Amendment 0002_Japan RFP Questions and Answers 6.5.2025.pdf

Question Number: RFP Section RFP Paragraph RFP Page

Number

Question: Government Response:

1 N/A N/A N/A Will the awardee of this contract be excluded from eligibility for the other GSA PACOM contracts (Korea, Guam and Hawaii)?

No.

2 B.3 4 Please confirm the contract ceiling value and the maximum value/ceiling of orders to be issued.

The contract ceiling is $TBD. The maximum value/ceiling of orders to be issued is $TBD and will be determined by the Government's analysis and evaluation of the cost proposal.

3 C.3.3.e 1 8 Requirement is "Consolidated shipments must only be consolidated to the end user identified in the 'Mark For' data field of the DO."

Would GSA clarify the consolidation condition here?

So 1 truck can't have orders for Nagasaki and Camp

Kumamoto; different end users, though they are nearby.

Orders can only be consolidated for shipping if they are marked for the same DoDAAC. They cannot be consolidated if they are marked for multiple DoDAACs even if they have the same exact shipping address. Truck can have orders for multiple delivery locations.

4 C.5.3 1 15 Requirement is "The offeror must be at Full Operational

Capability (FOC) within 120 days after award. FOC must include all NSNs except for non-stock items as identified in

Attachment 1."

Would GSA clarify which items in Attachment 1 are non-stock items? They aren’t identified in Attachment 1.

Please see Amended Attachment 1 with the non-stock items highlighted in green.

5 C.5.3 1 15 Does non-stock item refer to the large furniture items mentioned in C.1?

Yes.

6 C.5.6 1 16 Attachment 9 is missing from the posted RFP.

Will the Government please provide Attachment 9?

Attachment 9 was posted on May 13, 2025 (and remains unchanged) with the RFP on SAM.gov.

7 E.1.2.2 1 18 The RFP states "Inspection will be made within 10 days after delivery for any hidden or latent discrepancies and will be reported to the GSA Contracting Officer."

Can invoices be submitted to GSA based on proof of delivery, and not wait on final inspection and acceptance, which takes up to 10 days?

Yes, GSA will accept invoices based on proof of delivery.

8 E.1.2.2 1 18 The RFP states "Inspection will be made within 10 days after delivery for any hidden or latent discrepancies and will be reported to the GSA Contracting Officer."

Can rejections or short deliveries be addressed with credit invoices?

This will depend on the specifics of the discrepancy and will be evaluated on a case-by-case basis.

9 L.8 Tab 13 1 74 & 76 The Excel Spreadsheet (Attachment 10) is missing from the posted RFP.

Is the Excel Spreadsheet supposed to be Attachment 9? If not, will the Government please provide Attachment 10?

Attachment 10 was posted on May 13, 2025 (and remains unchanged) with the RFP on SAM.gov.

10 L.8 Tab 15 1 74 & 76 The Excel Spreadsheet (Attachment 11) is missing from the posted RFP.

Will the Government please provide Attachment 11?

Attachment 11 was posted on May 13, 2025 (and remains unchanged) with the RFP on SAM.gov.

11 J Attachment 7 58 Attachment_7_-_Subcontracting_Plan_Template.pdf is a commercial subcontracting plan template.

Would the Government please confirm that Offerors may use and submit an Individual Subcontracting Plan (ISP) using the

GSA Individual Subcontracting Plan template?

An offeror can submit an Individual Subcontracting Plan (ISP) or use the GSA's Individual Subcontracting Plan template. An ISP must contain all the elements required by FAR 19.704(a) and include separate statements and goals for subcontracting with different types of small businesses.

12 J Attachment 7 58 Would the Government please confirm that Offerors may use their own ISP in place of the provided Attachment 7 provided they address the 15 areas of FAR 52.219-9?

Please refer to the response in Question 12.

13 L.9.3.1 1 82 Is claiming relevant past performance from a subcontractor permissible?

No.

14 L L.7.3 72 Is using ledger pages (11x17") permissible and to only count one page to provide detail required for the organizational chart or concept of operations?

No, per the RFP Section L.7.3 Proposal Format And File

Requirements - Font shall be Times New Roman, size 10 or larger.

Page size must be 8.5” x 11” with margins not exceeding 0.75 inches.

15 C.5.7 1 16 “The contractor must provide a plan for a bearer pick up … for the next day pick up for in stock items”. Attachment 5 Pricing doesn’t include a separate column to price items for bearer pick up. Is GSA expecting bidders to provide the same price for bearer pick up as for customer delivery?

Yes.

16 C.5.7 1 16 The contractor must provide a plan for a bearer pick up option at the contractor's warehouse for the next day pick up for in stock items. How will Government evaluate this plan from bidders for bearer pick up?

Vendors should have a process when a customer requests a bearer pickup and customer will have access to arrange a pick up of their orders.

17 L.9.1.a i & ii 78 Weights/dimensions for each NSN in Attachment 1 is crucial to accurately calculate and account for operating expenses.

Attachment 4 is incomplete for all 703 NSNs and doesn’t provide this information. Would GSA revise Attachment 1 to provide weights/dimensions for all NSNs as stipulated in column C?

GSA does not provide the weights/dimensions for each NSN.

Vendors should be able to get that information from their suppliers or distributors.

18 C.3.5 1 10 “Order fulfilment at a level not less than 97.5% for each quarter of each fiscal year.”

Considering the length of the supply chain from CONUS to

Japan, and potential port and transit time delays, will GSA be receptive to receive exceptions report with delays outside contractors’ control?

Yes, but the exceptions must have valid justifications.

19 C.3.5 1 10 “Order fulfilment at a level not less than 97.5% for each quarter of each fiscal year.”

Is GSA expecting the contractor to meet 97.5% performance metric on every line item of every order during each quarter?

Or is 97.5% a fulfillment metric from all quantities ordered in a particular quarter?

The GSA is expecting the contractor to meet 97.5% fulfillment metric from all quantities ordered in a particular quarter; not on every line item.

20 L.9.1.1.a.i &

L.9.1.1.a.ii

Manufacturing Part

Number in

Attachment 1

78 Would GSA clarify where to put the manufacturing part number of each NSN in Attachment 1 in the Technical

Excellence section? There is no fill-in column. Can an offeror add a column to Attachment 1, or would GSA revise

Attachment 1 with a column to include manufacturing part numbers?

Offerors can add a column in Attachment 1 to include the manufacturer's part numbers.

21 L.9.1.1).e The offeror must provide a description of the warehouse(s)...

79 Would the Government confirm that the warehouse intended in this requirement is only the OCONUS one or ones in Japan used for storage and distribution? L.9.1.1).a.v is clearly intended only for the CONUS CP warehouse(s), which indicates L.9.1.1).e is intended for the OCONUS warehouse(s).

Section L.9.1.1.a.v - is the warehouse and/or other consolidation point(s) located in the United States that the contractor will utilize to consolidate shipments prior to shipment overseas.

Section L.9.1.1.e - is for the OCONUS warehouse requirement in

Japan.

Please refer to Section C.3.2 Warehousing in the RFP for additional information on the Warehousing requirement.

22 L.9.3.3) 1 83 The RFP states “The proposal must also identify any actions for suspension or debarment … either began or concluded within the past three (3) years. The proposal must explain the facts and circumstances in each such instance."

Can GSA make the detailed response required for this outside page count?

No, the page count for this requirement remains as is.

23 L.9.1.1.1).l Fill in section for

Attachment 1

81 Would GSA clarify what additional fill-ins are required, besides the one already required by L.9.1.1).a.i and ii? Would GSA issue a revised Attachment 1 showing all the fill-ins expected to be completed by the contractor? If there are no other fill-ins, would GSA remove the L.9.1.1).l requirement?

Please be advised that Attachment 1 needs to be completed by including the manufacturing part number for each National Stock

Number (NSN) listed. To do this, offerors may add an additional column in Attachment 1 to accommodate the manufacturing part numbers.

24 F.2 PLACE OF

PERFORMANCE

2 20 Are the majority of delivery going to the military sites within

Mainland Japan? Could you provide the number of delivery orders for (based on last year or current contract period):

* Each site listed in Attachment 8.

* All other locations in Japan not listed in Attachment 8.

Yes, majority of delivery is going to US military bases within mainland Japan and small percentage to the island of Okinawa.

The government provided Attachment 1 that contains FY24 Total

Ordered Qty. This information should serve as the basis for determining approximate order fulfillment in Japan.

25 Who is the incumbent contractor and subcontractors? The incumbent contractor is SupplyCore LLC.

26 H.2 ECONOMIC

PRICE

ADJUSTMENT—

JAPAN

b 32 Regarding the price increase mechanism, can the adjustment be applied to both the FFP Material Cost and the Markup

Percentage? Furthermore, are there any contractual restrictions on increasing the Markup Percentage?

Depending on the specific circumstances, the Government may consider adjustments to the FFP Material Cost and/or the Markup

Percentage. Please refer back to Section H.2 for contractual terms and conditions regarding economic price adjustments.

27 SF 1449 8. Offer Due

Date/Local Time

1 Given than multiple Attachments are missing and Attachment

1 is not sufficient to provide the details required by Section L, would GSA consider extending the due date/time to 3 July at

10AM EDT?

The due date/time will not be extended because all the attachments are provided on SAM.gov.

28 L.8 Tab 11 1 74 - 76 Tab 11 requires bidders to submit Authorization letters from

Toner manufacturers. A review of Attachment 1 resulted in no

NSNs in the catalog for toners. Can GSA clarify this requirement? Is providing authorization letters required even if no toner items are to be supplied via Attachment 1?

Per RFP Section C.3.1 Procuring e. - Yes, contractors must provide Letters of Authorization for all toner items in Attachment 1 stating that the contractor or their subcontractors are authorized distributors for the specified type of toner product that will be supplied.

29 Could GSA provide volume split between Okinawa and mainland Japan customers?

It will be provided after the contract award.

Attachment 1 - List of NSNs, was updated via Amendment 0002.

An additional tab was added, titled "Supplemental Info" to distinguish FY24 ordered quantity volumes between Okinawa and mainland Japan. Additionally, FY24 Total Ordered Quantity has been updated to reflect the most recent data.

30 C.3.2 Warehousing para c 7 RFP states that the designated warehouse space must be separated by an immovable wall. Could a permanent chain linked fence with controlled access door quality under this requirement?

No, the permanent chain linked fence is not acceptable.

31 Can GSA provide volume information per delivery location? The government provided Attachment 1 that contains FY24 Total

Ordered Qty. This information should serve as the basis for determining approximate order fulfillment in Japan.