4PR0129 - Exhibit B - Agency Requirements.pdf

The United States Environmental Protection Agency

Region 2

Program of Requirements

Caribbean Environmental Protection Division

September 2023

Metropolitan Architects and Planners, Inc.

4PR0129 EXIBIT B

CONTENTS

EXECUTIVE SUMMARY

1. INTRODUCTION

1.1 Purpose of this Program of Requirements (POR)

1.2 Project Background

1.3 Caribbean Environmental Protection Division

1.4 Current Facilities

2. PROJECT OVERVIEW

2.1 Facility Design Parameters and Considerations

Location Environment, Sustainability, and Energy Conservation Design for Flexibility, Accessibility and Universality Foster Communication, Interaction and Productivity

2.2 Integration with the Request for Lease Proposal (RLP)

3. SPACE TYPES, GUIDELINES AND ORGANIZATION

3.1 Overview

3.2 Space Types and Allocations

Personnel Spaces Office Support Special Spaces

3.3 Room Descriptions: Support and Special Spaces

3.4 Space Planning Approaches

3.5 Daylighting

4. BASE BUILDING PROVISIONS & OTHER TECHNICAL REQUIREMENTS

4.1 Parking

4.2 Emergency Generator

4.3 Recycling Procedures

4.4 Bicycle Storage

4.5 Gas Canister Storage

4.6 Roof Mounted Equipment

4.7 Considerations for Audio-Visual, Information Technology, Security

EXHIBITS

Exhibit 1: Organization of the Caribbean Environmental Protection Division Exhibit 2: City View Plaza Exhibit 3: A Summary of the Space Requirements Exhibit 4: Summary of Personnel Spaces (not including circulation) Exhibit 5: Summary of Office Support Spaces (not including circulation) Exhibit 6: Summary of Special Spaces & Associated Non-standard Requirements

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M E T R O P O L I T A N A R C H I T E C T S A N D P L A N N E R S , I N C .

EXECUTIVE SUMMARY

The United States Environmental Protection Agency (EPA) was created with a mission to protect human health and the environment and EPA has facilities across the nation to support that mission. One of its initiatives is Region 2’s Caribbean Environmental Protection Division in Guaynabo, Puerto Rico. The Caribbean Environmental Protection Division (CEPD) is the “primary liaison on environmental issues and problems with the Commonwealth of Puerto Rico and Territory of the Virgin Islands governments, as well as with the press, community groups, and regulated industries and authorities. This division conducts inspections, identifies violations, recommends enforcement actions, and plans and coordinates activities necessary to implement regional programs in Puerto Rico and the Virgin Islands. CEPD coordinates preventive and corrective measures to be taken by EPA and supports emergency response actions”1.

Based on rent records provided by the General Services Administration (GSA), CEPD currently leases 22,391 rentable square feet (rsf)2 or 20,403 useable square feet (usf)2 in City View Plaza, a multi-tenant office building in Guaynabo. It is the first building in Puerto Rico to achieve Gold certification for Commercial Interiors in the US Green Building Council’s Leadership in Energy and Environmental Design (LEED). Recently provided data indicates that there are 68 employees planned for the new space. The lease for the space will expire December 31, 2026.

This document provides GSA and EPA with the space requirements for the existing occupants. It is based on EPA’s space guidelines using the proposed space standards for offices and workstations and ratios for support spaces. It also includes specific support requirements for the CEPD that enable mission fulfillment.

Based on the guidelines and requirements, EPA requires approximately 14,300 ANSI/BOMA Office Area (ABOA)3 square feet. This is approximately a 30% reduction in usable space.

To complete the procurement, this POR will be accompanied by GSA’s Standard Request for Lease Proposals (RLP). The POR outlines the spatial, organizational and above-standard technical requirements for the space to be procured, whereas the RLP contains the contractual obligations and general technical requirements for the lease. The RLP also contains the applicable codes and standards, as well as shell and tenant fit-out requirements.

The space offered to CEPD will be located within a delineated area specified in the RLP. In addition to the useable space indicated above, the lease will also include ten (10) covered and secure parking spaces reserved for EPA’s official vehicles, either on the premises or immediately adjacent.

The quality and aesthetics of the space offered must be befitting of a respected and important government agency. It shall comply with the environmental and technical criteria specified in the RLP. In addition, the facility must conform to Federal Security Level III requirements.

1 EPA website; accessed March 17, 2020

2 RSF is from the GSA Rent Bill from May 2023; USF is calculated using the RSF and the RU Factor.

3 ANSI/BOMA Office Area (ABOA) means the area “where a tenant normally houses personnel, and/or furniture, for which a measurement is to be computed,” as stated by the American National Standards Institute/Building Owners and Managers Association (ANSI/BOMA) publication, Z65.1-1996

P O R F O R E P A - C E P D S E P T E M B E R 20 2 3

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1. INTRODUCTION

1.1 PURPOSE OF THIS PROGRAM OF REQUIREMENTS (POR)

This POR provides interested offerors with EPA’s specific spatial, functional and technical requirements to enable them to propose a suitable building capable of accommodating EPA.

1.2 PROJECT BACKGROUND

Currently, EPA’s CEPD occupies leased office space in a multi-tenant building in a commercial area of Guaynabo, Puerto Rico. The lease on the facilities will expire in December of 2026 and EPA is working with the General Services Administration (GSA) to secure office space as described in this document and the Request for Lease Proposal (RLP) prepared by GSA.

1.3 CARIBBEAN ENVIRONMENTAL PROTECTION DIVISION

CEPD represents EPA’s Region 2 in Puerto Rico and the Virgin Islands, administering environmental programs and enforcing environmental regulations concerning water, air and land. Responsibilities include environmental permitting programs and compliance assistance to regulated industries and authorities.

CEPD administers EPA financial grant program in the Commonwealth of Puerto Rico and the US Virgin Islands. The Division informs the community about EPA activities in the Caribbean, engaging local government groups, elected officials, the general public and the media. CEPD supports EPA’s emergency response actions. The Division’s personnel work on numerous committees, goal implementation teams, workgroups and action teams.

EXHIBIT 1: ORGANIZATION OF THE CARIBBEAN ENVIRONMENTAL PROTECTION DIVISION

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1.4 CURRENT FACILITIES

Since 2012, EPA’s CEPD offices have occupied leased space in City View Plaza, a multi-tenant building and part of a complex of buildings clustered around a central plaza. The building is in the Pueblo Viejo neighborhood (barrio) of Guaynabo where many other municipal and commercial buildings are located.

Guaynabo is a municipality within the greater metropolitan area of San Juan.

The Division occupies 22,391 rentable square feet (20,403 useable square feet) on the 7th floor. The building showcases green building strategies and sustainability, energy efficiency and environmental performance. EPA’s space is the first LEED® for Commercial Interiors project in Puerto Rico to attain Gold certification, incorporating advanced lighting and daylighting strategies, energy conserving systems, and environmentally responsible materials and furniture.

EXHIBIT 2: CITY VIEW PLAZA

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2. PROJECT OVERVIEW

2.1 FACILITY DESIGN PARAMETERS AND CONSIDERATIONS

EPA desires leased space that is innovative in concept and excellent in design. It requires that the building design incorporate the criteria described below.

Location

Location is important to CEPD’s mission. The selected facility must be within a specific area of consideration in Guaynabo as specified in the RLP. This area was chosen because of its proximity to mass transit and major highways, and its central location in a stable neighborhood not prone to crime.

Environment, Sustainability, and Energy Conservation

The building offered shall comply with environmental criteria specified in the Request for Lease Proposal.

The siting of the building, its orientation, use of passive energy and deep penetration of natural light are some factors that significantly influence a building’s life-cycle costs. A thermally responsive skin, sustainable materials and finishes are required for the project. Efficiency in building operations and waste management solutions must be also considered.

All enclosed areas, including offices, conference rooms, and meeting spaces, shall have advanced controls, including vacancy/occupancy sensors. These should also be employed in open work areas. Perimeter spaces (adjacent to windows or other glazing) shall be fitted with daylight dimming controls.

Design for Flexibility, Accessibility and Universality

The offered space must allow for a flexible and universal planning approach, accommodating change that may occur in the EPA’s organization, staffing or mission. The space shall be generically designed so that modifications can be made without incurring substantial cost or impacting the organization’s productivity.

The design shall also establish efficient and easily perceived horizontal and vertical circulation patterns.

EPA facilities are required to provide an accessible environment for persons with disabilities. This means not only ensuring that all individuals can make use of the buildings and facilities, but also allowing all users the same provisions for privacy, security, and safety. It is important that accessible features provided in the facility blend seamlessly with the design.

Foster Communication, Interaction and Productivity

EPA is increasingly adopting workplace solutions that help to enhance communications and encourage collaboration. The inherent quality of public areas, circulation pathways, and a generally open character throughout the building can increase opportunities for interactions, conversations and impromptu discussions.

2.2 INTEGRATION WITH THE REQUEST FOR LEASE PROPOSAL (RLP)

This POR is to be considered in conjunction with the Request for Lease Proposal (RLP). The RLP contains the contractual lease requirements, the basic building requirements, and the technical requirements for office and office support spaces. It outlines the applicable codes and standards as well as shell and tenant fit out requirements. This POR contains the detailed spatial, organizational and above-standard technical requirements for space types in general, and the special spaces in particular.

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3. SPACE TYPES, GUIDELINES AND ORGANIZATION

3.1 OVERVIEW

The requirements of this program have been categorized into 3 space types:

a) Personnel spaces—personnel workspaces. This is the net area requirement for employee offices and workstations, determined by applying recommended standards to the various personnel categories.

b) Office support spaces—typical ancillary work areas, including meeting spaces, distributed filing, and copy/print/plotter rooms.

c) Special spaces—spaces essential for the agency’s mission and shared areas that typically require above office standard infrastructure.

Within these categories, space has been allocated based on standard sizes and allowances as well as specific program needs. The EPA’s intent is to maintain a standard distribution of space throughout the facility; however, the actual distribution of the spaces will contingent upon the building form, layout, and floor plate configuration of the selected building.

EPA requires designs that are efficient, collaborative and technologically sophisticated to reduce the agency’s physical and environmental footprint. The newer workspaces are typically smaller in size than older facilities, and utilize mobile furniture systems which respond to the dynamic nature of an evolving workplace. These workspaces are interspersed with collaborative work areas, and a higher proportion of meeting and conference rooms. The allocations in this POR are based on these strategies outlined in EPA’s Draft Mobile Work Space Design Guidelines. However, the nature and extent of the actual implementation will depend upon the space offered.

EXHIBIT 3: A SUMMARY OF THE SPACE REQUIREMENTS

Space Type Net Area Circulation Total ABOA SF

a) Personnel Spaces 5,094 2,547 7,341

b) Office Support Spaces 3,030 * 2,085 5,115

c) Special Spaces 1,230 308 1,538

TOTAL AREA 9,354 4,940 14,294

* CEPD Reception is an estimate and included with the circulation total instead of with net occupiable space.

The requirements apply a 50% factor multiplied over the net area for Office and Support spaces and a 25% factor on special spaces. The sufficiency of the circulation allowance will be contingent upon the efficiency of the space offered.

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3.2 SPACE TYPES AND ALLOCATIONS

Personnel Spaces

Personnel spaces are offices and workstations assigned to the CEPD employees and contractors. The net usable area requirement for employee workspaces is determined by applying EPA’s recommended standards to the various categories of personnel.

EXHIBIT 4: SUMMARY OF PERSONNEL SPACES (NOT INCLUDING CIRCULATION)

TITLE OFFICE/ WORKSTATION PEOPLE UNIT SIZE TOTAL NET AREA

Director Enclosed Office: Includes a conference table to seat 8

1 210 sf 210 sf

Deputy Director Enclosed Office: up to 180 sf, includes 2 guest chairs

1 180 sf 180 sf

Branch Chiefs Enclosed Office: up to 180 sf, includes 2 guest chairs

3 120 sf 360 sf

Section Chief Enclosed Office: senior employee, includes a guest chair

6 100 sf 600 sf

Attorneys Enclosed Office: senior employee, includes a guest chair

4 100 sf 400 sf

CID Office Shared office for 4 staff plus CID support 4 500 sf 500 sf

Federal Employees

Single workstations, or clusters with privacy screens or panels; pedestal or cushion for guest seating; primary work surface height is adjustable.

45 60 sf 2,700 sf

Non-Federal Employees

Single or clustered workstations with privacy screens or panels.

4 36 sf 144 sf

TOTAL 68 5,094 sf

Office Support

Office Support spaces are ancillary spaces typical in an office environment and shall be allocated equitably to support program personnel. Such spaces include conference and meeting rooms, open work areas, distributed filing, copy rooms, and supply storage. The space allocations are based on EPA guidelines and tailored to the function and mission of the Division.

• Conference/Meeting Space o Huddle Rooms: Small space for private telephone conversations and 2-person meetings.

o Meeting Rooms: For meetings of 6-8 persons. Shall be distributed throughout the space and have flexible seating, natural light, and plug-in capabilities.

o Large Conference Room: A divisible room for meetings of up to approximately 40 people.

Ventilation will be based on the applicable version of ASHRAE 62.1 for high occupancy.

• Distributed filing: Filing cabinets for Division and employee records distributed throughout the occupied area for assigned and/or common use;

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• Copy/Print Rooms: Distributed throughout the occupied area for common use; these rooms will accommodate multifunction devices (MFDs) for fax, copy and scanning functions as well as incidental stationery storage and finishing equipment. Ventilation air shall be exhausted directly to the outside.

• Support and Office Storage: Rooms and areas within the office space allocated for supplies, office equipment, mail, local printers, etc.

EXHIBIT 5: SUMMARY OF OFFICE SUPPORT SPACES (NOT INCLUDING CIRCULATION)

OFFICE SUPPORT Number Unit Area Total Net Area

Huddle Rooms 2 80 160

Meeting Rooms 3 180 540

Large Conference Room 1 800 800

Distributed Filing 34 5 170

Copier/Printer/Plotter Rooms 2 120 240

Division Storage 2 100 200

Conference Storage 1 100 100

CID Storage 1 200 200

Secure Storage 1 120 120

General support/equipment 1 500 500

CEPD Reception 1 * 800 —

TOTAL 3,030

*Size will depend on building chosen. Reception is an estimate and included with the circulation numbers instead of with net occupiable pace

Special Spaces

These are spaces that are shared by all employees or support the mission of specific Branches. These spaces will have special requirements above the standard of typical office space, such as plumbing, reinforced floor loading, special electrical. The base building must be capable of meeting these needs.

These requirements are described in the section that follows.

EXHIBIT 6: SUMMARY OF SPECIAL SPACES (NOT INCLUDING CIRCULATION)

SPECIAL SPACES Number Unit Area Total Net Area

Pantry/Breakroom 1 200 200

High-Density File Room 1 450 450

Lab Workroom 1 200 200

Emergency Shower Room 1 80 80

Lactation Room 1 80 80

Security Office 1 100 100

LAN/Server Room 1 120 120

TOTAL 1,230

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3.3 ROOM DESCRIPTIONS: SUPPORT AND SPECIAL SPACES

A. CEPD Reception ................................................................................................. 800 sf

The reception area shall serve as the primary entrance for all visitors. It shall be located adjacent to the main entrance of the building or, in the event the space is offered in a shared building, adjacent to the primary circulation or elevator lobby. It must allow controlled access to EPA spaces with remote unlocking capability operable from the reception desk. A duress alarm trigger shall be located at the reception area to allow attending personnel to alert the CEPD staff as well as local police in case of an emergency. Access control to and within EPA spaces must be coordinated with current EPA security requirements.

A seating/waiting area shall be provided for up to six (6) persons.

B. Conference and Meeting Rooms ............................................................ 800 and 180 sf

CEPD, providing support for the Caribbean region, facilitates meetings that include visitors from local institutions and agencies. For internal meeting and those with visitors, there will be a large divisible conference room and three smaller rooms. The large conference room will support up to 40 people in an auditorium seating configuration, with the partition open. Each of the smaller rooms will seat 6-8 people around a table. The large conference room should be situated for convenient access for visitors without walking through EPA employee spaces or secure spaces.

All conference rooms must be column free to the extent possible. The rooms shall preferably be rectangular in plan. The ceiling height for the large conference room shall be a minimum of 9 feet. Floor outlets for power, data and audio-visual connectivity are required in all conference/meeting rooms.

The Large Conference Room will be divisible into two rooms and will support meetings with a range of seating configurations—conference, group discussion, presentation and hands-on using laptops. The room shall be equipped with audiovisual projection capability. The specific audiovisual technologies will be determined during the design development process.

1. Large Conference Room - Technical Criteria:

Structural Ceiling height - 9’ minimum above the finished floor.

Architectural

Walls Perimeter walls shall be slab-to-slab with and STC 45 rating or better.

At least 2 walls to be reinforced for mounting of monitors and other equipment.

Windows The room should have windows, with darkening shades for AV presentations

HVAC Thermal Comfort - Each side of the room shall be separately zoned.

Ventilation - should be tailored to occupancy using CO2 sensors if compatible with the building system.

Electrical AV equipment shall have dedicated circuits.

Power/data convenience outlets in the floor, supporting various furniture layouts

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Lighting

Lighting Controls The Conference Room shall have a zoned programmable lighting system with dimming controls and the ability to separately darken any single wall without darkening the entire room; Capability to control each side separately.

Illumination Level 50 foot-candles required at 36” above finished floor levels (as one scene)

Acoustic Partitions shall have STC 45 at a minimum. Overall, room must have a minimum noise isolation class (NIC) of 40.

Audio-Visual Audio-visual equipment and monitors with integrated audio-visual teleconferencing and presentation capabilities. Program will be determined during design development process.

2. Meeting Rooms - Technical Criterial

Architectural

Walls Perimeter walls shall be slab-to-slab with and STC 45 rating or better.

One wall to be reinforced for mounting of monitors and other equipment.

Windows Desirable for the room to have windows. with darkening shades for AV presentations

HVAC Thermal comfort - rooms shall be separately zoned.

Electrical AV equipment shall have dedicated circuits.

Power/data outlets in the floor to serve the conference table

Lighting

Lighting Controls The meeting rooms shall have a lighting system with dimming controls.

Illumination Level 50 foot-candles required at 36” above finished floor levels.

Acoustic Partitions shall have STC 45 at a minimum. Overall, room must have a minimum noise isolation class (NIC) of 40.

Audio-Visual Audio-visual equipment and monitors with integrated audio-visual teleconferencing and presentation capabilities. Program will be determined during design development process.

D. Copier/Printer/Plotter Room ............................................................................... 120 sf

Two conveniently located copy/printer rooms are planned. Each is to be enclosed by drywall partitions to the slab with an STC rating of 45 or greater. The room must be directly exhausted to the outside. The room will contain up to two multi-function devices (MDFs) for printing and copying and have built-in shelving and/or cabinets for storage of paper, toner and other supplies. A counter area shall be provided for incidental finishing equipment. The copy rooms must accommodate recycling bins for techno-trash, printer cartridges, and batteries, as well as paper and packaging.

Architectural

Walls Perimeter walls shall be slab-to-slab with STC 45 rating or better.

At least 1 wall to be reinforced for mounting of shelving (TBD)

Millwork Counter and storage (cabinet and/or shelves), minimum 5’ in length

HVAC Ventilation air to be exhausted directly to the outside

Electrical Copiers/printers shall have dedicated circuits; data

Lighting Illumination Level - 50 foot-candles required at 36” above finished floor.

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E. Pantry/Breakroom.............................................................................................. 200 sf

A breakroom, preferably with windows, will be provided for the convenience of the staff. The room is to be enclosed by drywall partitions to the slab and must be exhausted directly to the outside. There will be a kitchenette with built-in cabinets for kitchen supplies and a refrigerator with icemaker, sink, and microwaves. There should be table/counter seating for 4-8 people. The space shall be planned for at least one vending machine and be compliant with the applicable provisions of the Randolph Sheppard Act. In addition, space for accommodating recycling bins for cans, bottles and other recyclables is needed.

Architectural

Walls Perimeter walls shall be slab-to-slab.

Finishes Non-VCT resilient flooring

Solid-surface counter; cupboards above and below; Minimum length 6”

HVAC Ventilation air to be exhausted directly to the outside

Electrical Power for refrigerator, 2 microwaves

Convenience GFI outlets above counter

Plumbing Sink; Connection for a refrigerator icemaker

Lighting

Lighting Controls Occupancy sensor

Illumination Level 30 foot-candles ambient; under-counter lighting

F. High-Density File Rooms ................................................................................... 450 sf

CEPD requires a high-density file storage room, with rows of a mobile high-density shelving system. The mobile HD shelving system may require carriage level locks to restrict access to organizations for their respective records only, to ensure the integrity and continuity of the records – to be determined. In addition to the shelving units, there will be a work area with table and power/data connections. This area shall have temperature and humidity control.

Structural

Floor Loading Rooms shall have a minimum floor loading capacity of 200 lb/sf. Final requirements to be determined when system is selected

Ceiling Height Minimum clear height of 9’6” desired – minimum 18” between shelving units and sprinklers. A ceiling is not required.

Architectural

Floors Sealed concrete or non-vinyl resilient flooring

Walls Perimeter walls shall be slab-to-slab.

Doors · To facilitate large carts, filing room doors should have double doors

· Card reader access

HVAC Thermal comfort - Temperature and humidity control

Electrical Shelving systems may be manual or electric, to be determined

Lighting Lighting Controls - Occupancy sensors

Illumination Level: 30 foot-candles required at 36” above finished floor.

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G. LAN/Server Room .............................................................................................. 120 sf

The LAN room is an enclosed lockable room with slab-to-slab drywall partitions. The room must be dedicated to the exclusive use of telecommunications equipment to provide proper the environment and security. It cannot occupy partial spaces within mechanical or electrical rooms. In many cases support staff need access to the room, and adequate safeguards cannot be provided in shared-use environments.

Access to this room should be directly from hallways, not through offices, or mechanical spaces.

The LAN room shall be located such that the angular transitions between the server equipment and the end-user computers are minimal and the network cabling distance is no more than 90 meters, conforming to TIA/EIA-568-B. It should be designed to provide an average distance of 150 feet. Cable feet distance is defined as the total distance of the route the actual station cable must follow, both horizontally and vertically, between the LAN room and the outlet location. An additional room is required if this distance is exceeded. The room shall be capable of housing two telecom racks with proper clearance for code adherence. EPA requires CAT6A runs to each workstation or wall jack, providing up to 1 gig connection speed with future equipment. At a minimum, provide standard CAT6A that will support a 1000 Mbps connection speed.

1. Equipment: The room will house communications equipment racks, switches, and UPS.

2. HVAC: The room must have 24x7 HVAC. Lessor shall verify specific equipment heat loads and other requirements for each room prior to finalizing design. Supply air from the regular air handling units shall be introduced to the room to provide for the code required outside air. If necessary, a supplemental cooling unit must be provided. Sufficient heating, ventilating, and air conditioning (HVAC) sensors and control equipment must be installed to provide a constant environment for this space. In addition, a passive heat exchange must be designed into the space to reduce overheating of equipment during times of building HVAC shut-down.

3. Restrictions: Building Management Systems and other base building service panels shall not be housed in this space. EPA’s security system panel, if required, may be housed in this space. The LAN Room shall not be located directly adjacent to potential sources of electromagnetic interference (electrical switchgear, transformers, mechanical equipment rooms, large pumps, etc.), stairwells, elevator shafts or other elements that would preclude access to, and cable distribution from, the rooms. The location must not be proximate to potential sources of flooding, such as supply or drain lines, toilets, janitor’s closets, etc. Any supplemental cooling unit and associated piping shall not be located above server racks. No pipes intended for fluids or gas shall transition through the room. Additional equipment, such as fire alarm panels and/or building monitoring equipment, should not be housed here. However, if design constraints mandate joint usage of this space, additional floor space and plywood backboards must be provided for such equipment. In no event should such additional equipment be mounted in the center of a wall or directly over entrance or riser conduits. Location of these devices are to be discussed with the EPA’s Telecommunication Staff prior to installation.

4. Other criteria: The LAN Room shall also be designed in accordance with the following:

Room Size Width must not be less than 10 feet. Room should accommodate a minimum of two 2’x4’x8’ racks.

Construction Slab-to-slab drywall.

Lighting Provide 50 f-c measured at 3-feet AFF, on emergency generator, mounted a minimum of 8.5 feet above floor finish.

Floor Finish Provide a resilient and anti-static floor finish

Doors 36" W x 96" H outward opening with 180° hinges, automatic door closers, lockable, with proximity card reader access control and key override.

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Temperature Range 70-75 deg F on a 24x7 basis; dedicated air conditioning units shall be up flow and/or down flow units, as required to meet the equipment heat loads generated in the rooms.

Humidity Range 45% ± 5% RH on a 24x7 basis

Electrical Electrical load and equipment to be determined. All technical power to be on

UPS.

Convenience Power: 120V AC quad outlet on each wall, on backup generator

Equipment to be on the back-up generator.

Grounding Grounding 1/4"x4"x10" copper bar on insulated standoffs, wall mounted in the room per TIA-607 grounding system.

H. Lab Work Room ................................................................................................. 200 sf

This room is a storage and workspace for field teams and emergency response teams. There will be two workbenches with storage, and shelving for equipment and supplies. Storage will also include fireproof cabinets and a rack for SCBA cylinders. A refrigerator will be provided.

Architectural

Walls Perimeter walls shall be slab-to-slab;

Door(s) Card reader access

HVAC Ventilation air to be exhausted directly to the outside

Electrical Power/date outlets to be coordinated with equipment, bench heights

Lighting Illumination Level - 50 foot-candles required at 36” above finished floor.

Plumbing The room shall have an emergency shower/eye wash; floor drain

I. Shower Room ...................................................................................................... 80 sf

A shower room will be provided for staff working in the field, and for the convenience of bicycle riders. The room will contain a stall shower, toilet, lavatory, and the typical accessories. Ceramic tile finishes should be used for the flooring and the walls up to 48” minimum.

J. Security Office................................................................................................... 120 sf

The security office is workspace for the security staff. The equipment in this room is to be determined, and it will require more power and data than a typical office (e.g. 4 data drops).

K. Lactation Room ................................................................................................... 80 sf

The Lactation Room is a secure room with keycard access designated for nursing mothers, provided in a central but discreet location. The room should have a non-VCT resilient floor, a sink set in a counter, with a millwork under-cabinet designed for a compact refrigerator. Duplex outlets should be provided at the countertop (GCFI), and two others at the seating area. The lighting and finishes should create a relaxed, quiet atmosphere.

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3.4 SPACE PLANNING APPROACHES

In order to achieve a flexible and efficient workplace, careful planning is required. The EPA’s guidelines provide advice on good space planning. The following are some key points:

• Develop a regular pattern of offices, work areas and services that are adaptable to change in organizational structure.

• Encourage open plan concepts, with enclosed offices/rooms clustered and located off the windows, for HVAC efficiency and daylight penetration

• Equitably distribute services (copy rooms, filing, break rooms, etc.)

• Anticipate changes and upgrading, i.e. plan a conference room today that can become a teleconferencing room later, when the budget allows.

• Create a simple pattern of circulation that helps people orient themselves

3.5 DAYLIGHTING

The arrangement of office and office support space shall be designed to maximize daylight penetration into the building interior. In order to achieve a sufficient amount and quality of day lighting the following factors are to be considered:

• Provide shading devices as necessary to avoid direct sunlight penetration and excessive heat gain.

• Keep enclosed offices away from the building perimeter; this space is to be used for open workstations

• Utilize glass walls, transoms and/or sidelights for enclosed offices.

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4. BASE BUILDING PROVISIONS & OTHER TECHNICAL REQUIREMENTS

4.1 PARKING

EPA requires covered, secure reserved parking spaces for ten (10) government vehicles, six (6) of which are for the use of the section chiefs and four (4) are for CID. Parking for other occupants shall be provided as required by the applicable local codes, and as indicated in the RLP.

A Closed-Circuit Television (CCTV) system with recording capability shall be provided for monitoring the pedestrian entrances and exits. Proper lighting around the area of parking areas shall also be provided.

4.2 EMERGENCY GENERATOR

The CEPD offices will require the selected building to have emergency generator capacity to support the entire office and all equipment, and a minimum 1-day tank capacity.

4.3 RECYCLING PROCEDURES

The CEPD offices will require appropriately sized recycling bins in the office areas, print/copy rooms, lunchrooms and other designated areas. Recycling services are to be offered as part of the lease as noted in the RLP, including collection of recyclables from the bins and subsequent disposal.

4.4 BICYCLE STORAGE

Secured, covered and preferably enclosed bicycle storage racks shall be provided for at least 5 bicycles for exclusive use by the CEPD personnel.

4.5 GAS CANISTER STORAGE

CEPD requires a storage area for compressed gas canister(s) and other field equipment. Approximately 35 square feet is required. This area must be in a protected area, but these calibration gasses may not legally be store in office space. This should be a closet away from office space or protected exterior space.

4.6 ROOF MOUNTED EQUIPMENT

EPA will require a roof-mounted antenna dish to receive and transmit real-time data. It requires conduit with weatherproof connection to the EPA LAN/Server room. This installation would require a roof location free from electronic interference from power lines and high-power communication waves. The facility roof must also provide secure access to EPA employees.

4.7 CONSIDERATIONS FOR AUDIO-VISUAL, INFORMATION TECHNOLOGY, SECURITY

The building shell requirements for Information Technology (IT), Audiovisual (AV) systems and Security systems are described in the GSA RLP/Lease and elsewhere in this document. During development of Design Intent Documents, the A/E will need to work with EPA to define tenant requirements for IT, AV and security elements. Based on the characteristics of the approved space plans, and utilizing the EPA preferred technologies and equipment; a robust audiovisual, information technology and security infrastructure will be developed.

U S E N V I R O N M E N T A L P R O T E C T I O N A G E N C Y P R O G R A M O F R E Q U I R E M E N T S

C A R I B B E A N E N V I R O N M E N T A L P R O T E C T I O N D I V I S I O N G U A Y N A B O , P U E R T O R I C O

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The following are some of the considerations for the AV systems:

• Co-location AV / IT / Security equipment

• Distribution of AV data / control networks;

• Power for AV devices;

• Physical support such as wall blocking for flat panel displays;

The Information Technology (IT) systems will include major equipment, cabling, cable tray / cable support specifications, power supply, special finish specifications for certain spaces, and interface with the building PoE/MDF. It will include incorporation of a PA system that is user addressable through the EPA telephone system and audible throughout EPA leased space including but not limited to hallways, rest rooms and public spaces. Coordination of the IT distribution system with MEP distribution is critical at the planning stages.

The security system must address access control (including differentiated employee access where necessary), visitor management, screening systems, keycard readers, service delivery control, alarm systems, and surveillance in the EPA occupied space and adjoining areas such as government vehicle parking area. The security plan will need to be developed by engaging EPA, and must comply with all applicable Federal security standards.