47QPCA26Q0006_RFQ Attachment 3_Purchase Order Provisions and Clauses_2025-11-05.pdf

General Services Administration Federal Acquisition Service

Technology Transformation Services 1800 F St NW | Washington, DC | 20405

Purchase Order Terms, Conditions, Provisions, and Clauses Procurement Data Pilot

1.0 General

This is a procurement for a three-month pilot only under the simplified acquisition threshold (SAT) issued in accordance with RFO-2025-12 Federal Acquisition Regulation (FAR) Subpart 12.2 procedures.

A three-month license to an artificial intelligence (AI) analysis platform / tool will be used for a short-term procurement data pilot. The procurement data will be analyzed by the AI analysis platform / tool to identify inefficiencies and surface hidden financial exposure in the General Services Administration’s (GSA) contracts. The AI platform / tool must provide all of the following required functionalities:

● Unified procurement view

● Hidden contract detection

● Duplicate and overlapping spend mapping

● Non-compliant spend detection

● Commercial pricing benchmarking

● Renewal tracking

● Custom metrics

The platform / tool will be deployed within the GSA information technology (IT) environment. A Technology Transformation Services (TTS) engineering team will feed the procurement data into the platform / tool. TTS, Federal Acquisition Service (FAS) leaders, and the GSA Administrator’s suite will analyze the results that the platform / tool provides.

2.0 Government Administration

This procurement will be administered by the following individuals, who will also monitor the contractor’s performance:

1. Contracting Officer (CO): Kenny Yiu (kenny.yiu@gsa.gov)

Role: Only person to bind the Government in contract. Makes final decisions for all contractual matters. Signs the official awarded purchase order.

2. TTS Contracting Officer’s Representative (COR): None. The CO will retain COR duties.

Role: Monitors the purchase order’s performance once it is awarded.

3. Technical Lead: To be determined

Role: Provides technical expertise for the Government’s requirement.

3.0 Type of Contract

This purchase order will have a single firm-fixed-price (FFP) contract line item number (CLIN) for the piloted platform / tool.

4.0 Period and Place of Performance

Performance under this order consists in the delivery of the platform / tool with a three-month license and limited technical support services, to be provided virtually upon request during the three-month period of performance. There are no option periods.

5.0 Government-Furnished Information and

Property The Government will furnish all necessary contract data throughout the period of performance for the platform / tool. No Government-furnished property will be issued.

6.0 Invoicing

6.1 Procedures for Payment

The contractor will submit one full invoice for the three-month license.

6.2 Contents of Invoice

The contractor will be provided with the following information when the acquisition has been awarded:

● Purchase order number

● Period of performance covered by the award

● Awarded CLIN and title

● The funded amount and accounting number(s) associated with the CLIN

The following section specifies information that must be included on the invoice in addition to the requirements for a proper invoice specified in FAR 52.212-4(g) and the Prompt Payment clause, FAR 52.212-4(i)(2).

An invoice not meeting these requirements will be rejected and not paid until a corrected invoice meeting the requirements is received.

6.2.1 Requirements for Invoice and CLIN

The invoice shall clearly indicate:

1. Purchase order number

2. Period of performance covered by the invoice

3. CLIN level detail 1

a. Each CLIN being invoiced against

b. The current invoiced amount for each CLIN

c. The total amount invoiced against each CLIN overall, inclusive of the current invoiced amount

d. The remaining balance available on each CLIN

4. Extended / total amount for that invoice

5. Grand total of all costs incurred and invoiced

6.3 Invoice Submission

The contractor is required to submit the invoice to GSA Vendor Customer Self Service (VCSS). Prior to submitting the invoice in VCSS, the contractor must email a copy of the invoice and supporting documentation to the applicable CO and COR. All invoicing questions can be directed to customer support at 866-450-6588 or the VCSS customer service site https://phdc-pub.gsa.gov/vcssregistration/.

If problems arise when submitting an invoice, please contact one of the following, as applicable.

1 In the event that multiple accounting numbers are applied to any given CLIN, all values should be further broken out by the accounting number.

https://phdc-pub.gsa.gov/vcssregistration/

VCSS General System, Login ID, Password Issues Business Applications Service Desk:

Ph: 866-450-6588 Email: businessapps@gsa.gov

Invoice & Payment Related Questions BCEB Help Desk:

Ph: 800-676-3690

Fax: (816)926-7800 Email: kc-accts-payable.finance@gsa.gov

VCSS Inquiries with Invoicing Issues Email: kc-acctspayable.vcss@gsa.gov

7.0 Security, Data, AI, and Accessibility

Requirements

7.1 IT Security

7.1.1 GSA Policies

The following GSA policies must be followed. These policies can be found at http://www.gsa.gov/directives.

1. CIO-IT Security-09-48 Security and Privacy Requirements for IT Acquisition Efforts.

2. CIO P 2100.1 GSA IT Security Policy.

3. CIO P 2100.2B GSA Wireless Local Area Network (LAN) Security.

4. CIO 2100.3B Mandatory IT Security Training Requirement for Agency and

Contractor Employees with Significant Security Responsibilities.

5. CIO 2104.1A GSA Information Technology IT General Rules of Behavior.

6. CIO 2105.1B GSA Section 508: Managing Electronic and Information

Technology for Individuals with Disabilities.

7. CIO 2106.1 GSA Social Media Policy.

8. CIO 2107.1 Implementation of the Online Resource Reservation Software.

9. CIO 2160.4 Provisioning of IT Devices.

10.CIO 2162.1 Digital Signatures.

11.CIO P 2165.2 GSA Telecommunications Policy.

12.CIO P 2180.1 GSA Rules of Behavior for Handling Personally Identifiable

Information (PII).

13.CIO 2182.2 Mandatory Use of PIV Credentials.

14.CIO 2185.1A Use of AI at GSA.

15.CIO P 1878.2A Conducting Privacy Impact Assessments (PIAs) in GSA.

https://meet.google.com/linkredirect?authuser=0&dest=mailto%3Akc-accts-payable.finance%40gsa.gov mailto:kc-acctspayable.vcss@gsa.gov http://www.gsa.gov/directives

16.CIO IL-13-01 Mobile Devices and Applications.

17.CIO IL-14-03 IT Integration Policy.

18.HCO 9297.1 GSA Data Release Policy.

19.HCO 9297.2B GSA Information Breach Notification Policy.

20.ADM P 9732.1D Suitability and Personnel Security.

7.1.2 Low and Moderate Criticality

Contractor information security risks for this requirement were assessed to have a combination of low and moderate criticality. The specific list of National Institute of Standards and Technology (NIST) controls from SP 800-53 is provided to the contractor as an attachment to the solicitation to mitigate these risks.

7.2 Protection of Information

The contractor shall be responsible for properly protecting all information used, gathered, disclosed, or developed as a result of work under this purchase order. The contractor shall also protect all Government data by treating information as sensitive.

All information gathered or created under this purchase order will be considered as controlled unclassified information (CUI).

The performance of work under this purchase order may require contractor personnel to have access to PII, as defined in the Office of Management and Budget (OMB) Memorandum M-07-1616 and as further governed by the Privacy Act, Title 5 of USC Section 552a, and other applicable law. Contractor personnel shall comply with all applicable rules, regulations, and policies governing the use and safeguarding of PII.

All contractor personnel, employees, agents, subcontractors, and subcontractor personnel who will have access to documents or data during the performance of their duties under the purchase order shall execute a Non-Disclosure Agreement and return it to the CO within seven work days of purchase order award and before being given access to such information or documents.

7.3 Data Rights

For purposes of FAR 52.227-14(c)(1), the output of the AI product used in the performance of this purchase order shall constitute “data first produced in the performance” of this purchase order.

The Government shall have the right and ability to opt in or prevent / opt out of providing its data for training the contractor’s AI models. The contractor shall not use any Government data to enrich or enhance any AI models or systems without prior authorization.

In the event of any termination for any reason and upon written request of the agency, the contractor will provide the Migration Services as defined in the attachment to the solicitation.

7.4 Government Terms and Conditions for AI Systems

Pursuant to the OMB Memorandum M-25-22, the Government terms and conditions for AI systems in the attachment to the solicitation are incorporated into the purchase order.

7.5 Section 508 Requirements

Section 508 of the Rehabilitation Act, as amended by the Workforce Investment Act of 1998 (P.L. 105-220), requires that when federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities.

Item that contains ICT: AI Analysis Platform / Tool

AI Analysis Platform / Tool

E201 Application

E201.1 Scope. ICT that is procured, developed, maintained, or used by agencies shall conform to the Revised 508 Standards.

E205 Electronic Content

E205.1 General. Electronic content shall comply with E205.

E205.2 Public Facing. Electronic content that is public facing shall conform to the accessibility requirements specified in E205.4.

E205.3 Agency Official Communication. Electronic content that is not public facing shall conform to the accessibility requirements specified in E205.4 when such content constitutes official business and is communicated by an agency through one or more of the following:

● A. An emergency notification;

● B. An initial or final decision adjudicating an administrative claim or proceeding;

● C. An internal or external program or policy announcement;

● D. A notice of benefits, program eligibility, employment opportunity, or personnel action;

● E. A formal acknowledgement of receipt;

● F. A survey questionnaire;

● G. A template or form;

● H. Educational or training materials; or

● I. Intranet content designed as a Web page.

E205.4 Accessibility Standard (WCAG 2.0). Electronic content shall conform to Level A and Level AA Success Criteria and Conformance Requirements in WCAG 2.0 (Incorporated by reference, see 702.10.1).

E206 Hardware

E206.1 General. Where components of ICT are hardware and transmit information or have a user interface, such components shall conform to the requirements in Chapter 4.

E207 Software

E207.1 General. Where components of ICT are software and transmit information or have a user interface, such components shall conform to E207 and the requirements in Chapter 5.

Exception from E207.1 General: Software that is assistive technology and that supports the accessibility services of the platform shall not be required to conform to the requirements in Chapter 5.

E207.2 WCAG Conformance. User interface components, as well as the content of platforms and applications, shall conform to Level A and Level AA Success Criteria and Conformance Requirements in WCAG 2.0 (incorporated by reference, see 702.10.1).

Exceptions from E207.2 WCAG Conformance:

● Software that is assistive technology and that supports the accessibility services of the platform shall not be required to conform to E207.2.

● Non-web software shall not be required to conform to the following four Success Criteria in WCAG 2.0: 2.4.1 Bypass Blocks; 2.4.5 Multiple Ways; 3.2.3 Consistent Navigation; and 3.2.4 Consistent Identification.

● Non-Web software shall not be required to conform to Conformance Requirement 3 Complete Processes in WCAG 2.0.

E208 Support Documentation and Services

E208.1 General. Where an agency provides support documentation or services for ICT, such documentation and services shall conform to the requirements in Chapter 6.

E301 General

E301.1 Scope. The requirements of Chapter 3 shall apply to ICT where required by 508 Chapter 2 (Scoping Requirements), 255 Chapter 2 (Scoping Requirements), and where otherwise referenced in any other chapter of the Revised 508 Standards or Revised 255 Guidelines.

E302 Functional Performance Criteria

E302.1 Without Vision. Where a visual mode of operation is provided, ICT shall provide at least one mode of operation that does not require user vision.

E302.2 With Limited Vision. Where a visual mode of operation is provided, ICT shall provide at least one mode of operation that enables users to make use of limited vision.

E302.3 Without Perception of Color. Where a visual mode of operation is provided, ICT shall provide at least one visual mode of operation that does not require user perception of color.

E302.4 Without Hearing. Where an audible mode of operation is provided, ICT shall provide at least one mode of operation that does not require user hearing.

E302.5 With Limited Hearing. Where an audible mode of operation is provided, ICT shall provide at least one mode of operation that enables users to make use of limited hearing.

E302.6 Without Speech. Where speech is used for input, control, or operation, ICT shall provide at least one mode of operation that does not require user speech.

E302.7 With Limited Manipulation. Where a manual mode of operation is provided, ICT shall provide at least one mode of operation that does not require fine motor control or simultaneous manual operations.

E302.8 With Limited Reach and Strength. Where a manual mode of operation is provided, ICT shall provide at least one mode of operation that is operable with limited reach and limited strength.

E302.9 With Limited Language, Cognitive, and Learning Abilities. ICT shall provide features making its use by individuals with limited cognitive, language, and learning abilities simpler and easier.

503 Applications

503.1 General. Applications shall conform to 503.

504 Authoring Tools

504.2 Content Creation or Editing. Authoring tools shall provide a mode of operation to create or edit content that conforms to Level A and Level AA Success Criteria and Conformance Requirements in WCAG 2.0 (incorporated by reference, see 702.10.1) for all supported features and, as applicable, to file formats supported by the authoring tool. Authoring tools shall permit authors the option of overriding information required for accessibility.

504.2.1 Preservation of Information Provided for Accessibility in Format Conversion. Authoring tools shall, when converting content from one format to another or saving content in multiple formats, preserve the information required for accessibility to the extent that the information is supported by the destination format.

504.2.2 PDF Export. Authoring tools capable of exporting PDF files that conform to ISO 32000-1:2008 (PDF 1.7) shall also be capable of exporting PDF files that conform to ANSI/AIIM/ISO 14289-1:2016 (PDF/UA-1) (incorporated by reference, see 702.3.1).

504.3 Prompts. Authoring tools shall provide a mode of operation that prompts authors to create content that conforms to Level A and Level AA Success Criteria and Conformance Requirements in WCAG 2.0 (incorporated by reference, see 702.10.1) for supported features and, as applicable, to file formats supported by the authoring tool.

504.4 Templates. Where templates are provided, templates allowing content creation that conforms to Level A and Level AA Success Criteria and Conformance Requirements in WCAG 2.0 (incorporated by reference, see 702.10.1) shall be provided for a range of template uses for supported features and, as applicable, to file formats supported by the authoring tool.

8.0 Limitations on the Release of Contract

Award Information

8.1 Limitations on the Release of Contract Award

Information to the Public, News Media, and Members of Congress

8.1.1 General

The contractor and respective employees:

● Shall not issue press releases or provide other information to the public, news media, or Members of Congress regarding any TTS purchase order award without prior written authorization by the CO administering the purchase order.

● Must cooperate with the TTS Outreach Team and CO in releasing unclassified information to the public, news media, and Congress regarding TTS policies, programs, and activities directly related to the contracting effort outlined herein.

● Shall not issue statements to the media or press releases regarding their services under the purchase order.

● Must notify the CO or TTS AcqDiv immediately upon receipt related to activities or situations that may attract regional or national news media attention and of non-routine inquiries from national news media relating to the effort performed under the purchase order, upon immediate discovery.

● Shall not issue or sponsor advertising or publicity that states or implies that the federal Government agency endorses, recommends, or prefers the contractor's services.

● Shall not use the agency’s logo, or other material, without agency permission.

8.1.2 Guidance

The contractor shall submit all requests for press release approval to the CO specified in the purchase order. Requests for approval shall identify the specific information to be released, the medium to be used, and the purpose for the release. The contractor shall submit requests to the CO at least 15 work days before the proposed date for release.

The CO will review the press release and forward it to the TTS Outreach Team for their concurrent review and approval. Depending on the nature and / or content of the release, the TTS Outreach Team may elevate the request to the Office of Strategic Communication (OSC) for their review and approval.

The contractor may proceed with issuing a press release once written approval has been granted by the CO. Final approval may take up to ten work days to be granted.

The contractor agrees to include a similar requirement process in each subcontract under this purchase order. Subcontractors shall submit requests for authorization to release through the prime contractor to the CO.

9.0 Provisions

FAR 52.252-1, Solicitation Provisions Incorporated by Reference (FEB 1998)

This solicitation incorporates one or more provisions by reference, with the same force and effect as if they were given in full text. Upon request, the CO will make their full text available. Also, the full text of a provision may be accessed electronically at this link:

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52.

● FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial

Services (NOV 2025)

● FAR 52.203-11, Certification and Disclosure Regarding Payments to Influence

Certain Federal Transactions (SEP 2024) https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52

● FAR 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation (JAN 2017)

● FAR 52.204-7, System for Award Management—Registration (NOV 2025)

● FAR 52.225-2, Buy American Certificate (OCT 2022)

● FAR 52.240-90, Security Prohibitions and Exclusions Representations and

Certifications (NOV 2025)

(End of provision)

10.0 Clauses

FAR 52.252-2, Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the CO will make their full text available. Also, the full text of a clause may be accessed electronically at these links:

https://www.acquisition.gov/gsam/part-552 and https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52.

● GSAR 552.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services (Deviation FAR 52.212-4) (JAN 2023)

● GSAR 552.212-71, Contract Terms and Conditions Applicable to GSA Acquisitions of Commercial Products and Commercial Services (OCT 2023)

● GSAR 552.212-72, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to GSA Acquisitions of Commercial Products and Commercial Services (OCT 2023)

● GSAR 552.204-9, Personal Identity Verification Requirements (APR 2023)

● FAR 52.203-17, Contractor Employee Whistleblower Rights (NOV 2023)

● FAR 52.203-19, Prohibition on Requiring Certain Internal Confidentiality

Agreements or Statements (JAN 2017)

● FAR 52.204-13, System for Award Management—Maintenance (NOV 2025)

● FAR 52.209-6, Protecting the Government's Interest when Subcontracting with

Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded (NOV 2025)

● FAR 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations

(NOV 2025)

● FAR 52.219-6, Notice of Total Small Business Set-Aside (NOV 2025)

● FAR 52.222-3, Convict Labor (NOV 2025)

● FAR 52.222-19, Child Labor—Cooperation with Authorities and Remedies (NOV

2025)

● FAR 52.222-35, Equal Opportunity for Veterans (NOV 2025)

● FAR 52.222-36, Equal Opportunity for Workers with Disabilities (NOV 2025)

● FAR 52.222-37, Employment Reports on Veterans (NOV 2025)

● FAR 52.222-50, Combating Trafficking in Persons (NOV 2025) https://www.acquisition.gov/gsam/part-552 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52

● FAR 52.224-3, Privacy Training (JAN 2017)

● FAR 52.225-1, Buy American—Supplies (NOV 2025)

● FAR 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While

Driving (MAY 2024)

● FAR 52.227-14, Rights in Data-General (MAY 2014) and its Alternate II (DEC

2007) and Alternate III (DEC 2007)

● FAR 52.232-33, Payment by Electronic Funds Transfer—System for Award

Management (OCT 2018)

● FAR 52.232-40, Providing Accelerated Payments to Small Business

Subcontractors (MAR 2023)

● FAR 52.233-3, Protest After Award (NOV 2025)

● FAR 52.233-4, Applicable Law for Breach of Contract Claim (NOV 2025)

● FAR 52.240-91, Security Prohibitions and Exclusions (NOV 2025)

● FAR 52.240-93, Basic Safeguarding of Covered Contractor Information Systems

(NOV 2025)

● FAR 52.244-6, Subcontracts for Commercial Products and Commercial Services

(NOV 2025)

(End of clause)