4830 _ 796113 Alamo Parade Fire Truck Buildin.pdf

REQUEST FOR BIDS

CITY OF ALAMO

4830 - 796113 Alamo Parade Fire Truck Building and City Hall Repairs -

Construction

REQUEST FOR BIDS

City of Alamo Parade Fire Truck Building and City Hall Repairs

City of Alamo (CITY) is seeking sealed bids for repairs to the Parade Fire Truck building and City

Hall. This project will be partially funded through FEMA’s Public Assistance Program with the purpose of repairing both structures to restore facilities back to pre-disaster design, function and capacity (in-kind) within the existing footprint.

BID SUBMISSION

Bids and all required documents must be submitted online to the DFS Procurement Portal (hereinafter “DFS Portal” or “Portal”) at dfs.bonfirehub.com no later than Friday, May 15, 2026 at 9:00 A.M., local time (EST).

Bids received after the due date and time will be considered non-responsive and will not be considered.

Questions regarding this RFB are to be submitted within the Portal at dfs.bonfirehub.com by

May 11, 2026 at 5:00 PM. For questions regarding portal registration or navigation, please email: procurement@erassist.com.

Bid opening will occur and be awarded at the Alamo City Council meeting in Alamo City Hall, located at 7 West Main St, Alamo, GA 30411 on Monday, May 18, 2026 at 6:00 PM.

Site visits may be requested by contacting the City Manager, Jeff Floyd at 912-423-9341 during office hours. Site visits are not guaranteed and are contingent upon availability.

Submission of any bid signifies the Contractor’s agreement that their bid and the content thereof, are valid for ninety (90) calendar days following the submission deadline and will become part of the contract that is negotiated between the City of Alamo and the successful bidder. All prices submitted with the bid shall remain in effect for the ninety (90) day period.

Bidders must provide insurance policies in the DFS Procurement Portal showing proof of general and professional liability coverage upon submission.

http://dfs.bonfirehub.com http://dfs.bonfirehub.com mailto:procurement@erassist.com

Bidders shall submit a bid guarantee in the amount of 10% percent of the total bid price, which shall be in the form of a firm commitment such as a bid bond, postal money order, certified check, cashier’s check, or irrevocable letter of credit. Bid guaranteed other than bid bonds will be returned (a) to unsuccessful bidders after the opening of bids; and (b) to the successful bidder upon execution of such further contractual documents (i.e., insurance coverage) and bonds as may be required by the bid. Hard copies shall be delivered to the City of Alamo City

Hall, at 7 West Main St, Alamo, GA 30411. Soft copies shall be uploaded to the DFS Procurement

Portal.

GENERAL TERMS & INFORMATION

● All requested information fields in the Portal must be filled out to be considered a valid bid.

● Work is expected to be completed within 60 days of contract award.

● Work will not be considered complete until all invoice documents are provided and invoice validation is complete. Final invoice with all required documents must be provided in a single transmission (email or link to a dropbox , google drive, or other file sharing service).

Multi-part transmission of invoice documentation will cause a delay in validation which will affect payment processing timelines and designation of completion.

● Project locations and site photos are provided in Appendix A of this RFB.

● The City is also requesting alternate bids for installing metal exterior siding on the Parade Fire Truck Building instead of vinyl siding.

● Contractor shall be responsible for all expenses incurred while performing services under this Agreement. This includes automobile, truck, and other travel expenses; vehicle maintenance and repair costs; vehicle and other license fees and permits; insurance premiums; road, fuel, and other taxes; fines; radio, pager, or cell phone expenses; meals; and all salary, expenses, and other compensation paid to employees or contract personnel the Contractor hires to complete the work under this Agreement.

● The contractor will restore any landscaping, asphalt, concrete, etc. disturbed during construction to its original state or approved alternative. Any damage to the City’s property caused during construction will be repaired at the contractor’s expense.

● Contractors will be responsible for determining all requirements and permits needed to complete the reconstruction work and any associated components needed to ensure the proper, efficient, and safe completion of this project. The awarded contractor will also be responsible for obtaining any and all engineering approvals mandated and required by federal, state, or local codes or regulations. All permits, inspections, engineering approvals and associated requirements are the responsibility of the selected Contractor. Copies of required permits and approvals must be provided to the CITY upon receipt.

4830-796113 CITY OF ALAMO — PARADE TRUCK BUILDING AND CITY HALL REPAIRS Page 2

● This work is for a specific site/repair with quantities listed on a FEMA grant; as such documentation supporting the quantities must be provided (e.g. quarry tickets, or load counts/truck capacities). Invoices must list the haul off location of any debris, spoils, or waste (example: permitted landfill, recycling location, or road dept for reuse).

● Payment will follow only after work is completed, all documentation is received from the Contractor and reconciled by the Grants Management Team, and after approval by the Fiscal Court. (Documentation to include items such as before/after photos (always required), quarry documentation, quantity documentation, and documentation of disposal).

● Successful bidders, assigns, subcontractors must be compliant with all applicable Federal, State and Local laws.

● The City of Alamo reserves the right to accept or reject any or all bids. The right is also reserved to waive any minor irregularities in this bid, and to award the bid to the bidder whose offer is most advantageous to the CITY and in the best interests of the CITY.

● The City of Alamo is an Equal Opportunity Employer. All companies, including women, minority, and veteran owned businesses are encouraged to submit a bid

● Work can not start until the contract agreement is fully executed and the contractor has made contact with the City of Alamo to schedule work and work supervision/inspection.

4830-796113 CITY OF ALAMO — PARADE TRUCK BUILDING AND CITY HALL REPAIRS Page 3

Appendix A

SCOPE OF WORK

CONTRACTOR will make repairs to the former City Hall and the Parade Fire Truck Building to restore the facilities back to pre-disaster design, function and capacity (in-kind) within the existing footprint.

City Hall Building Location: 5 W Main St, Alamo, GA 30411 (32.147141, -82.778086)

Link to Building Photos

Building Exterior

● Remove and Replace 969.33 SF Underlayment - 5/8" OSB

● Remove and Replace 104.17 LF 2" x 6" lumber (1 BF per LF)

● Remove and Replace 204.76 SF Metal roofing - corrugated - 29 gauge

● Remove and Replace 1,421.26 SF Flat TPO Roof

● Remove and Replace 2 Pipe jack flashing for rubber roofing

● Remove and Replace 47.97 LF Cap flashing

● Remove and Replace 3 Furnace vent - rain cap and storm collar, 5”

● Paint 1,601 SF of exterior (One Coat)

● Remove and Replace 391.81 SF Metal studding, 3 5/8" wide, 24" OC, 18 gauge

● Remove and Replace 606 SF Wall/roof panel - ribbed - 29 gauge up to 1”

● Remove and Replace 11.11 SF Block - 8" x 8" x 16" - in place

● Re-point 193.75 SF masonry - block

Electrical ● Remove and Replace 8 Fluorescent - two tube - 8' - strip light

● Remove and Replace 1 Fluorescent - two tube - 4' - strip light

● Rewire\wire 204.76 SF - avg. residence - boxes & metal clad wiring

Mayor’s Office

● Remove and Replace 55.01 LF base molding rubber or vinyl, 4" high trim

● Remove and Replace 366.51 SF vinyl tile (Includes floor preparation and cleaning)

● Carpet Floor prep 192.66 SF (scrape rubber back residue)

● Remove and Replace 192.66 SF Glue down carpet

Offices/En tryway

● Remove and Replace 266 SF Batt insulation - 6" - R19 - paper / foil faced for ceilings

● Remove and Replace 266 SF Suspended ceiling tile - 2' x 4'

● Remove and Replace 186 SF Suspended ceiling tile - 2' x 2'

● Remove and Replace 248 SF Batt insulation - 6" - R19 - paper / foil faced for walls

● Remove and Replace 312 SF 5/8" drywall

● Seal/prime (1 coat) then paint (1 coat) 1,175.93 SF the walls

● Remove and Replace 132.68 LF base molding rubber or vinyl, 4" high trim

● Paint 6 door/window trim & jamb - 2 coats/side

● Paint 6 door slab only - 2 coats/side

● Remove and Replace 1 Ceiling diffusers / grills - square, lay-in - 24”

4830-796113 CITY OF ALAMO — PARADE TRUCK BUILDING AND CITY HALL REPAIRS Page 4 https://www.google.com/maps/place/32%C2%B008'49.7%22N+82%C2%B046'41.1%22W/@32.1473338,-82.778575,1075m/data=!3m1!1e3!4m4!3m3!8m2!3d32.147141!4d-82.778086?entry=ttu&g_ep=EgoyMDI1MTExNy4wIKXMDSoASAFQAw%3D%3D https://erassist-files.s3.amazonaws.com/media/uploads/City_of_Alamo_-_City_Hall_Photo_Sheet.pdf

Appendix A

● Remove and Replace 366.51 SF vinyl tile (Includes floor preparation and cleaning)

● Carpet Floor prep 374.83 SF (scrape rubber back residue)

● Remove and Replace 374.83 SF Glue down carpet

Women’s Restroom

● Seal/prime (1 coat) then paint (1 coat) 224 SF the walls

● Remove and Replace 28 LF base molding rubber or vinyl, 4" high trim

● Paint 1 door/window trim & jamb - 2 coats/side

● Paint 1 door slab only - 2 coats/side

● Remove and Replace 40 SF vinyl tile (Includes floor preparation and cleaning)

Men’s Restroom

● Seal/prime (1 coat) then paint (1 coat) 151.64 SF the walls

● Remove and Replace 17.17 LF base molding rubber or vinyl, 4" high trim

● Paint 1 door/window trim & jamb - 2 coats/side

● Paint 1 door slab only - 2 coats/side

● Remove and Replace 18.03 SF vinyl tile (Includes floor preparation and cleaning)

Parade Fire Truck Building Location: South Pine Street & Hwy 126 in Alamo, Georgia (32.144510, -82.770920)

Link to Building Photos

Doors/Windows ● Rebuild 2 each of 10 FT wide X 10 FT high Plywood Door Covered with Vinyl Siding

Electrical ● Rebuild 1 each of Interior Electrical Panel

Roofing ● Rebuild 1,024 SF of Metal Roof Exterior

Wall Coverings ● Rebuild 900 SF of Wood Walls Covered with Vinyl Siding

Foundation ● Rebuild 900 SF (30’ x 30’) of Concrete Slab on Grade Foundation

Alternate Bid for Metal Exterior

The City is requesting alternate bids for installing metal exterior siding on the Parade Fire Truck Building instead of vinyl siding.

4830-796113 CITY OF ALAMO — PARADE TRUCK BUILDING AND CITY HALL REPAIRS Page 5 https://www.google.com/maps/place/32%C2%B008'40.2%22N+82%C2%B046'15.3%22W/@32.1452537,-82.7740595,1531m/data=!3m1!1e3!4m4!3m3!8m2!3d32.14451!4d-82.77092?entry=ttu&g_ep=EgoyMDI1MTExNy4wIKXMDSoASAFQAw%3D%3D https://erassist-files.s3.amazonaws.com/media/uploads/City_of_Alamo-_Parade_Truck_Building_Photo_Sheet.pdf

Bid Tab / Quantity List

Total Quantity List Unit pricing shall be all-inclusive and include removal and disposal of damages as well as all labor (including equipment programming), equipment, material, contingency, and supply costs and shall not be increased or changed for any reason other than changes requested or approved by the City.

Bid item

Description Unit of

Measure Appx Qty

CITY HALL

1 Remove and Replace Underlayment - 5/8" OSB SF 969.33

2 Remove and Replace 2" x 6" lumber (1 BF per LF) LF 104.17

3 Remove and Replace Metal roofing - corrugated - 29 gauge SF 204.76

4 Remove and Replace Flat TPO Roof SF 1,421.26

5 Remove and Replace Pipe jack flashing for rubber roofing EA 2

6 Remove and Replace Cap flashing LF 47.97

7 Remove and Replace Furnace vent - rain cap and storm collar, 5” EA 3

8 Exterior - paint one coat SF 1,601

9 Rewire\wire - avg. residence - boxes & metal clad wiring SF 204.76

10 Remove and Replace Metal studding, 3 5/8" wide, 24" OC, 18 gauge SF 391.81

11 Remove and Replace Wall/roof panel - ribbed - 29 gauge up to 1” SF 606

12 Remove and Replace Fluorescent - two tube - 8' - strip light EA 8

13 Remove and Replace Block - 8" x 8" x 16" - in place SF 11.11

14 Re-point masonry - block SF 193.75

Remove and Replace Cove base molding - rubber or vinyl, 4” high (Offices/Entry, Women’s and Men’s Restrooms)

LF 239.67

Floor preparation for resilient flooring (Mayor’s office, Offices/Entry, Women’s restroom, Men’s restroom)

SF 767.62

Remove and Replace Vinyl tile (Mayor’s office, Offices/Entry, Women’s restroom, Men’s restroom)

SF 844.38

18 Floor prep (scrape rubber back residue) (Mayor’s office, Offices/Entry) SF 567.49

19 Remove and Replace Glue down carpet(Mayor’s office, Offices/Entry) SF 567.49

4830-796113 CITY OF ALAMO — PARADE TRUCK BUILDING AND CITY HALL REPAIRS Page 6

Bid Tab / Quantity List

Remove and Replace Batt insulation - 6" - R19 - paper / foil faced (Offices/Entry

Ceilings)

SF 266

Remove and Replace Suspended ceiling tile - 2' x 4' (Offices/Entry)

SF 266

22 Remove and Replace Suspended ceiling tile - 2' x 2' (Offices/Entry) SF 186

Remove and Replace Batt insulation - 6" - R19 - paper / foil faced (Offices/Entry

Walls)

SF 248

24 Remove and Replace 5/8" drywall SF 312

Seal/prime (1 coat) then paint (1 coat) the walls (Offices/Entry, Women’s and

Men’s Restrooms)

SF 1,551.57

Paint door/window trim & jamb - 2 coats/side (Offices/Entry, Women’s and Men’s

Restrooms)

EA 8

Paint door slab only - 2 coats/side (Offices/Entry, Women’s and Men’s Restrooms)

EA 8

28 Remove and Replace Ceiling diffusers / grills - square, lay-in - 24” EA 1

29 Remove and Replace Fluorescent - two tube - 4' - strip light EA 1

PARADE FIRE TRUCK BUILDING

Provision and Installation of Plywood Door Covered with Vinyl Siding (10ft W x 10ft H)

EA 2

31 Provision and Installation of Interior Electrical Panel EA 1

32 Provision and Installation of Metal Roof Exterior SF 1,024

33 Provision and Installation of Wood Walls Covered with Vinyl Siding SF 900

34 Provision and Installation of Concrete On Grade Foundation SF 900

ALTERNATE BID: Provision and Installation of Plywood Door Covered with METAL Siding (10ft W x 10ft H)

EA 2

ALTERNATE BID: Provision and Installation of Wood Walls Covered with METAL Siding

SF 900

ALL SITES

37 Mobilization/Demobilization and Traffic Control Lump Sum 1

4830-796113 CITY OF ALAMO — PARADE TRUCK BUILDING AND CITY HALL REPAIRS Page 7

DFS Portal Confirmation and Declarations

The following forms are provided in this RFB for reference. Bidders must review each form and enter their response as directed in the Portal’s Required Information section. The confirmation or declaration statement for each form for which a response is required is provided in a gray box at the bottom of each form in this document. All responses must be true and accurate and shall be considered the equivalent of a legally-binding electronic signature.

1. Attachment 1: Bid Certification and Cost Proposal Form

2. Attachment 2: NON-COLLUSION DECLARATION

3. Attachment 3: CERTIFICATION REGARDING LOBBYING

4. Attachment 4: FORM 200.321 AFFIRMATIVE STEPS

5. Attachment5: CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY and VOLUNTARY EXCLUSION

6. Attachment 6: CONFLICT/NON-CONFLICT OF INTEREST STATEMENT

7. Attachment 7: DRUG-FREE WORKPLACE AFFIDAVIT

8. Attachment 8: INSURANCE COVERAGE DECLARATION

4830-796113 CITY OF ALAMO — PARADE TRUCK BUILDING AND CITY HALL REPAIRS Page 8

Attachment 1: Certification and Cost Proposal Form

Bidding Certification: I have carefully examined the Request for Bids and any other documents accompanying or made a part of this Request for Bids.

I hereby propose to furnish the goods or services specified in the Request for Bids at the rates quoted in my Bid. I agree that my Bid will remain in effect for a period of up to one hundred eighty (180) days.

I agree to abide by all conditions of this Bid l and understand that a background investigation may be conducted prior to award.

I certify that all information contained in this Bid is truthful to the best of my knowledge and belief. I further certify that I am duly authorized to submit this Bid on behalf of the Bidder as its act and deed and that the Bidder is ready, willing and able to perform if awarded the Contract.

I certify this Bid is made without prior understanding, agreement, connection, discussion, or collusion with any other person, firm or corporation submitting a Bid for the same product or service. I further certify that no officer, employee or agent of

City or of any other Bidder has a financial interest in this Bid. I further certify that the undersigned executed this Bidder's Certification with full knowledge and understanding of the matters therein contained and was duly authorized to do so.

DFS Portal Confirmation / Declaration:

By completing and submitting the Cost Proposal Form, you are certifying all of the above as well as the prices and data entered in the Cost Proposal Form in the DFS Portal. The following

Cost Proposal Form is provided for reference only.

4830-796113 CITY OF ALAMO — PARADE TRUCK BUILDING AND CITY HALL REPAIRS Page 9

Attachment 2: NON-COLLUSION DECLARATION

The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder.

All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price of any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.

I declare under penalty of perjury under the applicable laws that the foregoing is true and correct.

Do you confirm that you have read the Non-Collusion declaration and therefore declare under penalty of perjury under the applicable laws that the Non-Collusion Declaration is true and correct? (Y/N)

4830-796113 CITY OF ALAMO — PARADE TRUCK BUILDING AND CITY HALL REPAIRS Page 10

Attachment 3: CERTIFICATION REGARDING LOBBYING

The undersigned certifies that, to the best of their knowledge and belief, that:

1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a

Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure

Form to Report Lobbying,” in accordance with its instruction.

3. The undersigned shall require that the language of this certification be included in the award document for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31

U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

Do you, the Contractor, confirm that you have read the Certification Regarding Lobbying form and certify or affirm the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31

U.S.C. Chap. 38, Administrative Remedies for False Claims and Statements, apply to this certification and disclosure, if any. (True/False)

4830-796113 CITY OF ALAMO — PARADE TRUCK BUILDING AND CITY HALL REPAIRS Page 11

Attachment 4: FORM 200.321 AFFIRMATIVE STEPS

CONTRACTING WITH SMALL AND MINORITY BUSINESSES, WOMEN’S BUSINESS

ENTERPRISES, AND LABOR SURPLUS AREA FIRMS §200.321

The City is required to take all necessary affirmative steps to assure that minority business, women's business enterprises, and labor surplus area firms are used when possible. If contractor uses subcontractors, they are also required to take the following affirmative steps:

1. Placing qualified enterprises on solicitation lists.

2. Assuring that enterprises are solicited whenever they are potential sources.

3. Dividing total requirements when economically feasible into smaller tasks or quantities to permit maximum participation by enterprises.

4. Establishing delivery schedules, where the requirement permits, which encourage participation by enterprises.

5. Using the services and assistance, as appropriate, of such organizations as the Small

Business Administration and the Minority Business Development Agency of the

Department of Commerce.

Do you confirm that you have read the 200.321 Affirmative Steps Confirmation and agree to take the listed affirmative steps when using subcontractors. (Y/N)

4830-796113 CITY OF ALAMO — PARADE TRUCK BUILDING AND CITY HALL REPAIRS Page 12

Attachment 5: CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY and

VOLUNTARY EXCLUSION

Neither the entity or its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.

Do you confirm that neither the entity nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency? (Y/N)

4830-796113 CITY OF ALAMO — PARADE TRUCK BUILDING AND CITY HALL REPAIRS Page 13

Attachment 6: CONFLICT/NON-CONFLICT OF INTEREST STATEMENT

To the best of our knowledge the bidder has no potential conflict of interest due to any other clients, contracts, or property interest for this project. [ SELECT YES IF TRUE ]

OR

The bidder, by attachment, submits information which may be a potential conflict of interest due to other clients, contracts, or property interest for this project. [ SELECT NO

IF TRUE & UPLOAD DOCUMENTATION ]

Failure to answer appropriately may result in disqualification of your bid.

Do you confirm that to the best of your knowledge the undersigned bidder has no potential conflict of interest due to any other clients, contracts, or property interest for this project?

(Y/N)

If answered no, documentation must be uploaded containing information regarding what may be a potential conflict of interest due to other clients, contracts, or property interest for this project.

4830-796113 CITY OF ALAMO — PARADE TRUCK BUILDING AND CITY HALL REPAIRS Page 14

Attachment 7: DRUG-FREE WORKPLACE AFFIDAVIT

The undersigned certifies that the responding firm has taken steps to :

1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

3. Give each employee engaged in providing the commodities or contractual services that are proposed, a copy of the drug- free workplace statement.

4. In the statement specified in drug-free workplace statement, notify the employees that as a condition of working on the commodities or contractual services that are under bid the employee will abide by the terms of the statement and will notify the employer of any conviction of or plea of guilty or nolo contendere to any violation of any controlled substance law of the United States or any state for a violation occurring in the workplace no later than five (5) days after such conviction.

5. Impose a sanction on or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by any employee who is so convicted.

6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

I certify that this firm complies fully with the above requirements.

Do you confirm that you have read the Drug-Free Workplace Affidavit and certify that the responding company complies fully with the listed requirements? (Y/N)

- Upload the contractor's Drug Free Workplace Policy

4830-796113 CITY OF ALAMO — PARADE TRUCK BUILDING AND CITY HALL REPAIRS Page 15

Attachment 8: Insurance Coverage Declaration

Contractor shall provide information of the following insurance requirements below and attach the following insurance policies (including all endorsements) to this proposal. Failure to do so, may result in a rejected Bid.

1. Commercial General Liability – in the amount of two million dollars ($2,000,000.00) aggregate/one million dollars ($1,000,000.00) per occurrence. The General Aggregate limit shall either apply separately to the resulting Contractor or shall be at least twice the required occurrence limit.

2. Comprehensive Automobile and Water Vehicle Liability – covering any automotive equipment to be used in performance of the service, with a minimum limit in the amount of One Million Dollars ($1,000,000.00) per occurrence combined single limit / any auto. Physical Damage Insurance covering owned or rented machinery, tools, equipment, office trailers, and vehicles.

Automobile policy will cover for any auto (owned, hired and non-owned autos) and include Umbrella/Excess Liability – in the amount of one million dollars to five million dollars ($1,000,000.00 - $5,000,000.00) per occurrence depending on project size. Follow-form over CGL, Auto, and Employers Liability. City along with its officers, employees, representatives, and agents shall be named as additional insured on the Auto Liability Policy and on the General Liability policy which must be primary and noncontributory with respect to the additional insureds.

General Liability, Automobile and Workers Compensation policies will include the Waiver of Subrogation endorsement.

Contractor shall provide at least 30 days’ prior written notice of cancellation, non-renewal, or material change (10 days for nonpayment)

3. Worker’s Compensation – Proposer shall provide a policy with employer’s liability coverage with limits of not less than Five Hundred Thousand Dollars ($500,000.00) per occurrence for each accident or illness. The Worker’s Compensation policy shall state that it cannot be canceled or materially changed without first giving thirty (30) days prior notice thereof in writing to the City.

Firms that have owner/operators that have filed a “Notice of Election to be Exempt” shall supply a signed copy of said notice. Any such exemption shall meet the requirements that qualify for an exemption under the applicable Worker’s Compensation law.

Additional Insured and Primary & Noncontributory endorsements in favor of the City. These insurance requirements shall not limit Contractor’s indemnification obligations to the City.

4830-796113 CITY OF ALAMO — PARADE TRUCK BUILDING AND CITY HALL REPAIRS Page 16