JointProgram_OpenSeasonConferenceFY25Fall_2025-09-17.pdf

GSA 2025 Fall Open Season Conference Joint Program - OCONUS, Main Bus, Transit Bus

_Global Vehicles Acquisition Division (QMAAA)_ _September 17, 2025_ James Purdy, Host

*This meeting is being recorded*

GSA Office of Fleet Management Center for Vehicle Acquisition

Agenda

❏ Welcome: Leonard Fedoruk, GSA Vehicle Purchasing Director

❏ Welcome & Open Season Process: James Purdy, GSA Contracting Officer

❏ Technical Specifications: John Hampson, Vehicle Engineering Branch Chief

❏ GSAFleet.gov Bid Process: James Purdy, Contracting Officer

GSA Office of Fleet Management http://gsafleet.gov

Welcome

Leonard Fedoruk, Director, GSA Vehicle Purchasing

Open Season (OS) Process

James Purdy GSA Contracting Officer

Joint Programs ❏ Programs for 2025 Fall Open Season:

❏ 47QMCA23R0011 - Outside the Continental U.S.

(OCONUS) Vehicle Program ❏ 47QMCA24R0006 - Main Bus Program ❏ 47QMCA21R0013 - Transit Bus Program

GSA Office of Fleet Management Center for Vehicle Acquisition https://sam.gov/opp/be79f13e132446feab60d5d559c49604/view https://sam.gov/opp/be79f13e132446feab60d5d559c49604/view https://sam.gov/opp/61bd9b1b729a48e7b1274f9d3111c376/view https://sam.gov/opp/b02313d6d08e4e7eb5dd7e78dd85e335/view

Important Dates ❏ Comment Collector & Bid Intention periods are closed ❏ Fall Open Season Industry Day: September 17, 2025 at 9:00 AM Eastern ❏ Bid Period Opening: September 22, 2025 ❏ Bid Period Closing: October 29, 2025 at 12:00 PM

Eastern ❏ Supplemental Documents Due (if applicable): October

29, 2025 at 12:00 PM Eastern ❏ ~December - Awards / Opening in GSAFleet.gov

GSA Office of Fleet Management

Open Season Process ❏ Automated process completed via GSAFleet.gov ❏ Allows updated pricing for new model years and specifications ❏ Potential onboarding of new offerors ❏ New offerors require full proposal package

❏ New models (if submitted during Bid Intentions) ❏ FY26 Federal Standards (Published Summer of 2025) will govern submissions

GSA Office of Fleet Management

Open Season Process ❏ Refer to section C of your contract or solicitation ❏ Bi-annual (usually Spring & Fall) ❏ Existing contractors under this program may:

❏ Update new model year pricing, base vehicle minimum data, optional equipment availability/pricing/conflicts, clarifications, and engine and fuel tab data

❏ New offerors not currently under contract may:

❏ Submit proposals for the next model year for existing models

New Models ❏ New models can be configured in GSAFleet.gov at the bid line level (if previously approved) ❏ Chassis Make and Model may be required

❏ If required and not applicable, enter make/model (e.g.

Honda Element)

❏ Models proposed must already be approved by engineering ❏ Supplier will be notified of approval / rejection via email

GSA Office of Fleet Management

Supplemental Submission ❏ Pricing is entered into GSAFleet.gov under Solicitations ❏ Technical Exceptions Worksheet (TEW): No longer needed. Done via

Bid in GSAFleet.gov ❏ Line Item Availability Template: Offered items for this Open Season

(OS)

❏ Cutoff and reopening dates, shipment times, and any explanations of price increases ❏ Please provide accurate, realistic shipment timing After Receipt of

Order (ARO) ❏ Law Enforcement Upfit (LU) Quote Worksheets: ALL Law

Enforcement Upfit (LU) options proposed ❏ Additional Systems & Equipment (AS&E) itemized price calculations for items subject to Statutory Price Limitations (SPL) entered at SIN level in GSAFleet.gov

GSA Office of Fleet Management Center for Vehicle Acquisition

Statutory Price Limitation (SPL)

❏ SPL is $40,000 for sedans ❏ SPL is $41,140 for passenger vans and station wagons ❏ “Additional Systems & Equipment (AS&E)” ❏ AS&E = anything above what is necessary for the

“ordinary operation” of the vehicle ❏ AS&E figure is entered in the Bid for applicable SINs ❏ Evaluated price (offered price - AS&E - destination charge) must be below Statutory Price Limitation (SPL)

New Offerors ❏ New offerors must also submit full proposal documents as outlined in the program solicitation ❏ See Solicitation (links on slide 5 to program SAM.gov)

Section F for proposal instructions, Section G for Evaluation criteria

❏ New proposals will go through a full evaluation for responsiveness, responsibility, and technical acceptability just as all contractors have upon initial submission

❏ New offerors reach out to the contracting team to set up an intake meeting to discuss proposal submission requirements

❏ New offers will be reviewed as quickly as possible. GSA cannot guarantee award concurrent with incumbent offerors

Competition ❏ During open season, MY26 models not currently awarded will be awarded on a lowest price, technically acceptable basis.

❏ Incumbent vendors will maintain awards on all previously awarded makes and models such as they do not attempt to increase unit prices or change to the next model year.

❏ Vendors may lower prices at any time for any make and model.

❏ Price increases for awarded models will not be accepted.

New Optional Equipment Codes ❏ Pay close attention to all available option codes and conflicts ❏ Several new optional equipment codes have been added for MY26

TAA

❏ Other than U.S. or designated country end products ❏ Approved SINs with updated list of Estimated Quantities are included in the Bid environment and posted to SAM.gov

❏ Not accepting any new models not already approved ❏ Exceptions:

❏ Vehicles from “other than U.S. or designated country end products that meet the Gov’t’s requirement.

❏ DO NOT propose any new models other than above ❏ GSA may seek a waiver for other than U.S. models ❏ GSA reserves the right to reject any models submitted ❏ Propose units in approved SINs ONLY

GSA Office of Fleet Management http://sam.gov

GSA Engineering

John Hampson Chief, Vehicle Engineering Branch

Vehicle Purchasing Division

Federal Standard Development ❏ Open season based on 2026 Federal Vehicles

Standards/change notices/amendments/purchase descriptions all on gsafleet.gov

❏ Draft standards are released each year and are commented on through public comment collector - industry and customers

❏ Standards finalized based on industry, customers, and GSA specification, National Highway Traffic Safety Administration (NHTSA), Department of Transportation (DOT), & other Federal Regulations

❏ Separate minimums and options for each SIN ❏ Commercially available vehicles only

Engineering Support Services ❏ Market Research and Analysis ❏ Make/model evaluation ❏ Assistance with the GSA process ❏ Option “collisions/conflicts” analysis and support ❏ Industry Expertise ❏ Technical evaluation boards ❏ Warranty/Post Delivery Support ❏ Certified Contracting Officer’s Representatives (COR)

GSAFleet.gov

James Purdy Contracting Officer

GSA Office of Fleet Management

About GSAFleet.gov ❏ GSAFleet.gov will be used by suppliers for all bid/proposal contract administration activities.

❏ Bid Management (formerly AutoBid) ❏ Contract Management ❏ Order Management including weekly status reports ❏ Reports (Bid and Contract) ❏ Vendor Updates for awarded contract lines

❏ Colors ❏ Photos and Documents ❏ Allocation

GSAFleet.gov System Access ❏ New Vendors:

❏ Download the following forms:

1) GSAFleet.gov Vendor Company Request Form

2) GSAFleet.gov User Account Request Form

❏ Send both forms to Contracting POC ❏ Ensure all fields are completed ❏ SAM.gov registration must be active - system will flag

❏ Incumbent Vendors:

❏ No action ❏ New users can be added by company vendor manager ❏ No need to contact GSA

GSA Office of Fleet Management Center for Vehicle Acquisition https://drive.google.com/file/d/1t7L9F-OqXc3u-qwsOa_3dK3hBQNXMcmV/view https://drive.google.com/file/d/1RbbmYbTTNi1jAOvVYxwC1uTxZF4m5Qjb/view

Vendor Company Profile ❏ Vehicle supplier vendor company profiles are fully self-managed in GSAFleet.gov. This includes:

❏ Vendor Company General Information ❏ Order Transmission Method ❏ Associated Locations

❏ Assembly Points: Plant locations in which vehicles are assembled

❏ Inspection Points: Where GSA will come to conduct first production and end item inspections.

GSA Office of Fleet Management

Bid Management - OCONUS & Main Bus ❏ Vehicle Suppliers will now create bid within

GSAFleet.gov.

❏ Vendors can import contract lines if program was awarded in GSAFleet.gov (OCONUS and Main Bus

ONLY).

❏ Ability to copy data from one line item to another.

❏ Ability to provide clarifications at the line item, equipment code and engine and fuel level ❏ Enter technical exceptions within the system.

GSA Office of Fleet Management Center for Vehicle Acquisition

Bid Management - Transit Bus ❏ Enter bid data for any awarded line items you wish to keep as is (MY25).

❏ ex. Currently awarded 2025 Honda Element with no changes still must have bid data entered ❏ Enter bid data for all line items MY26 you wish to propose ❏ Makes/Models ❏ Minimum Vehicle Data ❏ Optional Equipment Data ❏ Conflicts

❏ Note: Download Contracting Pricing Report from the Run Reports menu in GSAFleet.gov

GSAFleet.gov - How do I bid?

GSAFleet.gov Help ❏ Contracting Staff ❏ Open Season GSAFleet.gov Bid Management Quick

Reference Guide for Suppliers ❏ Self Help on GSAFleet.gov>Help

GSA Office of Fleet Management Center for Vehicle Acquisition https://drive.google.com/file/d/1L-rwhY7oYyZh6VZQYNTu6xLuYfiMjTxa/view?usp=sharing https://drive.google.com/file/d/1L-rwhY7oYyZh6VZQYNTu6xLuYfiMjTxa/view?usp=sharing https://gsafleet.gov/gsa-fleet-how-to

Contracting Program Assignments ❏ Chief, Global Vehicles Acquisition Branch:

Gregory.Benedict@gsa.gov ❏ Team Lead: Bus and OCONUS Programs:

James.Purdy@gsa.gov ❏ Main & Transit Bus Programs

❏ Contracting Officer: Zachary.Shepherd@gsa.gov ❏ Contract Specialist: “Brittney” Lauren.Woods@gsa.gov

❏ OCONUS Program ❏ Contracting Officer: James.Purdy@gsa.gov ❏ Contracting Officer: Michael.Davidson@gsa.gov ❏ Contracting Officer: Jeff.Park@gsa.gov

GSA Office of Fleet Management Center for Vehicle Acquisition mailto:Benedict@gsa.gov mailto:James.Purdy@gsa.gov mailto:Zachary.Shepherd@gsa.gov mailto:Lauren.Woods@gsa.gov mailto:James.Purdy@gsa.gov mailto:Michael.Davidson@gsa.gov mailto:Jeff.Park@gsa.gov

Helpful Resources ❏ GSA.gov – GSA ❏ GSA.gov/Automotive – Vehicle Buying ❏ SAM.gov – Contracting Opportunities ❏ Acquisition.gov – FAR / GSAM ❏ GSAFleet.gov - Order Management ❏ IPP.gov - Invoicing [Upcoming Webinars] ❏ Open Season GSAFleet.gov Bid Management Quick

Reference Guide for Suppliers

GSA Office of Fleet Management Center for Vehicle Acquisition http://gsa.gov http://gsa.gov/Automotive http://sam.gov http://acquisition.gov http://gsafleet.gov http://ipp.gov https://www.ipp.gov/vendors/training-vendors https://drive.google.com/file/d/1os7_E5WqWirovgnsHA9UISj6h0TD9M6O/view?usp=sharing https://drive.google.com/file/d/1os7_E5WqWirovgnsHA9UISj6h0TD9M6O/view?usp=sharing

GSA Leadership Points of Contact ❏ Len Fedoruk - Director, GSA Vehicle Purchasing

(703) 605 - 3413 Leonard.Fedoruk@gsa.gov ❏ Matt Gormley - Director, Center for Vehicle Acquisition

(202) 733 - 7196 Matthew.Gormley@gsa.gov ❏ Greg Benedict - Chief, GSA Light Vehicle Acq. Branch

(202) 227- 6450 Gregory.Benedict@gsa.gov ❏ John Hampson - Chief, GSA Vehicle Engineering Branch

(703) 898 -0226 John.Hampson@gsa.gov ❏ William Wesolowski - Chief, Quality Assurance Branch

(312) 718 - 3868 - William.Wesolowski@gsa.gov

GSA Office of Fleet Management Center for Vehicle Acquisition mailto:leonard.fedoruk@gsa.gov mailto:matthew.gormley@gsa.gov mailto:gregory.benedict@gsa.gov mailto:john.hampson@gsa.gov mailto:william.wesolowski@gsa.gov