5-1-CS27011-27329900-Solicitation.pdf

Division of FaciliƟes ConstrucƟon and Management Taylorsville State Office Building 4315 South 2700 West, 3rd Floor

Taylorsville, Utah 84129 dfcm.utah.gov | 801.957.7270

Value Based SelecƟon for Consultant Services Design Services

Budget for the specified services is over $150,000

July 21, 2026

MulƟple Pump House Replacements and Repairs Department of TransportaƟon

Various LocaƟons

DFCM Project #27329900 U3P Reference # CS27011

DFCM VBS Design - Request for Proposals, 3.3.2026 DFCM Form 3c 2

SolicitaƟon Summary The State of Utah Division of FaciliƟes ConstrucƟon and Management (DFCM) is requesƟng proposals for Design services for the following project:

Various Pump House Replacements and Repairs Department of TransportaƟon MulƟple LocaƟons:

33rd South Pump House: Near the corner of 3300 South and 500 West, South Salt Lake 78th South Pump House: Located on 7800 South between Interstate 15 and Allen Street (625 West), Midvale City 80th South Pump House: 480 Wasatch St., Midvale, UT 84047 Morgan West Pump House: 501 S State St, Morgan, UT 84050 Morgan East Pump House: 1 N 500 E St., Morgan, UT

DFCM Project #27329900 | U3P Reference # CS27011

CommunicaƟon during the selecƟon process shall be directed to the DFCM RepresentaƟves below only.

DFCM Project Manager: Eric Stokes ebstokes@utah.gov 801-933-3049

DFCM VBS Coordinator: dfcm_vbs@utah.gov

Brief Project DescripƟon: Repairing and Replacing 5 Pump houses to beƩer meet UDOTS needs.

Project SubstanƟal CompleƟon Prior To: November 1, 2027 ConstrucƟon Cost EsƟmate: $3,242,656.00 Energy IncenƟves: Yes ☐ No ☒

SolicitaƟon Schedule Event Date Time LocaƟon

SolicitaƟon PosƟng Tuesday, July 21, 2026 3:00 PM U3P

Mandatory MeeƟng Tuesday, July 28, 2026 9:00 AM

☒In person: 80th South Pump House -48 Wasatch St., Midvale, Utah – From there we will travel to other sites as needed.

☐Virtual:

QuesƟons Deadline Monday, August 3, 2026 3:00 PM U3P

Addendum Deadline Thursday, August 6, 2026 3:00 PM U3P

Proposal Documents Deadline Wednesday, August 12, 2026 12:00 NOON U3P

SelecƟon CommiƩee: Final SelecƟon Tuesday, August 18, 2026 2:30 PM

Announcement of Selected Consultant Wednesday, August 19, 2026 5:00 PM U3P

DFCM Form 3c 3

Project Details Detailed Project DescripƟon:

This project involves the comprehensive repair, modernizaƟon, and structural replacement of five aging Utah Department of TransportaƟon (UDOT) stormwater pump houses located in Regions 1 and 2. The sites include the 33rd South, 78th South, and 80th South faciliƟes along Interstate 15, as well as the Morgan West and Morgan East faciliƟes off Interstate 84.

The primary objecƟve of this project is to address criƟcal physical, mechanical, and electrical deficiencies to improve overall system reliability, enhance operaƟonal efficiency, and ensure personnel safety during peak storm events. (Note:

ConverƟng these sites to gravity-fed drainage systems was previously evaluated and is explicitly excluded from this scope due to cost-prohibiƟve roadway reconstrucƟon).

Scope of Work Design teams will be expected to engineer soluƟons that address immediate safety hazards while execuƟng a Ɵered strategy of short-term repairs and comprehensive long-term overhauls. The selected design team will be tasked with providing construcƟon documents for the following key areas:

Structural & Site ReconstrucƟon: Designing complete building replacements for four of the five faciliƟes (all except 80th South) to resolve severe corrosion, failing roofs, and structural deterioraƟon. A criƟcal component of the new structural design will be physically separaƟng the electrical rooms from the wet wells. Design work will also include site access improvements, grading adjustments, retaining walls, and upgraded security fencing.

Mechanical & Pump Upgrades: Redesigning the pumping systems to upsize and replace exisƟng, undersized stormwater pumps. The new pump designs must be capable of conveying high capaciƟes (up to 3,500+ gallons per minute) to adequately handle peak storm flows and prevent localized flooding.

Electrical System Overhauls: Designing complete replacements of the electrical power and control systems. Crucially, the new electrical designs must resolve current safety hazards and comply with NFPA 820 standards (Class I, Group D, Division 2 hazardous locaƟons) by miƟgaƟng the risks of explosive and corrosive gases emanaƟng from the wet wells.

Controls & Remote Monitoring: Engineering the integraƟon of modern, centralized Supervisory Control and Data AcquisiƟon (SCADA) systems, Remote Telemetry Units, and auto dialers to allow UDOT to track real-Ɵme performance and remotely monitor the faciliƟes. New designs must also include standby diesel generators for backup power.

Personnel Safety Improvements: IncorporaƟng criƟcal safety features into the structural design, including OSHA-compliant rescue liŌs, modernized access ladders, and dedicated access ports for forced-air venƟlaƟon to allow safe, confined space entry into the wet wells.

Project Risk Factors:

Electrical and Fire/Explosion Hazards

NFPA 820 Noncompliance: Except for the 80th South locaƟon, the pump houses were not designed to separate the electrical rooms from the wet wells. This unrestricted airflow allows hazardous, potenƟally explosive, and corrosive gases to accumulate around electrical equipment, creaƟng a high-danger environment classified under Class I, Group D, Division 2 hazardous locaƟons.

Arc-Flash and Short-Circuit Risks: The aging electrical systems pose risks of severe injuries from electrical explosions caused by arc faults, necessitaƟng comprehensive fault-current, coordinaƟon, and arc-flash studies to idenƟfy hazards and required protecƟve equipment.

Water Intrusion: Poor site grading at several locaƟons (like 33rd South, 78th South, and Morgan West) direct stormwater into the building entrances, forcing personnel to operate high-voltage electrical equipment while standing in water.

Exposed Power Lines: The Morgan East facility has a uƟlity power service drop that is hanging dangerously low, posing a direct threat to life and property.

Undersized Pumps: The pumps at the 33rd South, 78th South, and Morgan West faciliƟes are currently undersized for peak storm events, creaƟng a severe risk of system overwhelming, surcharging, and localized flooding. Morgan West has already had reports of its discharge flooding a neighboring farmer’s property.

Lack of Backup Power: Neither the Morgan West nor Morgan East pump houses have standby backup generators. Furthermore, past phase loss events at other sites have prevented exisƟng generators from starƟng, leaving the faciliƟes enƟrely without power during outages.

Water Hammer: The 80th South pump house system is experiencing water hammer (loud banging in the piping), which raises the risk of catastrophic damage to the pumps, piping, and valves.

DFCM Form 3c 4

Personnel Safety and Access Hazards

Confined Space Entry Dangers: None of the wet wells are equipped with proper rescue liŌs or retrieval systems.

AddiƟonally, many lack dedicated access ports for forced-air venƟlaƟon, making OSHA-compliant confined space entry difficult and dangerous.

Deteriorated Access Equipment: Access ladders into the wet wells and discharge vaults are severely corroded, and in some cases, have enƟrely broken off and fallen in.

Steep Access Inclines: Accessing the Morgan East and Morgan West pump houses requires personnel to climb steep, unpaved hill slopes, creaƟng slip and fall hazards during maintenance.

Security Risks Unauthorized Entry: The 33rd South and 78th South locaƟons have histories of vandalism, trespassing, and unauthorized camping, which can lead to damaged equipment (such as compromised fencing) and hazards for maintenance workers. Furthermore, none of the faciliƟes currently uƟlize security surveillance systems.

Project Requirements:

- DFCM Approved Fabricator List

- DFCM Design Management Documents

- DFCM Roofing Design Requirements

- State of Utah High Performance Building Standard and all appendixes

DFCM Form 3c 5

SolicitaƟon Documents The solicitaƟon documents consist of all documents listed below and referenced within this solicitaƟon.

SolicitaƟon Documents and Forms The following project specific documents and standard documents and forms can be accessed in the U3P procurement posƟng for this solicitaƟon under ‘SupporƟng DocumentaƟon’:

Project specific documents:

- Request for Proposals SolicitaƟon

- Feasibility Study

- Hazmat Survey

- Google Drive Link to As-Builts - hƩps://drive.google.com/drive/folders/1TNG4l-Yub-

QNGo1QvSkOcIGoe7w9RbTb?usp=drive_link

Standard documents and forms:

- DFCM Performance References Form

- DFCM TerminaƟon or Debarment Form

DFCM ConstrucƟon Management Standard Reference Documents All DFCM standard documents referenced in this solicitaƟon can be accessed by visiƟng the DFCM ConstrucƟon Management – Standard Documents page of the DFCM website.

DFCM General CondiƟons The DFCM General CondiƟons (“General CondiƟons”) and all Supplemental General CondiƟons (“also referred to as General CondiƟons”) are available on the DFCM ConstrucƟon Management – Standard Documents page of the DFCM website and made part of this solicitaƟon by reference.

DFCM Form 3c 6

Procurement Process This solicitaƟon is a Request for Proposals in which the intent of the SelecƟon CommiƩee is to select the Consultant who provides the best value to the State based on the informaƟon provided in their proposals and according to the selecƟon criteria listed in this solicitaƟon and as determined by the SelecƟon CommiƩee..

Individual Consultants or alliances between two or more Consultants are allowed to form a team. However, one Consultant must be declared as the lead Consultant represenƟng the team. If the Consultant team is short listed, the State will only enter into a contract with the lead Consultant. The lead Consultant must be licensed by the State of Utah and comply with and require all of its Subconsultants to comply with the license laws as required by the State of Utah.

1. Mandatory MeeƟng A mandatory meeƟng will be held on the date and Ɵme and at the locaƟon specified on the SolicitaƟon Schedule. All prime Consultants wishing to propose on this project must aƩend and sign in. Consultants not in aƩendance at this meeƟng are ineligible to propose on this project. Subconsultants and suppliers are invited to aƩend this meeƟng, but it is not mandatory.

During the mandatory meeƟng, a presentaƟon will be made describing the project and overall scope of work. Interested Consultants may ask quesƟons and request clarificaƟon about the project and the procurement process.

2. Requests for InformaƟon, QuesƟons and Addendum All project related requests for informaƟon, clarificaƟons, and quesƟons must be submiƩed to DFCM via the U3P website no later than the Ɵme and date specified on the SolicitaƟon Schedule. An addendum in response will be posted on the U3P website no later than the Ɵme and date specified on the SolicitaƟon Schedule. All addenda issued shall become part of the solicitaƟon, and any changes or addiƟonal requirements shall be incorporated into the Consultant’s proposal.

3. Proposal Documents Deadline All proposals must be submiƩed through the U3P website no later than the Ɵme and date specified on the SolicitaƟon Schedule. Late proposals will not be accepted.

Consultants aƩempƟng to submit a proposal through U3P website aŌer the proposal deadline has passed will not be successful and therefore not consideraƟon for award of this project. It is the sole responsibility of the Consultant to confirm their proposal is successfully submiƩed into U3P prior to the proposal deadline. Technical quesƟons related to U3P should be directed to u3padmin@utah.gov.

4. Proposal Requirements for Business ConfidenƟal InformaƟon A Consultant wishing to claim that informaƟon in a proposal is 1) a "trade secret" as that term is defined in Utah Code 63G-2-305; or 2) protected commercial informaƟon; or 3) non-individual financial informaƟon, shall submit with the proposal:

a) the Claim of Business ConfidenƟality Form, which can be found on the DFCM website - ConstrucƟon Management - Standard Documents page, and a concise statement of the reasons supporƟng the claim for business confidenƟality on the Claim of Business ConfidenƟality Form; and

b) in addiƟon to the Consultant's unredacted proposal, a copy of the Consultant's proposal with the confidenƟal business informaƟon redacted.

Provided that a Consultant complies with the requirements of Utah Code 63G-2-309 and UAR R23-1-703 for protecƟng confidenƟal business informaƟon, in the event of a request for the Consultant's proposal under 63G-2-204, DFCM will provide the requestor with a copy of the Consultant's redacted proposal. Provided that a Consultant complies with the requirements of Utah Code 63G-2-309 and UAR R23-1-703 for protecƟng confidenƟal business informaƟon, in the event of a request for the Consultant's proposal under Utah Code 63G-2-204, DFCM will not provide the requestor with a copy of the Consultant's unredacted proposal without noƟficaƟon to the Consultant as provided in Utah Code 63G-6a-309 and then only as provided in Utah Code 63G-2-309.

Failure to provide a Claim of Business ConfidenƟality Form or redacted proposal with the proposal shall result in the Consultant's proposal being classified as an unprotected public record. In the event proposal documents are GRAMA requested, DFCM will not contact Consultants to provide a second opportunity to submit a redacted proposal. If the Consultant has chosen not to submit a redacted version of their proposal with their non-redacted proposal, the non-redacted version will be released as required by law.

Pricing may not be classified as business confidenƟal and will be considered public informaƟon. An enƟre proposal may not be designated as "PROTECTED", "CONFIDENTIAL" or "PROPRIETARY".

DFCM Form 3c 7

5. The SelecƟon CommiƩee The SelecƟon CommiƩee may be composed of individuals from DFCM, the User Agency/InsƟtuƟon, and representaƟves from the design or construcƟon disciplines. The SelecƟon CommiƩee is responsible for the following, as the events apply to the solicitaƟon:

- EvaluaƟng and scoring proposal documents

- Short lisƟng Contractors and Consultants

- Interviewing and scoring or ranking Contractors and Consultants for selecƟon of the awarded Contractor or

Consultant To maintain the fair and equitable treatment of everyone, Consultants shall not unduly contact or offer giŌs or gratuiƟes to DFCM employees, State of Utah Agency/InsƟtuƟon employees, SelecƟon CommiƩee members or any others involved with this project to influence the selecƟon process or in a manner that gives the appearance of influencing the selecƟon process. This prohibiƟon applies before the solicitaƟon is issued and extends through the award of a contract. Failure to comply with this requirement may result in a disqualificaƟon in the selecƟon process. Consultants should be aware that SelecƟon CommiƩee members will be required to cerƟfy that they have not been contacted by any Consultants to influence the selecƟon process.

The SelecƟon CommiƩee members for this project are:

- Eric Stokes, DFCM

- Erickson BeƩs, UDOT

- Kristen Voros, Design Sequence

- Preston Adamson, UDOT

6. SelecƟon of the Awarded Consultant DFCM intends to enter into a Contract with the Prime Consultant providing the best value to the State based on the informaƟon contained within the proposal documents, as determined by the SelecƟon CommiƩee, and in accordance with the selecƟon criteria.

The purpose of the interview is to allow the Consultants to elaborate upon the informaƟon provided in their proposals.

Interviews also provide an opportunity for the SelecƟon CommiƩee to seek clarificaƟon of the Consultants proposal. The interview presentaƟon format is at the discreƟon of the Consultant.

During the interviews, the SelecƟon CommiƩee will expect to see, at a minimum, the proposed project principle/ execuƟve. The project principle/execuƟve is the Consultant’s representaƟve who has overall project authority, will aƩend all project meeƟngs, and who is authorized by the Consultant to negoƟate and sign all change orders, if necessary. Unless otherwise noted, the aƩendance of subconsultants at the interviews is at the discreƟon of the Consultant.

Interviews will be held on the date specified in the SolicitaƟon Schedule. Details regarding interview Ɵmes and locaƟon will be provided aŌer proposals are reviewed by the SelecƟon CommiƩee.

7. Fee NegoƟaƟon and Contract Following selecƟon of a Consultant by the SelecƟon CommiƩee, and prior to the award of the Contract, DFCM will negoƟate the final Contract fee with the highest scoring Consultant. Should the DFCM be unable to agree to a saƟsfactory fee with the Consultant that DFCM determines to be fair and reasonable to the State, discussions with that Consultant shall be formally terminated. NegoƟaƟons will then be entered into with the second highest scoring Consultant.

At the conclusion of negotiations, DFCM will only enter into a Professional Services Contract with the selected Consultant. AŌer saƟsfactory compleƟon of the programming, DFCM may award the Design Contract to the programming Consultant.

8. Withdrawal of Proposals Consultants may withdraw their proposals by wriƩen request to dfcm_vbs@utah.gov up unƟl the Award NoƟficaƟon is issued.

9. DFCM ReservaƟon of Rights The Division of FaciliƟes ConstrucƟon and Management reserves the right to reject any or all proposals or to waive any formality or technicality in any proposal in the best interest of the State.

10. Licensure The Consultant shall comply with and require all subconsultants to comply with the license laws as required by the State of Utah.

11. Financial Responsibility of Consultants, Subconsultants, and Sub-Subconsultants

DFCM Form 3c 8

Consultants shall respond promptly to any inquiry by the DFCM to any concern of financial responsibility of the Consultant, subconsultant, or sub-subconsultant.

DFCM Form 3c 9

SelecƟon Criteria and AddiƟonal Requirements The following selecƟon criteria will be used in evaluaƟng each proposal. Each criterion is assigned a point value and weighed accordingly. The Selection Committee will consider all selection criteria in performing a comprehensive evaluation of the proposals. DFCM intends to enter into a Contract with the Prime Consultant providing the best value to the State as determined by the SelecƟon CommiƩee and according to the selecƟon criteria.

SelecƟon Criteria Points Summary Statement of QualificaƟons 100

Management Plan 100 Past Performance References 50

Total Possible Points 250

A. Statement of QualificaƟons | 100 Points The Statement of Qualifications describes the experience and qualifications of the Consultant, and the project team members identified in the proposal. Include sufficient information in the Statement of Qualifications addressing each of the following selection criteria:

40 points | Project Team Experience: Describe the overall experience of the project team in relaƟon to projects of similar scope and size and complexity.

10 points | Team Experience with Agency/InsƟtuƟon: Describe the experience the project team has on successful past projects with the Agency/InsƟtuƟon.

30 points | Project Manager Experience: show the experience of past relevant projects. Consider availability, other current projects and percent of commitment, years of experience and years of experience with current firm.

20 points | Team Member Availability: show the availability of the team considering current project assignments and their commitment to these projects.

B. Management Plan | 100 Points The Management Plan describes how the project will be managed. Include sufficient informaƟon about the proposed Management Plan addressing each of the following selecƟon criteria:

35 points | PreconstrucƟon Services: Does the team have a plan in place to provide the required deliverables, adequate plan reviews and provide the needed quality control?

15 points | Value Added Ideas: Has the team provided value added ideas that will benefit the project?

10 points | Tools and Techniques: Does the team use any unique tools or techniques that will benefit the project?

25 points | Project Team InteracƟon: Can you work well with this design team throughout design and construcƟon?

15 points | Project CommunicaƟon Plan: Describe how the team will idenƟfy and communicate with the Stakeholders (Owner, User and Contractor).

C. Past Performance References | 50 Points DFCM Performance RaƟngs DFCM rates the performance of each Contractor on a scale of 1 (low) to 5 (high). RaƟngs for completed DFCM projects over the past five years will be averaged and used in the selecƟon scoring matrix.

It is the Contractor’s responsibility to confirm and review for accuracy their DFCM performance raƟngs prior to the proposal deadline. Changes made to DFCM raƟngs resulƟng from discrepancies found aŌer the proposal deadline will be reflected in future selecƟons.

DFCM performance raƟngs are available for review upon request by contacƟng the DFCM VBS Coordinator via email at dfcm_vbs@utah.gov.

DFCM Form 3c 10

Non-DFCM Performance References If a Contractor does not have a minimum of three acƟve DFCM performance raƟngs, they are required to submit references for non-DFCM projects of comparable type, scope, size, and completed within the past five years that will supplement any of the Contractor’s DFCM performance raƟngs. All references must be for projects in which the Contractor was the prime Contractor.

Complete and accurate informaƟon for non-DFCM references must be provided on the DFCM Performance References Form. The form requires a minimum of five references. Incomplete reference informaƟon or the inability for DFCM to acquire a raƟng from a provided reference may result in the Contractor being disqualificaƟon from the selecƟon process.

How does DFCM rate non-DFCM projects?

To obtain a minimum of three collecƟve performance raƟngs for each Contractor, references provided for non- DFCM projects will be contacted at random and asked a series of predetermined quesƟons. The reference will be asked to rate the Contractor on a scale of 1 (low) to 5 (high) for each quesƟon. The raƟngs will be averaged and result in a performance raƟng for the corresponding project. DFCM will only contact references unƟl a collecƟve total of three performance raƟngs for non-DFCM and DFCM projects are obtained. The three performance raƟngs will be averaged and used in the selecƟon scoring matrix. Contractors that fail to meet this requirement or a minimum of three collecƟve raƟngs may be disqualified from the selecƟon process.

AddiƟonal Requirements The following documents are not part of the selecƟon criteria but are requirements that, if not met, may disqualify the Consultant from the selecƟon process or award of the Contract if not submiƩed.

D. DFCM TerminaƟon or Debarment Form The Consultant must sign and submit the provided DFCM TerminaƟon or Debarment Form cerƟfying that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from soliciƟng work by any government agency. This form also cerƟfies that neither they nor their principals have been terminated during the performance of a contract or withdrew from a contract to avoid terminaƟon. If the Consultant cannot cerƟfy these two statements, the form provides a secƟon for a wriƩen explanaƟon of the circumstances to be provided for review by DFCM. Although this form is not part of the selecƟon criteria, it is a required proposal document. Proposals submiƩed without this form may lead to Consultant disqualificaƟon.

E. Health Insurance Statement of Compliance Form (applicable to the awarded Consultant only) The Health Insurance Statement of Compliance Form applies to: (i) a prime Contractor (and design professional) if the prime contract (or design professional contract) is in the aggregate amount of $2,000,000 or greater; and

(ii) applies to a subcontractor (and subconsultant of design professional) if the subcontract is in the aggregate amount of $1,000,000 or greater. For benchmark informaƟon, please visit Health Insurance Statement of Compliance Benchmark InformaƟon.

If applicable to this project, the awarded Contractor must submit the Health Insurance Statement of Compliance Form to DFCM via email at dfcmcontracts@utah.gov before the ConstrucƟon Contract NoƟce to Proceed will be issued. The form can be found on the DFCM website – ConstrucƟon Management - Standard Documents page and is also posted in U3P.

DFCM Form 3c 11

Proposal Documents The proposal documents consist of all requirements in the sections listed below. Proposals must address all selection criteria detailed in the Selection Criteria section of this solicitation.

Proposals exceeding the total page limit, the section page limits, or not following the formatting requirements may be considered non-responsive and may not be evaluated. Do not include any additional pages such as section dividers or blank pages.

Please note: U3P has a 1 GB size limit for any individual upload.

Proposals shall be organized as follows: Section Page Limits

Section One: Cover Page. Include the project name and project number as well as the prime Contractor’s name. The cover page may have a picture on it with a brief description. The cover page must include the name of the Contractor’s primary contact for this project, phone number, address, and email.

Section Two: Letter of introduction. 1

Section Three: Organizational chart, including team member roles and responsibilities. Resumes are not required.

7 Statement of Qualifications. Address all items listed in the ‘Statement of Qualifications’ section of the Selection Criteria.

Management Plan. Address all items listed in the ‘Management Plan’ section of the Selection Criteria.

Section Four: Project Schedule. Indicate critical dates and other information in sufficient detail for the Selection Committee to determine if the time frames are reasonable.

Consultant may utilize an 11x17 size page(s).

Total Page Limit for Sections 1 - 4: 10 Proposal documents listed in Sections 1 – 4 above must be combined and uploaded as one PDF document.

Hyperlinks to additional pages and external sources are not allowed and will not be assessed as part of the proposal.

DFCM Termination or Debarment Form:

The DFCM Termination or Debarment Form shall be uploaded independent of Sections 1

– 4 and the DFCM Past Performance References Form.

DFCM Past Performance References Form:

The DFCM Past Performance References Form shall be uploaded independent of Sections 1 – 4 and the DFCM Termination or Debarment Form.

Only required if Contractor does not have three or more past performance ratings on record for DFCM projects. Contact dfcm_vbs@utah.gov to verify.

Proposal Document Formatting Requirements:

Font Size: 12 minimum Page Size: 8.5 x 11, margins no smaller than 0.5” (excludes Project Schedule)