4913-3348-7718_v.1_TCEC_-_RFP_for_Grant_Management_Services.docx

RFP for Grant Management Services RFP No. 2025-002-GMS

TRI COUNTY ELECTRIC COOPERATIVE, INC.

2862 West US 90 Madison, Florida 32340

REQUEST FOR PROPOSALS NO. 2025-002-GMS

GRANT MANAGEMENT SERVICES

ISSUED: September 5, 2025 PROPOSALS DUE: September 26, 2025

Request for Proposals: Grant Management Services Tri-County Electric Cooperative (“TCEC”) is a private nonprofit, member-owned electric cooperative that provides electric service to Madison, Jefferson, Taylor, and portions of Dixie Counties in the Big Bend area of Florida.

TCEC is seeking to engage one or more qualified and experienced contractors to provide grant management services, more fully described in the scope of work attached as Exhibit A and incorporated into this Request for Proposals (RFP).

TCEC expects that the costs for the services contemplated under this RFP will be reimbursed with FEMA funding. As such, all work must be completed in compliance with FEMA’s rules and guidance, as well as Federal laws, regulations, executive orders, and the federal cost principles at 2 C.F.R. Part 200.

All proposals must be emailed, with the subject line as Grant Management Services RFP, to Gabrielle Carter, Vice President of Finance at GCarter@tcec.com by 5:00 PM ET on September 26, 2025. Further instructions for proposal submission are contained in this RFP.

Table of Contents

General Information Project Objective TCEC is seeking to engage the services of one or more qualified contractors (Respondent or Contractor) to provide Grant Management Services. A complete scope of services is attached as Exhibit A and incorporated into this RFP.

Point of Contact Gabrielle Carter, Vice President of Finance, will be the primary point of contact for this RFP. Under no circumstances may a Respondent contact any other TCEC employee or agent concerning this RFP until after award unless written consent or instruction is provided to do so. Any such contact may result in disqualification.

Instructions to Respondents Respondents are expected to submit proposals that conform to the requirements of this RFP.

Proposal Submission Respondents must submit one electronic copy of its proposal in PDF format via email by 5:00 PM ET on September 26, 2025, to Gabrielle Carter at GCarter@tcec.com, subject line Grant Management RFP. The first page of the PDF proposal shall indicate the RFP number indicated on the cover page of this RFP. Proposals received by any other means shall not be accepted.

Costs of proposal preparation, attendance at the Pre-Proposal Conference, if any, or any other costs incurred to respond to this RFP are the sole responsibility of the Respondent. TCEC assumes no responsibility for any such costs incurred by the Respondent. The Respondent also agrees that TCEC bears no responsibility for any costs associated with any administrative or judicial proceedings resulting from the solicitation process.

A Proposal may be rejected if it is non-responsive or does not conform to the requirements and instructions in this RFP.

Timeliness Respondents may submit their proposals to the above-referenced e-mail address any time prior to the stated deadline. If more than one e-mail containing a proposal is provided by the same Respondent, the latest received proposal prior to the deadline will be considered the Respondent’s final response. It is the sole responsibility of the Respondent to ensure that its proposal is received by the deadline. Proposals received after the deadline shall not be considered. TCEC assumes no responsibility for any proposal not received, regardless of the reason for the delay. The decision to refuse to consider a proposal that was received beyond the date/time established in the solicitation shall not be the basis for a protest.

Any proposal may be withdrawn until the deadline for the submission of the proposals. Any proposal not so withdrawn shall constitute an irrevocable offer, for a period of 90 days or until one or more of the proposals have been awarded, to provide the services described in this RFP.

Requests, Questions, Changes, and Interpretations All inquiries, requests for additional information, and questions may be directed to Gabrielle Carter at GCarter@tcec.com no later than the inquiry deadline listed above. All communications regarding this RFP must include the RFP number in the subject line. TCEC is not responsible for responding to any inquiry, substantive or otherwise, received after the inquiry submittal deadline listed above.

TCEC will endeavor to respond to Proposers’ questions or concerns by addenda posted on VendorLink.com. No oral interpretation of this RFP shall be considered binding. It is the responsibility of each Respondent to ensure that it has received all addenda and other RFP documentation.

TCEC reserves the right, and has absolute sole discretion, to change this RFP at any time. Any changes will be made by Addendum. TCEC further reserves the right, and has absolute sole discretion, to cancel this RFP at any time prior to execution of a resulting contract. The decision to cancel a solicitation cannot be the basis for a protest.

TCEC reserves the right to request written clarification of information submitted or to request additional written information of any Respondent. The request of additional information or for clarification of provided information should not be construed by a Respondent as an indication of selection to provide proposed services.

Property of TCEC In accordance with Chapter 119 of the Florida Statutes (Public Records Law), and except as may be provided by other applicable State or Federal Law, this RFP and any communications with respect to it, including but not limited to submitted proposals, may be considered within the public domain by virtue of the TCEC’s intent to submit the resulting costs to various grant programs for Federal and/or State reimbursement. Respondents should specifically identify any information contained in their proposal which they consider confidential and/or proprietary and which they believe to be exempt from disclosure, citing the applicable exempting law.

RFP Timetable The anticipated schedule for this RFP and contract approval is as follows:

TCEC reserves the right to amend the anticipated schedule as it deems necessary.

All times Eastern unless noted otherwise.

If TCEC determines a Pre-proposal Conference is warranted, it will notify Respondents by issuing an addendum to this RFP indicating the time, date, location, and telephone conference information.

Standards of Conduct / Conflicts of Interest If applicable, Respondent shall be properly licensed for the work specified in this RFP. Respondents should submit any required license(s) with their qualifications. License(s) must be effective as of the opening date and must be maintained throughout the Contract Period. Failure to be properly licensed may result in the rejection of the Proposal as nonresponsive.

This RFP is subject to the TCEC’s policy governing conflicts of interest in procurement and contract administration. All Respondents shall submit a signed statement regarding conflicts of interest with their proposal on the form provided herein (Exhibit B).

Disclosure and Disclaimer This RFP is provided without any warranty or representation, express or implied, as to its content, accuracy, or completeness and no Respondent or other party shall have recourse against TCEC if any information herein shall be inaccurate or incomplete. Respondents shall carefully examine all RFP documents and familiarize themselves with all requirements prior to submitting a Proposal. Failure to ascertain the conditions of the work under this RFP shall not relieve the Respondent from the obligation to comply with all provisions and requirements of the RFP.

TCEC may accept or reject proposals, and may accept proposals which deviate from the non-material provisions of this RFP. TCEC may request clarification of information or may request additional information of any Respondent. Following submission of a proposal, each Respondent agrees to promptly deliver any additional details, information, and assurances requested by TCEC.

TCEC may cancel this RFP at any time before contract execution. TCEC will endeavor, but is not required, to send a notice of cancellation to Respondents that submitted a Registration Form. The notice shall identify the solicitation, and, where appropriate, explain that an opportunity will be given to compete on any re-solicitation or any future procurement of similar items.

Any action taken by TCEC in response to proposals submitted to this RFP, including making an award, declining to make any award, withdrawing, or cancelling this RFP, either before or after issuance of the notice of intent to make an award, shall be without any liability or obligation on the part of TCEC or its advisors. Any proposal submitted in response to this RFP is at the sole risk and responsibility of the party submitting such proposal.

TCEC is not responsible for Respondents’ costs to respond to this RFP, including any costs incurred to attend the Pre-Proposal Conference or costs associated with any administrative or judicial proceedings resulting from this solicitation process, if any.

Respondents to this RFP fully acknowledge all the provisions of this Disclosure and agree to be bound by the terms hereof.

Contract Agreement / Compensation Upon selection, the Respondent and TCEC will immediately enter into contract negotiations. If TCEC and the successful Respondent cannot agree on the terms and conditions of the resulting contract, TCEC reserves the right to terminate negotiations and move to the next ranked Respondent to commence negotiations. The successful Respondent must immediately deliver all required insurance policies and certificates to the satisfaction of TCEC. The submittal of acceptable insurance documentation will precede the performance of the Services.

The Agreement will include an hourly fee and unit price component, with a not-to-exceed amount which the contractor exceeds at its own risk. The not-to-exceed amount may be included in the Agreement, Task Orders issued authorizing a specific scope of work, or both. Cost-plus-percentage-of-cost (“CPPC”) contracts and terms are prohibited. TCEC will reject any fees billed on a CPPC basis. CPPC fees should not be included in Respondents’ price proposals.

The term of the Agreement will be at TCEC’s sole discretion, but TCEC anticipates that the Agreement term will not exceed two (2) years. Prices shall remain firm for the entire Agreement. The contract must include the contract provisions required by 2 C.F.R. § 200.327 and FEMA guidance. For more information on these provisions visit https://www.fema.gov/sites/default/files/documents/fema_contract-provisions-guide_6-14-2021.pdfError! Hyperlink reference not valid.. Other terms and conditions of the resulting non-exclusive contract will be negotiated with successful Respondent(s).

TCEC reserves the right to award more than one contract if it is in its best interests.

Insurance Requirements Prior to execution of the Agreement, the selected Respondent shall submit one original certificate of insurance, signed by an authorized representative of the insurance company, demonstrating compliance with the following specifications. Notwithstanding any other provision of this RFP or the Agreement, TCEC shall have no obligation to execute a contract or make any payment to the selected Respondent until all insurance requirements are met. The Certificate of Insurance shall be provided to:

TRI COUNTY ELECTRIC COOPERATIVE, INC.

2862 West US 90

MADISON, FLORIDA 32340

Contractor’s insurance shall be written for the following types and limits and shall be maintained, at its expense, for the life of the Agreement.

A. Workers’ Compensation & Employer’s Liability

1. Coverage A – Statutory

2. Coverage B – Employer’s Liability

3. Waiver of Subrogation in favor of Tri County Electric Cooperative where permitted by law.

B. Commercial General Liability

1. Combined Single Limit: $1,000,000 Each Occurrence; $2,000,000 Aggregate

2. Coverage Required: Premises-Operations; Explosion; Collapse Underground; Products/Completed Operations; Independent Contractors; Blanket Contractual Liability; Broad Form Property Damage; Personal Injury Liability

3. Coverage shall include per project aggregate endorsement.

4. Primary Additional Insurance: The following wording must appear on the certificate. We will not accept an endorsement attached to the certificate.

TCEC and the United States of America are additional insureds under Contractor’s general liability policy. Coverage under such policy shall be primary with TCEC and any TCEC insurance policies, or loss coverage, being in excess over the Contractor’s coverage.

C. Commercial Automobile Liability

1. Combined Single Limit $1,000,000 Each Occurrence

2. Coverage Required: All owned automobiles, non-owned automobiles, and hired automobiles.

If Contractor does not own any vehicles, the certificate must show Hired and Non-Owned Automobile Liability and must attach a letter stating that Contractor does not own any vehicles.

F. The foregoing policies shall contain a provision that coverages afforded under the policies will not be cancelled or not renewed until at least thirty (30) days written notice has been given to TCEC.

G. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting TCEC’s interest shall not be effective (1) for such period as the laws of the State of Florida prescribe, or (2) until thirty (30) days after the insurer or the Contractor gives written notice to TCEC, whichever period is longer.

The Contractor shall comply with all applicable provisions of federal, state, and local safety laws, insurance requirements, standard industry practices, the requirements of the operations, and the awarded contract.

Record Retention Requirements The Contractor shall maintain adequate records to justify all charges, expenses, and costs incurred in performing the Services for at least ten years after completion of the Agreement resulting from this RFP. TCEC may reject any invoice that is not adequately substantiated.

TCEC shall have access to all records, documents, and information collected and/or maintained during performance of the Services. This information shall be made accessible to TCEC at the Contractor’s local place of business for purposes of inspection, reproduction, and audit, without restriction. If records are unavailable locally, it shall be the Contractor’s responsibility to ensure that all required records are provided to TCEC at the Contractor’s expense.

The Contractor will be required to allow FEMA, or any other associated State or Federal agency, to audit and/or review all documents related to the work awarded under this RFP.

Subcontracting If the Contractor intends to subcontract any portion of the work under the awarded contract in excess of $10,000, it may take the steps listed at 2 CFR 200.321. Additionally, regardless of the amount of the subcontract, Contractor must not subcontract with any party that is debarred, suspended, or otherwise excluded from or ineligible for participation in Federal assistance programs and activities. SAM exclusions can be accessed at www.sam.gov. TCEC reserves the right to request and review information in conjunction with its determination regarding a subcontract request. All subcontractors are subject to the same requirements of this solicitation as the awarded contractor.

Evaluation and Award TCEC will evaluate and select the most advantageous proposal for contract negotiation and award. The selected Respondent will be notified in writing with an intent to award letter. TCEC reserves its right to award the contract to other than the lowest priced offeror.

As part of the evaluation process, TCEC may conduct an investigation of references, including but not limited to, a record check of consumer affairs complaints. Submission of a proposal in response to this RFP constitutes acknowledgment of the investigation process and consent to TCEC’s investigation. TCEC is the sole judge in determining Respondent’s qualifications.

1. Evaluation Criteria and Scoring The evaluation of the proposals will be conducted in accordance with the following provisions. Scoring is based on a 100-point scale. The following guidelines will be used for the evaluations (with associated weighting). To be considered “Qualified,” a Respondent must receive a minimum 70 points.

Cost Effectiveness

1. Price proposal

Technical Approach

1. Narrative description outlining the method of operation

2. Contingencies / requirements of TCEC

3. Capacity for multiple contractual obligations

Experience and Qualification

1. Experience with similar entities

2. Experience with FEMA requirements

3. Staff qualifications and subject knowledge

4. Evidence of experience and skill

Similar Projects and References

1. Prior experience with electric utilities

2. References from at least three entities for similar projects or work

TCEC will not consider any proposals submitted by parties that are debarred, suspended, or otherwise excluded from participation in Federal assistance programs and activities.

Proposal Format Each Respondent shall submit one electronic copy in .pdf format via email to the email address shown previously that prints in a clear, concise format, on 8½” x 11” paper, in English. Proposals should address all requirements contained in this RFP. Any other information thought to be relevant, but not applicable to the enumerated sections, should be provided as an appendix to the proposal.

Proposals must be properly signed by the owner/principal having the authority to bind the Respondent in a resulting contract. Signatures are required where indicated; failure to do so may be cause for rejection of proposal. Electronic signatures are permitted.

1. Table of Contents Letter of Transmittal (not to exceed two pages) This letter will summarize in a brief and concise manner the following:

· General summary of Respondent’s business operation; how long in business; general approach to tasks and projects; and, why the Respondent should be selected.

· Respondent’s understanding of the scope of services, evidenced by previous experience, references, and other relevant information.

· The letter must name all persons or entities interested in the proposal as principals. Identify all of the persons authorized to make representations for the Respondent, including the titles, addresses, and telephone numbers of such persons.

· An authorized agent of the Respondent must sign the Letter of Transmittal and must indicate the agent’s title or authority (see Exhibit C).

· The individual or firm identified on the Letter of Transmittal will be considered the primary firm.

· If more than one firm is named on the Letter of Transmittal, a legal document showing the partnership, joint venture, corporation, etc., shall be submitted showing the legality of such. Submittal for Joint Venture to include executed Joint Venture agreement and if State law requires that the Joint Venture be registered, filed, funded, or licensed prior to submission of the proposal, then same shall be completed prior to submittal. Respondents shall make their own independent evaluation of the requirements of the State law. TCEC will not consider submittals that identify a joint partnership to be formed.

Addenda (unlimited pages) This section shall include a statement acknowledging receipt of each addendum issued by TCEC. Each Respondent is responsible for obtaining addenda.

Proof of Licenses (unlimited pages) Respondents shall provide proof of required licenses for the firm and scope of services to be performed. This shall include:

· Proof of all applicable licenses for goods and/or services to be rendered (including registration with State in which services will be performed, if applicable);

· Statement or proof of required insurance;

· Proof of Respondent’s Business Tax Receipt (as applicable); and

· Other proof of specific qualifications.

Price Proposal (unlimited pages) TCEC will evaluate a Proposal’s cost effectiveness based on Respondent’s Price Proposal. Respondents are to provide a price proposal as identified in Exhibit D of the RFP.

Technical Approach (unlimited pages) Provide a narrative description with an organizational chart outlining the methods of operation, operational structure, and services to be provided. This description should fully and completely demonstrate the Respondent’s intended methods in performing the contract and specifically identify any obligations of TCEC (e.g., services and operational requirements) upon which the approach is contingent. In addition, the Respondent shall describe its ability to handle its various contractual obligations.

This section shall also describe the Respondent’s resources, including personnel, equipment (if applicable), and any other relevant resources. Respondent shall also identify the proportion of personnel that are employees versus independent contractors or subcontractors and, likewise, the proportion of equipment that is owned versus leased, rented, or subcontracted.

Successful Experience and Qualification of Staff (limited to two pages plus resumes) Respondents shall provide a summary regarding their ability to deliver the requested services in a specific timeframe, including a proposed project timeline. Information regarding dedicated staff and current workload should be provided. Resumes of key personnel should also be included. Resumes should not exceed two-pages per person. Resumes should include a description of:

· Training, education, and degrees;

· Related experience and for whom; and

· Professional certifications, licenses, and affiliations.

Industry Experience (unlimited pages) Respondents shall provide a summary of work performed for non-profit cooperatives, if any, and other experience that demonstrates their understanding of electric cooperative operations and facilities. Respondents shall identify previous or current clients that operate similar facilities and describe the work performed for each, if any.

Similar Projects and References (unlimited pages) Respondents shall provide a minimum of three references on the forms provided (see Exhibit E) demonstrating their experience and/or skill with similar projects. Include whether the project was completed on time and within budget. Prior experience and skill with similar entities is desirable. Respondents are responsible for verifying correct phone numbers and contact information provided. Failure to provide accurate information may result in the reference not being obtained or considered.

Default, Termination, Litigation, Debarment, etc. (unlimited pages) Respondents should provide a summary of any default, termination, litigation, or debarment against, or which named the Respondent in the past five years which is related to the goods and/or services sought in this RFP or that Respondent otherwise provides in the regular course of business. The summary shall state the nature of the default, termination, litigation, or debarment and a brief description of the outcome or projected outcome, and the monetary amount involved. If none, state as such.

Respondents must also sign and return the Certification Regarding Debarment, Suspension and Other Responsibility Matters and the Certification Regarding Lobbying for Contracts, Grants, Loans, and Cooperative Agreements attached hereto as Exhibits F and G, respectively.

Appendix – Other Relevant and Supporting Documentation (optional) Respondent must submit all other exhibits not identified above in this section.

Required Forms (Provided for Reference; No Section “L” Required in Proposal Submission) Respondents must submit the following forms with their proposals. Failure to provide the following forms will negatively impact a proposal’s scoring.

· Conflict/Non-Conflict of Interest Statement (attached hereto as Exhibit B)

· Authorized Signatories/Negotiators (attached hereto as Exhibit C)

· Price Proposal Form (attached hereto as Exhibit D)

· References (attached hereto as Exhibit E)

· Certification Regarding Debarment, Suspension and Other Responsibility Matters (attached hereto as Exhibit F)

· Certification Regarding Lobbying for Contracts, Grants, Loans, and Cooperative Agreements (attached hereto as Exhibit G) Representations by Submittal of Proposals By submitting a proposal, the Respondent warrants, represents and declares that:

(1) The person(s) designated as principal(s) of the Respondent is (are) named and that no other person(s) other than the person(s) mentioned has (have) any interest in the proposal or in the resulting contract.

(2) The proposal is made without connection, coordination, or cooperation with any other persons, company, firm, or party submitting another proposal, and that the proposal submitted is, in all respects, fair and in good faith without collusion or fraud.

(3) The Respondent understands and agrees to all elements of the proposal unless otherwise indicated or negotiated, and that the proposal may become part of any contract entered into between TCEC and the Respondent.

(4) By signing and submitting a proposal, Respondent certifies that it and any parent corporations, affiliates, subsidiaries, members, shareholders, partners, officers, directors, or executives thereof are not presently debarred, proposed for debarment, or declared ineligible to bid or participate in any federal, state, or local government agency projects.

(5) Respondent recognizes and agrees that TCEC will not be responsible or liable in any way for any losses that the Respondent may suffer from the disclosure or submittal of proposal information to third parties.

Protests All decisions of TCEC with respect to this RFP and resulting contract award will be final and not subject to challenge or protest.

Exhibits This RFP consists of the following exhibits (which are incorporated herein by reference):

END OF RFP – RFP EXHIBITS FOLLOW

Exhibit A: Scope of Services The successful Respondent will provide all technical, administrative, training support, and other related services as outlined in this section to assist TCEC with the development, submission, and closeout of grant applications and management of all disaster-related grants in response to a Federally declared disaster. TCEC expects that grant funding will be primarily provided by FEMA, however, Respondents should be familiar with all available funding sources that may be available (or become available) to TCEC. Respondents should be prepared to assist TCEC in applying for and receiving all available funding as well as confirming no duplication between grants is occurring. Respondents should also expect to collaborate with any TCEC staff, representatives, or contractors to complete the scope of work herein.

Respondents are advised to propose based on the entire scope of services as defined herein; however, TCEC reserves the right to select which specific services the Respondent will provide and to add or delete services within this scope throughout the term of any resulting agreement with mutual consent.

Selected Contractor(s) will be required to follow Federal Regulations applicable to procurement and services as amended and updated. This will include working with Federal agencies, State agencies, and various individuals within TCEC. Some of the services the successful Respondents may be asked to perform include, but are not limited to, the following:

· Provide disaster claims consulting. Such efforts may include consulting on FEMA and other Federal grant agencies’ programmatic and regulatory requirements related to cost estimation, bid document preparation, and construction and budget oversight.

· Identify all available funding sources and ensure avoidance of any duplication of benefit.

· Provide grant management advice related to FEMA and other Federal or State agency pass-through grants. The successful Respondent will review TCEC’s current record-keeping strategy for documentation. Respondent will assist TCEC in developing a standard guideline as part of its plans on how reimbursement expenditures are recorded, what type of documentation should be maintained, and provide any other associated services that may be directly related to support disaster-related costs and reimbursement from appropriate agencies. The successful Respondent is expected to coordinate with TCEC and its representatives to maximize the use of Federal and State funding.

· Prepare and submit all grant applications to the correct governmental authority for reimbursement of eligible costs associated with applicable disasters.

· Meet all stated deadlines applicable to FEMA, any other applicable Federal agency, and the State’s required timelines to recover full reimbursement.

· Meet with representatives of FEMA and the appropriate State agencies as necessary to discuss TCEC’s disaster-related costs and expenditures.

· Review contracts, advise TCEC on the establishment of contracts for services or supplies related to recovery from the event, and advise on the scope of work development for said contracts.

· Prepare any required supporting documentation that must accompany the Project Worksheets, including working with TCEC to gather details related to employee fringe benefits, overtime, etc., for labor rates to provide to FEMA or any other applicable agency.

· Work with appropriate TCEC staff to assist the Federal or State Agency in providing the necessary information, e.g., insurance policies and personnel policies as requested by those or other agencies to complete necessary documentation for reimbursement and or grant application. Research as necessary to complete all forms.

· Assist in completing the appropriate documentation required for Federal and State reimbursement, and the submittal of all eligible expenditures to the appropriate agencies, within required deadlines.

· Identify and quantify all eligible expenses for reimbursement.

· Assist in tracking all documentation submitted and following any outstanding expenditure(s) to ensure that all eligible expenditures are credited through submitted reimbursements.

· Ensure that TCEC understands why certain expenditures were disallowed or deobligated, if any, and ensure that all appeal avenues are utilized.

· Track all expenditures and reimbursements to maintain high quality reconciliations of monies expended by TCEC and submitted for reimbursements versus those actually received.

· Provide copies of all documentation transacted for reimbursement and offer any coordination ideas that may result in cost savings, efficiencies, or increased reimbursement.

· Compile and provide all necessary backup documentation, e.g., invoices, equipment usage documents, etc. to ensure full reimbursement and/or establish grant eligibility. Submitted documentation must withstand a FEMA, Federal, or State audit, and the successful Respondent will have to support the work for which they are assisting TCEC.

· Assist the specialized FEMA teams as they become necessary in the process. FEMA teams may be assigned to TCEC to review the reimbursement in this particular area. The successful Respondent would work with this team as necessary to assist in getting reimbursement for TCEC.

· Maintain records of all the documentation provided by TCEC submitted to any outside agency for reimbursement and provide TCEC with said copies upon request at any point in the process.

· Assist with developing closeout strategies and procedures for TCEC and assist TCEC with implementation of those strategies and procedures.

· Assist with responding to any requests for audit information by any source.

· Provide miscellaneous services not otherwise described, but which TCEC may require during the course of the contract, or any other tasks associated with FEMA grant management or documentation reimbursement process as requested by TCEC.

· Provide periodic reports as directed by TCEC that summarizes work performed by Contractor as well as Contractor’s budget updates.

The successful Respondent will also provide TCEC with a final report that will summarize the total reimbursement requested, total expenditures by Project Worksheet, and any special circumstances. Additionally, reporting requirements include the total number of Project Worksheets, total reimbursement requested by Category type, total reimbursement requested by small or large project, and any other relevant data.

A.

Exhibit B: Conflict/Non-Conflict of Interest Statement

CHECK ONE

[ ] To the best of our knowledge, the undersigned firm has no potential conflict of interest due to any other clients, contracts, or property interest for this project.

OR

[ ] The undersigned firm, by attachment to this form, submits information which may be a potential conflict of interest due to other clients, contracts, or property interest for this project.

Litigation Statement

CHECK ONE

Failure to check the appropriate boxes above may result in disqualification of your proposal. Likewise, failure to provide documentation of a possible conflict of interest, or a summary of past litigation and/or judgments, may result in disqualification of your proposal.

Signed, as to both statements:

Company Name Authorized Signature

Name (Print or Type) Title

Exhibit C: Authorized Signatories/Negotiators The Respondent represents that the following persons are authorized to sign and/or negotiate contracts and related documents to which the Respondent will be duly bound:

Name Title Telephone Number

Company Name Authorized Signature

Name (Print or Type) Title

The Respondent shall complete and submit the following information with the proposal:

Type of Organization ____ Sole Proprietorship ____ Partnership

____ Joint Venture ____ Corporation

____ Other:

State of Incorporation:

Federal I.D. Number:

E-mail Address:

Exhibit D: Price Proposal Respondents must submit a price proposal using this Price Proposal form. Prices shall be on an hourly rate basis and cover the cost of any necessary labor and equipment. If any costs or expenses are not included in the attached Price Proposal form, specify the nature of these costs or expenses and provide an estimated dollar value that Respondent reasonably expects to be incurred.

Unless otherwise indicated in this Scope of Services, all services performed under this contract shall be paid in accordance with this Price Proposal and any resulting Task Release, which may include a reasonable not-to-exceed amount that the Contractor exceeds at its own risk, as required by 2 C.F.R. § 200.318(j). Prices entered herein shall not be subject to withdrawal or escalation by Respondent.

PROPOSED HOURLY RATES

Respondent may offer different or additional labor categories by attaching a separate sheet. Respondent must provide job descriptions for each labor category. Evaluation of pricing will compare rates based on job descriptions, rather than job title, as appropriate.

Per Hour

1. Project Executive/Contract Manager

2. Project Manager

3. Public Assistance Specialist

4. Project Specialist

5. Administrative Support/Data Manger

6. Subject Matter Expert

7. Closeout Specialist

· Labor rates shall include all equipment, tools, and supplies necessary for the employee to perform the tasks assigned, including any costs associated with necessary software or data management.

· Any other out of pocket expenses, such as travel related expenses, meal allowances, or hotel rooms shall be reimbursed at cost and must be pre-approved by TCEC.

Exhibit E: References List three references for whom you have provided similar projects successfully completed in the past five years. Attached additional sheets if necessary.

Completed Project #1 Agency/company:

Current contact person at agency/company:

Telephone: _______________________________ E-mail:

Address of agency/company:

Name of project:

Description:

Project value: ___________ Start date: _____________ Completion date:

(month/year) (month/year) Name(s) of assigned personnel:

Project manager:

Others:

Completed Project #2 Agency/company:

Current contact person at agency/company:

Telephone: _______________________________ E-mail:

Address of agency/company:

Name of project:

Description:

Project value: ___________ Start date: _____________ Completion date:

(month/year) (month/year)

Completed Project #2 (cont’d)

Name(s) of assigned personnel:

Project manager:

Others:

Completed Project #3 Agency/company:

Current contact person at agency/company:

Telephone: _______________________________ E-mail:

Address of agency/company:

Name of project:

Description:

Project value: ___________ Start date: _____________ Completion date:

(month/year) (month/year) Name(s) of assigned personnel:

Project manager:

Others:

Exhibit F: Certification Regarding Debarment, Suspension, and Other Responsibility Matters Non-federal entities and contractors are subject to the non-procurement debarment and suspension regulations implementing Executive Orders 12549 and 12689, 2 CFR 180. These regulations restrict awards, subawards, and contracts with certain parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in Federal assistance programs or activities. (2 CFR 200.212) This certification is required by regulations implementing Executive Order 12549, Debarment and Suspension, for all lower-tier transactions meeting the threshold and tier requirements. (2 CFR 180.300) Terms Defined

· Nonprocurement Transaction: A transaction under federal non-procurement programs, which can be either a primary covered transaction or a lower-tier covered transaction. (2 CFR 180.970)

· Lower-Tier Covered Transaction: (1) Any transaction between a participant and a person other than a procurement contract for goods or services, regardless of type, under a primary covered transaction; (2) any procurement contract for goods or services between a participant and a person, regardless of type, expected to equal or exceed $25,000; (3) any procurement contract for goods or services between a participant and a person under a covered transaction, regardless of amount

· Participant: Any person who submits a proposal for or who enters into a covered transaction, including an agent or representative of a participant. (2 CFR 180.980)

· Principal: An officer, director, owner, partner, principal investigator, or other person within a participant with management or supervisory responsibilities related to a covered transaction; or a consultant or other person, whether or not employed by the participant or paid with federal funds, who (1) is in a position to handle federal funds; (2) is in a position to influence or control the use of those funds; or (3) occupies a technical or professional position capable of substantially influencing the development or outcome of an activity required to perform the covered transaction. (2 CFR 180.995)

· System for Award Management (SAM) Exclusions: The list maintained and disseminated by the General Services Administration (GSA) containing names and other information about persons who are ineligible. (2 CFR 180.945).

· Debarment: Action taken by a debarring official to exclude a person from participating in covered transactions and transactions covered under the Federal Acquisition Regulation (48 CFR chapter 1). A person so excluded is debarred. (2 CFR 180.925)

· Suspension: Action taken by a suspending official that immediately prohibits a person from participating in covered transactions and transactions covered under the Federal Acquisition Regulation (48 CFR chapter 1) for a temporary period, pending completion of an agency investigation and any judicial or administrative proceedings that may ensue. A person so excluded is suspended. (2 CFR 180.1015)

· Ineligible or Ineligibility: A person or commodity is prohibited from covered transactions because of an exclusion or disqualification. (2 CFR 180.960)

· Person: Any individual, corporation, partnership, association, unit of government, or legal entity, however organized. (2 CFR 180.985)

· Proposal: A solicited or unsolicited bid, application, request, invitation to consider, or similar communication by or on behalf of a person seeking to participate or to receive a benefit, directly or indirectly, in or under a covered transaction.

· Voluntary Exclusion: A person's agreement to be excluded under the terms of a settlement between the person and one or more agencies. Voluntary exclusion must have governmentwide effect. (2 CFR 180.1020)

· Voluntarily Excluded: The status of a person who has agreed to a voluntary exclusion. (2 CFR 180.1020) Instructions for Certification

1. By signing and submitting this proposal or agreement, the prospective lower-tier participant is providing the certification set out below.

2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower-tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

3. The prospective lower-tier participant shall provide immediate written notice to the person to whom this proposal is submitted if at any time the prospective lower-tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

4. The terms covered transaction, debarred, suspended, ineligible, lower-tier covered transaction, participant, person, primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations.

5. The prospective lower-tier participant agrees by signing or certifying and submitting this proposal or agreement that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower-tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

6. The prospective lower-tier participant further agrees by signing or certifying and submitting this proposal or agreement that it will include the clause titled Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion—Lower-Tier Covered Transactions, without modification, in all lower-tier covered transactions and in all solicitations for lower-tier covered transactions.

7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower-tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the non-procurement list.

8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower-tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion— Lower-Tier Covered Transactions

1. The prospective lower-tier participant certifies, by signing or certifying and submitting this proposal or agreement, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency.

2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation.

Contractor Name Contract Number

Name Title

Signature Date

Exhibit G: Certification Regarding Lobbying for Contracts, Grants, Loans, and Cooperative Agreements The undersigned certifies, to the best of his or her knowledge and belief, that:

0. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

0. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.

0. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into.