Draft_Attachment_D_-_RACI_Chart.xlsx
XLSX spreadsheet 24 KB Posted
- Attached to
- Draft NewPay Software as a Service (SaaS) Federal contract opportunity
- Solicitation number
- 47QTCA-18-Q-0001
- Issued by
- GSA Federal Acquisition Service
About this file
RACI Chart
View the file
Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| NewPay_SaaS_Solution_Procurement_Question_and_Answers.pdf | ||
| Draft_Attachment_H_-_BPA_Pricing_Schedule.xlsx | XLSX spreadsheet | |
| Draft_Attachment_A_-_Business_Capabilities_and_Data_Standards.xlsx | XLSX spreadsheet | |
| Draft_Payroll_SaaS_RFQ.SOO.docx | DOCX document | |
| Draft_Attachment_G_-_Small_Business_Subcontracting_Plan.docx | DOCX document | |
| Draft_Attachment_E_-_Corporate_Experience_Statement_and_Past_Performance_Questionnaire.docx | DOCX document | |
| Draft_Attachment_C_-_FedRAMP-Self-Assessment-High-RAR-Template-v1.0-2.docx | DOCX document | |
| Draft_Attachment_B_-_Technical_Capabilities.xlsx | XLSX spreadsheet | |
| Draft_Attachment_F_-_VPAT_Assessment.doc | DOC document |
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Text version
Instructions Instructions for Completing Attachment [D]
Quoters should review the draft RACI chart on the following tab. In the column titled "Capable of Fulfilling", quoters should indicate whether they can fulfill the role identified in the "Technical Provider" column. The answers available in the drop down menu are "Yes", "No", "N/A", and "With Revision".
| "Yes" - indicates that the quoter can fulfill the role indicated in the "Technical Provider" Column |
| "No" - indicates that the quoter cannot fulfill the role indicated in the "Technical Provider" Column |
| "N/A" - indicates that there is no role listed in the "Technical Provider" Column |
| "With Revision" - indicates that the quoter disagrees with the role identified in the "Technical Provider" Column, but that it could fulfill the role, if it were revised. The quoter should explain the recommended revision in the roles in the "Quoter Comments" column |
Draft RACI
| Attachment [D] - RACI Chart | |||||||
| Quoter Responses | |||||||
| Managing Partner - OPM | GSA - USSM | Government/ Service Provider | Technical Provider | Customer Agency | Capable of Fulfilling? | Quoter Comments? | |
| Project Management and Implementation | |||||||
| Business Requirements (Functions, Activities, Capabilities, Use Cases) | R | A | C | I | |||
| Business Requirements (Data Standards) | R/A | C/I | |||||
| Conduct FIT/GAP Analysis | R/A | R | |||||
| Configure System (Baseline) | C | C/I | R/A | ||||
| Configure Application (Customer Specific) | C | R/A | C | C | |||
| Develop Interfaces/Micro-services (incl. FM and other ancillary systems) | R | R/A | R | ||||
| Test Systems | C | R/A | R | C | |||
| Migrate Federal Employees to Payroll SaaS | R/A | R | C | ||||
| Data Quality, Cleaning, and Conversion | R/A | R | C | ||||
| Implement Governance | A | R | C | I | I | ||
| Assess Readiness for Go Live | A | R | R | R | C/I | ||
| Validate Master Data | R | R | A | ||||
| Functional and Policy Expertise | R/A | R | |||||
| Operational Expertise | R/A | R | |||||
| Integrate Customer Financial Management Solutions | R | R/A | |||||
| Contract Management | |||||||
| Quality Assurance Surveillance Plan (QASP) Assessment | R/A | R | |||||
| Operations | |||||||
| On-Board Employees into Systems and Services | R/A | R | |||||
| Communication of Service/Systems Enhancements | R/A | R | |||||
| User Management (Customer) | R/A | ||||||
| User Management (SSP) | R/A | ||||||
| Access Management | R/A | R | |||||
| Request prioritized functionality changes (CCB) | R | A | C | ||||
| SSP Service Desk (Technology) | R/A | ||||||
| Customer Service Desk (End User – Tier 1) | C | R/A | |||||
| Customer Service Desk (Payroll Services) | R/A | C | |||||
| Customer Service Desk (End User – Tier 2&3) | R/A | C | |||||
| Business Processing Continuity of Operations | R/A | C | |||||
| Payroll Solution Continuity of Operations Planning and Execution | R | R/A | |||||
| Records Management activities enabling Capture, Access, Transfer, Dispose functions | A | R | R | ||||
| Governance | |||||||
| Maintain Authoritative FIBF Documentation | A | R | C | I | I | ||
| Setting Customer Organizational Goals in alignment to OMB Policy | C | C | R/A | ||||
| Organize and coordinate Configuration Control Board (SaaS) | R/A | C | C | ||||
| Ensure compatibility of payroll technical requirements with FIBF | A | R | R | ||||
| Establish common Interpretation of authorizing statute | R/A | C | I | ||||
| Payroll Processing | |||||||
| Issue Leave and Earning Statements | A | R | |||||
| Amounts Payable Calculation | A | R | C | ||||
| Compensation Documents | A | R | C | ||||
| Leave Accrual and Balance Maintenance | A | R | C | ||||
| Process/workflow integration w/HR, T&A, and Financial | R/A | R | |||||
| Payroll Data Capture/Transfer/Reporting | |||||||
| Payroll Data Capture/Transfer/Reporting | A | R | C | ||||
| Standard payroll compensation program reports | C | A | R | C | |||
| Error Reports | A | R | C | ||||
| Ad-Hoc Reporting | A | R | R | ||||
| Data Transfers Between Agency/Provider/Vendor | A | R | R | ||||
| Payroll System Administration | |||||||
| Update and Maintain employee record | R | R | A | ||||
| Historical payroll information | R | R | A | ||||
| Continuity of Operations Plan | A | R | |||||
| Audit Trails | A | R | |||||
| Payroll System Change Management | |||||||
| Translation of federal policy to functional & technical requirements | A | R | C | ||||
| Work Schedule & Leave Policy Development & Management | |||||||
| Assess Current Agency WSLM Needs | C | R | |||||
| Identify Objectives for mgmt and oversight of agency WSLM | C | R | |||||
| Establish/Maintain/Enforce agency WSLM Policy | A | R | |||||
| Assess and Update WSLM policy as needed | R/A | ||||||
| Develop Work Schedule and Leave Management SOP | |||||||
| Procedures for employee time card and leave management activities | C | C | R/A | ||||
| Agency approval for T&A and Leave Mgmt Procedures | C | C | R/A | ||||
| Communicate agency-approved T&A and Leave Mgmt procedures | C | C | R/A | ||||
| Update agency-approved T&A and Leave Mgmt policy based on changing policy and other factors | C | C | R/A | ||||
| Work Schedule Development & Management | |||||||
| Develop and Approve Employee Work Schedules | C | R/A | |||||
| Edit/Modify employee work schedules | C | R/A | |||||
| Time Card Management | |||||||
| Employee/Timekeeper recording of time worked | R/A | ||||||
| Leave/Premium Pay Request and Approval | R/A | ||||||
| Time card by certifying official | R/A | ||||||
| Time card correction/amendment | R/A | ||||||
| Review/approve certified timecards | R/A | ||||||
| Time card validation and modification | R/A | ||||||
| Time card completion and submission | R/A | ||||||
| Validation by timekeeper/supervisor/employee | R/A | ||||||
| Time & Attendance Transmittal | |||||||
| T&A Batch Processing | R | R | A | ||||
| Transmit T&A data to payroll provider | R | R | A | ||||
| Track and manage T&A transmittal process to payroll provider | R | R | A | ||||
| Coordination with payroll provider to remediate transmittal and T&A Issues | R | R | A | ||||
| Time & Attendance Reporting | |||||||
| Capture, store, export, and view time and attendance data | R | R | A | ||||
| Standard and Ad Hoc employee time and attendance reports | R | R | A | ||||
| Security | |||||||
| Central definition for all security requirements | R/A | ||||||
| Application Security | R/A | ||||||
| POAM Management | A | R | |||||
| Security: FedRAMP Compliance | |||||||
| Authorization Planning and Security Package Development | R/A | ||||||
| Identify AO Specific Requirements and Controls | R/A | ||||||
| Complete FedRAMP Application and engage 3PAO | R/A | ||||||
| Provide Support to Agency and Technology Provider | R | ||||||
| Assessment | R/A | ||||||
| Review/approve FedRAMP SAP/SAR/POA&M | R/A | ||||||
| Coordinate w/3PAO in completion of SAP/SAR/POA&M | R/A | ||||||
| Authorization and FedRAMP Compliance | R/A | ||||||
| Issue Agency ATO to Technology Provider, Submit Package to FedRAMP | R/A | ||||||
| Issue FedRAMP Authorization | R/A | ||||||
| Continuous Monitoring | A | R | |||||
| Responsibility to Review Annual and Monthly Assessment Materials | R/A | ||||||
| Complete Monthly Continuous Monitoring Deliverables | R | ||||||
| Perform Annual Assessment and Update Processes/Procedures/Policies | A | R | |||||
| Software as a Service | |||||||
| Perform SaaS Upgrades, Patches, and Security Updates | R/A | ||||||
| Develop software baseline, maintain source code | R/A | ||||||
| Develop product functionality in compliance with FIBF | R/A | ||||||
| Perform configuration of SaaS to accommodate unique requirements | A | R | |||||
| Ensure Integration and Data Exchange Capability (e.g. T&A Systems, Treasury,TSP, FEHB, FEGLI, EHRI, taxes, legacy data) | A | R | |||||
| Host and administer software, databases, servers comprising the SaaS solution | R/A | ||||||
| Database Tuning | R/A | ||||||
| Data Management | R/A | ||||||
| System Backups/Restore | R/A | ||||||
| Data Backups/Restore | A | R | |||||
| Technical Refresh of Infrasrastructure Systems | R/A | ||||||
| Release Deployment | A | R | |||||
| Functional testing of software before release to production | C | R/A | R | C | |||
| Bug tracking and remediation | A | R | |||||
| Payroll and WSLM Failover and Disaster Recovery | R/A | ||||||
| Perform Integration Activities and Configuration | R/A | R | |||||
| Accessibility/508 | |||||||
| Assessment, testing, and reporting | R/A | ||||||
| Issue Remediation | A | R | |||||
| Full life cycle tracking and adjudication | A | R | |||||
| Data | |||||||
| Legacy and Future data storage for purposes of E&L Statement, Analysis, Pay Period Processing, and Retroactive Pay Calculation | R | R | R/A | ||||
| Enable interoperability of inbound/outbound API to data lake | A | R | |||||
| Backup / Restore payroll data | R/A | R | |||||
| Data Governance and Management | R/A | ||||||
| Services | |||||||
| Vendor management in support of SaaS, Microservices, and Transaction Processing | R/A | ||||||
| Adherence to Payroll Service Level Agreements and Performance Monitoring | R/A | ||||||
| Customer Relationship Management Services | R/A | R | |||||
| Lead and direct micro-services development efforts | R | R | C | ||||
| Technology integration and issue resolution of comprehensive payroll solution | A | R | R | ||||
| System of Record Notice Issuance (SORN) | R/A | ||||||
| Privacy Impact Assessment (PIA) | R/A | C | |||||
| Solution configuration to meet labor union negotiated exceptions, customer agency unique, or statutory requirements | A | R | |||||
| Audit and Compliance | |||||||
| Independent Audit Plan that includes periodic assessment of controls, and transactions | R/A | R | |||||
| SSAE-18 Review, Documentation, and Related Compliance Activities (post 5/1/2017) | R/A | R | |||||
| Ensures availability and access to information for forensic, audit, and investigative purposes | R/A | R | |||||
| FISMA and related systems activities within service center | A | R |
Sheet3
| Yes |
| No |
| N/A |
| With Revision |
File details come from the government source that posted it.