contained within the proposal documents, as determined by the Selection Committee, and in accordance with the Selection Criteria.

7. Contract Following the selection of a Contractor by the Selection Committee, DFCM intends to enter into a Professional Services Contract with the selected Contractor.

8. Withdrawal of Proposals Contractors may withdraw their proposals by written request to dfcm_vbs@utah.gov up until the Award Notification is issued.

9. DFCM Reservation of Rights The Division of Facilities Construction and Management reserve the right to reject any or all proposals or to waive any formality or technicality in any proposal in the best interest of the State.

10. Licensure The Contractor shall comply with and require all subcontractors to comply with the license laws as required by the State of Utah.

11. Financial Responsibility of Contractors, Subcontractors, and Sub-Subcontractors Contractors shall respond promptly to any inquiry by the DFCM to any concern of financial responsibility of the Contractor, subcontractor, or sub-subcontractor.

https://dfcm.utah.gov/construction-management/standard-documents/ mailto:dfcm_vbs@utah.gov

DFCM VBS Special Inspections and Testing - Request for Proposals, 1.15.2026 7

Selection Criteria and Additional Requirements The following Selection Criteria will be used in evaluating each proposal. Each criterion is assigned a point value and weighed accordingly. The Selection Committee will consider all Selection Criteria in performing a comprehensive evaluation of the proposals. DFCM intends to enter into a Contract with the Prime Contractor providing the best value to the State as determined by the Selection Committee and according to the Selection Criteria.

Selection Criteria Points Summary Statement of Qualifications 30

Management Plan 25 Team’s Distance to Project Site 25

Past Performance References 20 Total Possible Points 100

A. Statement of Qualifications | 30 Points The Statement of Qualifications describes the experience and qualifications of the Contractor, and the project team members identified in the proposal. Include sufficient information in the Statement of Qualifications addressing each of the following:

• The lead contact person and other critical members of the team proposed for this project, including their qualifications and certifications required to provide inspections for this project;

• What the team will bring to the inspection process and how their knowledge and experience will benefit the project;

• Projects of comparable type, scope, and size previously completed by the team.

B. Management Plan | 25 Points The Management Plan describes how the project will be managed. Include sufficient information about the proposed Management Plan addressing each of the following Selection Criteria:

• The process used for managing sub-consultants such as special inspection and testing firms;

• A description of how the team will be organized, detailing the Contractor’s ability and plan to conduct inspections for the project;

• The method used to develop a schedule to ensure that inspections are completed;

• The addresses for each proposed inspector’s dispatch location to the project site;

• Any other information the Contractor deems necessary to assist the selection committee in evaluating the

Contractor’s management approach;

• An organizational chart of key personnel with a description of their responsibilities.

C. Team’s Distance to the Project Site | 25 Points Provide both the testing lab location and special inspector’s distances to the project site from their dispatch location (one way). DFCM is not asking Contractors to waive travel charges, nor are travel charges part of the scoring criteria. The importance of considering the teams distance to the project site relates to response time as inspections are requested.

D. Past Performance References | 20 Points DFCM Performance Ratings Special Inspections and Testing Contractors are required to fill out and include in their proposal the provided DFCM Past Performance References form. Contractors must provide projects that are of similar scope and size, and that are no more than five years past completion. All references must be for projects in which the Contractor was the prime Contractor. These projects can be for both DFCM projects and non-DFCM projects.

DFCM will contact the references provided and ask them to rate the contractors performance on a scale of 1 (low) to 5 (high) in multiple areas. Ratings will be averaged and used in the selection scoring matrix.

Complete and accurate information for non-DFCM references must be provided on the DFCM Performance References Form. The form requires a minimum of five references. Incomplete reference information or the

DFCM VBS Special Inspections and Testing - Request for Proposals, 1.15.2026 8 inability for DFCM to acquire a rating from a provided reference may result in the Contractor being disqualification from the selection process.

Additional Requirements The following documents are not part of the Selection Criteria but are requirements that, if not met, may disqualify the Contractor from the selection process or award of the Contract if not submitted.

E. DFCM Termination or Debarment Form The Contractor must sign and submit the provided DFCM Termination or Debarment Form certifying that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from soliciting work by any government agency. This form also certifies that neither they nor their principals have been terminated during the performance of a contract or withdrew from a contract to avoid termination. If the Contractor cannot certify these two statements, the form provides a section for a written explanation of the circumstances to be provided for review by DFCM. Although this form is not part of the Selection Criteria, it is a required proposal document. Proposals submitted without this form may lead to Contractor disqualification.

F. Health Insurance Statement of Compliance Form (applicable to the awarded Contractor only) The Health Insurance Statement of Compliance Form applies to: (i) a prime Contractor (and design professional) if the prime contract (or design professional contract) is in the aggregate amount of $2,000,000 or greater; and

(ii) applies to a subcontractor (and subcontractor of design professional) if the subcontract is in the aggregate amount of $1,000,000 or greater. For benchmark information, please visit Health Insurance Statement of Compliance Benchmark Information.

If applicable to this project, the awarded Contractor must submit the Health Insurance Statement of Compliance Form to DFCM via email at dfcmcontracts@utah.gov before the Construction Contract Notice to Proceed will be issued. The form can be found on the DFCM website – Construction Management - Standard Documents page and is also posted in U3P.

http://www.health.utah.gov/chip/PDF/2016Benchmark.pdf http://www.health.utah.gov/chip/PDF/2016Benchmark.pdf mailto:dfcmcontracts@utah.gov

DFCM VBS Special Inspections and Testing - Request for Proposals, 1.15.2026 9

Proposal Documents The proposal documents consist of all requirements in the sections listed below. Proposals must address all Selection Criteria detailed in the Selection Criteria section of this solicitation.

Proposals exceeding the total page limit, the section page limits, or not following the formatting requirements may be considered non-responsive and may not be evaluated. Do not include any additional pages such as section dividers or blank pages.

Please note: U3P has a 1 GB size limit for any individual upload.

Proposals shall be organized as follows: Section Page Limits Section One: Cover Page. Include the project name and project number as well as the prime Contractor’s name. The cover page may have a picture on it with a brief description. The cover page must include the name of the Contractor’s primary contact for this project, phone number, address, and email.

Section Two: Letter of introduction. 1

Section Three: Organizational chart, including team member roles and responsibilities. Resumes are not required.

Code Inspection Contractor must include the special inspections firms they are partnering with for this project and include the team members in their organizational chart.

6 Statement of Qualifications. Address all items listed in the ‘Statement of Qualifications’ section of the Selection Criteria.

Management Plan. Address all items listed in the ‘Management Plan’ section of the Selection Criteria.

Team’s Distance to the Project Site.

Total Page Limit for Sections 1 - 3: 8 Proposal documents listed in Sections 1 – 3 above must be combined and uploaded as one PDF document.

Hyperlinks to additional pages and external sources are not allowed and will not be assessed as part of the proposal.

DFCM Termination or Debarment Form:

The DFCM Termination or Debarment Form shall be uploaded independent of Sections 1

– 3 and the DFCM Past Performance References Form.

DFCM Past Performance References Form:

The DFCM Past Performance References Form shall be uploaded independent of Sections 1 – 3 and the DFCM Termination or Debarment Form.

Proposal Document Formatting Requirements:

Font Size: 12 minimum Page Size: 8.5 x 11, margins no smaller than 0.5”

Proposal Documents