47QMCA26Q0021 Vehicle Data Standardization 2026_01_12.pdf

Dear Prospective Offeror:

The General Services Administration (GSA) appreciates your interest in Solicitation number:

47QMCA26Q0021 for Vehicle Data Standardization attributes that will enable GSA Fleet to improve data integrity and streamline vehicle data intake by obtaining standardized vehicle attribute data for government vehicles. The Government anticipates establishing one or more blanket purchase agreements with a period of performance of five (5) years.

This solicitation is for commercial service prepared in accordance with the format in subpart 12.201-1(3), as supplemented with additional information included in this notice.

This solicitation is being issued as a Request for Quote via the Government-wide point of entry located via the SAM site at SAM.gov. In order to conduct this acquisition most effectively, all notices and postings will be made at this location. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Regulation issued October 28, 2025.

The Offeror shall have an active Federal Government contracts registration in the System for Award Management (SAM) when submitting an offer or quotation in response to this solicitation and at the time of award.

The associated North American Industrial Classification System (NAICS) code for this procurement is 518210 with a small business size standard of $35 million.

The FAR provision at 52.212-1, Instructions to Offerors Commercial Products and Commercial Services, applies to this acquisition to include the Format and Submission for offerors.

The FAR clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition.

The specific work requirements are detailed within the attached Statement of Objective (SOO).

The following sections are included:

Section 1 Statement of Objectives Section 2 Schedule of Supplies Section 3- Contract Clauses Section 4 Additional Terms and Conditions Section 5 Format and Submission Section 6 Basis for Award and Evaluation

We recommend that you READ the entire solicitation prior to preparing and submitting your response as incomplete offers may be rejected without further consideration.

Sincerely, Charlene Cardenas, QMAACA Contracting Officer

I. STATEMENT OF OBJECTIVE (SOO)

1. Introduction mission is to provide safe, reliable, and low cost vehicles solutions to assist Federal agencies in effectively and efficiently meeting their mission. This acquisition aims to improve data integrity and streamline vehicle data intake by obtaining standardized vehicle attribute data for government vehicles.

2. Scope of Work

This contract requires the awarded Contractor(s) to provide vehicle attribute data, sourced from Original Equipment Manufacturers (OEMs), vehicle resellers or engineered window stickers, etc.) by the awarded Contractor(s), for various vehicle types (passenger vehicles, trucks, trailers, buses, ambulances etc.). The data must be accurate, comprehensive, and suitable for fleet management and audit processes. See Appendix A for a breakdown of the GSA and other federal agency-owned fleets.

3. Performance Objectives

The Contractor(s) must provide all labor, resources, management, and oversight to accomplish the following:

3.1. Provide vehicle attribute data for at least 525,000 Government-owned vehicles.

3.2. Provide the minimum required data elements (Appendix B) for each Government provided Vehicle Identification Number (VIN). The Government may expand upon these minimum data requirements to include additional data elements that could be provided by the Contractors.

3.3. Support the secure exchange of required vehicle data using the GSA Affiliated Customer Accounts (GACA) process. GACA accounts allow GSA employees to share information on Google Drive or Google Sites with GSA external business partners who do not have a gsa.gov email address.

4. Performance Constraints

4.1. The Government will retain absolute ownership and rights of any Contractor-provided data during and following the conclusion of the contract period of performance, unless otherwise agreed to in writing. Any such agreement must be provided in advance, during the solicitation process. The Contractor must also notify the Government of any proposed changes to the agreements throughout the term of the contract. Proposed changes cannot dilute the government's use or retention of the data as outlined above.

4.2. GSA prefers data sourced directly from OEMs via established data partnerships

4.3. The contractor must using the GSA Affiliated

Customer Accounts (GACA) process GSA will supply VIN queries, and the contractor must respond within 72 hours with vehicle data via the GACA process.

4.4.

-derived

4.5. The Contractor is required to adhere to industry-standard decoding practices to obtain all applicable data elements for each vehicle. If a data element is not provided, the Government may request that the Contractor provide the specific decoding standard or manufacturer documentation that prevents the accurate retrieval of that data. All data omissions are subject to verification by the Government. If data are unavailable for a data element, the Contractor must state an exception and return an error code. The use of exceptions and error codes are permissible only when it can be demonstrated that the data element is genuinely not applicable to the vehicle or cannot be obtained using standard decoding methods and is properly documented.

5. Deliverables

SOO Reference Description Deliver to Due

3.1 Vehicle Attribute

Data

Contracting Officer Representative

(COR)

72 hours after request

4.1 Applicable Data

Agreements

Contracting Officer (CO), Contracting

Officer Representative

(COR)

Solicitation process;

90 days notification of any updates

6. Government-Furnished Information

GSA will provide VIN lists, sample vehicle records,and security protocols.

7. Data Ownership

All data collected is the property of the Government and cannot be shared or used for commercial purposes. The Contractor must return decoded data directly to GSA and is prohibited from storing or reusing government VINs or related data outside the scope of contract performance. No third-party data reselling or analytics is permitted.

8. Place of Performance

The tasks under this contract will be performed at the contractors provided worksite and work products will be transmitted using the GSA Affiliated Customer Accounts (GACA) process. All outputs will be returned electronically.

9. Period of Performance The period of performance will be 5 years (60 months).

Appendix A: Federal Fleet Inventory

1. GSA Fleet Vehicle Inventory

GSA Fleet Vehicles - Breakdown by Vehicle Category & Class

GVWR Vehicle Category GVWR Class # Active Vehicles

Light Duty Class 1 88,265

Class 2 115,834

Medium Duty

Class 3 17,893

Class 4 1,944

Class 5 2,839

Class 6 3,359

Heavy Duty Class 7 2,828

Class 8 3,729

Total: 236,691

GSA Fleet Vehicles - Breakdown by Vehicle Type

GSA Fleet Vehicle Type # Active Vehicles

Sedans 44,224

Pickup Trucks (4x4) 42,047

Passenger Vans 38,214

Sport Utility Vehicles (4x4) 35,543

Pickup Trucks (4x2) 16,250

Sport Utility Vehicles (4x2) 10,272

Cargo Vans 9,255

Utility Trucks (4x4) 5,932

Police Use Vehicles - SUVs 5,887

Utility Trucks (4x2) 5,225

School and Adult Work Buses 3,017

Stake Bed Trucks (4x2) 2,929

Med&Heavy Stake Trucks 1,642

Med&Heavy Vans 1,628

Stake Bed Trucks (4x4) 1,492

Med&Heavy Tractors 1,352

Light Cargo Vans 1,311

Station Wagons 1,048

Police Use Vehicles - PUs 924

Police Use Vehicles - Sedans 908

Light-Duty Shuttle Buses 879

Ambulances 736

Med&Heavy Dump Trucks 693

Cab and Chassis (4x4) 636

Sport Utility Vehicle (4x4 or AWD) 633

Wheelchair Vehicles 615

Trailers 532

Drop Side Bed Trucks (4x2) 458

Pick-up Trucks 447

Dump Trucks (4x4) 338

Med&Heavy Cab and Chassis 323

Medium-Duty Shuttle Buses 231

Med&Heavy Refrigerated Trucks 172

OCONUS All 162

Intercity Motorcoach 148

Fuel-WaterTrucks 93

Cab and Chassis (4x2) 73

Light Shuttle Buses 70

Dump Trucks (4x2) 60

Wreckers and Carriers 55

Heavy Vans 45

Heavy Tractors 38

High Floor Touring Buses 34

Heavy Stake Trucks 29

Heavy Shuttle Buses 21

Med&Heavy Maintenance Body 16

Heavy Duty Transit Low Floor 14

Heavy Dump Trucks 9

Light Dump Trucks 9

Drop Side Bed Trucks (4x4) 8

Med&Heavy Cable and Hook Hoist Trucks 4

Heavy Refrigerated Trucks 3

OTHER 3

Heavy-Duty Shuttle Buses 2

4X4 Conversion Passenger Vans 1

Aerial Lifts-Digger Derricks 1

Total: 236,691

2. Other Federal Government Agency-Owned Vehicle Inventory

Other Federal Government Agency-Owned Vehicles (Non-GSA, Non-U.S. Postal Service)

The active number of other Federal Government agency-owned vehicles (not inclusive of GSA and U.S. Postal Service vehicles) is approximately 247,188.

Additional vehicle information by category is included for reference, sourced from Fiscal Year 2024 Federal Fleet Report (FFR) data:

FFR Category FFR Detail Category Agency-owned Vehicles

(Non-GSA / Non-U.S. Postal Service)

Passenger Vehicles

Low-Speed Vehicle 2,016

Subcompact 1,554

Compact 8,947

Midsize 9,227

Large 1,335

Limousines 4

Light Duty SUVs 51,205

Medium Duty SUVs 4,101

Light Duty Passenger Vans 7,328

Medium Duty Passenger Vans 5,959

Trucks

Light Duty 4x2 17,727

Light Duty 4x4 36,854

Medium Duty 39,902

Heavy Duty 23,448

Other Ambulances 421

Buses 3,802

Total: 213,830

Appendix B: Minimum Required Vehicle Data Elements*

Data Element Category Data Element Note

Vehicle Style

Model year

Make

Model

Chassis make

Chassis model

Vehicle series

Trim

Color

Engine

Engine size

Engine displacement

Cylinders

Power take off (PTO)

Transmission

Oil life sensor

Used to determine if vehicle has oil life sensor

Wheels & Tires

Tire size

Tire load index

Tire speed rating

Tires in use

Weight & Capacity

GVWR

Payload

Wheelbase

Cab to axle

Fuel Fuel type

Fuel capacity

*As stated in Section 4.5, the Contractor is required to adhere to industry-standard decoding practices to obtain all applicable data elements for each vehicle. If a data element is not provided, the Government may request that the Contractor provide the specific decoding standard or manufacturer documentation that prevents the accurate retrieval of that data. All data omissions are subject to verification by the Government. If data are unavailable for a data element, the Contractor must state an exception and return an error code. The use of exceptions and error codes are permissible only when it can be demonstrated that the data element is genuinely not applicable to the vehicle or cannot be obtained using standard decoding methods and is properly documented.

Section 2 - Schedule of Supplies

Below is the pricing schedule for the Request for Quote. Pricing must be submitted for Base and all annual periods.

Pricing MUST be submitted in a Microsoft Excel Spreadsheet.

(Period of Performance for Base and annual periods will be TBD after award)

Base Period

CLINs Description Quantity Unit of Measure

Unit price Total Price

0001 Vehicle Attribute Data (GSA-owned vehicle) - Required

240,000 Each

0002 Vehicle Attribute Data (Non-GSA government vehicle) - Required

250,000 Each

0003 Vehicle Attribute Data (Additional government vehicle) - Optional

35,000 Each

Period One

CLINs Description Quantity Unit of Measure

Unit price Total Price

1001 Vehicle Attribute Data (GSA-owned vehicle) - Required

Each

1002 Vehicle Attribute Data (Non-GSA government vehicle) - Required

Each

1003 Vehicle Attribute Data (Additional government

25,000 Each

Period Two

Measure

Unit price Total Price

2001 Vehicle Attribute Data (GSA-owned vehicle) - Required

Each

2002 Vehicle Attribute Data (Non-GSA government vehicle) - Required

Each

2003 Vehicle Attribute Data (Additional government

Period Three

Measure

Unit price Total Price

3001 Vehicle Attribute Data (GSA-owned vehicle) - Required

Each

3002 Vehicle Attribute Data (Non-GSA government vehicle) - Required

Each

3003 Vehicle Attribute Data (Additional government

Period Four

Measure

Unit price Total Price

4001 Vehicle Attribute Data (GSA-owned vehicle) - Required

Each

4002 Vehicle Attribute Data (Non-GSA government vehicle) - Required

Each

4003 Vehicle Attribute Data (Additional government

Section 3 - CONTRACT CLAUSES

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

FAR - https://www.acquisition.gov/far-overhaul GSAM/R - https://www.acquisition.gov/browse/index/gsam

(End of clause)

52.203-17 Contractor Employee Whistleblower Rights (Nov 2025) 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements (Nov 2025) 52.204-13 System for Award Management Maintenance (Nov 2025) 52.209-6

Contractors Debarred, Suspended, or Proposed for Debarment (Nov 2025) 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (Nov

2025) 52.212-4 Terms and Conditions - Commercial Products and Commercial Services

(Nov 2025) 52.217-8 Option to Extend Services (Nov 1999)

52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business

Concerns (Nov 2025) 52.222-3 Convict Labor (Nov 2025) 52.222-19 Child Labor - Cooperation with Authorities and Remedies (Nov 2025) 52.222-35 Equal Opportunity for Veterans (Nov 2025) 52.222-36 Equal Opportunity for Workers with Disabilities (Nov 2025) 52.222-37 Employment Reports on Veterans (Nov 2025) 52.222-40 National of Employee Rights under the National Labor Relations Act (Nov

2025) 52.222-41 Service Contract Labor Standards (Nov 2025) 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014) 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price

Adjustment (Multiple Year and Option Contracts) (Nov 2025) 52.222-44 Fair Labor Standards Act and Service Contract Labor Standards-Price

Adjustment (Nov 2025) 52.222-50 Combating Trafficking in Persons (Nov 2025) 52.222-54 Employment Eligibility Verification (Nov 2025) 52.222-62 Paid Sick leave under Executive Order 13706 (Nov 2025) 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving

(May 2024) 52.227-14 Rights in Data-General (May 2014) 52.232-18 Availability of Fund (Apr 1984)

52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Oct 2018)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023)

52.232-90 Fast Payment Procedure (Nov 2025) 52.233-3 Protest After Award (Nov 2025) 52.233-4 Applicable Law for Breach of Contract Claim (Nov 2025) 52.240-91 Security Prohibitions and Exclusions (Nov 2025) 52.240-93 Basic Safeguarding of Covered Contractor Information Systems (Nov

2025) 52.244-6 Subcontracts for Commercial Products and Commercial Services (Nov

2025) GSAR 552.212-4 Contract Terms and Conditions - Commercial Products and Commercial

Services (Deviation FAR 52.212-4) (Jan 2023) GSAR 552.212-71 Contract Terms and Conditions Applicable to GSA Acquisitions of

Commercial Products and Commercial Services (Oct 2023) -71 Restriction on Advertising -70 Federal, State, and Local Taxes

GSAR 552.232-78 Commercial Supplier Agreements - Unenforceable Clauses (Feb 2018) GSAR 552.252-6 Authorized Deviations in Clauses (Deviation FAR 52.252-6) (Nov 2021)

Section 4 - ADDITIONAL TERMS AND CONDITIONS

(A) Description of Agreement

The Supplier agrees to furnish vehicle attribute data services in accordance with the Statement of Objective dated January 8, 2026, if and when ordered by the Contracting Officer during the specified term of the agreement.

This agreement will be effective upon acceptance by the Supplier and will remain in effect through 60 months.

(B) Extent of Obligation

The Government is obligated only to the extent of authorized purchases actually made under the blanket purchase agreement (BPA).

(C ) Pricing

The BPA Holder accepts the pricing schedule as proposed and incorporated into this BPA.

The BPA Holder is permitted to add additional vehicle attributes at any time. All such requests must be submitted in writing to the BPA Contracting Officer for evaluation and a bilateral modification will be issued by the Contracting Officer.

(D) Purchase Limitations

The dollar limitation for each individual purchase under the BPA shall not exceed the simplified acquisition threshold.

(E) Authorized users to make purchases under the BPA

The Contracting Officer is the only individual authorized to place orders or make purchases under the BPA.

(E) Placing Orders

The Government may issue multiple orders under the BPA to vendors who can supply the specific vehicle classes requested in each order.

However, the Government retains the right to award the entire order to a single vendor if that supplier is capable of providing all the required vehicle classes.

Orders may be placed, using government order form SF1449. Orders must be confirmed and accepted in writing and will be identified with the following information:

1) BPA number;

2) Order number;

3) Order date;

4) Specific line items and quantities being ordered; and

5) The unit price(s) and total price as established by this agreement with the Supplier.

(F) Invoices

Task order invoices must be provided after services have been rendered on a monthly basis.

Invoices must be submitted electronically for review and approval by the 10th of each month.

Invoices must be submitted to the following:

POC [TBD

Charlene Cardenas, Contracting Officer (CO), charlene.cardenas@gsa.gov Leresa Garrett, Contract Specialist (CS), leresa.garrett@gsa.gov

Following review of each invoice, the COR will notify the contractor that the invoice is (1) approved for payment or (2) requires correction.

Once approved, either initially or following corrections, the contractor must submit the

Processing Platform (IPP) web portal, https://ipp.for.fiscal.treasury.gov/ and then click on

The funding reference to use when submitting invoices in IPP is the Procurement Instrument Identifier (PIID) located in block 4 of the SF1449. Once invoices are submitted by the contractor, the Government will make payment after verification that the goods or services listed on the invoice have been received and accepted.

If you have problems submitting your invoice in IPP, please contact one of the following, as applicable.

IPP General System, Login ID, password issues:

IPP Customer Support Helpdesk Ph: (866) 973-3131 email: IPPCustomerSupport@fiscal.treasury.gov IPP Inquiries with payment issues:

Email: kc-gpitprograms@gsa.gov

(G) Kick-off meeting

GSA Fleet will schedule and coordinate a virtual Project Kick-Off Meeting within 10 business days after award. The meeting will provide an introduction between the Contractor personnel and Government personnel who are key stakeholders. The meeting will provide the opportunity to discuss technical, management, and invoicing procedures.

At a minimum, the attendees shall include key Contractor personnel, Contracting Officer, Contracting Officer Representative and key Government personnel stakeholders.

(H) Method of Submission The Supplier agrees to accept payment by Electronic Funds Transfer-System for Award Management. See FAR 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Oct 2018) (31 U.S.C. 3332)

The Supplier must provide an electronic itemized invoice which includes the following:

Name and address of the Contractor;

Invoice date and number;

Contract number, line-item number and the order number;

Description, quantity, unit of measure, unit price, and extended price of services delivered;

Name and address of official to whom payment is to be sent;

Name, title, and phone number of person to notify in the event of a defective invoice;

and Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice.

Electronic funds transfer (EFT) banking information.

(I) Cancellation

Either party (the Government or Supplier) may cancel this BPA by providing written notice. The cancellation will take effect 30 calendar days after receipt of the cancellation notice. BPA cancellation does not release the BPA Supplier from the duty to continue performance on existing BPA orders. Ongoing orders continue until completion, even if the BPA is cancelled. Termination procedures for orders are addressed in FAR 52.212- 4(l)&(m).

(J) On-Off Ramp

During the course of the annual review, the Government, at its sole discretion, may determine it to be advantageous to cancel existing BPAs and/or make new arrangements with different suppliers.

Low volume or lack of sales will be examined as part of the annual review. If the BPA

Holder has not received sales, the Government may cancel the BPA.

provided in accordance with the Cancellation term of this BPA.

Based on the availability of qualified vendors to meet authorized needs for Vehicle Data Standardization or based on other factors, the BPA Contracting Officer may determine to

- - new suppliers, a new Request for Quote (RFQ) will be posted to SAM.gov in a similar manner to which this BPA was established. BPA Holders whose BPAs were previously cancelled would not be eligible for consideration under the new RFQ if posted within 12 months of the cancellation.

(K) BPA Administrator

(a) BPA Administrator: The BPA Holder POC is responsible for management of this BPA and customer inquiries.

Name

Title

Phone

Email

(b) Authorized Negotiator: This BPA POC is authorized to negotiate with the Government and can legally bind the company to any changes or updates to the BPA.

Name

Title

Phone

Email

(c ) Government Contracting Officer (CO). The CO is the only Government personnel authorized to make or approve changes to the requirements of the BPA and task orders.

In the event the Contractor makes any changes at the direction of a person other than the CO, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover increased costs incurred as a result. All contractual questions to include performance issues must be directed to the

CO.

(d) in writing after award and will serve as an interface between the Contractor and the CO. The responsibilities and limitations of the COR will be outlined in the delegation letter. The COR may provide technical advice, recommendations, or clarifications for the Contractor to perform the work specified in the Statement of Objective. The COR is not authorized to make contractual changes. If there is any doubt regarding COR communications, the Contractor must contact the CO for guidance.

(L) Terms and Conditions

These terms and conditions in this agreement apply to all resulting task orders. In case of inconsistency with the Supplier's sales receipt or invoice, the agreement terms and conditions take precedence.

Section 5 - FORMAT and SUBMISSION

These instructions are an addendum to the FAR clause 52.212-1 Instructions to Offerors Commercial Items and Commercial Services (RFO 2025-11) incorporated by reference on the SF1449 block 27a.

1. Posting. The solicitation is being issued through SAM.gov and will not be disseminated in any other format or location. Be sure to check SAM.gov regularly for any amendments.

2. Preparation. READ the entire solicitation prior to preparing and submitting your offer.

Incomplete quotes may be rejected without further consideration.

3. Submission of questions. Submit questions to the following contacts on or before January 15, 2026, 5:00 p.m. EST.

Leresa.garrett@gsa.gov Charlene.cardenas@gsa.gov

The questions must be submitted using the attached Question Matrix. As a minimum, the offer must:

Cite the relevant solicitation section and page number Clearly convey the question or concern Do not include opinions, and hypothetical questions aimed at receiving a potential

Written answers will be provided via a solicitation amendment posted on SAM.gov. Due regard will be given to the proper protection of proprietary information and anonymity.

4. Submission of Quotes

Submit quotes via email at or before January 23, 2026 5:00 p.m. Eastern. At the following addresses---

Submission Format and Content of Quotes

To be complete, all quotes submitted in response to this solicitation must include the required content below, be arranged and clearly marked as indicated, and in the required format.

Offerors are encouraged to submit a complete offer. Offerors should propose their best price with their initial offer. GSA intends to make an award without discussions, and substantially incomplete offers will be rejected.

FORMAT

Offers must be submitted as electronic documents.

Content

Cover Letter

- Technical Capability

- Past Performance

- Price Quote (pricing must be submitted in Microsoft excel spreadsheet)

Cover Letter At a minimum, the cover letter must identify

(for negotiation purposes and contract administration)

If the offeror objects to any of the terms and conditions contained in this solicitation, the offeror must state in its cover letter, "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

It is the sole responsibility of the offeror to identify in its quote any exceptions to the terms and conditions of the solicitation and the rationale for them. If the offeror does not include such a statement, the submission of a quotation in response to this solicitation will be regarded as the amendment, for inclusion into the resultant contract.

The cover letter must be signed by an authorized official who can obligate the offeror

Volume 1 Technical Capability

The offeror must provide a detailed description of its technical capabilities demonstrating its ability to meet the Statement of Objective. The Government reserves the right to have oral discussions with each supplier on technical clarifications, which will be followed up in writing.

As part of this technical assessment, the Government will consider the following distinguishing attributes that will support improved data integrity and a more efficient vehicle data intake process:

Capability to meet or exceed the minimum data elements requirements listed in the Statement of Objectives

Coverage and range of data available for various vehicle classes and types

- quality, quantity, and completeness of vehicle data

Preference for and availability of data sourced directly from original equipment manufacturers (OEMs)

Capability to support the secure exchange of data in the required format and within the required time frame

User and/or license agreements provided by the offeror to meet the terms of the solicitation. Note: The Contracting Officer (CO) will review these agreements to ensure their terms and conditions do not conflict with the Government's requirements. If a term in the license agreement conflicts with a Government term, the vendor is required to provide a written statement detailing the nature of the conflict and the reasons why it exists.

TEST CASE SCENARIO

After the closing of the solicitation the Government will provide each offeror with a sample of VINs from a variety of vehicle classes/types in order for the offeror to provide sample vehicle data as part of their submission. The offeror must provide information on their process to provide such vehicle data as well as any corresponding vehicle data for those sample cases to substantiate the above-mentioned distinguishing attributes and demonstrate their capabilities in meeting or exceeding the minimum requirements detailed in the State of Objectives. The information should be in the format and structure in which the offeror intends to submit if awarded. Note that all offerors will receive the same Vehicle Identification Numbers (VINs) for the test case scenario.

Volume 2 Past Performance The offeror must demonstrate it has acceptable past performance history in providing products of the same or similar scope, size, and complexity as those requested under this solicitation. The offeror must demonstrate experience in managing projects and contracts of same or similar nature. Offerors must submit a narrative description describing their past performance in providing similar products over the past three (3) years. Describe a minimum of three (3) and not more than five (5) projects for different clients, similar in size and complexity to the effort contemplated herein and in sufficient detail for the government to perform an evaluation of the

Project/Contract Name Project Description (Include quantities provided) Dollar Amount of Project Length of Project or Period of Performance Reference Point of Contact (include job title, phone number and email address)

Point of Contact and Telephone Number: Projects must include a summary, a detailed description of the work performed, proposed and actual milestones, deliverables, explanations for any delays, methodologies, tools and/or processes used in work performance, and problems encountered, and corrective actions taken.

The government reserves the right to contact customer references and to use any information discovered in the process of evaluating the offer. In order for the offeror to achieve a completion of work which was of a similar or greater complexity to the work described in the specifications and proposed to be accomplished by the offeror. If there is no prior commercial experience, past performance must be rated neutral for the offeror.

If PPIRS ratings exist for the offeror, such records must not include any ratings identifying the choice.

information provided is accurate and complete for all points of contacts listed. Further, offerors are responsible for ensuring references are willing to partic verify information provided in the quote. The Government is not responsible for the inability to references.

Volume 3 Price

Pricing must be provided using the format provided in Section 2 - Schedule of Services. Pricing must be submitted in a Microsoft excel spreadsheet and pricing must be included for all five (5) years.

right to request clarifications to provide offerors with the opportunity to clarify certain aspects of their quote if later determined to be necessary.

Applicable Solicitation Provisions. These are applicable provisions not identified elsewhere in the solicitation.

52.252-1 Solicitation Provisions Incorporated by Reference. (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far-overhaul

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements- Representation (JAN 2017)

52.204-7 System of Award Management (Nov 2025) 52.217-4 Evaluation of Options Exercised at Time of Contract

Award. Evaluation of Options Exercised at Time of Contract Award (Nov 2025)

52.240-90 Security Prohibitions and Exclusions Representations and Certifications (Nov 2025)

552.252-5 Authorized deviations in Provisions (NOV 2021) (DEVIATION

FAR 52.252-5)

Section 6 - BASIS OF AWARD AND EVALUATION OF QUOTE

These instructions are an addendum to FAR Clause FAR 52.212-2 Evaluation Commercial Products and Commercial Services (RFO NOV- 2025)

5.1. Basis for Award

The Government will award Firm Fixed Price (FFP) multiple Blanket Purchase Agreements (BPAs) to responsible offerors whose quotes conform to the solicitation and will provide the best value to the Government. The Government will use the tradeoff process between non-cost factors and price which allows the Government to accept other than the lowest priced quote or other than the highest technically rated quote to achieve an overall best-value contract award. Non-cost factors are more important when compared to price.

5.2. Evaluation Criteria

Factor 1 Technical Capability

The Government will evaluate exceed the requirements of the Statement of Objectives (SOO).

In response to the detailed description as well as the test case scenario described Section 4 - Format and Submission under Technical Capability, the Government will evaluate the following distinguishing attributes that will support improved data integrity and a more efficient vehicle data intake process:

Capability to meet or exceed the minimum data elements requirements listed in the Statement of Objectives

Coverage and range of data available for various vehicle classes and types

- verall quality, quantity, and completeness of vehicle data Preference for and availability of data sourced directly from original equipment manufacturers (OEMs) Capability to support the secure exchange of data in the required format and within the required time frame User and/or license agreements provided by the offeror must meet the terms of the solicitation.

The Government will evaluate the offeror vehicle data returned for those sample cases to determine their capabilities in meeting or exceeding the minimum requirements detailed in the State of Objectives.

Factor 2 Past Performance

The Government will assess the degree of risk associated with awarding a BPA to offerors based upon experience and successful past performance on other relevant and recent contracts. The Government will consider the experience relevancy in terms of size, scope and complexity of the listed work described in the SOO as well as the quality, timeliness, and customer satisfaction for

Information provided will be verified by contacting references, as deemed necessary by the Government. In evaluating the past performance, the Government reserves the right to use data obtained from other sources as well as that provided in the proposal.

Factor 3 Price

The Government will evaluate pricing for fair and reasonableness through comparison of proposed prices received in response to the solicitation. If adequate competition does not exist, the Government may use various price analysis techniques and procedures as outlined in FAR Subpart 15.404-1(b) to ensure a fair and reasonable price.

The Government may determine that a quote is unacceptable if the prices are materially unbalanced between line items. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more-line items is significantly overstated or understated as indicated by the application of price analysis techniques. A quote may be rejected if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government.

The Government will evaluate offers total price by adding the total price for each year to obtain the total BPA price. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

etc.), the Contractor must disclose that information as part of their quote.

5.3. Evaluation Ratings

Factor 1 - Technical Capabilities

HIGH

CONFIDENCE

The Government has high confidence that the offeror understands the requirements, is technically capable, will support an improved data integrity and a more efficient vehicle data intake process, and will meet, or exceed, the minimum data element requirement detailed in the SOO.

MEDIUM

CONFIDENCE

The Government has medium confidence that the offeror understands the requirements, is technically capable, will support an improved data integrity and a more efficient vehicle data intake process, and will meet the minimum data element requirements detailed in the SOO.

LOW

CONFIDENCE

The Government has low confidence that the offeror understands the requirements, is technically capable, will support an improved data integrity and a more efficient vehicle data intake process, and will meet the minimum data element requirement detailed in the SOO.

Factor 2 - Past Performance

SATISFACTORY

The past performance record represents that the offeror is capable of adequately performing the requirement. This rating indicates a low level of performance risk to the Government.

NEUTRAL

offeror lacks relevant past performance experience.

UNACCEPTABLE

Indicates that the offeror has historically failed to perform in a satisfactory manner in the fulfillment of like or similar requirements.

This rating indicates an unacceptable level of performance risk.