49100419R1004-0002_FBO_Posting.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

491004

See page 2.

National Science Foundation Division of Acquisition & Cooperative Support 2415 Eisenhower Avenue 7th Floor, E 7345 Alexandria, VA 22314

49100419R1001

1 10

03/26/2019

02/15/2019

RFP 49100419R1001 Page 2 of 10

Amendment 0002

The purposes of this amendment 0002 under solicitation 491004R1001 are the following:

A. To revise the Solicitation as stated below;

B. To add Round Two Solicitation Questions/Comments and Responses under Attachment L-7; and

C. To revise Section 9, page 1 of the SF33 to reflect a revised due date of 2:00 PM local time May

10, 2019.

1. Section 9, page 1 of the SF33 is hereby revised to reflect a revised due date of 2:00 PM local time

May 10, 2019.

9. Sealed offers in original and See Section L.11 copies for furnishing the supplies or services in

Schedule will be received at the place specified in Item 8, or if hand carried, in the depository located in See Section L.12 until 2:00 PM local time May 10, 2019.

CAUTION -LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No.

52.214-7 or 52.215-1. All Offers are subject to all terms and conditions contained in this solicitation.

2. Sub-section B.6 entitled, “B.6 LEVEL-OF-EFFORT (Cost-plus-fixed-fee, Term Contract)” is hereby revised as follows (change in bold):

B.6 LEVEL-OF-EFFORT (Cost-plus-fixed-fee, Term Contract)

(a) In performance of the effort directed in this contract, the contractor shall provide the total Direct

Labor Hours (DLH) as stated under Attachment H-3, and the DLH provided shall be expended during each period’s term as specified under Section B.1. DLH is defined as actual work hours exclusive of vacation, holidays, sick leave, uncompensated overtime and other absences.

(b) Only the DLH categories indicated under Attachment H-3 shall be charged directly to the contract. It is estimated that the DLH will be expended approximately as stated under Attachment H-

3.

(c) The DLH specified under Attachment H-3 are provided as estimates only. If the actual amount of

DLH incurred falls within 90% to 110% of this estimate, the fee shall not be adjusted.

(d) In the event that the contractor shall be required to provide less than 90% of the estimated DLH, under a period the fixed fee of the contract shall be equitably adjusted by a bilateral modification to the contract, prior to the end of the respective period. The downward adjustment will reduce the fixed fee by the percentage by which the total expended level of effort is less than 100% of that specified in paragraph (a). (For instance, if a hypothetical base-period LOE of 100,000 hours is being reduced to

70,000, the fixed fee shall also be reduced by the same 30%. Using a corresponding hypothetical base-period fixed fee pool of $300,000, the reduced fixed-fee amount is calculated as: $300,000 x

(70,000 hours/100,000 hours) = $210,000). If a bilateral agreement to adjust the fee is not reached, as described under this section above, prior to the end of the respective period, the CO may unilaterally execute a partial termination to make the necessary adjustment of fixed fee for the respective period.

(e) The Government may require the Contractor to provide additional effort up to 110 percent of the level of effort for any period until the estimated cost for that period has been reached. However, this additional effort shall not result in any increase in the fixed fee.

RFP 49100419R1001 Page 3 of 10

(f) These terms and conditions do not supersede the requirements of either FAR clause 52.232-20

“Limitation of Cost” or FAR clause 52.232-22 “Limitation of Funds.”

3. The second to last paragraph under sub-section C.2.3.1 is hereby revised as follows (change in bold):

Arctic site observing data shall be collected and made publicly available through the Arctic

Observing Viewer (AOV). https://ArcticObservingViewer.org/ AOV is an online resource that provides access to repeat data sampling collections from over 19,000 sites funded by the National

Science Foundation and many other agencies and organizations. This resource helps with visualization, strategic assessment, and decision support for initiatives tied to Arctic Observing. The

Contractor shall support development and maintenance of the application through provision of project management and technical assistance in data flow and collection, requirements gathering and planning, project reviews, issue identification and resolution, and site improvement planning.

4. Sub-section C.2.4.2 entitled, “TOOLIK FIELD STATION, ALASKA” is hereby revised as follows

(changes in bold):

C.2.4.2 TOOLIK FIELD STATION, ALASKA

The Contractor shall provide construction and maintenance support for NSF at TFS. IAB, NSF and the ARSLS contractor worked together to develop a long-range facilities plan at TFS. The Contractor shall have the lead role in implementing the design and construction of new TFS facilities in collaboration with NSF and IAB. In the past, contractor support has included provision of new laboratories, dormitories, bathing, and toilet facilities, the power plant, a combination dining facility and administrative center, a garage, and expanded waste heat recovery infrastructure. At the direction of NSF, the Contractor shall design, construct and deliver additional facilities at TFS.

General operation of TFS is the responsibility of IAB TFS staff. The contractor shall maintain, operate, repair and upgrade the power generation and distribution systems, water treatment systems, water distribution systems, heat transfer fluid systems, and heat distribution systems.

In addition, the Contractor shall maintain the dining facility and the garage/shop facility. The

Contractor shall maintain and repair heavy equipment and fuel systems at TFS. The

Contractor shall establish a TFS preventive maintenance program and include forecasted requirements in the APP for review and approval by NSF. The Contractor shall provide air support and other logistics support for TFS, NSF sponsored researchers and personnel using

TFS. IAB will provide maintenance and minor repairs to all other buildings not listed under this sub-section C.2.4.2. IAB will provide maintenance and repair of light vehicles, portable equipment and snowmobiles located at TFS. Other operations and maintenance roles not specified in this sub-section shall be shared with IAB TFS staff and the Contractor. When required, the Contractor shall develop or update existing site, facility, infrastructure drawings, and operation and maintenance manuals. Primary systems, including structures, power, and water, shall be documented and an inspection and maintenance plan developed for each. Operating procedures for both summer and winter shall be developed, updated, and made available for review by NSF as required. The Contractor shall be required to work closely with the TFS management team to develop a task management system to track large and small maintenance tasks at TFS. See Appendix F:

Construction and Maintenance Projects, 2016 and 2017.

5. The third paragraph of sub-section C.2.4.3 is hereby revised as follows (changes in bold):

https://arcticobservingviewer.org/

RFP 49100419R1001 Page 4 of 10

NSF has developed an overland tractor traverse capability as a means to transport items too large or heavy to be transported by aircraft to Summit Station and other locations on the Greenland ice sheet.

Traverse operations in 2007 through 2010 demonstrated the capability and full traverses were conducted in 2011, 2012, 2014, and 2016. The traverse in 2016 successfully delivered large, heavy items for construction of the mobile garage facility and the fully constructed microturbine energy module while also supporting a science project along the traverse route. The Contractor shall be responsible for operating this traverse (limited to an as-needed basis) in close collaboration with NSF and the U.S. Army Cold Regions Research & Engineering Lab, to ensure the safety and reliability of this option and its continued development. The Contractor shall maintain the capability to support the traverse out of TAB through arrangements with USAF Space Command or the TAB Base

Management Contractor (BMC), Vectrus Services A/S. The Contractor shall provide a GrIT Daily

Update report during traverse operations and provide weekly updates, when GrIT activities are conducted, to be included in the Weekly Facility Report throughout the year.

6. The last paragraph under sub-section C.2.7 is hereby revised as follows (changes in bold):

The Contractor shall provide IT systems that comply with the Federal Information Systems

Management Act of 2014 (FISMA). NSF has an agreement with the Naval Information Warfare

Center (NIWC) to provide information technology compliance consultation and testing in accordance with FISMA. The Contractor shall cooperate with NIWC regarding implementation of safeguards for information technology systems under this contract. The Contractor shall review existing IT systems and provide an annual IT Life Cycle Replacement Plan as part of the APP.

7. The second paragraph of sub-section C.2.9.5 is hereby revised as follows (changes in bold):

Projects shall be managed using best practices in project management including a written scope of work, budget, detailed schedule, risk assessment, a management plan and an assigned project manager. Project management shall include engaging with stakeholders and managing to the scope, schedule and budget for each project.

8. Sub-section F.4.6, entitled “LEVEL-OF-EFFORT CERTIFICATION” is hereby revised as follows

F.4.6 LEVEL-OF-EFFORT CERTIFICATION

The Contractor shall provide the cognizant NSF Contracting Officer with a report certifying the level-of-effort expended under this contract. The level-of-effort report (LOE Report) shall be certified by the Contractor’s cognizant Contract Manager for this contract. The LOE Report required under this paragraph shall be delivered no later than the 28th day of each month, beginning the second month of each APP (or Phase-In or Phase-Out Period, as applicable). If the due date falls on a weekend or federal holiday, the LOE Report shall be delivered the next federal work day. The LOE Report shall be delivered electronically via email. The LOE Report shall be in .pdf, MS Word or MS Excel format.

The LOE Report shall include the following:

1) the amount of direct labor hours expended under this contract during the previous month;

2) the variance between total expended direct labor hours during the previous month and the estimated direct labor hours listed under Attachment H-3;

RFP 49100419R1001 Page 5 of 10

3) the cumulative direct labor hours expended during the current APP (or Phase-In or Phase-Out period, as applicable);

4) the variance between cumulative total direct labor hours during the current APP (or Phase-In or

Phase-Out Period, as applicable) and the estimated direct labors for the same period as listed under

Attachment H-3;

5) the variance between projected total direct labor hours for the entire current APP (or Phase-In or

Phase-Out Period, as applicable) and the estimated total direct labor hours for the respective period;

6) the final LOE report for the APP (or Phase-In or Phase-Out Period, as applicable) shall provide the information listed above and also the same information by labor category as listed under

Attachment H-3; and

7) the signed certification: I certify that this level-of-effort report is made in good faith; that the report matches the cost vouchers submitted for the respective period; that the supporting documentation for the respective cost vouchers are accurate and complete to the best of my knowledge and belief; and that I am a duly authorized representative to bind (insert company).

9. Sub-section F.5.1, entitled “ANNUAL PROGRAM PLAN” is hereby revised as follows (changes in bold):

F.5.1 ANNUAL PROGRAM PLAN

Deliverable Frequency Reference Due Date

Draft APP Annually C.1, C.2, C.2.9.1, F.3

NLT December 15

Final APP Annually C.1, C.2, C.2.9.1, F.3

NLT January 15

Project Plans for Science by Location and by Project

Annually C.2.3.1, F.3.3 (d, e)

With APP and updates with approved changes

Detailed Cost and Resource Loaded

Schedule with IMS Upload File

Annually C.2, C.2.9.1, F.3.3 (f)

With APP and updates with

Monthly Progress Reports

Project Operations Plans Continuous C.2.3.1, F.3.3 (h)

With APP and updates with approved changes

ARMAP & AOV Plan and Budget Annually C.2.3.1

F.3.3 (i)

With APP

Energy Management Plan Annually C.2.4, F.3.3 (j)

With APP

Staffing and Organization Plans Annually C.2, C.2.9.7, F.3.3 (l)

With APP

Summit Snow Management Plan Annually C.2.4.3, F.3.3 (m)

With APP

Aviation Plan with Annual Plan for

Shared Use of Aircraft Services Annually C.2.5, F.3.3 (n)

With APP

RFP 49100419R1001 Page 6 of 10

Vessel Plan Annually C.2.6, F.3.3 (o)

With APP

IT & Communications Plan Annually C.2.7, F.3.3 (p)

With APP

Risk Assessment of Science and

Operations Projects Annually C.2.8, F.3.3 (q)

With APP

Life Cycle Asset Replacement Plans Annually C.2.7, C.2.9.6, F.3.3 (r)

With APP

10. Sub-section F.5.2, entitled “MONTHLY PROGRESS REPORT” is hereby revised as follows

F.5.2 MONTHLY REPORTS

Data Requirement Frequency Reference Due Date

Monthly Progress Review Monthly C.2.9.5, F.4.1 Two business days before the scheduled program review meeting

Level-of-Effort Certification Report Monthly B.6, F.4.6, Attachment H-3

NLT 28th day of each

Month

11. Sub-section H.6, entitled “NSF 120 KEY PERSONNEL” is hereby revised as follows (changes in bold):

H.6 NSF 120 KEY PERSONNEL (AUG 2010)

Personnel specified below are considered to be essential to the work being performed hereunder. Prior to diverting any of the specified individuals to other activities or programs, the Contractor shall notify the Contracting Officer reasonably in advance and shall submit justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact of such substitution upon the contract. No diversion shall be made by the Contractor without the written consent of the Contracting

Officer. Positions may be added or deleted from this clause during performance of the contract by mutual agreement of both parties.

Name: Title:

Program Director

Operations Manager

Science Planning Manager

Greenland Science Support Manager

Alaska Science Support Manager

Planning and Controls Manager

Construction Manager

RFP 49100419R1001 Page 7 of 10

12. FAR provision 52.237-1 entitled, “SITE VISIT (APR 1984)” is hereby incorporated by reference in accordance with FAR provision 52.252-1 entitled, “SOLICITATION PROVISIONS

INCORPORATED BY REFERENCE" under sub-section L.1.

13. Sub-section L.10.3.9 is hereby revised as follows (changes in bold):

L.10.3.9 Page Numbering. Each Volume shall be numbered separately and begin with page 1.

Pages in each volume shall be double-sided and must be numbered sequentially and consecutively.

Partial pages will be counted as one qualifying page. Volume I and Volume IV may provide attachments or exhibits, which are numbered individually and sequentially, and inserted at the end of the respective Volume. Each attachment or exhibit at the end of Volume I and/or IV must be clearly labeled and distinguishable from the main section of the respective Volume.

14. Sub-section L.10.3.10 is hereby revised as follows (changes in bold):

L.10.3.10 Page Labeling. Include RFP number, volume, and page number. The Volume and page number shall be in the lower right-hand margin of all pages (i.e., within the 1 inch margin). Page labeling must be Arial 11-point font size (“narrow” font versions are not acceptable) and have proportional spacing. Blank pages will contain the marking “Page Intentionally Left Blank”. It is the

Offeror’s responsibility to ensure data considered sensitive is marked in accordance with FAR

52.215-1. Company name and proprietary information notices must be placed in top and/or bottom margins.

15. Sub-section L.12.3 is hereby revised as follows (changes in bold):

L.12.3 Meaningful Relationship Commitment Letters (Other than Key Personnel – See

Section L.13.2.2), if applicable

For purposes of the evaluation, proposed Meaningful Relationship Commitment Letters submitted is treated on a pass/fail rated basis and as an offer factor that will result in contractual promises that will be incorporated by reference or attached into any resulting Contract. A Meaningful Relationship

Commitment Letter is not required for the Offeror’s proposed effort in the Utqiaġvik area. If the Meaningful Relationship(s) is between parties of a Contractor Teaming Agreement (CTA), signed by all interested parties, the CTA may be submitted in lieu of Meaningful Relationship Letters for the respective CTA parties only. For each meaningful relationship identified by the Offeror, the Offeror must provide a Meaningful Relationship Commitment Letter that includes the following:

1. Clear and legal identification of the meaningful relationship between the Offeror and entity identified.

2. A statement of commitment as to the performance and utilization of the identified entity’s resources under a resulting award.

3. Each applicable SOW section with a Meaningful Relationship must be clearly and specifically identified.

4. Signatures of a Corporate Officer/Official for both the Offeror and Meaningful Relationship Entity.

RFP 49100419R1001 Page 8 of 10

Within a corporate structure, an Offeror may utilize resources from a Parent Company, Affiliate, Division, and/or Subsidiary. If the Offeror proposes to utilize resources within a corporate structure, the Offeror must provide a Meaningful Relationship Commitment Letter for each proposed resource under their corporate structure. However, in the event that a parent organization has complete and full control over all meaningful corporate relationship entities, the parent entity may prepare a single corporate Meaningful Relationship Commitment Letter that identifies all elements required above. In addition, an Offeror may propose to use resources outside a corporate structure, such as a

“Subcontractor” under a “Prime” Contractor. “Prime” Contractor means the Contractor has privity-of-contract with the Government for all contractual obligations under a mutually binding legal relationship with the Government. In other words, when the Government awards a Contract to a

Contractor, the Contractor is considered the “Prime” Contractor. If the Offeror proposes to utilize

Subcontractor labor for performance of the statement of work, the Offeror must provide a Meaningful

Relationship Commitment Letter for each proposed Subcontractor.

16. Sub-section L.15.4.1 is hereby added as follows (changes in bold):

L.15.4.1 Completed Cost/Price Worksheet

The Prime Offeror shall complete the Cost/Price Workbook provided in Attachment L-2. In addition, the Offeror shall complete a separate Attachment L-3 for each proposed subcontractor.

Subcontractor(s) may submit Cost/Price Workbook(s) directly to NSF in accordance with Section

L.12 above. The proposed subcontractor(s) Attachment L-3 total(s) shall match the subcontractor total(s) under the Prime Offeror’s Attachment L-2. The Offeror shall provide an unlocked/unprotected

MS Excel version of the completed Attachment L-2 and Attachment L-3(s). All formulas shall remain in the Attachment L-2 spreadsheet and Attachment L-3 worksheet(s), so as to allow for the

Government’s evaluation of cost. The Offeror shall enter a labor rate for each labor category line item on the Worksheet. All applicable indirect rates and fees shall be entered as separate lines below the labor category line items. Offers submitted without separate fringe benefit costs, labor overhead costs and/or fixed fee included, as applicable, may be considered incomplete and non-responsive, rendering the prime’s proposal ineligible for award. The Section B fill-ins must match the amounts proposed in

Attachment L-2 or the cost volume may be considered incomplete and non-responsive, rendering the prime’s proposal ineligible for award. In addition, the Prime Offeror shall combine all

Attachment L-2 and Attachment L-3 proposed direct labor hours under Attachment H-3.

17. Sub-section M.5.3 is hereby added as follows:

M.5.3 As stated under Section C above, a resulting awardee shall be required to perform in the Utqiaġvik area of Alaska, which is owned by the Ukpeaġvik Iñupiat Corporation (UIC). This sub-section M.5.3 is to prevent the terms of this Solicitation from being unduly restrictive of competition and/or to prevent an unfair competitive advantage involving Utqiaġvik and/or the UIC.

For the purposes of this sub-section UIC is defined as the UIC and all of its subsidiaries.

M.5.3.1 Each Offeror’s proposed effort, for the Utqiaġvik area, will be evaluated on a pass/fail basis.

M.5.3.1.1 A meaningful relationship letter with UIC is not required to pass the

Government’s evaluation of the Utqiaġvik area. The Government will not consider a meaningful relationship letter with UIC as favorable or unfavorable when evaluating the Offeror’s proposed effort for the Utqiaġvik area.

RFP 49100419R1001 Page 9 of 10

M.5.3.1.2 The Government will not consider UIC participation, whether as a prime Offeror, a member of a Contract Teaming Agreement (CTA) (pursuant to FAR 9.601), or a subcontractor, to be favorable or unfavorable for the respective Offeror’s proposed Utqiaġvik area effort.

18. Attachment H-2 entitled, “Level-of-Effort, Direct Labor Hours” is hereby deleted in its entirety and

Attachment H-2 entitled, “Level-of-Effort, Direct Labor Hours Rev. 1” is hereby added.

19. Attachment L-2 entitled, “Prime Offeror Cost/Price Worksheet” is hereby deleted in its entirety and

Attachment L-2 entitled, “Prime Offeror Cost/Price Worksheet Rev. 1” is hereby added.

20. Attachment L-3 entitled, “Proposed Subcontractor Cost/Price Worksheet” is hereby deleted in its entirety and Attachment L-3 entitled, “Proposed Subcontractor Cost/Price Worksheet Rev. 1” is hereby added.

21. Attachment L-4 entitled, “List of Acronyms” is hereby deleted in its entirety and Attachment L-4 entitled, “List of Acronyms Rev. 1” is hereby added.

22. Section J is hereby revised as follows (changes in bold):

SECTION J - LIST OF ATTACHMENTS

No./Label Document

No.

Pages Reference Appendix A Total Number of Contractor Supported Science Projects 1 C.2.2

Appendix B Geographic Distribution of Contractor Supported Science

Projects

1 C.2.2

Appendix C Projects & Locations, 2016 and 2017 1 C.2.2

Appendix C1 Contractor Supported Projects, 2016 10 C.2.2

Appendix C2 NSF vision for Research Support & Logistics at Summit

Station

7 C.2.2

Appendix D NSF vision for Research Support & Logistics at Summit

Station

1 C.2.2.2

Appendix E Contractor Support Science Project Funding Sources 2016 1 C2.3.1

Appendix F Construction and Maintenance Projects, 2016 and 2017 4 C.2.4.2

Appendix G Aviation Support 2016 2 C.2.5

Appendix H Greenland Operations Air Support, 2016 2 C.2.5

Appendix I Physical Qualification Standard Operating Procedure 3 C.2.8

Appendix J Property Inventory Report, 2017 44 C.2.9.6

Appendix K Summit Emissions Report, 2017 40 C.2.4.3

WD 15-5687

(Rev.-7)

12/26/2018

DOL Wage Determination for Alaska Boroughs of Aleutian

Island, Bethel, Bristol Bay, Dillingham, Kenai Peninsula, Kodiak Island, Nome, North Slope, Southeast Fairbanks, Valdez-Cordova, Wade Hampton, Yukon-Koyukuk

11 52.222-41

WD 15-5683

(Rev.-7)

12/26/2018

DOL Wage Determination for Alaska Borough of Fairbanks

North

11 52.222-41

WD 15-5419

(Rev.-11)

12/26/2018

DOL Wage Determination for Colorado 11 52.222-41

WD 15-4143

(Rev.-10)

12/26/2018

DOL Wage Determination for New York

Counties of Albany, Rensselaer, Saratoga, Schenectady, Schoharie

11 52.222-41

RFP 49100419R1001 Page 10 of 10

Attachment H-1 Confidentiality and Non-Disclosure Agreement 1 H.12

Attachment H-2 DD Form 254, Contract Security Classification Specification

(expected at time of award or thereafter)

1 H.13

Attachment H-3 Level-of-Effort, Direct Labor Hours Rev. 1* B.6

Subcontracting

Plan

Small Business Subcontracting Plan**

AK190001

Date: 01/18/2019

Davis-Bacon Act Wage Decision for Alaska 15 52.222-6 to

52.222-16

Attachment L-1 Past Performance Survey Rev. 1 2 L.11.3.3, L11.3.7 &

L.15

Attachment L-2 Prime Offeror Cost/Price Worksheet Rev. 1 L.16.4

Attachment L-3 Proposed Subcontractor Cost/Price Worksheet Rev. 1 L.16.4

Attachment L-4 List of Acronyms Rev. 1 3 L.3.7

Attachment L-5 Hand Delivery Sheet 1 L.12.3

Attachment L-6 Round One Questions/Comments and Responses 4 L.9

Attachment L-7 Round Two Questions/Comments and Responses 4 L.9

*At time of contract award (when SSF26 is signed by CO), Attachment H-3 will be based upon the sum total of proposed (or negotiated as determined by the CO) DLH under L-2 and L-3.

**Small Business Subcontracting Plan shall be negotiated and attached to a resulting award pursuant to the terms and conditions of this solicitation.

Attachment L-4, Rev. 1

LIST OF ACRONYMS

Acronym Definition --- A ---

AGS Division of Atmospheric and Geospace Sciences AIL Antarctic Infrastructure and Logistics AMC Air Mobility Command, U.S. Air Force AMD Aviation Management Directorate (Department of Interior) ANG Air National Guard APP Annual Program Plan ARC Division of Arctic Sciences ARCSS Arctic System Science ARE Arctic Research and Education ARMAP Arctic Research Mapping Application ARRA American Recovery and Reinvestment Act of 2009 ARSLS Arctic Research Support and Logistics Services AWO Atmospheric Watch Observatory

--- B ---

BARC Barrow (Utqiaġvik) Arctic Research Center BCS Behavioral and Cognitive Sciences BEO Barrow (Utqiaġvik) Environmental Observatory BTS Barrow (Utqiaġvik) Technical Support

--- C ---

CFS Canadian Forces Station CMMS Computerized Maintenance Management System CO Contracting Officer COR Contracting Officer’s Representative CReSIS Center for Remote Sensing of Ice Sheets CRREL Cold Regions Research and Engineering Laboratory (U.S.

Army) --- D ---

DBA Doing Business As DCAA Defense Contract Audit Agency

--- E ---

EAR Division of Earth Sciences ENG Engineering

--- F ---

FAQ Frequently Asked Question FY Fiscal Year

--- G ---

G&A General and Administrative GISP2 Greenland Ice Sheet Project Two GPR Ground Penetrating Radar GPRA Government Performance and Results Act GrIT Greenland Inland Traverse

--- H ---

HSE Health, Safety, and Environment --- I ---

IAB Institute of Arctic Biology ICESat Ice, Cloud and Land Elevation Satellite Mission IDDO Ice Design and Drilling Operations IMS Integrated Master Schedule INSTAAR Institute of Arctic and Alpine Research IPY International Polar Year

--- K ---

Kanger Kangerlussuaq KISS Kangerlussuaq International Science Support

--- L ---

Lake E Lake El’gygytgyn LTER Long Term Ecological Research

--- N ---

NCAR National Center for Atmospheric Research NEEM North Greenland Eemian Ice Drilling NIWC Naval Information Warfare Center (formerly SPAWAR) NOAA National Oceanic and Atmospheric Administration NSF National Science Foundation NYANG New York Air National Guard

--- O ---

ODCs Other Direct Costs OISE Office of International Science and Engineering OPP Office of Polar Programs

--- P ---

P2C2 Paleo Perspectives on Climate Change PI Principal Investigator PCSP Polar Continental Shelf Program POC Point of Contact PQ Physical Qualification

--- R ---

RSL Research Support and Logistics --- S ---

SAAMs Special Assignment Airlift Missions SCO Science Coordination Office

--- T ---

TAB Thule Air Base TAWO Temporary Atmospheric Watch Observatory TDY Temporary Duty TFS Toolik Field Station TUTO Thule Take-Off

--- U ---

UAF University of Alaska Fairbanks UIC Ukpeagvik Inupiat Corporation UNOLS University National Oceanographic Laboratory System USAF U.S. Air Force UTEP University of Texas at El Paso

--- W ---

WBS Work Breakdown Structure

Item

RFP Section Subsection/Paragraph Page Number Question/Comment Response

1 B‐ Schedule B.5 Will the Contracting Offer allow for the 90% release of reserved fee although it was not mentioned in Clause B.5 but allowed under FAR 52.216‐8? Release of reserved fee may be negotiated.

2 B‐ Schedule B.5

Is it the Government’s intent to hold the reserve amount cumulatively across multiple periods until the Period(s) are closed out or is the Government’s intent to hold the reserve amount per period which is well over a million dollars (i.e. $100,000 x 12 periods)? The amount of reserve fee held may be negotiated.

3 B‐ Schedule B.5 If it’s the Government’s intention to hold the reserve per Period will the Government allow for the 90% of reserve to be released per FAR 52.216‐8 if the conditions allow for it? The amount of reserve fee held may be negotiated.

4 B‐ Schedule

B.6 LEVEL‐OF‐EFFORT (Cost‐plus‐ fixed‐fee, Term Contract) (c) and

F.4.6 LEVEL‐OF‐EFFORT

CERTIFICATION (2)

Is the intent that the variance of 90% to 110% for Level of Effort as described in F.4.6 (Level‐of‐ Effort Certification) to track estimating variance and independently Change Orders handled under FAR 16.306 (a) which provides for substantial scope changes (example adding four (4) more new full time Scientists to support researchers) be adjusted to include fixed fee?

If adjustment to LOE is necessary, as stated under the terms and conditions of the Solicitation, the adjustment must be done during the current period. The purpose of the LOE Report is to track LOE and determine if a LOE modification may be required before the current period expires. The addition of four (4) full time equivalents (FTEs) may increase the direct labor hours or LOE expended during the period. Any LOE expended during a period would be reflected in the LOE Report(s).

5 B‐ Schedule

B.6 LEVEL‐OF‐EFFORT (Cost‐plus‐ fixed‐fee, Term Contract) (c) and

F.4.6 LEVEL‐OF‐EFFORT

CERTIFICATION (2)

What if the mission requires a level of effort above 110% in one period? How will the Government handle this requirement?

During a period, if the level‐of‐effort exceeds 110% of the original LOE under the contract award, then a negotiated change modification is required before the end of the current period or a unilateral change order modification will be written before the end of the period.

6 B‐ Schedule

B.6 LEVEL‐OF‐EFFORT (Cost‐plus‐ fixed‐fee, Term Contract) (c) and

F.4.6 LEVEL‐OF‐EFFORT

CERTIFICATION (2)

How is the Government accounting for changes in Other Direct Cost such as Material Item change request initiated by the Government?

This question may have different interpretations. For the purpose of this response, the NSF is restating the question to: How is the Government adjusting fixed fee for ODC changes based on Government direction?

The fixed fee may only change based on the LOE expended during the respective period, in accordance with the terms and conditions of the contract, including sub‐section B.6. Additional level of effort may be expended for additional Government directed ODC purchases. However, the fixed fee may only change based on level of effort expended in accordance with the terms and conditions of the solicitation.

7 B‐ Schedule B.6 LEVEL‐OF‐EFFORT (Cost‐plus‐ fixed‐fee, Term Contract) (d)

Section d only describes downward adjustments in the event that the contractor shall be required to provide less than 90%. Will the same calculation hold true for upward adjustment over 110% additional required efforts? A change(s) under FAR clause 52.243‐2, Changes ‐ Cost Reimbursement Alternate II,must be negotiated.

8 B‐ Schedule B.6 LEVEL‐OF‐EFFORT (Cost‐plus‐ fixed‐fee, Term Contract) (d)

How will the Government handle a required surge in LOE in one period over 110%? Can the ceiling be changed?

As stated under sub‐section B.2, the last paragraph states, "…the Contractor may be required to provide a substantial amount of increased effort pursuant to the terms and conditions of the contract." Circumstances may require the level of effort to exceed 110% during one or more periods.

9 B‐ Schedule B.6 LEVEL‐OF‐EFFORT (Cost‐plus‐ fixed‐fee, Term Contract) (d)

What if the contractor finds efficiencies to reduce the Level of Effort to below the estimated LOE below 90%. Will the Contractor be penalized with a downward adjustment for these cost savings/efficiencies? Is the downward adjustment optional at the discretion of the Contracting Officer?

Generally, a contractor provides the Government with documentation of effeciencies and effectiveness achievd during a performance period. An awardee is encouraged to provide such documentation for the CPAR and may provide the information to the cognizant Contracting Officer prior to end of the performance period (allowing a reasonable amount of time for review prior to the end of the performance period). The Contracting Officer may consider such information if an adjustment of level of effort is required pursuant to the terms and conditions of the solicitation, including but not limited to sub‐‐section B.6. Furthermore, such efficiencies may be properly reviewed as part of the Contracting Officer's discretion as to whether to exercise an option.

10 B‐ Schedule B.6 LEVEL‐OF‐EFFORT (Cost‐plus‐ fixed‐fee, Term Contract) (d)

Is the 90% adjustment based on a cumulative effort per period or is it monthly? For example if there is a Force Majeure Event one month that causes the LOE to go below 90% then to compensate there is a surge in LOE the following month(s) will the Government adjust the LOE for the one month or is this adjustment at the discretion of the Contracting Officer based on the situation and projections for the period?

As stated in the solicitation, NSF intends on ordering and the contractor shall be obligated to provide the specific level of effort within the relevant range regarding the twelve definite time periods identified in sub‐section B.2. In other words, if the contractor expends between 90% to 110% of the specified LOE in performing the work, then there will be no adjustment to the fixed fee. That being said and out of an abundance of caution, the contract will also contemplate the possible need for LOE adjustments as reflected in Sub‐Sections B.5 & B.6. For example, using the monthly LOE reports, NSF’s Contracting Officer may project or otherwise anticipate that the Government is likely to order an LOE that will fall outside of the 90 – 110% range for a given time period. In such a case, NSF anticipates that its Contracting Officer will process a single modification towards the end of the relevant time period but prior to its expiration; in other words, NSF does not anticipate monthly or serial adjustments to the LOE but of course reserves all rights to otherwise address the specific situation pursuant to the terms and conditions of the solicitation.

11 B‐ Schedule Please confirm that Offer’s should not fill out the column titled Obligated Amount in Section B.2 Consideration (Estimated Cost Plus Fixed Fee). The Offeror shall not enter an amount(s) under the Obligated Amount Column under Section B.2.

49100419R1001 Attachment L‐7 Round Two Questions/Comments Responses Page 1 of 4

RFP Section Subsection/Paragraph Page Number Question/Comment Response

12 C C.2.10 C‐23

Phase‐In. Paragraph C.2.10 and the associated Attachment L‐2 Prime_Offeror_Cost Workbook ask the offeror's to perform (and price) services necessary to prepare for APP1 including but not limited to preparation of the program plan & cost estimate, negotiation of the APP1 cost plus fixed fee and working with all stakeholders to begin APP1 in a timely manner. On the premise that the awardee is different from the incumbent contractor, it does not address other activities that both the awardee and incumbent would have to accomplish such as personnel, data transfer, property inventory and transfer, etc. Is it the Government's intent to limit the phase‐in to only APP1 preparation, or does it want the offeror's to address and price these other related activities?

"…including but not limited to.." The solicitation was drafted for all Offferors. Whether the incumbent or not, an awardee shall perform the work under the terms and conditions of the contract. An Offeror shall ensure their offer is complete, realistic, reasonable and meets or exceeds all terms and conditions under the solicitation. See sub‐section L.15.4.3.

13 C C.2.2.1 C.5

Para states that "A UIC subsidiary, UIC‐Science, is subcontracted by the current ARSLS Contractor to access research support in the . " Can the Government please clarify the commitment UIC‐ Science has to any new incoming contractor?

As stated under Section C, a resulting awardee shall be required to perform in the Utqiaġvik area.

Offerors may propose as if UIC will be a subcontractor. If the awardee is not UIC or a CTA with UIC as a member, UIC may or may not choose to enter into a subcontract with the awardee. If the awardee is not UIC or a CTA, with UIC as a member, and UIC chooses not to enter a subcontract with the awardee then the NSF will need to address the situation at that time.

See revised sub‐sections L.12.3 and M.5.3.

14 C C.2.3

Seeking clarification regarding the ARAS database. It is my understanding that the database was developed by UTEP. No information is provided regarding the database.

1) is it a database that runs on an commercially available database platform?

2) Is the contractor expected to acquire a license for the database platform?

If not that would more appropriately reflect that the contractor is a user, however, it is clear that the data within the database is the responsibility of the contractor to maintain.

It is important to understand if the NSF expects the contractor to maintain the functionality of the database, eg install patches, fix bugs, maintain the platform or not.

Future questions or comments regarding this Solicitation should be submitted in the same format as this document, including the reference to the RFP section.

There is no database referred to by the acronym "ARAS". If an awardee is other than the incumbent, the Contractor will be provided with a database of previous research project support, referred to as the ARSLS database. Further, the Government expects that the projects database would be provided in an exportable format for use in COTS.

In regards to maintenance of the ARSLS database, see sub‐sections C.2.3.1 and F.4.5.2.

C C.2.3

The solicitation contains the following “requirement” for the curation of information that the NSF will provide the contractor regarding potential logistics providers.

"ensure the data is readily available fornNSF use and deliver the data in an electronic COTS format prior to the end of the contract”

Clearly there are a number of COTS formats that can be used, but generally the format is not defined by the COTS tool, so the question if the requirement a COTS format or use of a COTs tool in an approved format?

COTS software is preferred over proprietary software. Any software customization performed must be approved by NSF. All data shall be available and provided to NSF without any custom programming necessary to view and use the respective data with COTS software. All data shall be provided to NSF without restriction.

All data management systems (and customizations) used for the performance of this contract must include NSF concurrence and direction.

16 C C.2.4.2 C‐13

Sustaining Facilities & Operations. TFS, Alaska. Paragraph C.2.4.2 states the Contractor shall provide construction and maintenance support for NSF at TFS. It goes on to say that "Operation of the station is the responsibility of TFS staff, but maintenance and upgrades to the facility have increasingly been tasked to the Contractor due to the advancing level of sophistication of the infrastructure. Power system upgrades, large construction, specific building operations and maintenance, and air support subcontracts are the responsibility of the Contractor while other operations and maintenance roles are shared with TFS staff." SInce none of the attachments indicate which specific buildings are contractor responsibility and which are shared with TFS staff, and since the resource library link is not functioning to research if a facility responsibility list exists, will the Government provide a facility responsibility list as an amendment to the RFP? See revised sub‐section C.2.4.2.

17 C

C.2.4.3

The following requirement is incomplete, can you please provide the complete statement?

The Contractor shall be responsible for operating this activity (limited to an as‐needed basis) in close collaboration with NSF and the U.S. Army Cold Regions Research & Engineering Lab, to ensure the safety and reliability of this option and its continued development.

Clearly this refers to some activity related to the U.S. Army Cold Regions Research & Engineering Lab, but without further clarification it is not possible to be sure what activity is referred to.

See revised sub‐section C.2.4.3, paragraph 3.

49100419R1001

Round Two Questions/Comments Responses Page 2 of 4

RFP Section Subsection/Paragraph Page Number Question/Comment Response

18 C C.2.9.5

Projects shall be managed using best practices in project management including a written scope of work, budget, detailed schedule, risk assessment, a management plan, an assigned project manager, and a POC at NSF.

I would like clarification, the way the requirement is stated the contractor must provide a POC located at NSF. However, an alternative is that the contractor must provide a POC to NSF. See revised sub‐section C.2.9.5.

19 F

F.4.6 LEVEL‐OF‐EFFORT

CERTIFICATION

Does the Government have sample language of what will go into this certification?

See revised sub‐section F.4.6.

20 F

F.4.6 LEVEL‐OF‐EFFORT

CERTIFICATION

F.4.6 Level‐of‐Effort Certification is not listed in the deliverables report table under SOW Section F.5 Schedule of Contract Deliverables. Is this a deliverable? See revised sub‐section F.5.2.

General

Given that no responses have been issued for the First Round of questions, we are formally requesting that the Government allow for a two (2) week extension to process both rounds of questions. See amendment 0002, SF30.

22 H ‐ Special Contract Requirements H.3 Attachment H‐3 Attachment H‐3 has no pre‐populated hours. Is it the Government’s intent that Offerors populate Attachment H‐3 with the labor hours from Attachment L‐2? See the note for Attachment H‐3 under Section J and revised sub‐section L.15.4.1.

23 H ‐ Special Contract Requirements H.6 NSF Key Personnel H‐9/H‐10

Some key personnel job titles in H.6 do not match the job titles in the Government provided cost workbook (attachment L‐2 Prime Offeror Cost Workbook). For example, section H.6 the lists the job title as Operations Manager, however in the cost workbook the job title is listed as Program Operations Manager. Section H.6 lists the job title as Planning and Controls Manager, however in the cost workbook the job title is listed as Program Planning and Controls Manager. Section H.6 lists the job title as Facility Planning, Construction and Maintenance Manager, however in the cost workbook this position does not exist. Will the government provide an updated cost workbook and section H.6 clarifying this discrepancy? See revised Section H.6 and revised Attachments L‐2 and L‐3.

24 J ‐ List of Attachments Appendix J 49/119 With regards to the property listing and the facilities at Toolik. Is the contractor responsible to perform facility maintenance?

See Sub‐Section C.2.4.2. In addition, see other sections of the RFP that specify maintenance requirements.

25 J ‐ List of Attachments Appendix J 36/119 Can NSF provide the property reports in excel format?

A copy of Appendix J is provided in Excel format. The .pdf version of Appendix J shall take precendence over the Excel format version if there are any discrepencies.

26 J ‐ List of Attachments Attachment L‐2 Instructions

#8 states "A base FTE year is estimated at 1880 hours. For HQ people who deploy for an average 3 months per year an FTE is estimated @ 2048." Does the 1,880 hours in #8 apply only to headquarters resources listed in the Base Period sheet?

Personnel working in CONUS typically work 40 hr weeks. All personnel working in the field (Alaska, Greenland, and International) typically work 54 hrs/wk with the exception of field personnel working the Greenland Inland Traverse at 84 hrs/wk while the GrIT is underway.

27 J ‐ List of Attachments Attachment L‐2 Instructions

#9 states "Field personnel labor hours assume 54 hour week except for GrIT field activities.

Offerors must describe their basis of estimated cost (i.e. hours, bonus) for labor weeks for traverse activities." Please confirm that the 54 Hour work week applies to only in Greenland. See response to question #26 above

28 J ‐ List of Attachments Attachment L‐2 Instructions

#4 and #5 state that columns and rows can be added as necessary. Will the client allow offerors to add additional worksheets as necessary to L‐2 to show the cost calculations for labor costs, Fringe Benefits, and ODC (as applicable)?

No, additional worksheets are not allowed. The workbook was designed to simplify evaluation.

However, an interested vendor may ask for a more specific additional worksheet that may benefit all Offerors. If an interested vendor can provide a question and/or request to change the workbook and demonstrate that the basic format of current worksheets will remain relatively unchanged and demonstrate that all Offerors may benefit from the request, then the Government would consider the request.

29 L ‐ Instructions, Conditions & Notices L and Attachment L‐1 Should Past Performance Surveys be returned to Joe Cloft or should they be returned to the offeror and submitted with our proposal? See revised Attachment L‐1.

30 L ‐ Instructions, Conditions & Notices L.10.3.10 Would the government please consider reducing the font to Arial 8 point for the requirements in the footer. The page labeling font remains unchanged. See revised sub‐section L.10.3.10.

31 L ‐ Instructions, Conditions & Notices L.10.3.9 To reduce the amount of paper required for submittal, would the government consider modifying the requirement for single‐sided printing for 8 ½ x 11 sheets. See revised sub‐section L10.3.9

32 L ‐ Instructions, Conditions & Notices L.10.3.9 L.7

Section states "Each Volume shall be numbered separately and begin with page 1. Pages in each volume shall be single‐sided and must be numbered sequentially and consecutively…"

Volumes I and IV are not page limited. Due to the nature of the documents contained in Volumes I and IV (excel spreadsheets, financial statements that are numbered at the source, SF33s, etc.)

will the government remove this requirement for these two volumes and allow them to be numbered, as appropriate, within their different sections? See revised sub‐section L.10.3.10.

49100419R1001

Round Two Questions/Comments Responses Page 3 of 4

RFP Section Subsection/Paragraph Page Number Question/Comment Response

33 L ‐ Instructions, Conditions & Notices L.12.2(a) L‐8

Original Signature

Discussion: RFP Section L.12.2(a) states “Completed and executed Standard Form (SF) 33, Solicitation, Offer and Award with an original signature (not electronic) along with completed Sections B through K. The person executing the SF‐33 must have the authority to commit the Offeror to all of the provisions of the resulting contract.