5-01 - RFP Replacement of Standby Generators.pdf

City of Burleson RFP 2026-012 Replacement of Standby Generators

REQUEST FOR PROPOSALS

Proposal Reference Number: RFP 2026-012

Project Title: Replacement of Standby Generators

ANTICIPATED SCHEDULE

RFP Issue Date January 24, 2026

RFP Publication Dates January 24, 2026 & January 31, 2026

Pre-Bid Meeting & Site Visit February 4, 2026 at 10:00AM

Deadline for Questions February 10, 2026 at 10:00AM

Proposals Due February 19, 2026 at 2:00PM

Bid Opening February 19, 2026 at 3:00PM

Projected Interviews (if applicable) February 25, 2026

Recommendation to City Council March 24, 2026

Important Information

The City of Burleson will receive sealed proposals for the services specified until the deadline indicated above.

Proposals will only be received electronically through the City’s e-procurement system, Euna Solutions (formerly Bonfire), at https://burlesontx.bonfirehub.com (registration required). Extensions will not be granted. Late submittals will not be accepted.

Questions and requests for additional information should be made in writing and no later than the questions deadline above and shall be directed to the Purchasing Agent via Euna (formerly Bonfire).

Any interpretations, corrections, clarifications, or changes to this Request for Proposals or specifications will be issued via addendum. Addenda will be posted at. It is the responsibility of the respondent to monitor the Bonfire website for addenda. Bidders shall acknowledge receipt of each addendum by submitting a signed copy with their proposal. Oral explanations will not be binding.

The City of Burleson reserves the right to reject any proposal and to waive defects in proposals. No officer or employee of the City of Burleson shall have financial interest, direct or indirect, in this or any contract with the City of Burleson. Minority and small business vendors are encouraged to submit bids/proposals on applicable City solicitations.

Pre-Bid Meeting

• An in-person pre-bid meeting will be held on February 4, 2026 at 10:00AM at the City Hall Annex, 135 W. Ellison Street Suite 109, Burleson, TX 76028.

• Immediately following the meeting, there will be a site visit to view each of the generators https://burlesontx.bonfirehub.com/ beginning at City Hall, 141 W. Renfro Street and ending at the Municipal Service Center located at 725 SE John Jones Drive.

Euna Solutions (Formerly Bonfire) Submission

• We are requesting Offerors submit via Euna Solutions (formerly Bonfire). If there are any questions or concerns on how to do so, please contact Euna Vendor Support: For support using the platform, access the online knowledge base, search the FAQ, or contact the Euna support team at support@gobonfire.com or 1-800-354-8010.

• Please be sure to select the NIGP codes associated with your type of business or organization. Our solicitations will be set up using those codes and will be matched to vendors with the same codes. If you are already registered with Euna/Bonfire, you may use your existing name and password to register with the City of Burleson.

• Original Bid Bond(s) MUST be scanned and included in the electronic submission. To establish Full Responsiveness regarding the bid bond(s), The City of Burleson MUST be in receipt of the physical original bid bond(s) prior to city council approval of the recommended vendor. The original bid bond(s) should be sent/delivered to the address as follows:

RFP 2026-012 Bid Bond Submission 135 W. Ellison St. Suite 109 Burleson, Texas 76028 Attn: Jennifer Swim

Virtual Bid Opening

• The bid opening will be virtual on Microsoft Teams on Thursday, February 19, 2026, at 3:00PM CST.

The bid opening link is included below and posted to public files in Bonfire.

Microsoft Teams meeting Join: https://teams.microsoft.com/meet/25089145052396?p=UwgJuZlqOy YlpVVbWX Meeting ID: 250 891 450 523 96 Passcode: 7V9NT2Uo mailto:support@gobonfire.com https://teams.microsoft.com/meet/25089145052396?p=UwgJuZlqOyYlpVVbWX https://teams.microsoft.com/meet/25089145052396?p=UwgJuZlqOyYlpVVbWX

Table of Contents

Request for Proposal

Introduction

Definitions

General Information

RFP Withdrawals and/or Amendments

Proposal Submittal Requirements

Proposal Evaluation and Contract Award

Appendix A – Scope of Work

Appendix B – Plans

Appendix C – Proposal

Appendix D – Terms & Conditions

Andrea Anderson Underline

1. Introduction The City of Burleson is requesting sealed proposals for the purchase and replacement of existing standby diesel generators at designated City facilities, including the Service Center and City Hall.

Project Description The selected contractor will be responsible for removing the existing generators, supplying and installing new units, making all required electrical connections, and ensuring the systems are fully operational and tested.

The scope of work includes:

• Delivery and installation of new diesel-powered standby generators

• Removal of existing generators

• Complete electrical connections and integration with existing building systems

• Testing and commissioning to verify full operational functionality

• Coordination with City staff to minimize disruption to facility operations The City expects the work to meet all applicable codes, standards, and manufacturer specifications to ensure reliable emergency power backup for critical facilities.

2. Definitions

Proposal: The signed and executed submittal of the entirety of Appendix B – Proposal.

Proposer: The Proposer and the Proposer’s designated contact signing the first page of the Proposal.

City of Burleson (“City”): The City of Burleson, Texas.

Project: The name of this Request for Proposals as identified on the cover sheet and first page of Appendix A – Scope of Services.

Purchasing Agent: The City of Burleson Purchasing Agent is Jennifer Swim. Phone: (817) 426-9602 E-Mail: purchasing@burlesontx.com

Request for Proposals (RFP): The entirety of this document, including all Appendices and Addenda.

3. General Information

A. Tax Exempt Status: City purchases are exempt from State Sales Tax and Federal Excise Tax. Do not include tax in the Proposal. City will furnish Excise Tax Exemption Certificate upon request.

B. Public Inspection of Proposals: The City strictly adheres to the Texas Public Information Act (Texas

Government Code Chapter 552.001, et seq.) and all other governing statutes, regulations, and laws regarding the disclosure of RFP information. Proposals are not available for public inspection until after the contract award. If the Proposer has notified the City, in writing, that the Proposal contains trade secrets or confidential information, the City will generally take reasonable steps to prevent disclosure of such information, in accordance with the Public Information Act. This is a statement of general policy only, and in no event shall the City be liable for disclosure of such information by the City in response to a request, regardless of the City’s failure to take any such reasonable steps, even if the City is negligent in failing to do so.

C. Notification of Errors or Omissions: Proposers shall promptly notify the City of any omissions, ambiguity, inconsistency or error that they may discover upon examination of this RFP. The City shall not be responsible or liable for any errors and/or misrepresentation that result from the solicitations which are inadvertently incomplete, ambiguous, inconsistent or obviously erroneous.

mailto:purchasing@burlesontx.com

D. Bond Requirements:

Performance, Payment and Maintenance Bonds in the amount of not less than one hundred percent (100%) of the contract price conditioned upon the faithful performance of the contract, and upon payment of all persons supplying labor or furnishing materials, will be required upon the forms provided by the City. Bonds shall be executed by a surety company acceptable to and approved by the City, authorized to do business in the State of Texas and acceptable for underwriting of risks as indicated by the latest revision, Treasury Department Circular 570, listing acceptable sureties on Federal Bonds. The period of the Maintenance Bond shall be two years from the date of acceptance of all work done under the Contract.

E. WAGE RATES:

Contractor shall pay no less than the general prevailing rates for the Project location as determined in accordance with statutory requirements. The minimum rates for various labor classifications as established by the City are included in the specification documents.

F. Anti-Boycotting Provisions/Offeror Acknowledgement Form:

This acknowledgement form confirms that the Vendor is aware of House Bill (HB) 252, House Bill (HB) 29, Senate Bill (SB) 13, and Senate Bill (SB) 19. The Vendor acknowledges that this Agreement may be terminated, and payment withheld if any part of the certification or acknowledgement is found to be inaccurate.

• Pursuant to Section 2271.002 of the Texas Government Code, Vendor certifies that either (i) it meets an exemption criterion under Section 2271.002; or (ii) it does not boycott Israel and will not boycott Israel during the term of the Agreement. Vendor acknowledges this Agreement may be terminated and payment withheld if this certification is inaccurate.

• Pursuant to SB 13, 87th Texas Legislature, Vendor certifies that either (i) it meets an exemption criterion under SB 13, 87th Texas Legislature; or (ii) it does not boycott energy companies, as defined in Section 1 of SB 13, 87th Texas Legislature, and will not boycott energy companies during the term of the Agreement. Vendor acknowledges this Agreement may be terminated and payment withheld if this certification is inaccurate.

• Pursuant to SB 19, 87th Texas Legislature, Vendor certifies that either (i) it meets an exemption criterion under SB 19, 87th Texas Legislature; or (ii) it does not discriminate against a firearm entity or firearm trade association, as defined in Section 1 of SB 19, 87th Texas Legislature, and will not discriminate against a firearm entity or firearm trade association during the term of the Agreement. Vendor acknowledges this Agreement may be terminated and payment withheld if this certification is inaccurate.

4. RFP Withdrawals and/or Amendments

A. RFP Withdrawal: The City reserves the right to withdraw this RFP for any reason.

B. RFP Amendments: The City reserves the right to amend any aspect of this RFP by formal written addendum prior to the Proposal submittal deadline and will endeavor to notify all potential Proposers that have registered with the City, but failure to notify shall impose no obligation or liability on the City.

5. Proposal Submittal Requirements

A. Submittal Packet – Required Content: All proposals must be submitted electronically. The Proposer must visit https://burlesontx.bonfirehub.com/login and register. Once registered for this complimentary service, the Proposer may submit proposal documents electronically by selecting the appropriate proposal identification.

B. Submittal Deadline: It is the Proposer’s responsibility to have the Proposal Documents correctly electronically submitted by the submittal deadline. No extensions will be granted, and no late submissions will be accepted.

C. Proposals Received Late: Proposers are encouraged to submit their proposals as soon as possible. The time and date of receipt as recorded within the Bonfire electronic system shall be the official time of receipt. The City is not responsible for late submission regardless of the reason. Late Proposals will not be considered under any circumstances.

D. Alterations or Withdrawals of Proposal Document: Any submitted Proposal may be withdrawn or a revised proposal substituted prior to the submittal deadline. Proposal documents cannot be altered, amended or withdrawn by the Proposer after the submittal deadline, unless such alteration, amendment or withdrawal notice is approved in writing by the Purchasing Agent.

6. Proposal Evaluation and Contract Award

A. Proposal Evaluation and Contract Award Process:

The City will evaluate all proposals to determine which proposers are reasonably qualified for the award of the contract, applying the anticipated evaluation factors and the emphasis placed on each factor as identified in the Scope of Services. As part of the evaluation process, the City may develop a shortlist of the most qualified proposers and conduct interviews or request additional information to further assess their capabilities. Any costs associated with the interview process shall be the sole responsibility of the Proposer. The City may also, at its option, engage in discussions with or accept proposal revisions from any proposer deemed responsible, including those shortlisted for interviews.

The final determination of the most advantageous proposal will be made in the best interest of the City.

B. Evaluation Criteria

A full description of each criterion is included in Appendix B.

C. Contract Award

An award of a contract to provide the goods or services specified herein will be made using

Emphasis Criteria 40% • Total Cost

20% • Technical Compliance & Performance

10% • Warranty & Support

30 • Lead Time

100% Total

15 • Possible Interview (additional points) https://burlesontx.bonfirehub.com/login competitive sealed proposals, in accordance with Chapter 252 of the Texas Local Government Code and with the City’s purchasing policy. The City’s Standard Terms & Conditions have been provided with this RFP. The Proposer must submit and objections to the contract along with responses. A fully executed contract shall be comprised of the following documents:

i. Vendor’s Contract Form

ii. This Request for Proposal, including all attachments

iii. The successful Proposer’s submitted proposal

D. Completeness: If the Proposal is incomplete or otherwise fails to conform to the requirements of the

RFP, the City alone will determine whether the variance is so significant as to render the Proposal non-responsive, or whether the variance may be cured by the Proposer or waived by the City, such that the Proposal may be considered for award.

E. Ambiguity: Any ambiguity in the Proposal as a result of omission, error, lack of clarity or non-compliance by the Proposer with specifications, instructions and all conditions shall be construed in the favor of the City. In the event of a conflict between these standard RFP requirements and details provided in Appendix A – Scope of Services or Appendix B – Proposal, the Appendices shall prevail.

F. Additional Information: The City may request any other information necessary to determine Proposer’s ability to meet the minimum standards required by this RFP.

G. Partial Contract Award: The City reserves the right to award one contract for some or all the requirements proposed or award multiple contracts for various portions of the requirements to different Proposers based on the unit prices proposed in response to this request, or to reject any and all Proposals and re-solicit for Proposals, as deemed to be in the best interest of the City.

H. Cooperative Governmental Purchasing Notice: Other governmental entities maintaining interlocal agreements with the City, may desire, but are not obligated, to purchase goods and services defined in this RFP from the successful Proposer. All purchases by governmental entities, other than the City, will be billed directly to and paid by that governmental entity. The City will not be responsible for another governmental entity’s debts. Each governmental entity will place their own orders with the successful Proposer and be responsible for ensuring full compliance with the RFP specifications. Prior to other governmental entities placing orders, the City will notify the successful Proposer of their intent.

I. Billing for Services; Payment: Successful Proposers are encouraged to submit invoices to accountspayable@burlesontx.com.

J. Terminate for Cause: The occurrence of any one or more of the following events will justify termination of the contract by the City of Burleson for cause:

1. The successful Proposer fails to perform in accordance with the provisions of these specifications; or

2. The successful Proposer violates any of the provisions of these specifications; or

3. The successful Proposer disregards laws or regulations of any public body having jurisdiction; or

4. The successful Proposer transfers, assigns, or conveys any or all of its obligations or duties mailto:accountspayable@burlesontx.com under the contract to other party(ies) without written consent of the City.

5. If one or more of the events identified in subparagraphs J.1 through J.4 occur, the City may terminate the contract by giving the successful Proposer seven (7) days’ written notice. In such case, the successful Proposer shall only be entitled to receive payment for goods and services provided before the effective date of termination. The successful Proposer shall not receive any payment on account of loss of anticipated profits or revenue or other economic loss resulting from such termination.

6. When the contract has been terminated by the City, such termination shall not affect any rights or remedies of the City then exist or which may thereafter accrue.

K. Terminate for Convenience: This contract may be cancelled or terminated at any time by giving vendor thirty (30) days’ written notice. Proposer may be entitled to payment for services performed; to the extent said services are satisfactory.

City of Burleson City Hall

Generator Replacement

000110 - 1 TABLE OF CONTENTS

TABLE OF CONTENTS

DIVISION 26 - ELECTRICAL

260510 GENERAL REQUIREMENTS FOR ELECTRICAL WORK

260511 WORK IN EXISTING BUILDING

260519 WIRES AND CABLES

260520 WIRE CONNECTION AND DEVICES

260526 GROUNDING

260527 SEALING OF PENETRATIONS

260532 PULL AND JUNCTION BOXES

260533 CONDUITS

262551 GENERATOR DOCKING STATION

263213 DIESEL GENERATOR SYSTEM

263623 AUTOMATIC TRANSFER SWITCHES 11/3/2025

APPENDIX A

Scope of Work

Generator Replacement 260510 - 1 GENERAL REQUIREMENTS FOR

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SECTION 260510

GENERAL REQUIREMENTS FOR ELECTRICAL WORK

PART 1 - GENERAL

1.1 SUMMARY

A. Provide all labor, materials, supervision, tools, services, equipment and incidentals necessary for complete and operational systems as specified under this division and as shown on the Contract Drawings.

B. Drawings and general provisions of the Contract, including General and Supplementary Conditions and Division 01 Specification Sections, apply to this Division.

1.2 DRAWINGS AND SPECIFICATIONS

A. Prior to submitting a bid:

1. Examine the Drawings.

2. Read the Specifications and other Contract Documents, including Addenda and referenced material.

3. Visit the site of the work.

4. Become informed prior to bidding as to existing conditions and limitations of the project.

B. Bring exceptions and inconsistencies in Drawings, specifications, addenda, referenced material, other Contract Documents and site conditions to the attention of the Engineer in writing seven days before the bid opening; otherwise be responsible for changes and additions that become necessary during construction.

C. Interpretation or correction of the Contract Documents will be made by Addendum and will be mailed or delivered to each Contract Bidder of Record.

D. Location of material, equipment, devices and appliances shown in the Contract Drawings are approximate and are subject to such revisions as may be necessary or desirable at the time the work is installed. Install the work in relation to existing conditions and be responsible for the correctness of the work with reference to finish elevations and surrounding conditions.

E. The Contract Documents show the general arrangements of the work. Should project conditions require any rearrangement, or if equipment or accessories can be installed to better advantage in a different manner, the Contractor may, before proceeding with the work, prepare and submit five copies of shop drawings of the proposed rearrangement for the Engineer's review.

F. If the Contractor proposes to install equipment requiring space conditions other than those shown,theyshall assume responsibility for the rearrangement of the space and shall have the Engineer review the change before proceeding with the work. The request for such changes shall be accompanied by shop drawings of the space affected.

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G. The accompanying Drawings do not indicate the existing electrical installations other than to identify modifications and extensions thereto. Visit the site and ascertain the conditions to be met and the work to be accomplished in removing and modifying the existing work, and installing the new work. Failure to comply with this shall not constitute grounds for any additional payment in connection with removing or modifying any part of the existing installations and/or installing any new or temporary work under this Division.

1.3 CODES AND STANDARDS

A. Execute the work in accordance with local, state and national codes, ordinances and regulations having jurisdiction or authority over the work. Make any and all adjustments required by these agencies without further cost to the Owner. In addition, conform to the applicable provisions and recommendations of the following standards:

1. National Electrical Manufacturer Association (NEMA)

2. American Society for Testing and Materials (ASTM)

3. National Fire Protection Association (NFPA)

4. National Electrical Safety Code (NESC)

5. Institute of Electrical and Electronic Engineers (IEEE)

6. National Electrical Code (NEC)

7. Underwriters' Laboratories (UL)

8. American National Standards Institute (ANSI)

9. International Building Code (IBC)

10. Occupational Safety and Health Administration (OSHA)

11. Americans with Disabilities Act (ADA)

12. Applicable utility companies

13. Texas Accessibility Standards (TAS)

14. International Energy Conservation Code (IECC), including local amendments

B. Execute the work in accordance with the most current codes and standards in effect at the time of bidding.

C. In the event standards and codes conflict with each other, the most stringent shall apply.

D. Conform to National Electrical Code rules. Provide material and equipment, which is approved by Underwriter's Laboratories, bears UL label and is acceptable to Factory Mutual.

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E. It is specifically understood, however, that in those instances where capacities, sizes, etc., of electrical equipment, devices or material as designated in these Specifications or on the Drawings are in excess of the minimum requirements of the National Electrical Code, such designated capacities shall prevail.

1.4 COMMISSIONING

A. The Contractor shall provide all system commissioning services as required by section C408 of the 2015 International Energy Conservation Code (IECC). Electrical power and lighting systems shall comply with IECC section C405.

B. Commissioning, as outlined in IECC section C408 shall include the following:

1. A commissioning plan.

2. Functional performance testing for all lighting controls.

3. A preliminary commissioning report.

4. Final documentation including drawings, O&M manual(s), T&B report, and final commissioning report.

PART 2 - PRODUCTS

2.1 SUBMITTALS AND SHOP DRAWINGS

A. Definitions:

1. Submittal - Equipment, Product Data, and Material Information for components proposed to be installed for the project.

2. Shop Drawing - Scaled floor plans showing equipment layout and elevations of proposed components to be installed for the project.

B. Submit Submittals for all material furnished under this division of the work. Refer to the General Requirements for additional requirements. In addition to the quantity of Shop Drawing copies required by the General Requirements, furnish one additional copy for the Electrical Engineer's file. No material shall be fabricated, delivered to the jobsite, or installed which the Architect and Engineer through Shop Drawing submittals has not approved.

C. The submittals shall include sufficient descriptive material, such as catalog cuts, diagrams, and other data published by the manufacturer, as well as evidence of compliance with safety and performance standards, to demonstrate conformance to the specification requirements; catalog numbers alone will not be acceptable. The data shall include the name and address of the nearest service and maintenance organization that regularly stocks repair parts.

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D. Deliver Submittals to the Engineer in sufficient time to avoid delay of the project. Group Division 26 submittals as identified below, submit sections not included in these groupings separately.

The Electrical Contractor shall acknowledge receipt of all Division 23 mechanical equipment submittals and confirm the overcurrent protection requirements of the project specific HVAC equipment has been coordinated with the distribution equipment prior to submitting for approval. All proposed changes to the overcurrent protection devices shall be clearly identified in the distribution equipment submittal.

1. Distribution Equipment – Low Voltage

a. Section 26 11 16 - UNIT SUBSTATIONS

b. Section 26 12 19 - PAD-MOUNTED TRANSFORMERS

c. Section 26 22 13 - DRY TYPE TRANSFORMERS

d. Section 26 24 13 - DISTRIBUTION BOARDS

e. Section 26 24 16 - PANELBOARDS

f. Section 26 24 17 - DISTRIBUTION PANELBOARDS

g. Section 26 24 18 - ELECTRONIC GRADE PANELBOARDS

h. Section 26 24 19 - MOTOR CONTROL CENTERS

i. Section 26 25 11 - BUS DUCT

j. Section 26 27 15 - METERING EQUIPMENT

k. Section 26 27 16 - CABINETS

l. Section 26 28 13 - FUSES

m. Section 26 28 16 - OVERCURRENT PROTECTIVE DEVICES

n. Section 26 28 17 - DISCONNECT SWITCHES

o. Section 26 29 13 - MOTORS, MOTOR STARTERS AND CONTROLS

p. Section 26 29 14 - CONNECTION TO ELEVATORS

q. Section 26 29 15 - CONNECTION TO ELEVATORS (HIGH RISE)

r. Section 26 43 13 - SURGE PROTECTION DEVICES (SPDs)

s. Section 26 43 13.10 - SUPPRESSION FILTER SYSTEM

2. Distribution Equipment – Medium Voltage

a. Section 26 05 13 - MEDIUM VOLTAGE CABLE (12 kV)

b. Section 26 05 14 - TESTING OF MEDIUM VOLTAGE CABLE

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c. Section 26 05 15 - MEDIUM VOLTAGE CABLE JUNCTION BOXES

d. Section 26 05 16 - MEDIUM VOLTAGE CABLE TERMINATIONS

e. Section 26 05 17 - MEDIUM VOLTAGE CONDUCTORS (5 kV)

f. Section 26 13 00 - MEDIUM VOLTAGE SWITCHGEAR

3. Generation Equipment

a. Section 26 32 13 - GENERATOR SYSTEM

b. Section 263623 - AUTOMATIC TRANSFER SWITCHES

c. Section 26 36 25 - BYPASS ISOLATION TYPE AUTOMATIC TRANSFER

SWITCHES

4. Lighting

a. Section 26 09 24 - OCCUPANCY SENSORS

b. Section 26 09 27 - LIGHTING CONTROL SYSTEM

c. Section 26 09 43 - DIGITAL NETWORK LIGHTING CONTROLS

d. Section 26 51 13 - LIGHTING

E. Submit samples for approval when requested by the Architect.

F. Before submitting Submittals for review, examine them and verify that they correctly represent the material or equipment intended for this project. The Contractor's review of Shop Drawings is not intended to take the place of the review of the Architect or Engineer, and Shop Drawings which have not been reviewed by the Architect orEngineer shall not be used in fabricating or installing any work.

G. List deviations and exceptions from the specified equipment in writing and submit Shop Drawings as required by this section. Shop drawings must be submitted if proposed equipment differs in physical size than specified equipment to indicate proposed equipment has been coordinated with other trades and space allocated for this equipment. Shop Drawings must be at a 1/4" per foot scale indicating proposed equipment layout and any other equipment/materials noted in that general area. Other equipment may include, but is not limited to, HVAC equipment/materials noted in that general area. Other equipment may include, but is not limited to, HVAC equipment/ductwork, plumbing equipment/piping, light fixtures, structural members, cabinetry, etc. Failure to do so will be cause for rejection of submittals. Contractor agrees that if deviations, discrepancies, or conflicts between Shop Drawing submittals and the Contract Documents are discovered either prior to or after Shop Drawing submittals are reviewed by the Architect or Enginener, the Contract Documents shall control and shall be followed, unless deviations have been specifically approved by the Architect or Engineer.

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H. The review of Submittals or catalog data by the Architect or Engineer shall not relieve the Contractor from responsibility for deviations from plans and specifications unless they have, in writing, specifically called attention to such deviations at the time of submission and has obtained the permission of the Architect or Engineer thereon; nor shall it relieve them from responsibility for error of any kind in Shop Drawings. When the Contractor does call such deviations to the attention of the Architect or Engineer, they shall state in their letter whether or not such deviations involve any extra cost. If this is not mentioned, it will be assumed that no extra cost is involved for making the change.

I. Contractor agrees that Submittals and Shop Drawings reviewed by the Architect or Engineer are not change orders; that the purpose of Shop Drawing submittals by the Contractor is to demonstrate to the Architect or Engineer that the Contractor understands the design concept, that they demonstrate their understanding by indicating which equipment and material they intend to furnish and install and by detailing the fabrication and installation methods they intend to use.

J. Failure to submit scaled Shop Drawings will indicate that the Contractor has coordinated their efforts with other trades and finds no conflicts with the work presented in the Contract Documents.

2.2 STANDARDS FOR MATERIALS

A. It is the intention of these specifications to indicate a standard of quality for all materials incorporated in this work. Manufacturer's names and catalog numbers are used to designate the item of equipment or material as a means of establishing grade and quality. Where several manufacturers are named, only the named manufacturer's products will be considered and the Contractor's bid shall be based on their product.

B. Where the phrase 'or approved equivalent' or 'or equivalent' or 'equivalent to' or 'accepted substitute' is used in these specifications, the names or name mentioned are to be used as a basis of quality. Other manufacturers will be considered if the quality of the proposed material is equivalent to that of materials named, in the opinion of the Architect or Engineer. Such unnamed manufacturers' products will, however, be considered as substitutions and shall not be used as a basis for bidding.

C. Basis of quality shall include material, workmanship, weight, finishes, and gauges of material, appearances, capacity and performance. Manufacturer's representation as to availability of equipment, replacement parts and service personnel in the area will be a factor in consideration of submittals.

D. All materials shall be fully warranted.

E. Furnish standard products and manufacturers regularly engaged in production of such equipment.

F. Furnish manufacturer's latest standard design.

G. All equipment shall conform with applicable IEEE, UL, ANSI and/or NEMA Standards.

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H. Obtain manufacturer's recommendations and instructions for all installed equipment including installation instructions, preparation cleaning, tests and preservice checks, and then ensure all have been performed prior to completion of work.

2.3 SUBSTITUTIONS

A. The Architect or Engineer prior to installation shall approve substitutions of equipment.

Substitution of equipment shall be in accordance with Division 01 of the specifications.

B. When alternate or substitute materials and equipment are used, the Contractor shall be responsible for space requirements, configurations, performance, changes in bases, supports, structural members and openings in structure, and other apparatus and trades that may be affected by their use.

C. Contractor shall bear all additional costs resulting from the use of substituted materials. Such changes shall be at no additional cost to the Owner.

PART 3 - EXECUTION

3.1 COORDINATION

A. Coordinate and direct the work under this division of the specifications with the work under other divisions of the specifications. Examine the Contract Documents and report any discrepancies between divisions of the work to the Architect or Engineer and obtain written instructions for changes necessary in the work.

B. Before installation, make proper provisions to avoid interferences with the work under other divisions of the specifications. Changes required in the work of the Contractor caused by their neglect to do so shall be made by them at their own expense.

C. Harmonize the work under this division with the work under other divisions of the specifications such that it may be installed in the most direct and workmanlike manner without hindering, handicapping, or conflicting with the work under other divisions of the specifications. Piping interferences shall be handled by giving precedence to pipelines that require a stated grade for proper operation.

3.2 PERMITS AND FEES

A. Secure and pay for all necessary permits, licenses and inspections required by law for the completion of the Work. Secure and pay for all certificates of approval that are required and deliver them to the Engineer before final acceptance of the Work.

B. If a utility company in connection with the work under this division makes any charges, the Contractor shall advise the Owner, so that the Owner can pay these charges. Advise the Owner of these charges in a timely manner, so as not to delay construction of the project.

3.3 QUALITY ASSURANCE

A. Use adequate quantities of skilled workers who are trained and experienced in their crafts and who are familiar with the specified requirements and methods needed to perform the work in this division.

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B. Install materials and equipment based upon actual dimensions and conditions at the project site. Field measure for materials or equipment requiring exact fit.

C. Be responsible for the proper location and sizes of all slots, holes or openings in the building structure pertaining to the work in this division, and for the correct location of pipe sleeves.

D. Perform work in accordance with good commercial practice. The good appearance of the finished work shall be of equivalent importance with its operation.

E. Isolate all conduit, transformers and motors to insure an acceptable noise level free from objectionable vibration for all systems.

3.4 PRODUCT DELIVERY, STORAGE AND HANDLING

A. Follow the manufacturer's directions in the delivery, storage and handling of equipment and materials.

B. Equipment and materials shall be tightly covered and protected against dirt, water, chemical or mechanical injury and theft. Damaged equipment will not be accepted.

C. After materials are installed, protect the installation until the work is completed and accepted by the Owner.

3.5 CLEANING UP

A. Remove all shipping labels, dirt, paint, grease and stains from all equipment under this division of the Work. Remove debris as it accumulates. Upon completion of the Work, clean all electrical equipment and the entire electrical installation in order to present a first class electrical installation suitable for occupancy. No loose parts, scraps, tools nor debris shall be left on the premises.

3.6 ELECTRICAL SERVICE FOR TESTING

A. Construct sufficient temporary electric service and connect to refrigeration machines, related pumps, fans, fan coil units, elevators and other equipment furnished under other divisions of the specifications such that the equipment installers may begin testing 30 workdays before job completion deadline.

B. Notify the electric utility company with sufficient time in advance so they can construct their portion of the permanent electric service entrance to this project. If the electric utility company indicates that permanent service will not be installed when needed, notify the Engineer in writing immediately.

3.7 CUTTING AND PATCHING

A. Be responsible for the cost of cutting and patching required in connection with the work under this division of the specifications.

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B. Coordinate the work to eliminate unnecessary cutting of construction. Where it becomes necessary to cut through walls, floors, ceilings and other construction to permit installation of the work, or to repair defective work under this division, the costs for such cutting and patching shall be included in this division of the work. Comply with other applicable divisions of the specifications concerning the quality of cutting and patching.

C. Where openings are cut through masonry walls, provide lintels or structural supports to protect the remaining masonry. Provide adequate support during the cutting operation to prevent any damage to the affected masonry.

D. Cutting of structural members is not permitted unless the Engineer grants specific written permission.

3.8 FLASHINGS, SLEEVES, INSERTS

A. Be responsible for maintaining the integrity of the waterproofing of conduit penetrations through roofs, exterior walls and floors.

B. Be responsible for the installation of counterflashing of roof penetrations to provide a weatherproof installation.

C. Install 22 gauge galvanized sheet iron sleeves for each conduit passing through floors. Extend sleeves 1-1/2 in. above the floor slab and cement watertight. The sizes of sleeves shall be installed to permit the subsequent insertion of the proper size conduits or raceways.

D. Install galvanized wrought iron pipe sleeves around conduits and raceways that pass through concrete beams or walls and masonry exterior walls. The inside diameter of these sleeves shall be at least 1/2 in. greater than the outside diameters of the service pipes. After the pipes are installed in these sleeves, fill the annular space between pipes and sleeves with mastic.

The completed installation shall be watertight.

E. Be responsible for maintaining the fire rating of penetrations through walls, floors and ceilings.

F. Waterproofing and fireproofing work shall conform to the requirements of other applicable sections of the specifications.

3.9 FOUNDATIONS

A. Be responsible for the installation of steel reinforced concrete foundations below all floor-mounted switchboards, panelboards, motor control centers, transformers and other floor mounted electrical equipment.

B. Concrete foundations shall not be less than 4 in. high. All top edges shall be neatly chamfered.

C. Concrete foundations shall be 3 in. wider and 3 in. longer than the base of the equipment being installed.

D. All concrete work shall be steel reinforced with a minimum of 6 in. by 6 in., No. 6 mesh and shall conform entirely to the requirements of the other sections of the specifications describing this class of work.

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E. Be responsible for the installation of steel reinforced concrete piers for pole-mounted lighting fixtures. Neatly chamfer top edges and conform to the requirements of the other sections of the specifications describing this class of work. Remove all form marks, burrs and imperfections from all exposed surfaces for a neat and appealing appearance.

3.10 PAINTING

A. Maintain original factory finish on all material and equipment installed under this division of the work unless specifically noted otherwise within the Contract Documents. Should the finish be marred in transit or during installation, it shall be re-finished to present a neat, workmanlike appearance. Leave equipment clean and free from any grease, dirt and rust and in a suitable condition for painting.

3.11 EXCAVATION AND BACKFILLING

A. Be responsible for all excavating and backfilling necessary for the installation of the work under this division. Include shoring and pumping in ditches to keep them in dry conditions until the work has been installed. Perform all shoring required to protect the excavation and safeguard employees.

B. Make excavations to the proper depth, with allowances made for floor slabs, forms, beams, etc.

Compact the ground under conduits before conduits are installed. Obtain approval of excavation routing from the Engineer prior to executing the work.

C. Install exterior conduits with a minimum of 24 in. of cover below the finished grade, unless otherwise indicated.

D. Use selected soil for backfilling, free from rocks and debris, pneumatically tamped with 6 in.

layers to secure a field density ratio of 90 percent as defined by ASTM Designation D698-57T (Proctor Soil Compaction Test).

E. Remove from the site excavated materials not suitable for backfill and not used in the backfill.

F. Field check and verify the locations of all underground utilities. Avoid disturbing these as far as possible. In the event existing utilities are damaged, they shall be repaired to make their operation equivalent to the existing condition before any trenching was started.

G. Replace concrete, curbs, paving and other surface improvements cut during excavation to their original condition. In a lime-stabilized area, the lime stabilization shall be fully restored after the excavation is complete.

H. Refer to Section 260533 for marking underground electrical work.

3.12 IDENTIFICATION OF ELECTRICAL EQUIPMENT

A. Identify electrical equipment in accordance with the NEC, local authorities and in accordance with the requirements of the Contract Documents.

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B. Use laminated three-ply, engraved plastic nameplates with black surface and white interior core, at least 1/16 in. thick. Engraved lettering shall be condensed gothic at least 1/4 in. high and properly spaced for legible and easy reading. Attach plates to equipment with chromium-plated screws. Adhesive attachment is not acceptable. Identify the following items with engraved nameplates, located as follows:

1. Each switch/fuse unit or circuit breaker in each main panel and each distribution panel -adjacent to switch/fuse unit or circuit breaker.

2. Spares shall be labeled 'Spare'.

3. Each branch circuit panel - on panel trim cover immediately above panel door.

4. Each safety switch, relay cabinet, time clock - on outside of cover. Include the power source on safety switches.

5. Each exhaust fan switch - custom engraved on outside of switch coverplate (high and low if required).

6. Each motor starter - on outside of cover.

7. Each motor starter in motor control center on outside of cover.

8. Outside light switches - custom engraved on outside of switch coverplate.

9. Any switch for load that cannot be seen from the control point - custom engraved on outside of switch coverplate.

10. Engrave coverplates for wiring devices served by emergency power systems with panel designation and circuit number(s) connected to the devices. Fill engraving with indelible black ink.

C. Custom engraving on cover plates for items noted above shall be equivalent to custom engraving as performed by Hubbell, or accepted substitute.

D. Install adhesive arc flash warning labels on all equipment as required by the latest NFPA 70E.

Each label shall show specific and correct information for specific equipment based on its arc flash calculations. Labels shall show the followings:

1. Nominal system voltage.

2. Equipment/bus name, date prepared, and preparer's name and address.

3. Arc flash boundary.

4. Available arc flash incident energy and the corresponding working distance.

5. Minimum arc rating of clothing.

6. Site-specific level of PPE.

E. Branch circuit panelboard directories shall be completely and properly typewritten, including room numbers. Room numbers and names shall be as finally designated at the jobsite.

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F. Refer to other sections of the specifications for conductor color-coding requirements.

G. Refer to Section 260533 for identifying of underground electrical work.

3.13 BALANCING OF PANELS

A. At the completion of the installation of the electrical system, check each phase of all panels under full load and arrange loads such that all phases carry the proper proportion of load.

Submit load readings to Engineer for review as part of project close out documentation.

3.14 LOCKING OF ELECTRICAL FACILITIES

A. Provide padlocks for exterior electrical facilities subject to unauthorized entry.

B. Furnish locks to match Owner's locking system. Key all locks alike.

C. Furnish Owner with two keys per lock up to a quantity of ten keys.

D. Install locks immediately upon installation of electrical facility.

3.15 ACCESS DOORS

A. Wherever access is required in walls, ceilings, or soffits to concealed junction boxes, pull boxes or other electrical equipment installed under this division, provide and install access doors as indicated herein.

B. Furnish and install hinged access door and frame with flush latch handle as follows:

1. Plaster surfaces - Milcor Style K, or accepted substitute.

2. Ceramic tile or drywall surface - Milcor Style M (with 'B' label where required), or accepted substitute.

3. Install panels in locations approved by the Engineer and paint as directed.

3.16 RECORD DOCUMENTS

A. Job set: Promptly following receipt of the Owner's Notice to Proceed, secure from the Engineer at no charge to the Contractor, one complete set of all Documents comprising the Contract.

B. Final Record Documents: At a time nearing the completion of the work, secure from the Engineer at no charge to the Contractor one complete set of sepia transparencies of all Drawings in the Contract.

C. Maintenance of Job Set: Immediately upon receipt of the job set described in paragraph above, identify each of the Documents with the title, "RECORD DOCUMENTS - JOB SET".

D. Preservation:

1. Considering the Contract completion time, the probable number of occasions upon which the job set must be taken out for the new entries and for examination, and the conditions under which these activities will be performed, devise a suitable method for protecting the job set to the approval of the Engineer.

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2. Do not use the job set for any purpose except entry of new data and for review by the Engineer, from start of transfer of data to final Project Record Documents.

3. Maintain the job set at the site of Work where the Engineer designates that site.

E. Making Entries on Drawings:

1. Using an erasable colored pencil (not ink or indelible pencil), clearly describe the change by graphic line and note as required.

2. Date all entries.

3. Call attention to the entry by a 'cloud' drawn around the area or areas affected.

4. In the event of overlapping changes, use different colors for the overlapping changes.

5. All equipment shall be clearly indicated in its installed location. Exposed items or those easily accessible, as above lay-in ceilings, may be located to scale. Concealed items not readily accessible, such as underground piping, shall be located by dimension.

F. Transfer of Data to Final Project Documents:

1. Approval of recorded data prior to transfer:

a. Following receipt of the transparencies described above, and prior to beginning transfer of recorded data thereto, secure the Engineer's approval of all recorded data.

b. Make required revisions.

2. Transfer of Data to Drawings:

a. Carefully transfer change data shown on the job set of Record Drawings to the corresponding transparencies, coordinating the changes as required.

b. Clearly indicate at each affected detail and other drawing a full description of changes made during construction, and the actual location of items described above.

c. Call attention to each entry by drawing a 'cloud' around the area or areas affected.

d. Make changes neatly, consistently, and with the proper media to assure longevity and clear reproduction.

G. Review and Submittal:

1. Submit the completed set of Project Record Documents to the Engineer as described above.

2. Participate in review meetings as required.

3. Make required changes and promptly deliver the final Project Record Documents to the Engineer.

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3.17 OPERATIONS AND MAINTENANCE DATA

A. Accumulate, as the job progresses, the following data, in duplicate, prepared in a neat brochure or packet folder, and deliver to the Engineer for checking and subsequent delivery to the Owner.

1. Manufacturers' warranties, guarantees, service manuals, and operating instructions for equipment and materials covered by this division of the specifications.

2. Copies of approved Shop Drawings.

3. Any and all other data and/or Drawings required during construction.

4. Repair parts list of all major items and equipment including name, address, and telephone number of local supplier and agent.

3.18 INSTRUCTION OF OWNER'S PERSONNEL

A. Provide the services of competent engineers or technicians acceptable to the Engineer to instruct representatives of the Owner in the complete and detailed operation of each item of equipment, and each system. These instructions shall be provided for whatever periods may be necessary to accomplish the desired results. Upon completion of these instructions, the Contractor shall obtain a Letter of Release, acknowledged by the Owner or their Authorized Representative, stating the dates on which the various kinds of instruction were given, and the personnel to whom the instructions were given.

B. Be responsible for proper maintenance of equipment and systems until the instructions have been given to the Owner's personnel and the letter of release acknowledged.

C. In providing the instructions to the Owner's personnel, follow the written operating and maintenance manuals in all instances, and familiarize the Owner's personnel with such manuals.