4S9 Mulino SS Pre Bid Meeting Agenda.pdf
PDF 275 KB Posted
- Solicitation number
- S-10900-00016085
- Issued by
- Clackamas County, Moro City, Oregon
About this file
This is a pre-bid meeting agenda issued by the Oregon Department of Aviation (ODAV) and prepared by Century West Engineering for the Mulino State Airport Runway, Apron, and Taxilane Surface Seal Project (AIP 3-41-0072-018-2025). The project involves minor sealing and asphalt concrete patching on Runway 14-32, Main Apron, North Taxilane, and Hangar Apron; seal coat surface seal application on Runway 14-32, North Taxilane, and Hangar Apron; and pavement markings on all areas receiving surface seal and single coat application on the Main Apron. The voluntary pre-bid conference was held on March 18, 2026, at 11:00 AM via Microsoft Teams. Bids were due on April 1, 2026, at 4:00 PM local time through Oregon Buys with electronic opening via Teams. The contract requires substantial completion within 13 consecutive calendar days of the Notice to Proceed and final completion within 30 calendar days, divided into three phases: Phase 1 (crack seal and asphalt patching, 7 days), Phase 2 (surface seal application, 4 days), and Phase 3 (pavement markings, 2 days). Award will be made to the lowest responsible and responsive bidder on a lump-sum basis.
The project is funded through the Federal Aviation Administration Airport Improvement Program (95 percent federal funding with 5 percent state funds). Contractors must comply with the higher of Davis-Bacon wages or Oregon Bureau of Labor and Industries prevailing wage rates. Previous disadvantaged business enterprise requirements have been suspended pending implementation of updated Department of Transportation regulations, though ODAV maintains a nondiscrimination policy and encourages participation by all qualifying firms. Liquidated damages are assessed at $3,000 per calendar day for failure to meet substantial completion deadlines. Contractors must obtain all required permits not secured by the owner, comply with airport safety and security protocols, and submit a Safety Plan Compliance Document. Construction staking and erosion control plans are the contractor's responsibility, with quantities subject to field verification and potential revision during construction.
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5500 Meadows Road, Suite 250 | Lake Oswego, OR 9703
AGENDA – Mulino State Airport – Runway, Apron, and
Taxilane Surface Seal Project
Pre-Bid Conference (Voluntary)
Project: Mulino State Airport – Runway, Apron, and Taxilane Surface Seal Project (AIP 3-41-0072-018- 2025)
Date & Time: Mach 18, 2026, 11:00 AM
Location: Electronic (MS Teams)
Attendees: See attached sign in sheet
Meeting Overview: This is the voluntary pre-bid meeting for all interested bidders.
I. Introductions
Engineer: Century West Engineering
• James Kirby, Century West Engineering – Sr Project Manager
• Ryan Halvorson, Century West Engineering – PM/Engineer of Record
Sponsor/Owner: Oregon Department of Aviation (ODAV)
• Anthony Beach, ODAV – State Airports Manager
• Alex Thomas, ODAV – Policy, Planning & Programs Manager
• Ermie Buncal – Program & Contracts Coordinator
II. Scope of Work
The work generally involves the following activities:
• Minor Sealing and AC Patchin Wide Crack Repair – Runway 14-32, Main Apron, North Taxilane, and Hangar Apron;
• Seal Coat Surface Seal – Runway 14-32, North Taxilane, and Hangar Apron;
• Pavement Markings – All areas receiving surface seal and single coat on Main
Apron.
III. Bids Due
Date: April 1st, 2026
Time: As described in the Invitation to Bid/Oregon Buys (4:00 p.m., Local Time), Bids open at 4:00 p.m.
Location: Electronic opening per Invitation to Bid (Teams) at 4:00 p.m following bid closure
IV. Project Funding
Federal funding through the FAA Airport Improvement Program (A.I.P.)
V. Award
Basis of Award: Lowest responsible and responsive bidder for items selected for award, Attachment A, Form A-2, Base Bid. The Sponsor reserves the right to withdraw any item from award consideration
VI. Prevailing Wage Rates
Wage rates are included as part of the bid documents. The project shall pay the higher of Davis Bacon Wages or BOLI Prevailing Wages.
VII. Disadvantaged Business Enterprise (DBE) Goal
• DBE requirements that were applicable to federally funded projects prior to
10/03/2025 effective date of the Interim Final Rule by the US Department of
Transportation are no longer in effect, and DBE requirements have been suspended pending implementation of the DBE.
• ODAV has policy to practice nondiscrimination based on race, color, sex, or national origin in the award or performance of this Contract.
• Design team encourages participation by all firms qualifying under this solicitation regardless of size or ownership.
VIII. Contract Time
Refer to “Notice to Proceed” in the Proposal.
1. Substantial Completion to be achieved 13 calendar days after NTP
2. Final Completion to be achieved 30 calendar days after Substantial Completion
3. Expiration of Asphalt Pavement Curing Period – NTP for final application of painted pavement markings during 1 consecutive calendar days.
IX. Liquidated Damages
• $3,000 per day per the Invitation to Bid
X. Addenda
No anticipated addenda at this time. An addendum is anticipated after Question Due date of March 25th if necessary.
XI. Permits:
Contractor shall pay for and obtain all permits not obtained by the owner required to complete the work. Refer to Section 01160 of the technical specs.
XII. Airport Safety, Security, Work Areas
• Safety and security is a primary concern for airport projects.
• Access to the north off S Mulino Road/Landing Way onto S Airport Road.
• No work can occur without the Engineer’s project representative or an Airport representative present. If subcontractors are working, a representative of the prime contractor shall be on site.
• The Airport Construction Safety and Phasing Plan is included in the Appendix.
Contractor shall comply with the provisions and submit Safety Plan Compliance
Document.
• Section 01300 of the specifications contains additional safety provisions and requirements. This includes the use and placement of low-level barricades, tubular markers, airport radios, checkered flags, rotating beacons on vehicles, etc.
• Section 01406 describes staking requirements for work areas.
• Drawings G-03 and G-04 show work area limits and describe their requirements.
• Airport security requirements are described in Section 01160.
• Staging areas, haul routes and project access points are shown on the plans.
• Refer to Drawing G-03 and G-04 for various work area sequencing, requirements, and restrictions.
Work Area Phasing:
• All work shall be completed within 13 continuous calendar days; the work exempt from this requirement includes the final application of pavement markings.
• 3 Phases are anticipated for the project, Crack Seal and Asphalt Patching (Phase
1), Surface Seal (Phase 2), and Pavement Markings (Phase 3).
• Phase 1 is anticipated to be completed in 7 continuous days. Work adjacent to the RSA shall be completed within 4 calendar days. Phase 1 shall be completed before Phase 2 can begin.
• Phase 2 is anticipated to be completed in 4 continuous days. Work adjacent to the RSA shall be completed within 2 calendar days. Phase 2 shall be completed before Phase 3 can begin.
• Phase 3 is anticipated to be completed in 2 days. Work adjacent to the RSA shall be completed in 1 day.
Runway Closure Schedule:
1. 4 calendar days for Work Area 1 in Phase 1.
2. 2 calendar days for Work Area 2 in Phase 2.
3. 1 calendar day for Work Area 3 in Phase 3.
As required in Section 01160 of the General Requirements, the Contractor shall submit a proposed schedule for completion of the work 5-days prior to the pre-construction conference in order to allow the ODAV to coordinate notification with airport users.
XIII. Construction Staking
Construction staking shall be performed by the Contractor. Control monuments have been established. Refer to Section 01406. Contractor shall do all staking. Staking is anticipated to include, but is not limited to:
• Pavement markings
XIV. Quantities
• Quantities will be reviewed in the field with RPR/Inspector daily.
• Quantities developed may be slightly different from current existing conditions.
As a result, quantities may need to be revised during construction.
XV. Erosion Control
Erosion control plan is provided per EC-01.
XVI. Questions?
File details come from the government source that posted it. Updated .