Sources Sought Synopsis_2026.06.02.pdf

1800 F Street, NW Washington, DC 20405-0002 www.gsa.gov

U.S. GENERAL SERVICES ADMINISTRATION

SOURCES SOUGHT SYNOPSIS

TELEMATICS INSTALLATIONS IN JAPAN

June 2, 2026

INTRODUCTION:

The General Services Administration, Office of Fleet Management is issuing this synopsis as a means of conducting market research to identify parties having an interest in and the resources to support this requirement for telematics installation support at private and military locations in the country of Japan.

The result of this market research will contribute to determining the method of acquisition. The applicable

North American Industry Classification System (NAICS) code assigned to this acquisition is 811198 All

Other Automotive Repair and Maintenance.

PURPOSE:

This is NOT a solicitation. This request for capability information does not constitute a request for quote or proposal; submission of any information in response to this market survey is purely voluntary; the government assumes no financial responsibility for any costs incurred.

Based on the responses to this sources sought notice/market research, this requirement may be set aside for small businesses or procured through full and open competition, a single award will be made.

Regarding this notice, the government will not provide responses to any evaluations, feedback, or questions provided by companies concerning their individual submissions.

At its sole discretion, GSA may invite respondents to participate in future one-on-one meetings to discuss and demonstrate their offerings. These invitations will be limited to respondents who have demonstrated the expertise and knowledge required to provide onsite installation at both Government and private facilities, necessitating travel by installation personnel to those locations. Additionally, the installation of telematics devices on new vehicles may be completed pre-delivery at supplier-designated sites throughout

Japan.

BACKGROUND:

The GSA Office of Fleet Management (GSA Fleet) requires telematics installation support across various military installations in Japan. The scope of this requirement covers a diverse vehicle inventory that varies by location to include sedans, light, medium, and heavy-duty trucks, buses and other specialty vehicles.

Please note - This is solely for the installation of the device and does not include the procurement of the device or providing any of the telematics services.

Performance Objectives:

The contractor must provide a telematics installation support solution meeting the following objectives:

1. The contractor must provide onsite installation at Government and private facilities, which will require the person(s) performing the installation to travel to the location. Installation of telematic devices on new vehicles can also be accomplished pre-delivery at supplier designated location(s),

2. Required location coverage for installation include throughout Japan, and Contractors are responsible for any related travel cost. GSA will not reimburse travel costs for this service. All costs associated with the required work to include travel, must be included in your Firm Fixed

Price.

Operating Constraints:

1. 3rd Party Device Management, Installation, Replacement or Removal

a. The contractor is responsible for security and storage of all telematic devices received and stored.

b. Use a first-in, first-out inventory management practice with all telematics devices received.

c. Maintain an inventory of all telematics device serial numbers received and installed.

d. As requested, install government-provided telematics devices in the vehicle in accordance with GSA-provided guidance

e. Remove or replace telematic devices, as requested by GSA.

2. Installation must not interfere with or void any Original Equipment Manufacturer (OEM) warranties and must be able to be installed in accordance with OEM guidance

3. Hardware must not permanently interfere with or impede access to the On-Board Diagnostics

(OBD) port (or similar) once installed and must allow additional hardware to be connected to the vehicle for diagnostic checks and/or other ancillary services.

4. Once installed the contractor waives all claims for the cost of the device, ancillary equipment, or items needed to install the device.

5. Billing must align with the installation of the telematics device in the corresponding GSA Fleet managed vehicle.

6. Individuals without licenses from compliant jurisdictions may present alternative forms of identification - such as a U.S. Passport - accepted by the agency. Some locations may have additional processes to accommodate individuals lacking the prescribed identification documents.

RESPONSE INSTRUCTIONS:

Follow the instructions below for submitting a response to the Sources Sought.

Max Pages FONT FONT size Line Spacing

10 pages Calibri, Ariel, Time

New Roman

12 1.5

1. Coversheet including:

a. Business name,

b. Business address,

c. Business website,

d. Business Telephone number,

e. Business size and type of ownership for the organization;

f. Point of Contact (name, phone and email)

g. System of Award Management UEI:

2. Qualification Statement must demonstrate knowledge and expertise in providing telematics installations to include a brief description of past work performed in the area of telematics and any applicable certifications, listings, processes, or procedures.

CAPABILITY STATEMENT:

Provide a tailored capability statement addressing the particulars of this effort with appropriate documentation supporting organizational and staff capability. If significant subcontracting is anticipated address the administrative and management structure of such arrangements.

Interested parties who consider themselves qualified to perform the required services are invited to submit a response to this sources sought notice by June 17, 2026, by 5:00 P.M. Eastern Time.

All responses under this notice must be emailed to charlene.cardenas@gsa.gov using the Subject title

"Response to Sources Sought, Telematics Installations OCONUS".

mailto:charlene.cardenas@gsa.gov