Vocational and Ambulance MY26 Open Season Industry Day 2025 05 28.pptx

Programs:

Vocational & Ambulance

INDUSTRY DAY -

FY26 Open Season GSA Vehicle Purchasing May 28, 2025 Light Duty Vocational Trucks Solicitation

47QMCA22R0014

Star of Life Ambulance Solicitation

47QMCA23R0076

Office of Fleet Management Center for Vehicle Acquisition

U.S. General Services Administration

Agenda

Welcome:

Leonard Fedoruk - GSA Vehicle Purchasing Director Open Season Process:

Angie Romano and George Anderson - GSA Contracting Technical Information:

John Hampson and John McDonald - GSA Vehicle Engineering GSAFleet.gov and Open Season Bid Process

GSA Office of Fleet Management

Welcome Leonard Fedoruk, Director, GSA Vehicle Purchasing

Open Season (OS) Process GSA Contracting

Open Season Process Automated process completed via GSAFleet.gov

Allows updated pricing for new model years and specifications

Onboarding of new vendors

New Model Year (NMY) submissions

Model year 2026 Federal Standards will govern submissions

Open Season Process Refer to “Open Season Periods” Section of the contract/solicitation.

Updated from two times per year to annually.

Existing contractors under this program may:

Update new model year pricing, base vehicle minimum data, optional equipment availability/pricing/collisions, clarifications, and engine and fuel tab data for existing awarded line items Propose new models not previously awarded New offerors not currently under contract may:

Submit proposals for new models not on contract, Submit proposals for the next model year for existing models

Important Dates Vendor Pre-Bid Intentions - May 1 - June 2 Comment Collector - May 1 - June 2 Open Season Notice - May 13 Open Season Industry Day - May 28 Open Season Round 1 Start Date - June 9 NOTE: The emphasis in this first "open season" period will be entering technical data but vendors MUST input pricing at this time as well. However, pricing is not locked in and will not be evaluated until Round 2 Open Season Round 1 Close Date - July 31 Open Season Round 2 - August 11 - September 1 Open Season Round 3 - September 8 - September 26 Ordering open in GSAFleet.gov - October 20

New Models New models can be added in GSAFleet.gov within Bid Management at the bid line level

Now all makes/models are requested within GSAFleet.gov instead of requested through GSA Engineering

Chassis Make and Model may be required

Models proposed may need to be approved by engineering

Supplier will be notified of approval/rejection via email

GSAFleet.gov Bid Schedule GSAFleet.gov Bid Management (formally AutoBid) will open June 9, 2025, for all contractors / offerors who properly requested an account or currently have an account

Bid will close on July 31, 2025, at 3:00pm EST

Supplemental Submissions Pricing is entered into GSAFleet.gov for the Solicitation under Bid Management, along with any additional information for each line item and/or optional equipment:

Clarifications Conflicts Accurate, realistic shipment timing After Receipt of Order (ARO) but must not exceed 500 days ARO

Technical Exceptions Worksheet (TEW): No longer needed as this is now completed via Bid in GSAFleet.gov

New Offerors New offerors must also submit full proposal documents as outlined in the Request for Proposal (RFP) See Section F for Instructions to Offerors and Section G for Evaluation criteria

New proposals will go through a full evaluation for responsiveness, responsibility, and technical acceptability just as all contractors have upon initial submission

New offers will be reviewed as quickly as possible; however, GSA cannot guarantee award concurrent with incumbent offerors

Vehicle Availability Vehicles are available year-round Orders may be placed via GSAFleet.gov 24/7 Vendors may propose closing items or closeout dates to Contracting Note: A 2 week notice is required prior to closing any line items.

Contracting provides updates to availability in GSAFleet.gov and via Vehicle Available List (VAL) “Rules of the Road” provides important updates Vehicle buying: vehicle.buying@gsa.gov

Technical Information GSA Vehicle Engineering Branch

Federal Standard Development Open season based on revised Federal Vehicles Standards/change notices/amendments/purchase descriptions all on gsafleet.gov Draft standards are released each year and are commented on through public comment collector - industry and customers Standards finalized based on industry, customers, and GSA specification, National Highway Traffic Safety Administration (NHTSA), Department of Transportation (DOT), & other Federal Regulations Separate minimums and options for each SIN Commercially available vehicles only

Engineering Support Services Make/model evaluation Assistance with the GSA process Industry Expertise Technical evaluation boards Warranty/Post Delivery Support Certified Contracting Officer’s Representatives (COR)

GSAFleet.gov

About GSAFleet.gov GSAFleet.gov will be used by suppliers for all bid/proposal contract administration activities Bid Management (formerly AutoBid) Contract Management Order Management including weekly status reports Reports (Bid and Contract) Vendor Updates for awarded contract lines Colors Photos and Documents Allocation

GSAFleet.gov System Access New Vendors:

Download the following forms:

GSAFleet.gov Vendor Company Request Form GSAFleet.gov User Account Request Form Send both forms to Contracting POC Ensure all fields are completed SAM.gov registration must be active - system will flag Incumbent Vendors:

No action New users can be added by company vendor manager No need to contact GSA

GSAFleet.gov Bid Management Bid Management enables Vehicle Suppliers to offer products in response to a GSA Fleet issued solicitation.

Bid Management allows Vehicle Suppliers to identify how their products will adhere to, or satisfy, GSA Fleet Federal Vehicle Standards.

Bid Management Changes GSA will no longer provide Vehicle Suppliers a bid template; instead, Vehicle Suppliers will now create bid within GSAFleet.gov

Ability to copy data from one line item to another

Ability to provide clarifications at the line item, equipment code and engine and fuel level

Enter technical exceptions within the system

The Bid Management Overview and Enhancement document can be found on the Industry Day Notice on SAM.gov.

Open Season Bids Enter bid data for any awarded line items you wish to keep as is Example: Currently awarded 2025 Ford SIN 410 with no changes still must have bid data entered

Enter bid data for all line items you wish to propose New Model Years New Makes/Models

Note: Download Contracting Pricing Report from the Run Reports menu in GSAFleet.gov

Vendor Company Profile Vehicle supplier vendor company profiles are fully self-managed in GSAFleet.gov. This includes:

Vendor Company General Information Order Transmission Method Associated Locations Assembly Points: Plant locations in which vehicles are assembled Inspection Points: Where GSA will come to conduct first production and end item inspections

GSAFleet.gov Help GSA Fleet Technical Support at fleet.helpdesk@gsa.gov or 866-472-6711 from 8:00 a.m. - 7:00 p.m. ET, Monday–Friday Contracting Staff Open Season GSAFleet.gov FVS and Bid Management Quick Reference Guide for Suppliers Self Help on GSAFleet.gov>Help

GSAFleet.gov - How do I bid?

GSAFleet.gov - How do I bid?

Contracting Program Assignments Ambulance and Vocational Programs Contracting Officer:

Eric.VanderVeen@gsa.gov Contracting Officer/Specialist:

Angela.Romano@gsa.gov Contracting Officer/Specialist:

George.Anderson@gsa.gov

Helpful Resources GSA.gov – GSA GSA.gov/Automotive – Vehicle Buying SAM.gov – Contracting Opportunities Acquisition.gov – FAR / GSAM GSAFleet.gov - Order Management IPP.gov - Invoicing Open Season GSAFleet.gov Bid Management Quick Reference Guide for Suppliers

GSA Leadership Points of Contact Len Fedoruk - Director, GSA Vehicle Purchasing

(703) 605 - 3413 leonard.fedoruk@gsa.gov Matt Gormley - Director, Center for Vehicle Acquisition

(202) 733 - 7196 matthew.gormley@gsa.gov Eric VanderVeen - Chief, GSA Medium and Heavy Vehicles Acquisition Branch

(202) 394-2799, eric.vanderveen@gsa.gov John Hampson - Chief, GSA Vehicle Engineering Branch

(703) 898 -0226 john.hampson@gsa.gov William Wesolowski - Chief, Quality Assurance Branch

(312) 718 - 3868 - william.wesolowski@gsa.gov image1.jpg image2.jpg image7.png image8.png image9.png image10.png