47QMCA22R0014 Solicitation Document 09_13_2022.pdf

Federal Acquisition Service

U.S. General Services Administration 1800 F Street NW Washington, DC 20405 www.gsa.gov

September 13, 2022

Dear Prospective Offeror:

The General Services Administration (GSA) appreciates your interest in Solicitation Number 47QMCA22R0014 for model year 2023 Light Duty Vocational Trucks for a base period of sixty

(60) months, with no option periods.

This solicitation is set-aside for small businesses only. This solicitation is targeted to original equipment manufacturers (OEMs), their certified representatives, and aftermarket upfitters that meet all trade, regulatory and other conditions required to sell light duty vocational trucks to the United States Government. Please pay particular attention to the proposal submission requirements located in Section F.1. Pay close attention to the evaluation criteria in Sections G.1 and G.2 to ensure your proposal meets the requirements.

In order to conduct this acquisition most effectively, all notices and postings will be made at SAM.gov. The provisions and clauses incorporated in this solicitation are those in effect through Federal Acquisition Circular 2022-07 effective August 10, 2022. Please be aware that the solicitation, questions and answers, comments or any other information will not be disseminated in any other format. Be sure you check the web site regularly for any amendments. We suggest that you also bookmark GSA Vehicle Buying’s website as it contains information of interest associated with automotive programs at www.gsa.gov/vehiclebuying.

Offerors should propose their best price with their initial offer, as it is GSA’s goal to award without discussions. Note that substantially incomplete offers will be rejected.

Should you have any questions, please contact Arielle Alman at (202) 208-3422 or arielle.alman@gsa.gov. We look forward to receiving your proposal!

Sincerely, James Santini

James Santini Contracting Officer Light Vehicles Branch (QMAAA)

SOLICITATION 47QMCA22R0014

TABLE OF CONTENTS

SECTION A – GENERAL

A.1 ADDITIONAL INFORMATION FOR STANDARD FORM 1449

A.2 ACQUISITION DETAILS

SECTION B – SCHEDULE OF ITEMS AND VEHICLE REQUIREMENTS

B.1 SCHEDULE OF ITEMS AND FEDERAL STANDARDS

B.2 ESTIMATED QUANTITIES

B.3 PRICING

B.4 GSA VEHICLE BUYING PROGRAM

B.5 DEFINITIONS

SECTION C – ADDITIONAL REQUIREMENTS

C.1 DELIVERABLES

C.2 WEEKLY STATUS REPORTS

C.3 IDENTIFICATION OF VEHICLES

C.4 SOURCE INSPECTION BY GOVERNMENT OF UPFITTED

VEHICLES

C.5 DEALER DELIVERY REQUIREMENT

C.6 CONSIGNEE DELIVERY TO DEPARTMENT OF DEFENSE

FACILITIES

C.7 SHIPMENT DELAYS

C.8 NOTIFICATION OF VEHICLE DEFECTS/RECALLS

C.9 FUEL ECONOMY REQUIREMENTS

C.10 AVAILABILITY OF FUNDS

C.11 GUARANTEED MINIMUM QUANTITY

C.12 MAXIMUM QUANTITY OF SUPPLIES

C.13 GSA FORM 1611

C.14 CONTRACT ADMINISTRATION INFORMATION

C.15 VEHICLE AVAILABILITY LISTING (VAL)

C.16 OPEN SEASON PERIODS

C.17 AUTOCHOICE AVAILABILITY OF AWARDED LINE ITEMS

C.18 PRICE REDUCTIONS 22

C.19 REQUISITIONS WITH ADDITIONAL REQUIREMENTS (AREQs)

C.20 NEW OPTIONAL EQUIPMENT CODES

C.21 U.S. FLAG VESSEL REQUIREMENTS

C.22 DELIVERY HOURS

C.23 DAMAGE-IN-TRANSIT PROCEDURES

C.24 INTERPRETATION OF CONTRACT REQUIREMENTS

C.25 ADDENDA TO THE SOLICITATION

SECTION D – SOLICITATION CLAUSES

D.1 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO

IMPLEMENT STATUTES OR EXECUTIVE ORDERS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY

2022)

D.2 52.216-18 ORDERING (AUG 2020)

D.3 52.216-19 ORDER LIMITATIONS (OCT 1995)

D.4 52.216-22 INDEFINITE QUANTITY (OCT 1995)

D.5 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) ... 33

D.6 252.227-7015 TECHNICAL DATA – COMMERCIAL ITEMS (FEB

2014)

D.7 552.211-81 TIME OF SHIPMENT (FEB 1996) (ALTERNATE I—FEB

1996)

D.8 552.211-88 VEHICLE EXPORT PREPARATION (JAN 2010)

D.9 552.211-91 VEHICLE DECALS, STICKERS, AND DATA PLATES

(JAN 2010)

D.10 552.211-92 RADIO FREQUENCY IDENTIFICATION (RFID) USING

PASSIVE TAGS (JAN 2010)

D.11 552.212-71 CONTRACT TERMS AND CONDITIONS APPLICABLE

TO GSA ACQUISITION OF COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (JAN 2022)

D.12 552.216-72 PLACEMENT OF ORDERS (JAN 2016) ALTERNATE I

(AUG 2010)

D.13 552.246-71 SOURCE INSPECTION BY GOVERNMENT (JUNE 2009) ... 39

D.14 E-FSS-514 PRODUCTION AND INSPECTION POINT(S) (JUN 1990) ... 42

D.15 E-FSS-522 INSPECTION AT DESTINATION (MAR 1996)

D.16 QMAA-525 FIRST PRODUCTION VEHICLE (AUG 2019)

SECTION E – SOLICITATION PROVISIONS

E.1 52.204-24 REPRESENTATION REGARDING CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE

SERVICES OR EQUIPMENT (NOV 2021)

E.2 52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR

SERVICES-REPRESENTATION (OCT 2020)

E.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY

MATTERS (OCT 2018)

E.4 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS –

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY

2022)

E.5 52.215-6 PLACE OF PERFORMANCE (OCT 1997)

E.6 52.215-20 REQUIREMENTS FOR CERTIFIED COST OR PRICING

DATA AND DATA OTHER THAN CERTIFIED COST OR PRICING

DATA (NOV 2021) (ALTERNATE IV – OCT 2010)

E.7 52.216-1 TYPE OF CONTRACT (APR 1984)

E.8 52.225-2 BUY AMERICAN CERTIFICATE (FEB 2021)

E.9 52.225-18 PLACE OF MANUFACTURE (AUG 2018)

E.10 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.11 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE (FEB 1998)

E.12 552.216-73 ORDERING INFORMATION (AUG 2010) (ALTERNATE

I—SEP 1999)

SECTION F – INSTRUCTIONS TO OFFERORS

F.1 ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERORS –

COMMERCIAL ITEMS

F.2 AWARD

F.3 PRE-PROPOSAL CONFERENCE

SECTION G – EVALUATION

G.1 EVALUATION

G.2 ADJECTIVAL RATINGS

G.3 OPEN SEASON PROPOSAL EVALUATION METHOD

G.4 METHOD OF AWARD FOR THE MASTER CONTRACT

G.5 METHOD OF AWARD FOR REQUISITIONS PLACED AGAINST

THE MASTER CONTRACT

G.6 CHANGES TO REQUISITIONS

SECTION A – GENERAL

A.1 ADDITIONAL INFORMATION FOR STANDARD FORM 1449

NEW THIS YEAR: Offerors must register for a FedConnect account at www.fedconnect.net; all proposals must be submitted through FedConnect, not by email (pricing submissions will still be through the AutoBid system, with a copy submitted through FedConnect as well (see Section F.1 – Instructions to Offerors, Volume 3 – AutoBid Printout)). Please see attachments N1-N3 for more information regarding FedConnect.

Electronic copies of proposals must be submitted through FedConnect by Friday, October 14, 2022, at 12:00pm Eastern. AutoBid will close Thursday, October 13, 2022, at 3:00pm Eastern. Please review FAR 52.212-1 – Instructions to Offerors – Commercial Items (Nov 2021) for information regarding timely electronic proposal submission information:

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personne1.

Complete electronic file formatting instructions and FedConnect submission requirements are located in Section F.1.

This solicitation will remain open beyond October 14, 2022, only for Standard Item 888E, representing motor vehicles which operate on emerging technology. The Government will accept electronic proposals at any time after October 14, 2022, for Standard Item 888E, but will evaluate proposals received after that date in the order in which they are received.

New offerors may also submit proposals under this solicitation during the two “open season” periods each year during the sixty-month period of performance – please see Section C.16 for further details on open seasons.

Standard Item 888E proposals from existing contractors received after the initial October 14, 2022, solicitation closing should be submitted electronically via FedConnect. Due to systems constraints within FedConnect, Standard Item 888E proposals as well as open season proposals from new offerors should be sent to the following email addresses: arielle.alman@gsa.gov with a carbon copy to ontheroad@gsa.gov.

Should FedConnect functionality be added for new offerors during the contract period of performance, GSA will issue submission instructions via special notice under this solicitation.

AutoBid WILL NOT open for pricing submission during the supplemental evaluation periods for Standard Item 888E. Pricing information should be included on the mandatory 888E submission template along with all other required technical data (see Attachment I).

Any models submitted under Standard Item 888E and approved by GSA Engineering are considered within the scope and intent of the solicitation and, based on the discretion of the Government, may be executed either by modification to the contractor’s contract or new contract award.

SMALL BUSINESS SIZE STANDARD (SF1449 BLOCK 10): This acquisition is classified under NAICS code 336112 – Light Truck and Utility Vehicle Manufacturing. Per the SBA size standards located at https://www.sba.gov/document/support--table-size-standards, effective May 2, 2022, the small business size standard for NAICS 336112 is 1,500 employees. However, per FAR 52.212-1(a):

(a) North American Industry Classification System (NAICS) code and small business size standard.

The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern which submits an offer, other than on a construction or service acquisition, but proposes to furnish an item that it did not itself manufacture, process, or produce is 500 employees.

Non-OEM offerors will be measured against the 500-employee small business size standard prescribed in FAR 52.212-1(a).

A.2 ACQUISITION DETAILS

FSC GROUP: 2320

PRODUCT: Trucks & Truck Tractors Wheeled

NAICS: 336112

PERIOD: The period of performance is 60 months from the date of contract award, with no option periods

SECTION B – SCHEDULE OF ITEMS AND VEHICLE REQUIREMENTS

B.1 SCHEDULE OF ITEMS AND FEDERAL STANDARDS

The Schedule of Items can be found in Attachments F1 through F5 as follows:

Attachment No. Description F1 Schedule of Items – Daimler Trucks North America F2 Schedule of Items – FCA US LLC F3 Schedule of Items – Ford F4 Schedule of Items – General Motors F5 Schedule of Items – 888E

Please note, the full solicitation number for Attachments F1-F5 should read the uniform Procurement Instrument Identification (uPIID) format of “47QMCA22R0014”, however, the Schedule of Items currently shows a truncated version of the previous format “KO-220014-D” due to systems constraints. In addition, the “Page # of #” in the header of each document may be incorrect due to duplicate entries which have been removed.

Vehicles to be provided under this acquisition must adhere to the Federal Vehicle Standards 307BB and Supplements (see Attachments E1-E6).

Only those models submitted during the AutoStandards process and included in the Federal Vehicle Standards 307BB and Supplements (see Attachments E1-E6) will be considered for award. Per the Sources Sought notice posted to beta.SAM.gov on February 22, 2022, there will not be an opportunity to submit alternative models during this AutoBid cycle (new models may be proposed in subsequent open season periods; see Section C.16). Only those non-tactical makes/models included in the Standard Items identified in attachments F1-F5 will be accepted for review.

Instructions to Offerors relating to AutoBid are included in Section F.1.

B.2 ESTIMATED QUANTITIES

The estimated quantities and estimated sales figures are provided in Attachment G – 2023 Model Year Estimated Quantities. These estimated quantities apply only to FY23, not the entire sixty-month period of performance. The estimated quantities and estimated sales figures are broken out i) for all customers, and ii) for GSA Fleet; GSA Fleet quantities and sales figures are a subset of the total quantity and are not additional figures. Please note: due to systems constraints, as well as the sixty-month period of performance for this contract spanning multiple vehicle model years, the Estimated Quantities list may include SINs not included in the Schedules of Items; these may be SINs anticipated in future model years, but not currently available to bid. Only those models requested during AutoStandards are included in the Schedules of Items and available to bid during the current AutoBid period.

Attachment H1 – Optional Equipment Analysis, and Attachment H2 – Optional Equipment Combination Analysis demonstrate the optional equipment purchased during FY21, the last ordering cycle for which full-year data is available. Due to Systems constraints and data availability, Attachments H1-H2 may include line items from FY21 which are not solicited as part of this acquisition. Again, only those line items which are included in the Schedules of Items are solicited at present.

B.3 PRICING

Commercial pricing structures are required. Offerors may propose one or more standard item numbers solicited herein, and may offer and be awarded more than one model per standard item number only to the extent such models were included in the Federal Standards AutoStandards submission. Offerors must meet the standards specified for each item number offered and follow the proposal submission instructions noted in Section F.

B.4 GSA VEHICLE BUYING PROGRAM

GSA awards and administers the Vehicle Buying program. The program in its entirety purchases over $1.5 billion annually in high-quality vehicles and automotive services at significant savings for customer agencies. Under this program, GSA enters into contracts with commercial firms to provide commercial products at stated prices for given periods of time. GSA’s Vehicle Buying program offers a large selection of vehicles and related products and services. GSA is the mandatory source for all new, non-tactical light vehicles purchased in the United States for Executive branch agencies. As a procurement agent of the United States Government, GSA is responsible for issuing solicitations and awarding contracts to meet this obligation. GSA accepts requisitions from eligible parties in accordance with GSA Order OGP 4800.2I (http://www.gsa.gov/portal/content/104212).

GSA’s Vehicle Buying program simplifies the procurement process for Federal agencies and industry partners. GSA ensures that potential contractors meet the responsibility determinations required by Federal Acquisition Regulation (FAR) Part 9 and offers products that meet Federal Vehicle Standards as described in Federal Standard 307BB. GSA also examines the base vehicle and optional equipment prices received as a result of this competitive procurement to determine price reasonableness as it leverages the Government’s purchasing power. Following the GSA Vehicle Buying program ordering procedures, agencies will make a best value determination and place their requisition directly through AutoChoice, GSA’s online vehicle requisitioning portal.

AutoChoice is GSA’s secure on-line ordering application for light vehicles, ambulances, medium/heavy vehicles, buses, wreckers and car carriers (see Attachment Q). With AutoChoice, agencies can:

Configure vehicles and choose vehicle equipment options Utilize side by side comparisons of each competitor’s vehicle model Calculate actual vehicle prices for the configured vehicle

View miles per gallon (MPG) fuel ratings, where applicable View carbon dioxide grams per mile (GPM) data, where applicable View Federal Vehicle Standards View contractors’ past performance Select the vehicle that provides the best value considering price, MPG/GPM, delivery availability, mission requirements, vehicle country of origin and/or percentage of American-made content, and time of shipment

Select a requested dealership Submit vehicle requisitions to GSA online Check vehicle requisition status Link to the National Highway Traffic Safety Administration (NHTSA) website to view crash test ratings and recall information

Further information about the GSA Vehicle Buying program can be found at www.gsa.gov/vehiclebuying.

B.5 DEFINITIONS

The following terms are defined:

Invoice Price: The amount a dealer pays to the manufacturer for a vehicle. Included in this price may be a dealer holdback, which is a percentage of the vehicle’s wholesale price and local charges assessed for brand advertising.

MSRP: Manufacturer’s Suggested Retail Price is the recommended selling price for a vehicle as set by the manufacturer.

SECTION C – ADDITIONAL REQUIREMENTS

C.1 DELIVERABLES

In addition to the vehicles purchased, the following deliverables are required:

Description Due NLT To Weekly Status Report (see Attachment L for requirements;

Attachment M1 for example)

Each Friday After Contract Award

AutomotiveEDI.Partnerships@gsa.gov

Supplemental Weekly Status Report (see Attachment M2 for example)

Each Friday After Contract Award vehicle.buying@gsa.gov

Shipment Delays 30 Calendar Days Prior to Shipping

U.S. Flag Vessel bills of lading

Monthly Maritime Administration points of contact: matthew.duggan@dot.gov;

laura.mahoney@dot.gov

Notification of Vehicle Defects/Recalls

Within 1 week of public announcement

Consignee, with a copy to the Contracting Officer, in accordance with section C.8

1611 for Each Export Destination

30 Calendar Days in Advance of Anticipated Date of Availability for Shipment gsa.export@gsa.gov

Vehicle Availability Listing

As needed

Request for Vehicle Inspections (to include RPN and VIN of units to be inspected)

10 Calendar Days in Advance of Requested Inspection

Assigned Vehicle Inspector and/or Contracting Officer’s Representative

The Contractor must deliver via email one (1) electronic copy of each deliverable to the designated persons listed below (see Sections C.2 and C.14) on the date it is due in Microsoft Windows 365, Microsoft Office, Word 2010, PowerPoint 2010, Project 2010, or Excel 2010 format (or compatible version), as appropriate, for the deliverables specified herein, whether verbally requested or not.

Changes to delivery points of contact must be issued to the Contractor by email notification. All deliverables must be delivered no later than the date specified herein.

Offerors may download the solicitation and make electronic copies of necessary items for submission. For their own records, offerors are responsible for downloading and making complete copies of the solicitation, the terms of which are incorporated in the contracts.

C.2 WEEKLY STATUS REPORTS

**For purposes of this deliverable, for North American production/assembly the ship date is defined as the moment a vehicle leaves the manufacturer’s production facility. For completed vehicles which require oceanic transport, the ship date is defined as the moment a vehicle leaves the port of origin. Should a vehicle require upfit work after leaving the OEM facility, the ship date is defined as the date the completed vehicle has cleared source inspection and has entered transit to the purchase customer.**

GSA’s Office of Motor Vehicle Management’s contracts require contractors to submit electronic status reports on a weekly cycle which indicate the production status of all vehicles ordered.

Status information sent electronically to GSA by your firm is displayed in our online ordering program, AutoChoice. Customers can view the production, shipment and actual delivery status of orders placed against your contract.

Additionally, the status report will also be used to calculate your on-time shipment performance against the contract time of shipment. The customer will be able to view the percentage of vehicles shipped on time by each contractor in AutoChoice. It is an avenue for customer agencies to evaluate the contractor’s performance when making a best value decision when selecting a vehicle.

Your file can be sent in either of the following two formats which are attached:

1. XLS: Send data as an EXCEL file via an email attachment to AutomotiveEDI.Partnershps@gsa.gov.

2. EDI: Data collection is in X12 format (870 transactions set version 3010). Please contact

Terry Koniarski at 703-605-9505 for further information in this electronic data interchange.

Please see Attachment L for AutoChoice Status Report layout and instructions and Attachment M1 for an example of a successfully submitted Weekly Status Report. In addition to the above Weekly Status Report, GSA requires vendors to submit a supplemental weekly status report identifying additional data points not currently captured by AutoChoice on the attached Supplemental Weekly Vendor Status Report Template (see Attachment M2).

C.3 IDENTIFICATION OF VEHICLES

The contractor must show the applicable GSA Requisition Purchase Number (RPN) on the carrier’s freight bill or other document used in the delivery of vehicles awarded FOB destination under this solicitation. This information is essential to the consignee for identification purposes.

Vehicles will not be accepted by the Government without this identifying number.

Contractor’s Monroney label is also acceptable if it provides all the required data.

For purposes of source inspection, the contractor must indicate the applicable RPN and VIN number of vehicles to be inspected when visited by a Government inspector. Any additions or alterations to the vehicle list provided in advance must be approved at the discretion of the Contracting Officer’s Representative conducting the inspection.

C.4 SOURCE INSPECTION BY GOVERNMENT OF UPFITTED VEHICLES

All requests for inspections sent to GSA Vehicle Purchasing’s Industrial Operations Analysts (IOAs) must include a firm list of vehicles to be inspected. The applicable RPN number and VIN number for each vehicle to be inspected must be included. Vehicles may not be added to an inspection request once the IOA has scheduled a visit unless approved by the IOA. The IOA reserves the right to formally reject and assess re-inspection charges to any vehicle listed on the formal inspection list that was removed without approval or not presented for inspection on the confirmed visit date.

For vehicles to be shipped to military customers and requiring a DD250 form, the Contractor shall prepare and furnish a GSA 308 inspection form should a military-ordered vehicle fail source inspection by the Government. The 308 form must be furnished immediately following a failed inspection to the IOA to allow for documentation of the inspection failure.

C.5 DEALER DELIVERY REQUIREMENT

A. DEALER DELIVERY

Unless direct (consignee) delivery (indicated by option code “CNS”) is noted on a motor vehicle delivery order, delivery must be made to an available product dealer within the geographical radius (specified below) of the destination for the item specified in the schedule of items or as designated on the delivery order. Delivery locations may be anywhere in the continental United States (CONUS), Alaska, Hawaii, Guam, Puerto Rico, and export locations via option 1611 (see Section C.13); for OCONUS destinations, the mailing address for the certificate of origin must be non-domestic).

For the purpose of complying with delivery mileage restrictions in this solicitation where so specified under the item, the road mileage between geographical points must be as stated in Google Maps (https://www.google.com/maps).

(1) For populated areas of 100,000 or more, the product dealer must be no farther than 25 miles from the destination specified. In the event more than one product dealer is indicated to serve one destination, the additional dealer(s) utilized by the Contractor must not be in excess of 25 miles from the specified location.

(2) For populated areas of fewer than 100,000, the product dealer must be no farther than 150 miles from the specified location.

(3) If a destination is found to be in excess of 100 miles from a product dealer the Contractor must notify the Government within 30 calendar days after receipt of delivery order so that the Government, at its option, may amend the delivery order to require consignee delivery.

(4) At the Government’s option, vehicles may be delivered directly to a Government-specified location. This could include a location which is certified by the contractor as a warranty repair location or a marshalling location specified by the Government. The Government will receive and prep the vehicles in the same manner as a dealership.

NOTE: ALL REQUISITIONS PLACED PURSUANT TO THE ABOVE WILL BE

RESTRICTED TO DESTINATIONS WITHIN THE CONTINENTAL UNITED STATES

(CONUS); DELIVERY TO ALASKA, HAWAII, GUAM, AND PUERTO RICO MAY BE

FURTHER RESTRICTED TO CERTAIN CITIES WITHIN THESE LOCATIONS.

B. CONTRACTORS ARE RESPONSIBLE FOR ENSURING THE FOLLOWING SERVICES

ARE PROVIDED BY COURTESY DELIVERY DEALERSHIPS:

(1) RECEIPT AND INSPECTION OF NEW VEHICLE. Product dealer must receive new vehicle from carrier and inspect the vehicle for carrier damage.

(2) CARRIER CLAIMS. When necessary, product dealer must prepare and process claims against the carrier.

(3) REPAIR/REPLACEMENT. Product dealer must make any repairs necessitated by carrier damage and must replace any equipment lost in transit.

(4) PREDELIVERY SERVICING. Product dealer must perform predelivery servicing in accordance with the manufacturer’s recommended predelivery service procedures.

(5) NOTIFICATION TO GOVERNMENT. Product dealer must notify the designated Government official upon receipt of new vehicle(s). If the product dealer is not able to reach the designated Government official by the phone number provided on the MVDO, the product dealer must send an email to vehicle.buying@gsa.gov for assistance in reaching the customer, per the instructions below.

(6) TRANSFER TO GOVERNMENT. All new motor vehicles received must be picked up at the product dealer’s location by Government personnel within five (5) business days after notification of vehicle readiness. The product dealer or vehicle supplier will immediately notify vehicle.buying@gsa.gov if they are unable to notify the customer of vehicle readiness or if the vehicles are not picked up within five business days after this notification. GSA will then instruct the customer agency HQ fleet manager to arrange for immediate pick up of the vehicle.

If the vehicles are not picked up within five business days after notifying vehicle.buying@gsa.gov, the Contractor may request that GSA cancel the order. All vehicles remain the responsibility of the Contractor until inspected, accepted, and transferred to the Government, or until the order is otherwise canceled.

C. None of the above may be construed as creating contractual privity between the General Services Administration and the product dealer.

C.6 CONSIGNEE DELIVERY TO DEPARTMENT OF DEFENSE FACILITIES

For requisitions placed with option code CNS and designated for delivery to a Department of Defense (DoD) facility, offerors are advised that many installations have adopted RAPIDGate as a credentialing system for entry to facilities. For many military installations, transporters are now recommended to have a RAPIDGate credential to enter a facility to make deliveries (to include motor vehicle transporters). DoD and other Government agencies will continue to implement these credentialing requirements to ensure controlled access to Government facilities.

For more information on RAPIDGate, including cost and application procedures, please visit https://home.army.mil/leavenworth/application/files/7014/9401/3119/LV-DES- RAPIDGate-Info.pdf. Offerors are encouraged to consult with transport carriers used in the performance of this contract to recommend compliance with RAPIDGate access to applicable facilities. Without RAPIDGate, contractor representatives will still be allowed access to applicable facilities; however, they will be required to undergo standard security checks.

A current list of facilities utilizing RAPIDGate can be found at https://fortiorsolutions.com/resources/vendor-resources/company-enrollment/locations/.

C.7 SHIPMENT DELAYS

If vehicles are not produced, inspected and shipped in accordance with the contract time of shipment, they are deemed late. The contractor is required to advise the Government of the delay a minimum of 30 calendar days prior to the shipment date and establish a new shipment date to remove the vehicle(s) from default status. The concession for late shipment is 200% of the monthly lease rate established by GSA Fleet for the current model year for the item delayed, or the closest comparable item. The lease rate may be found via GSA Fleet. In accordance with FAR 52.212-4(f), concessions will not be required for delays that are beyond the reasonable control and without the fault or negligence of the contractor or subcontractor. None of the aforementioned shall be regarded as an extension, waiver, or abandonment of the delivery schedule or a waiver of the Government's right to terminate for cause.

C.8 NOTIFICATION OF VEHICLE DEFECTS/RECALLS

For vehicles delivered under this contract, any notification of defects pursuant to 49 CFR 577.7 must be addressed to the consignee mailing address unless otherwise instructed by the Government.

In addition, in order to increase recall closure rates and provide enhanced oversight, GSA is capable of receiving electronic notifications of announced recalls, field service actions/customer service bulletins, technical service bulletins (TSB), and/or warranty extensions. Contractors must inform GSA as to their ability to transmit this data electronically.

If available, indicate preferred options for data transmittal (e.g. Secure file transfer protocol (SFTP), file type (e.g. .XLSX, .CSV, .TXT), and available data fields, e.g.

VIN

Recall Code Recall Type (e.g. Safety, Not Safety, Warranty) NHTSA ID, if applicable Description Remedy Status (e.g. Actionable, Not Actionable, Parts Not Available) Repair Status (e.g. Open, Closed) Date Announced Date Actionable URL for Customer Notification Letter

C.9 FUEL ECONOMY REQUIREMENTS

Offerors are advised to provide the most fuel-efficient vehicle(s) available. Customer agencies must consider the fuel economy requirements in 49 U.S.C. 32902 when making their vehicle selections in AutoChoice.

C.10 AVAILABILITY OF FUNDS

The Government anticipates making an award on all items specified in the Schedule of Items.

Quantities provided are an estimate only and are not a guarantee of orders to be placed under any resultant contract. Customer agencies verify availability of funds when submitting requisitions.

C.11 GUARANTEED MINIMUM QUANTITY

In accordance with FAR 16.504(a), the quantity limits may be expressed as number of units or as dollar values. The minimum quantity of supplies that the Government guarantees to order during the period of this contract is $10,000. If at the end of the contract period the contractor has not received an order, upon request the Government will pay the contractor the guaranteed minimum dollar value. The minimum quantity dollar value is for the entire sixty (60) month contract period, and not for each line item awarded. No minimum quantity of units is guaranteed.

(a) Request for payment of any amount due under this clause must be submitted, in writing, to the Contracting Officer within 30 calendar days after the end of the contract period.

(b) The guaranteed minimum does not apply if the contract is terminated for cause or if the

Contractor has not performed in accordance with the terms and conditions of the contract.

C.12 MAXIMUM QUANTITY OF SUPPLIES

The Government anticipates making multiple awards under this acquisition. In accordance with FAR 16.504(a)(4)(ii), the maximum quantity of supplies the Government will acquire under this contract will be established for each resultant contract based on the items awarded. Each resultant contract will have its own maximum quantity established, and the maximum quantity for each awarded contract may differ. For each successful offeror, the estimated dollar value of all awarded line items specific to that contract from Attachment G – 2023 Model Year Estimated Quantities will be added together to determine the maximum quantity of supplies in dollars for the contract period. As the estimated quantities in Attachment G are based on a twelve-month ordering cycle, the total dollar value for the sum of the awarded line items will be multiplied by five to obtain a total maximum quantity of supplies in dollars for the full sixty-month period of performance.

Attachment G – 2023 Model Year Estimated Quantities also includes the maximum sum of dollars to be spent by the Government on individual orders placed under contracts awarded under this solicitation. No individual contract awarded under this solicitation will be valued in excess of this maximum sum. Though the sum of the estimated values of contracts awarded under this solicitation may exceed the maximum sum included in Attachment G, the Government will not place a sum of orders under contracts awarded in excess of this maximum sum for all periods of performance.

C.13 GSA FORM 1611

GSA Form 1611 is required to be completed for any orders destined outside of the United States for which an established delivery code is not available. Instructions for form completion and delivery instructions are contained on the form. For OCONUS destinations, the mailing address for the certificate of origin provided by the customer at order placement must be non-domestic.

Thirty (30) calendar days in advance of the anticipated date of availability for shipment, the Contractor is to submit a completed GSA Form 1611, including vehicle identification (VIN) number(s) for each pertinent destination, to the GSA Export office designated on the delivery order. Shipment is not to be made until instructions are received from the above GSA Export office. Failure to adhere to this requirement will result in refusal of shipment until proper release is obtained. Distribution instructions are provided with the form.

C.14 CONTRACT ADMINISTRATION INFORMATION

A. POINTS OF CONTACT:

Contracting Officer (CO): A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The CO is the only individual authorized to make changes to the terms and conditions of the contract.

Contract Specialist (CS): A person who will process modifications to the contract and orders placed against the contract as well as other administrative tasks upon direction of the Contracting Officer.

The CO and CSs for this contract are as follows:

Contracting Officer Arielle Alman for Master Contract and GSA/FAS/QMAAA Requisitions: 1800 F Street NW

(202) 208-3422 or arielle.alman@gsa.gov

Contract Specialists: Jeff Park

GSA/FAS/QMAAA

1800 F St NW Washington, DC 20405

(202) 694-8156 or jeff.park@gsa.gov

Nicole Quigley

GSA/FAS/QMAAA

1800 F St NW

(857) 246-6640 or nicole.quigley@gsa.gov

Contracting Officer’s Representative (COR): TBD at contract award

The COR will oversee the Contractor’s technical efforts to assure that its performance is in accordance with the terms and conditions of the contract. The COR will be designated after award. The COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery, or any other terms and conditions of the contract. The COR, however, will be permitted to make changes to color, consignee and mailing addresses, email addresses, telephone/fax number, and points of contact as delegated and upon consultation with the contractor. On award, the Contractor will be provided a delegation letter from the Contracting Officer for its signature and files.

B. CONTRACTOR POINTS OF CONTACT/AUTHORIZED NEGOTIATORS

Offerors are required to designate a person to be contacted for prompt contract administration (please see Attachment C – Offeror Response Document and provide response therein).

In addition, offerors are required to identify all persons authorized to negotiate with the Government in connection with this request for proposals or quotations (please see Attachment C

– Offeror Response Document and provide response therein).

C. INVOICE SUBMISSION

Payment Terms are Net 30. Invoices may not be submitted by the contractor until the Government has received and accepted the vehicle. The contractor must provide proof of delivery at the time of invoice submission in order to receive payment.

Invoices must include the following information:

• Name of contractor;

• Invoice date;

• Government contract number, case number, or motor vehicle delivery order number, or other authorization for delivery of goods or services;

• Contractor invoice number, account number, and/or any other identifying number agreed to by contract;

• Description (including, for example, contract line/subline number), price, and quantity of goods and services rendered;

• Shipping and payment terms;

• Taxpayer Identifying Number (TIN);

• Banking information;

• Contact name (where practicable), title and telephone number.

Electronic Invoices are encouraged and may be submitted to the following address:

http://fedpay.gsa.gov/

IF SUBMITTING AN ELECTRONIC INVOICE, FOLLOW THE INSTRUCTIONS

PROVIDED AT THE WEBSITE.

Invoices may also be submitted in lieu of electronic submission to:

General Services Administration Accounts Payable Branch (BCEB) P.O. Box 419018 Kansas City, MO 64141

Physical copies of invoices are NOT required to be submitted to the Contracting Officer.

Payment will be made in accordance with FAR 52.212-4(i).

C.15 VEHICLE AVAILABILITY LISTING (VAL)

Customer agencies are able to order vehicles up until the time Contractors notify GSA that vehicles are no longer available to order. The Contractor is advised, however, that AutoChoice remains open year-round for orders to be placed, subject to availability. The Contractor must notify GSA of the date when a line item will no longer be available to order. GSA will communicate these dates to customer agencies via a Vehicle Availability Listing (VAL).

The Contractor must provide, at a minimum, a 2-week notice prior to its closing of any line items.

C.16 OPEN SEASON PERIODS

The Government desires the flexibility to order vehicles defined in this contract without interruption during the period of contract performance. Recognizing that the sixty-month period of performance will span several model year changeovers, as well as vehicle line discontinuations and new introductions, and other changes in the commercial automotive market, in order to mitigate the adverse impact on customer agencies GSA will establish two (2) “open season” periods each fiscal year for existing contractors to update their line item offerings and to on-board new offerors. The open season periods are intended to bridge contractor performance gaps to facilitate an uninterrupted supply of vehicles to GSA. Allowing existing contractors to update their line item offerings and providing for the on-boarding of new offerors during the contract period, offers GSA the flexibility to keep pace with changes in the commercial marketplace and continue to provide the widest possible array of models to meet customer agencies’ evolving fleet needs.

Throughout the life of the contract, GSA will establish two (2) open season periods per fiscal year. The open seasons will be announced by GSA via special notice under this solicitation in SAM.gov as well as by notification to successful offerors. The AutoStandards system will open to allow suppliers to update vehicle specifications and to aid in establishing the Federal Vehicle Standards for the upcoming fiscal year. Following completion of the AutoStandards process, and publication of the new Federal Standards, GSA will open AutoBid for open season submissions, according to the following procedures:

A. EXISTING CONTRACTORS:

During the open season periods, existing contractors with awarded contracts under this program may:

● Update the model year**, pricing, base vehicle minimum data, optional equipment availability/pricing/collisions, clarifications, and engine and fuel tab data for existing awarded line items; and/or

● Propose new models not previously awarded under the contract, for which there is an existing Federal Standard vehicle category, and which conform to all GSA standards and regulations that pertain to the Government’s motor vehicle requirements.

**Note: the open season process will replace the previous Next Model Year (NMY) process for awarded line items.

Contractors with existing contracts will automatically be provided with AutoStandards accounts for each new fiscal year. For all awarded line items, existing contractors are required to update any revised base vehicle and optional equipment data during AutoStandards each year. For any new models not previously awarded, contractors must submit a request to GSA Engineering to add these models prior to the opening date for AutoStandards; instructions for submitting requests for new models will be disseminated when the dates for AutoStandards are announced via SAM.gov. For newly-proposed models, contractors should propose the SIN they believe is the best fit for the proposed vehicle and GSA Engineering will determine if the SIN designation is acceptable.

Once AutoStandards is complete and the Federal Vehicle Standards for the upcoming year are published, existing contractors will be provided with AutoBid accounts, and AutoBid will be opened for contractors to input all pricing information, optional equipment availability, collisions, clarifications, and fuel economy/emissions data. The closing date for AutoBid will be communicated to all contractors and interested parties. Any exceptions to the published Federal Standards must be entered on a Technical Exceptions Worksheet (see Attachment D2) and submitted to GSA via FedConnect.

All open season submissions for existing contractors, whether updates to existing line items or new model proposals, will be evaluated for technical acceptability in meeting or exceeding all requirements under the established Federal Standards for that fiscal year for the applicable standard item number (SIN), as well as for fair and reasonable pricing. Any proposed price increases to awarded line items must be fully substantiated with supporting information (see Attachment J – NMY Cut-off Date & Pricing Template) submitted to GSA via FedConnect.

For existing line items updating to the next model year, contractors may not offer the current and new model year offerings simultaneously; contractors must designate the date on which current model year ordering will close, as well as the date on which NMY ordering will open (via the NMY Cut-off Date & Pricing Template in Attachment J). Any changes to production availability (e.g. extension of previous model year production) must be brought to the attention of the contracting officer prior to the NMY effective date. Once GSA has switched a vehicle line to the next model year, it will remain in the new model year; any orders placed after NMY switch-over must be filled as NMY models, regardless of change in production schedule. For any changes to production availability after the NMY effective date, GSA will consider a revision to the base vehicle shipment time to accommodate the contractor’s updated production availability for the new model year.

Contractors should update engine and fuel tab specifications for any NMY line items in their open season submissions. Lack of updated fuel economy and emissions data will NOT prevent a line item from opening for NMY; however, for any NMY vehicle which does not have published fuel economy data at the time of open date, GSA will denote risks associated with buying vehicles with unpublished fuel economy data in the clarifications tab, viewable to customers in AutoChoice. GSA reserves the right to keep closed any line item for which emissions and fuel economy data is unduly delayed.

Final approval of an open season submission will be communicated to the contractor in the form of a contract modification. This document is the contractor’s authorization to proceed with the agreed-upon terms and conditions and must be received by the contractor in writing as a contract modification. No other means of communication is binding and the sole authority to issue a modification is through the GSA Contracting Officer.

B. NEW OFFERORS:

In addition to the above, new offerors not currently under contract may submit proposals during the open season periods for new models not then on contract with any contractor, or for the next model year for existing models (proposals for awarded models of the same model year will not be accepted; e.g. if an MY23 Ford F350 is already under contract under SIN 147, a new SIN 147 MY23 Ford F350 will not be considered, however a MY24 Ford F350 will be considered from any offeror). When an open season period is announced via SAM.gov, potential new offerors must request an AutoBid account prior to the opening date for AutoBid (a Request for AutoBid Account form will be provided with the special notice on SAM.gov). This form must identify all models the offeror intends to bid on, including new and/or existing models. New offerors will then be required to enter all base vehicle and optional equipment data for these models during the AutoStandards period.

As with existing contractors, new offerors who requested AutoStandards accounts will be provided with AutoBid accounts once AutoStandards is complete and the Federal Vehicle Standards for the upcoming year are published. New offerors must enter all pricing information, optional equipment availability, collisions, clarifications, and fuel economy/emissions data for their proposed models during the AutoBid period. The closing date for AutoBid will be communicated to all new offerors and interested parties. Any exceptions to the published Federal Standards must be submitted to GSA via a Technical Exceptions Worksheet (see Attachment D2).

In addition to the AutoBid submission described above, new offerors will be required to submit full administrative and technical proposals following all instructions as specified in Section F of this solicitation. The due date for these administrative and technical submissions will be the closing date for AutoBid. These proposals will be evaluated exactly as all proposals under this solicitation are, in accordance with the evaluation procedures outlined in Sections G.1 and G.2 as well as the approved Source Selection Plan. If any technical proposal revisions or pricing discussions are required, the Government will open discussions with new offerors and request Final Proposal Revisions, as well as communicate the deadline for any proposal revisions to be received. Any new contract award resulting from this process at any point during the 60-month period of performance will have the same end date for performance as all other contracts under this solicitation.

If one or more proposals are received for the same model and model year, from new offerors and/or existing contractors, the same lowest-price, technically acceptable (LPTA) evaluation process will be conducted at the base vehicle level per model as at the time of initial contract award (see Section G.4): the successful offeror for each model will be the lowest-price, technically acceptable, responsible offeror who meets the Government’s requirements, and whose pricing has been determined to be fair and reasonable by the Contracting Officer.

GSA continues to seek the lowest price for its customers. In order to achieve this goal, GSA will seek price reductions in accordance with its market research, benchmarking, potential customer market volume, and other economic data during the open season periods.

C.17 AUTOCHOICE AVAILABILITY OF AWARDED LINE ITEMS

Offerors are required to provide fuel economy and emissions information for all awarded line items and optional equipment engines as part of their AutoBid submissions. For any models for which such information is not available at the time of AutoBid submission, successful offerors are responsible for providing the information as soon as it becomes available. GSA’s Alternative Fuel Vehicles (AFV) team will confirm the data as submitted against that published by the Environmental Protection Agency (EPA) at www.fueleconomy.gov. Awarded line items may be opened for ordering pending verification of fuel economy and emissions data; however, all line items will include a clarification that this data has not yet been confirmed, and no “low greenhouse gas vehicle” flags will be assigned to such vehicles in AutoChoice until this data is confirmed by the AFV team. GSA reserves the right to close line items for ordering in the event of undue delay in receiving fuel economy and emissions data from the contractor.